HomeMy WebLinkAbout2022-01-18; City Council; ; Work Plans for Fiscal Year 2021-22 for the Historic Preservation Commission, Library Board of Trustees and Arts CommissionMeeting Date: Jan. 18, 2022
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Suzanne Smithson, Library & Cultural Arts Director
suzanne.smithson@carlsbadca.gov, 760-602-2011
Richard Schultz, Cultural Arts Manager
richard.schultz@carlsbadca.gov, 760-602-2086
Sheila Crosby, Deputy Library Director
sheila.crosby@carlsbadca.gov, 760-434-2876
Subject: Work Plans for Fiscal Year 2021-22 for the Historic Preservation
Commission, Library Board of Trustees and Arts Commission
Recommended Action
Adopt resolutions approving the fiscal year 2021-22 work plans for the Historic Preservation
Commission, the Library Board of Trustees and the Arts Commission.
Executive Summary/Discussion
Carlsbad Municipal Code Section 2.15.020 (C) requires that each board, or commission provide
to the City Council for its approval an annual work plan of activities to be undertaken. The
Historic Preservation Commission, the Library Board of Trustees and the Arts Commission have
accepted their work plans for fiscal year 2021-22, as detailed below, and recommend that the
City Council approve them.
The purpose of these work plans is to encourage increased dialogue between boards and
commissions and the City Council. They are also intended to ensure that boards and
commissions are working in line with the priorities of the City Council.
Historic Preservation Commission
At the Historic Preservation Commission’s July 2021 meeting, Library staff assisted commission
members with the preparation of an updated work plan that is consistent with the duties
described in CMC Chapter 2.42.
The FY 2021-22 work plan includes three updates to the previous plan:
1.Continue to educate the community about its history through the City website and/or
other electronic opportunities
2.Continue to educate the community about its history through the Citizen’s Academy
CA Review __AF__
Jan. 18, 2022 Item #6 Page 1 of 20
3. Mills Act1
On July 12, 2021, the commission voted unanimously to accept these additions to its work plan
and is recommending that the City Council approve the plan (See Attachment A to Exhibit 1.
Minutes of the meeting are provided as Exhibit 4.)
Library Board of Trustees
At the Library Board of Trustees’ October 2021 meeting, Library staff assisted board members
with the preparation of an updated work plan that is consistent with the duties described in
CMC Chapter 2.16.
There were no updates or changes made to FY 2021-22 work plan from the previous plan.
On Oct. 27, 2021, the board voted unanimously to accept its work plan for FY 2021-22, and is
recommending that the City Council approve the work plan (Attachment A to Exhibit 2. The
meeting’s minutes are provided as Exhibit 5).
Arts Commission
At the Arts Commission’s November 2021 meeting, Cultural Arts staff assisted commission
members with the preparation of an updated work plan that is consistent with the duties
described in CMC Chapter 2.18.
The FY 2021-22 work plan includes six updates to the previous plan:
1. Review and approve staff suggestions for updating the Arts Commission ordinance in
the municipal code (Chapter 2.18).
2. Receive a presentation from the city’s new diversity, equity and inclusion manager.
3. Dedicate one Arts Commission per quarter (once every three months) to a single
topic, inviting the community to participate through attendance and soliciting input.
Potential topics include the new Village & Barrio creative sector and arts district, the
planning and development of new or augmented arts facilities as may be needed,
sustainability in the arts and arts education in schools.
4. Develop an arts advocacy plan with guidelines providing resources on best practices
such as acquiring community input by each Arts Commissioner, encouraging
attendance by Arts Commissioners at city and community arts events and exploring
the possibility of regular reports at Arts Commission meetings by the Carlsbad
Library & Arts Foundation and the Carlsbad Friends of the Arts.
5. Additions to service on relevant committees, to include a new focus on cultural
tourism.
6. Additions to their role in the Community Arts Grants process to include
recommending potential panelists to be vetted by city staff and, when possible,
conducting site visits by attending grantee events and programs.
On Nov. 4, 2021, the commission voted (5-0-0-2 with commissioners Jadhav and Snyder absent)
to accept these additions to its work plan for FY 2021-22 and is recommending that the City
Council approve the work plan (Attachment A to Exhibit 3. Minutes of this meeting are provided
as Exhibit 6.)
1 California’s Mills Act allows cities to enter into contracts to provide property tax relief to owners of qualified
historic properties who actively participate in the restoration and maintenance of the properties.
Jan. 18, 2022 Item #6 Page 2 of 20
Next Steps
Agendas for the Historic Preservation Commission, the Library Board of Trustees and the Arts
Commission meetings will be developed consistent with the approved work plans.
Fiscal Analysis
There is no direct fiscal impact associated with approving these work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a “project”
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
Exhibit
1. City Council resolution approving the Historic Preservation Commission Work Plan for fiscal
year 2021-22
2. City Council resolution approving the Library Board of Trustees Work Plan for fiscal year
2021-22
3. City Council resolution approving the Arts Commission Work Plan for fiscal year 2021-22
4. Minutes from July 12, 2021, Historic Preservation Commission Meeting
5. Minutes from Oct. 27, 2021, Library Board of Trustees Meeting
6. Minutes from Nov. 4, 2021, Arts Commission Meeting
Jan. 18, 2022 Item #6 Page 3 of 20
Jan. 18, 2022 Item #6 Page 4 of 20
RESOLUTION NO. 2022-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE HISTORIC PRESERVATION COMMISSION
WORK PLAN FOR FISCAL YEAR 2021-22
EXHIBIT 1
WHEREAS, Chapter 2.15.020 (C) ~f the Carlsbad Municipal Code (CMC) requires that each board
or commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission; and
WHEREAS, at the July 2021 Historic Preservation Commission meeting, Library staff assisted
with the preparation of a work plan for fiscal year 2021-22 that is consistent with the duties of the
Historic Preservation Commission under Chapter 2.42 of the Carlsbad Municipal Code; and
WHEREAS, the mission of the Historic Preservation Commission is to advise the City Council,
Planning Commission and Housing Commission in all matters relating to the identification, protection,
retention and preservation of historic resources in the City of Carlsbad and inform the public of all
matters pertaining to the preservation of historic resources within the guidelines and codes that govern
the Commission; and
WHEREAS, on July 12, 2021, the Historic Preservation Commission unanimously accepted and
recommended City Council approval of the Historic Preservation Commission Work Plan for FY 2021-
22.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council of the City of Carlsbad approves the Historic Preservation
Commission Work Plan for FY 2021-22, attached hereto as Attachment A.
Jan. 18, 2022 Item #6 Page 5 of 20
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 18th day of January 2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
None.
..
City of Carlsbad
Historic Preservation Commission Work Plan
Fiscal Year 2021-2022
I. Mission Statement
The mission of the Historic Preservation Commission shall be to advise the City Council,
Planning Commission, and Housing Commission in all matters relating to the identification,
protection, retention and preservation of historic resources in the City of Carlsbad and inform
the public of all matters pertaining to the preservation of historic resources within the
guidelines and codes that govern the Commission.
II. Composition
The Historic Preservation Commission shall consist of five regular members appointed by the
City Council, and one ex officio representative appointed by the Planning Commission. All
members of the Commission shall be Carlsbad residents and registered voters. The Planning
Commission Representative shall be a non-voting member.
III. FY 2021-2022 Goals & Tasks
The City of Carlsbad Historic Preservation Commission has selected to focus on the following
goals and tasks:
• Bring forth to City Council suggested revisions to the Carlsbad Municipal Code governing
the Historic Preservation Commission
• Confirm clarified historic site inventory via City Council
• Further educate commissioners through tours of historic sites
• Develop a Plaque Program for historic locations and other opportunities
• Explore additional ways of sharing information about historic site recognition
• Continue to educate the community about its history
o through support of school curriculum; 3rd grade historic art program
o through an oral history collection project in cooperation with Library’s Carlsbad
History Collection
o through recorded interviews of local long-time residents
o through creating brief biographies about the City’s past mayors to accompany
photos in Council Chamber
o through City website and/or other electronic opportunities
o through Citizen’s Academy
Jan. 18, 2022 Item #6 Page 6 of 20
• Seek opportunities to further share and promote the city’s history with the
community
• Mill’s Act
Jan. 18, 2022 Item #6 Page 7 of 20
Jan. 18, 2022 Item #6 Page 8 of 20
RESOLUTION NO. 2022-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE LIBRARY BOARD OF TRUSTEES WORK PLAN
FOR FISCAL YEAR 2021-22
EXHIBIT 2
WHEREAS, Chapter 2.15.020 (C) of the Carlsbad Municipal Code (CMC) requires that each board
or commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission; and
WHEREAS, at the October 2021 Library Board of Trustees meetings, Library staff assisted with
the preparation of a work plan for fiscal year 2021-22 that is consistent with the duties of the Library
Board of Trustees under Chapter 2.16 of the Carlsbad Municipal Code; and
WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters
pertaining to library services, as well as the rules and regulations necessary to operate the library; and
WHEREAS, on Oct. 27, 2021, the Library Board of Trustees unanimously accepted and
recommended City Council approval of the Library Board of Trustees Work Plan for FY 2021-22.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.
2.
That the above recitations are true and correct.
That the City Council of the City of Carlsbad approves the Library Board of Trustees Work
Plan for FY 2021-22, attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 18th day of January 2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
None.
MATT HALL, Mayor
MEDINA, Ci y Clerk Services Manager
L)
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2021-2022
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining to library
services, as well as the rules and regulations necessary to operate the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with the approval
of the city council.
Ill. FY 2021-2022 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks:
•Review and approve rules and regulations of the library as developed and revised from time
to time
•Review and approve the library's response to the California Public Library survey submitted
annually to the California State Library
•Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
•Receive an annual report on safety and security of library facilities
•Provide community perspective on issues and interests related to library service delivery and
facilities
•Provide recommendations on the proposed budget and use of community contributions for
the delivery of library services
•Maintain awareness of and promote community support of the library, and of opportunities
to collaborate with other community partners
•Promote progressive and innovative delivery of services to ensure the library remains in the
forefront of community life
•Advise the city council on resource sharing among library jurisdictions, as needed
•Provide community perspective in the strategic planning of library services
•Participate in relevant events, community meetings and conversations on behalf of the board
of library trustees
•Serve on relevant city committees as a representative of the board of library trustees asrequested (e.g. review website, Carlsbad Reads Together, etc.)
Jan. 18, 2022 Item #6 Page 9 of 20
Jan. 18, 2022 Item #6 Page 10 of 20
RESOLUTION NO. 2022-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,
APPROVING THE ARTS COMMISSION WORK PLAN FOR FISCAL YEAR 2021-22
EXHIBIT 3
WHEREAS, .Chapter 2.15.020 (C) of the Carlsbad Municipal Code (CMC) requires that each boa-d
or commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission; and
WHEREAS, at the November 2021 Arts Commission meeting, Cultural Arts staff assisted with the
preparation of a work plan for fiscal year 2021-21 that is consistent with the duties of the Arts
Commission under Chapter 2.18 of the Carlsbad Municipal Code; and
WHEREAS, the mission of the Arts Commission is to advise the city council on arts and culture
related matters and serve as a resource to the Cultural Arts Office providing insight and feedback
representing the community perspective. This mission is accomplished through the Arts Commission's
focus on the presentation of a diverse range of arts and cultural experiences which showcase the full
spectrum of artistic styles and traditions and appeal to and represent the interests of the greater
community; and
WHEREAS, on Nov. 4, 2021, the Arts Commission accepted (4-0-2, with Commissioners Jadhcv
and Snyder absent) and recommended City Council approval of the Arts Commission Work Plan for FY
2021-22.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council of the City of Carlsbad approves the Arts Commission Work Plan for
FY 2021-22, attached hereto as Attachment A.
Jan. 18, 2022 Item #6 Page 11 of 20
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad
on the 18th day of January 2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
None.
MA TT HALL, Mayor
lerk Services Manager
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2021-22
I.Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight and feedback, representing the community’s perspective. This mission is
accomplished through the Arts Commission’s focus on the presentation of a diverse
range of arts and cultural experiences, which showcase the full spectrum of artistic styles
and traditions, and appeal to and represent the interests of the greater community.
II.Composition
The Arts Commission shall consist of seven members, appointed by the Mayor with the
approval of the City Council.
III.FY 2021-22 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
•Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
•Monitor and report to the City Council on the progress of the initiatives detailed
in the Arts & Culture Master Plan, including adapting to current community
needs and reassessing the current status of the ten-year timeline.
•Provide community perspective on issues and interests related to arts and
culture in Carlsbad, as well as the delivery of programming by the Cultural Arts
Office.
•Review and approve staff suggestions for updating the Arts Commission
ordinance in the municipal code (Chapter 2.18).
•Commit to diversity, equity and inclusion, while fostering mutual respect for the
beliefs and values of all individuals and groups in the arts including hosting an
arts town hall meeting and a presentation from the city’s new diversity, equity
and inclusion manager.
•Dedicate one Arts Commission per quarter (once every three months) to a single
topic, inviting the community to participate through attendance and soliciting
input. Potential topics include the new Village & Barrio creative sector and arts
Jan. 18, 2022 Item #6 Page 12 of 20
district, the planning and development of new or augmented arts facilities as
may be needed, sustainability in the arts and arts education in schools.
• Develop an arts advocacy plan with guidelines, providing resources on best
practices such as acquiring community input by each Arts Commissioner,
encouraging attendance by Arts Commissioners at city and community arts events and
exploring the possibility of regular reports at Arts Commission meetings by the Carlsbad
Library & Arts Foundation and the Carlsbad Friends of the Arts.
• Serve on relevant committees, such as permanent Public Art and Business
Outreach (including a focus on cultural tourism) as a representative of the Arts
Commission.
• Participate in the Community Arts Grants process including the reassessment of
funding priorities, recommending potential panelists to be vetted by city staff,
auditing the work of the grant’s panels, approving the final funding plan. and,
when possible, conducting site visits by attending grantee events and programs.
• Sponsor a public meeting workshop where the Arts Commissioners will receive
an updated orientation and explore topics and themes that are relevant to their
current workplan, as well as the Arts & Culture Master Plan.
Jan. 18, 2022 Item #6 Page 13 of 20
HISTORIC PRESERVATION COMMISSION
Minutes
MEETING OF: HISTORIC PRESERVATION COMMISSION
DATE OF MEETING: July 12, 2021
PLACE OF MEETING: Teleconference
CALL TO ORDER: 4:04 p.m.
Approved: ;;,j/_t-/ ~ 1/t!)
ROLL CALL: Chair Majer, Commissioner Ly, Commissioner Prosser, Commissioner Diaz,
Commissioner Schreibman, Ex-Officio Planning Commissioner Lafferty
STAFF PRESENT: Sheila Crosby, Deputy Library Director
Suz.anne Smithson, Library & Cultural Arts Director
Jennifer Davidson, Administrative Secretary
APPROVAL OF THE MINUTES:
Minutes of the Historic Preservation Commission Special Meeting held May 10, 2021.
Motion by Commissioner Prosser, seconded by Commissioner Ly, to approve the Minutes of the
Meeting held on May 10, 2021 as presented. Motion carried 5/0/0/0.
PUBLIC COMMENT: None.
RETURN TO IN PERSON MEETINGS: The Historic Preservation Commission discussed and
approved the meeting schedule for the remainder of 2021.
The Sept. 13, 2021 Historic Preservation Commission meeting will be held virtually at 4 p.m.,
and the Nov. 8, 2021 Historic Preservation Commission meeting will be held in person at 6 p.m .
Motion by Commissioner Prosser, seconded by Commissioner Schreibman, to approve the 2021
Historic Preservation Commission Meeting Schedule. Motion carried, 5/0/0/0.
PROPERTIES OF CONCERN: Commissioner Majer updated the commission on the
Culver/Myers/Capp House and the minute motion by Mayor Hall to discuss the
Culver/Myers/Capp house at the July 20 Carlsbad City Council meeting.
COMMISSION WORKPLAN DISCUSSION: The commissioners discussed progress on FY 2020-21
Commission Work Plan.
The commission discussed, finalized, and approved the FY 2021-22 Commission Work Plan.
Motion by Commissioner Schreibman, seconded by Commissioner Prosser. Approved 5/0/0/0.
Jan. 18, 2022 Item #6 Page 14 of 20
Historic Preservation Commission
Minutes of the July 12, 2021 Meeting
Page 2 of 2
ELECTION OF CHAIR AND VICE-CHAIR: Chad Majer was re-elected Chair and Raul Diaz was
elected Vice-Chair unanimously, 5/0/0/0.
LIAISON TO THE CARLSBAD HISTORICAL SOCIETY: Robert Prosser was elected liaison to the
Carlsbad Historical Society unanimously, 5/0/0/0.
CARLSBAD HISTORICAL SOCIETY UPDATE: None.
COMMISSION LIAISON ANNOUNCEMENTS:
Commission Liaison Sheila Crosby updated the commissioners on recent on boarding of new
Commissioners Diaz and Schreibman by Library & Cultural Arts Director Suzanne Smithson.
COMMISSIONER COMMENTS:
Commissioner Diaz shared with commissioners the Village and Barrio Master Plan is in the
process of hiring a consultant for objective design standards, and requested staff find out how
the Historic Preservation Commission can be involved in the process. Commissioner
Schreibman appreciated Commissioner Diaz's comments on the Village and Barrio Master Plan
and agreed there is opportunity for Historic Preservation Commission input. Ex-Officio Planning
Commissioner Lafferty commented on the Village and Barrio Master Plan objective design
standards and the Planning Commission's involvement. Ex-Officio Planning Commissioner
Lafferty expressed an interest in Carlsbad Historical Society events and joining Commissioner
Prosser.
ADJOURNMENT: Chair Majer adjourned the meeting at 5:21 p.m.
Jan. 18, 2022 Item #6 Page 15 of 20
MEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
Minutes
LIBRARY BOARD OF TRUSTEES MEETING
Wednesday, October 27, 2021
Teleconference
CALL TO ORDER: 4:00 p.m.
ROLL CALL: Trustees DeForest, Larson, McBride, Schatt and Sheffler
STAFF PRESENT: Suzanne Smithson, Library & Cultural Arts Director
Sheila Crosby, Deputy Library Director
Katie Nye, Deputy Library Director
Fiona Everett, Senior Management Analyst
Debbie Jo McCool, Associate Analyst
Eric Lardy, Principal Planner
Allyson Goodwin, Interim Senior Librarian
Andrea Hilliard, Interim Senior Librarian
Marsha Weeks, Senior Librarian
Jennifer Davidson, Administrative Secretary
APPROVAL OF MINUTES:
Minutes of the Library Board of Trustees regular meeting held Aug. 25, 2021.
Motion by Trustee DeForest, seconded by Trustee Schatt, to approve the minutes as presented.
Motion carried, 5/0/0/0
PUBLIC COMMENTS: None.
DEPARTMENTAL REPORTS:
1. MONTHLY LIBRARY REPORTS: The board received the monthly library report for August
2021 and September 2021.
2. NOMINATE A PRIMARY AND ALTERNATE MEMBER TO THE GROWTH MANAGEMENT
COMMITTEE: The board received a presentation from Principal Planner Eric Lardy on
the Growth Management Update Advisory Committee. Trustee William Sheffler was
elected primary member and Trustee Art Larson was elected alternate member
unanimously, 5/0/0/0
Jan. 18, 2022 Item #6 Page 16 of 20
Page 2 of 3
Library Board of Trustees
Minutes of the October 27, 2021 Meeting
3. LIBRARY SERVICES DURING COVID-19: The board received an update and presentation
from Deputy Library Directors Sheila Crosby and Katie Nye on library services during
COVID-19. This included mask guidelines for staff and the public; continuation of
curbside services and virtual programs; community rentals now allowed; limited in-
person programming; re-opening of the Carlsbad Friends of the Library book store at the
Carlsbad City Library and the future re-opening of the Friends' book store at the
Georgina Cole Library; inviting more volunteers back to the library; and some study
rooms to re-open.
4. SUMMER READING ADVENTURE FINAL REPORT: The board received an update and
presentation from Interim Senior Librarians for Children's Services Allyson Goodwin and
Andrea Hilliard.
5. FY 2020 -21 CALIFORNIA PUBLIC LIBRARY SURVEY: Associate Analyst Debbie Jo McCool
presented to the board the FY 2020-21 California Public Library Survey data and
responded to questions. The board voted to approve the survey for submittal to the
California State Library. Approved, 5/0/0/0
6. DISCUSS FY 2021-22 WORK PLAN: The board discussed and voted on the FY 2021-22
Work Plan. Motion by Trustee Sheffler, seconded by Trustee Larson to approve the
Library Board of Trustees 2021-22 Workplan as presented. Approved, 5/0/0/0
DIRECTOR'S REPORT: Director Smithson updated the board on a variety of topics: results of the
library as a mail ballot drop off location; patron suspensions involving inability to follow rules of
conduct; in person events including live concerts and International Film Friday; library staff
visiting the Carlsbad farmers market; graduation event for the career on line high school
program and a total of 9 graduates with 5 in attendance; update on hiring and recruitment;
fiber network upgrade is complete; integrated library system (ILS) upgrade is complete;
Exploration HUB technology challenges; upcoming staff development week; and the Carlsbad
Friends of the Library book store will re-open at the Georgina Cole Library on Dec. 1.
FOUNDATION REPORT: Representative Schatt reported the Carlsbad Library & Arts Foundation
have two concert events planned_ for Nov. 6 and Dec. 11.
FRIENDS OF THE LIBRARY REPORT: Library & Cultural Arts Director Suzanne Smithson reported that
the Friend's bookstore will re-open at the Georgina Cole Library on Dec. 1, from Tuesday to Friday.
Online sales are currently suspended.
NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT: Board Liaison Mary Millet
reported on a successful Fall Seminar; officer elections and committee leadership is underway
Jan. 18, 2022 Item #6 Page 17 of 20
Page 3 of 3
Library Board of Trustees
Minutes of the October 27, 2021 Meeting
and leadership will be in installed at their December 7 annual meeting; the society will vote in
November to continue Spring programs virtually, in person, or a hybrid; the April seminar will
be held virtually with members of the society presenting; a scholarship from the Shirley Borden
Estate was presented to a North San Diego Genealogical Society member to attend the Salt
Lake Institute of Genealogy and be a future presenter to the society; and membership is
currently at 340 members.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS: No comments/announcements.
ADJOURNMENT: Chair McBride adjourned the meeting at 5:44 p.m.
Administrative Secretary
Jan. 18, 2022 Item #6 Page 18 of 20
ARTS COMMISSION
Minutes
Nov. 4, 2021, 6 p.m.
Virtual Meeting
Council Chamber
1200 Carlsbad Village Drive
Carlsbad, CA 92008
CALL TO ORDER: Vice Chair Joni Miringoff called the meeting to order at 6:00 p.m.
ROLL CALL: Commissioners Miringoff, Chung, Nassiri and Barker. Commissioner George joined
the meeting at 6:04 p.m.
STAFF PRESENT: Richard Schultz, Cultural Arts Manager
Daisy Hernandez, Senior Office Specialist
Karen McGuire, Curator of Exhibitions
Tonya Rodzach, Public Art Coordinator
Jennifer Jesser, Senior Planner
APPROVAL OF MINUTES:
Minutes of the Arts Commission meeting held September 2, 2021.
Motion by Commissioner Barker, seconded by Commissioner Nassiri, to approve the Minutes of
the regular meeting held on September 2, 2021.
Motion carried, 3/0/2/2 (Jadhav and Snyder-Absent) (Chung and George -Abstain)
PRESENTATIONS: Introduction of new Arts Commissioner Nora George.
PUBLIC COMMENT: None.
NOMINATE A PRIMARY AND ALTERNATE MEMBER TO THE GROWTH MANAGEMENT
COMMITTEE: Senior Planner Jennifer Jesser gave the commissioners a brief presentation that
reviewed the city's Growth Management Plan and why the commission was being asked to
nominate a primary and alternate member to the Growth Management Committee.
Motion to nominate Commissioner Nassiri as primary and Commissioner George as alternate to
the Growth Management Committee made by Vice Chair Miringoff, seconded by Commissioner
Barker.
Motion carried, 5/0/2 (Jadhav and Snyder -Absent)
REVIEW OF THE ARTS COMMISSION WORKPLAN FOR FISCAL YEAR 2021-22: Cultural Arts
Manger Schultz presented the work plan to the commissioners in a PowerPoint presentation
that reviewed each initiative as either established, edited, or new, per slide.
Motion by Commissioner Barker, seconded by Commissioner Chung, to discuss, edit and
approve the Arts Commission Work Plan for FY 2021-22.
Motion carried, 5/0/2 (Jadhav and Snyder -Absent)
Jan. 18, 2022 Item #6 Page 19 of 20
Nov. 4, 2021 Arts Commission Page 2 of 2
DISCUSSION: COMMUNITY ARTS GRANTS: Cultural Arts Manager Schultz gave the
commissioners a brief presentation as an overview of the Community Arts Grants, their current
structure, and overall process. He then introduced Mrs. Mimi Kim, who briefly reviewed the
two articles that were included with the staff report and staff recommendations for updating
the grantmaking process. Lastly, Mr. Schultz presented a timeline for this discussion on arts
grants, over the next two meetings.
CULTUAL ARTS MANAGER REPORT: Mr. Schultz welcomed Commissioner George and thanked
Vice Chair Miringoff for stepping in to run the meeting when the Chair was absent. He provided
an update on the available funds for the Calavera Hills Community Park Gateway Project of
$11,500 as requested at the September meeting. He explained that for smaller park projects
the funds are often not enough to support a public art installation. The public art ordinance
allows the city to pool these monies for a future park in the same quadrant. The next update
was the launch of the new, on line Artist Registry for temporary public art, which will be used by
the Cultural Arts Office to develop a pool of artists that are pre-qualified for temporary public
art projects. Mr. Schultz shared that the first Permanent Public Art Advisory Subcommittee
meeting for Fire Station 2 will be live streamed on Nov. 10 at 12 p.m. on the city's website.
ARTS COMMISSION CHAIR REPORT: Vice Chair Miringoff stated she had no updates but
enjoyed the opportunity to facilitate the meeting.
ARTS COMMISSIONER COMMENTS: Commissioners shared the highlights of their participation
and attendance at local arts events and programs.
ADJOURNMENT: Vice Chair Miringoff adjourned the meeting at 7:24 p.m.
Daisy Hernandez
Senior Office Specialist
Jan. 18, 2022 Item #6 Page 20 of 20
LIBRARY & CULTURAL ARTS
Boards & Commissions
2021-22 Work Plan updates
Suzanne Smithson, Director
Library & Cultural Arts
Jan. 18, 2022
{city of
Carlsbad
FISCAL YEAR 2021-2022 WORK PLANS
Historic Preservation Commission
•Staff liaison, Sheila Crosby
•Chair, Chad Majer
Library Board of Trustees
•Staff liaison, Suzanne Smithson
•Chair, Gina McBride
Arts Commission
•Staff liaison, Richard Schultz
•Chair, Emma Jadhav
ITEM 6: 2021-22 WORK PLANS
{ City of
Carlsbad
BACKGROUND
ITEM 6: 2021-22 WORK PLANS
Carlsbad Municipal Code Section 2.15.020 (C)
requires each board or commission to provide to
the city council, for its approval, an annual work
plan of activities to be undertaken.
{ City of
Carlsbad
PROPOSED ACTION
Adopt three resolutions approving the work plans for
fiscal year 2021-22 for:
•Historic Preservation Commission
•Library Board of Trustees
•Arts Commission
ITEM 6: 2021-22 WORK PLANS
{ City of
Carlsbad
HISTORIC PRESERVATION
COMMISSION
ITEM 6: 2021-22 WORK PLANS
The Historic Preservation Commission shall advise the City
Council, Planning Commission, and Housing Commission
in all matters relating to the identification, protection,
retention and preservation of historic resources in the City
of Carlsbad and inform the public of all matters pertaining
to the preservation of historic resources within the
guidelines and codes that govern the Commission.
{ City of
Carlsbad
HISTORIC PRESERVATION
COMMISSION
Three updates to the previous plan:
•Continue to educate the community about its history through the City website and/or other electronic opportunities
•Continue to educate the community about its history through the Citizen’s Academy
•Mills Act
ITEM 6: 2021-22 WORK PLANS
{ City of
Carlsbad
LIBRARY BOARD OF TRUSTEES
The mission of the board of library trustees is to advise
the city council in matters pertaining to library services,
as well as the rules and regulations necessary to
operate the library.
ITEM 6: 2021-22 WORK PLANS
{ City of
Carlsbad
LIBRARY BOARD OF TRUSTEES
•No changes from prior year
•Focus on areas not addressed
ITEM 6: 2021-22 WORK PLANS
{ City of
Carlsbad
ARTS COMMISSION
ITEM 6: 2021-22 WORK PLANS
The Carlsbad Arts Commission is an advisory body
that advocates on behalf of the community and
strives to advance the fine arts and the performing
arts. Its members serve as ambassadors to the
community, focused on its cultural enrichment.
{ City of
Carlsbad
ARTS COMMISSION
Six updates to previous plan:
•Review and approve staff suggestions for updating
the Arts Commission ordinance in the municipal
code (Chapter 2.18).
•Diversity, equity and inclusion.
•Quarterly to a single topic meeting focus.
•Arts advocacy plan with guidelines providing
resources on best practices.
•Additions to service on relevant committees.
•Additions to their role in the Community Arts Grants
process.
ITEM 6: 2021-22 WORK PLANS
Questions?
Historic Preservation Commission Chair Chad Majer
Library Board of Trustees Chair Gina McBride
Arts Commission Chair Emma Jadhav
ITEM 6: 2021-22 WORK PLANS
(city of
Carlsbad
Library Board of Trustees
Arts Commission
Library & Cultural Arts: Boards & CommissionsHistoric Preservation
Commission
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( City of
Carlsbad
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•Color palette for reference