HomeMy WebLinkAbout2022-02-15; City Council; Resolution 2022-043Exhibit 1
RESOLUTION NO, 2022-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH RINCON CONSULTANTS, INC., TO REVISE THE
PROJECT SCOPE, BUDGET, AND SCHEDULE TO ASSIST IN REZONING OF
POTENTIAL HOUSING SITES AS REQUIRED BY HOUSING ELEMENT PROGRAM
1.1; PREPARING MISCELLANEOUS GENERAL PLAN AMENDMENTS TO
COMPLY WITH STATE LAW, INCLUDING THE PUBLIC SAFETY ELEMENT
("GENERAL PLAN MAINTENANCE"); IMPLEMENTING HOUSING ELEMENT
PROGRAMS IN ADDITION TO PROGRAM 1.1, AND COMPLETING RELATED
ENVIRONMENTAL REVIEW
CASE NAME: HOUSING ELEMENT UPDATE AND GENERAL PLAN
MAINTENANCE
CASE WI: GPA 2019-0003 (PUB2019-0009)
WHEREAS, on Jan. 28, 2020, the City Council approved a professional services agreement with
Rincon Consultants, Inc. (Consultant) to help prepare the Housing Element Update (including rezoning
of sites) and General Plan Maintenance projects and appropriated funds from the City Council's General
Fund contingency account for consultant and related costs; and
WHEREAS, on April 6, 2021, the City Council approved the Housing Element Update; and
WHEREAS, complexities with preparing the Housing Element Update, including challenges with
public outreach caused by the pandemic, site selection, and state review and processing mandates,
made it necessary to delay work on rezoning of sites and General Plan Maintenance to after the
Housing Element was approved, which has impacted project efficiencies and the schedule, scope, and
budget originally approved; and
WHEREAS, Housing Element programs, including Program 1.1 to rezone sites, require
amendments to city standards and programs, including to the Zoning Ordinance, that must be
completed by 2024 or sooner; and
WHEREAS, because of schedule delays and to complete the site rezoning, the General Plan
Maintenance project, and implementation of Housing Element programs, and related environmental
review in a coordinated manner, the city and Consultant have revised the overall project scope, budget,
and schedule and the original term expired on February 6, 2022; and
WHEREAS, the amended professional services agreement with Consultant, including the revised
project scope, budget, and schedule, is provided as Attachment A for ratification and approval.
Feb. 15, 2022 Item #3 Page 15 of 162
MATT HALL, Maypr -
FAVIOLA ME INA, City Clerk Services Manager
(SEAL)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Manager is hereby authorized and directed to execute the amended
professional services agreement with Consultant (Attachment A) to assist in rezoning
of potential housing sites as required by Housing Element Program 1.1; preparing
miscellaneous General Plan amendments to comply with state law, including the public
Safety Element ("General Plan IVIaintenance"); implementing Housing Element
programs besides Program 1.1, and performing related environmental review.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 15th day of February 2022, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Acosta, Norby.
NAYS: None.
ABSENT: None.
Feb. 15, 2022 Item #3 Page 16 of 162
RATIFICATION OF AMENDMENT NO. 1 TO EXTEND AND AMEND AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES RINCON CONSULTING, INC.
This Ratification of Amendment No. 1 is entered into as of the _______ of ___________,
2022, but effective as of the February 6, 2022, extending and amending the agreement dated February 6, 2020 (the “Agreement”) by and between the City of Carlsbad, a municipal corporation, ("City"), and Rincon Consultants, Inc. (“Contractor") (collectively, the “Parties”) for professional
consulting services.
RECITALS
A.The Agreement, as amended from time to time expired on February 6, 2022 andContractor continued to work on the services specified therein without the benefit of an agreement; and
B.The Parties desire to alter the scope of work of the Agreement to planning andenvironmental consulting services for the Carlsbad General Plan and Zoning Ordinance Update;
and
C.The Parties desire to extend the Agreement for a period of two (2) years; and
D.The Parties have negotiated and agreed to a supplemental scope of work and feeschedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.The retroactive extension and amendment of the Agreement is ratified.
2.The original contract was for $698,085 and Contractor has received $507,248 todate, leaving a balance of $190,837.
3.In addition to those services contained in the Agreement, as may have beenamended from time to time, Contractor will provide those services described in Exhibit "A". With this ratification to extend and amend, the total Agreement amount shall not exceed one million one hundred fifty-nine thousand ninety-four dollars ($1,159,094).
4.City will pay Contractor for all work associated with those services described inExhibit “A” on a time and materials basis not-to-exceed six hundred fifty-one thousand eight
hundred forty-six dollars ($651,846). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.
5.Contractor will complete all work described in Exhibit “A” by February 6, 2024.
6.All other provisions of the Agreement, as may have been amended from time totime, will remain in full force and effect.
Attachment A
Feb. 15, 2022 Item #3 Page 17 of 162
7. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
Feb. 15, 2022 Item #3 Page 18 of 162
8. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this amendment. RINCON CONSULTANTS, INC., a
California corporation
CITY OF CARLSBAD, a municipal
corporation of the State of California
By: By:
(sign here) Scott Chadwick
City Manager
(print name/title) ATTEST:
By:
(sign here) FAVIOLA MEDINA
City Clerk Services Manager
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM: CELIA A. BREWER, City Attorney
By: _____________________________
Assistant City Attorney
Feb. 15, 2022 Item #3 Page 19 of 162
Scope of Work
Task 1 Safety Element Update
There have been a number of pieces of legislation approved over the past five years that require cities
to update Safety elements. This is a selection of key legislation:
▪SB 1035 requires a jurisdiction’s safety element to be revised to identify new information on fire
hazards, flood hazards, and climate adaptation and resiliency strategies applicable to the city and
county that was not available during the previous revision of the safety element.
▪SB 379 requires all cities and counties to include climate adaptation and resiliency strategies in the
safety elements of their general plans beginning January 1, 2017. The bill requires the climate
adaptation update to include a set of goals, policies, and objectives for their communities based on
the vulnerability assessment, as well as implementation measures.
▪SB 99 requires a local government to review and update the safety element during the next revision
of the housing element (on or after January 1, 2020) to identify residential developments in hazard
areas that do not have at least two emergency routes.
▪AB 747 and AB 1409 require a local jurisdiction to evaluate evacuation routes for their capacity,
safety, and viability and evacuation locations under a range of emergency scenarios in the safety
element upon the next revision of the Local Hazard Mitigation Plan.
Task 1.1 Climate Change Vulnerability Assessment
Rincon will conduct a vulnerability assessment consistent with the requirements of SB 379 and the
California Adaptation Planning Guide to provide an overview of climate hazards and risks specific to
Carlsbad. At a qualitative level, Rincon will identify the community assets that are most vulnerable to
the potential impacts of climate change across sensitive community areas, including infrastructure,
buildings, natural systems, economic assets, and vulnerable populations. The City’s critical facilities
(such as government buildings, hospitals, evacuation routes) will be mapped in relation to potential
climate change impacts based on readily available data (e.g., FEMA flood hazard zones, wildfire severity
zones, Appendix 5 of the Emergency Operations Plan, Wildland Urban Interface planning documents).
Key findings associated with the City’s Sea-level Rise Vulnerability Assessment (2017) will be
incorporated, assuming no further analysis would be necessary. Rincon will utilize maps and figures from
existing plans and available GIS data sources. Up to 10 new maps will be created, as appropriate.
Deliverable(s): One (1) electronic copy of the proposed Climate Change Vulnerability Assessment in
both PDF and Microsoft Word Format. Rincon will respond to and address one (1) set of consolidated
comments on the vulnerability assessment.
Task 1.2 Administrative Draft Safety Element Update
Rincon will prepare and update the Safety Element to address recent legislation highlighted above, with
the exception of AB 747 and AB 1409 which the City has not requested consultant services for at this
time. In keeping with SB 1035, Rincon will summarize the latest FEMA floodplain mapping to illustrate
potential safety and development constraints. Rincon will summarize wildfire hazard risk areas and fire
EXHIBIT “A”
SCOPE OF SERVICES AND FEE
Feb. 15, 2022 Item #3 Page 20 of 162
protection resources, and incorporate additional wildfire information, policies and implementation
programs consistent with CAL FIRE requirements.
To best identify residential neighborhoods that have less than two evacuation routes pursuant to SB 99,
Rincon will meet with the City’s emergency providers and planning department to facilitate the
identification of roadways that serve as evacuation routes, residential neighborhood boundaries, and
evacuation shelters. The discussion will include confirmation of evacuation routes and evacuation
constraints identified in the City’s Wildland Urban Interface planning documents, including 2011
Evacuation Plans and 2022 Carlsbad EOP Annex Q (Evacuation and Shelter-in-Place). Rincon will conduct
a GIS mapping exercise to identify the location of neighborhoods, as applicable, that have less than two
evacuation routes. Rincon will provide a map for inclusion in the Safety Element that displays
established evacuation routes, single-access residential neighborhoods, and evacuation shelters. Rincon
will include policies and implementation programs to mitigate risk associated with limited evacuation
options.
Rincon will identify climate change adaptation policies and implementation programs to address key
vulnerabilities identified in Task 1.1. Adaptation policies related to sea-level rise will align with the City’s
adopted Local Coastal Program.
Rincon will draft an Administrative Draft Safety Element. Rincon’s primary objective will be to develop
policies and programs that not only comply with State law but are also actionable, with information
aimed at implementation of hazard and risk abatement provisions to guide local decisions.
Rincon will present the background information and policies in a clear, informative way. Strategies for
specific areas of Carlsbad will be shown with maps for context and the Vulnerability Assessment report
produced in Task 1.1 will be designed to be integrated into the Element as a discrete technical appendix.
The update to the Safety Element will focus on ensuring alignment with and/or integration of other City
plans such as the local Hazard Mitigation Plan and the Local Coastal Program Update. Rincon assumes
that the update will a be technical update to the existing element and that no redesign of the element
will be required. Rincon does understand that the document is currently available as an InDesign file.
Our cost estimate does account for conversion of the document to Word before any edits are made.
Deliverable(s): One (1) electronic copy of the Administrative Draft Safety Element in both PDF and
Microsoft Word Format.
Task 1.3 Public Review Draft Safety Element
Rincon will respond to two rounds of consolidated City comments on the Administrative Draft Element
to then develop the Public Review Draft Element. The Public Review Draft Element will be posted to the
City’s website and sent to external agencies, such as San Diego County Fire, CalFire, and FEMA to review
and comment. Rincon has budgeted for attendance at two (2) meetings with external agencies.
Deliverable(s): One (1) electronic copy of the Public Review Draft Safety Element in both PDF and
Microsoft Word Format. Rincon will respond to and address two (2) sets of consolidated comments on
the public review draft. Participation in two (2) meetings with external agencies by up to two Rincon
staff members.
Feb. 15, 2022 Item #3 Page 21 of 162
Task 1.4 Final Safety Element
Rincon will inventory all public comments on a comment/proposed response sheet for
review/concurrence by the City’s project lead. We will flag conflicting comments and consult with City
staff to rectify them. We will seek sign-off on the comment/response sheet before incorporating
changes into the final Safety Element Update.
Deliverable(s): One (1) electronic copy of the comment tracking form in Microsoft Excel; One (1) Final
Safety Element in both PDF and Microsoft Word Format. Rincon will respond to and address two (2) sets
of consolidated comments on the final safety element.
Task 1.6 Safety Element Community Engagement
Rincon will coordinate with the City’s Communications Department, prepare for, and participate in one
community workshop and one Planning Commission workshop to present information and gather
feedback on the Safety Element. Rincon will join meetings with City staff, prepare materials needed for
the workshops such as PowerPoint slides or brief survey questionnaires, and attend these meetings with
up to two (2) Rincon staff. Rincon assumes the City will be responsible for creating additional outreach
materials and convening additional community meetings.
Deliverable(s): Participation in one (1) community outreach meeting and one (1) City Council workshop
by up to two Rincon staff members including preparation of up to two (2) PowerPoint presentations.
Task 2 Land Use Element Update
Task 2.1 Administrative Draft Land Use Element Update
Rincon will draft the Administrative Draft Land Use Element. Rincon’s primary objective will be to amend
the policy document to maintain consistency with the recently updated and adopted Housing Element.
Amendments to the document are anticipated to be limited to land use designation and related graphic
changes, including:
▪Creation of new R-35 and R-40 land use designations
▪Updates to maps and tables to reflect new land use designations and minimum densities
▪Reflection of densities used for Housing Element site inventory assumptions (Table 2-3 of Land
Use and Community Development Element)
▪Revisions to reflect Growth Management Plan changes, including policies
▪Edits to policies for the Westfield and Sunny Creek properties
Rincon assumes that the update will a be technical update to the existing element and that no redesign
or formatting of the element will be required. Rincon does understand that the document is currently
available as an InDesign file. Our cost estimate does account for conversion of the document to Word
before any edits are made.
Deliverable(s): One (1) electronic copy of the Administrative Draft Land Use Element in both PDF and
Microsoft Word Format.
Feb. 15, 2022 Item #3 Page 22 of 162
Task 2.2 Public Review Draft Land Use Element
Rincon will respond to two rounds of consolidated City comments on the Administrative Draft Element
to then develop the Public Review Draft Element. The Public Review Draft Element will be posted to the
City’s website for public review and comment.
Deliverable(s): One (1) electronic copy of the Public Review Draft Land Use Element in both PDF and
Microsoft Word Format. Rincon will respond to and address two (2) sets of consolidated comments on
the public review draft.
Task 2.3 Final Land Use Element
Rincon will inventory all public comments on a comment/proposed response sheet for
review/concurrence by the City’s project lead. We will flag conflicting comments and consult with City
staff to rectify them. We will seek sign-off on the comment/response sheet before incorporating
changes into the final Land Use Element Update. Rincon will create an Executive Summary, that can be
used by the public, City staff, and elected officials, to quickly understand the issues and potential actions
needed during the implementation period.
Deliverable(s): One (1) electronic copy of the comment tracking form in Microsoft Excel; One (1) Final
Safety Element in both PDF and Microsoft Word Format. Rincon will respond to and address two (2) sets
of consolidated comments on the final safety element.
Task 3 Zone Ordinance Update
Task 3.1 Document Review
Rincon will review all City documents relevant to the Zoning Ordinance Amendments, including the 2035
General Plan, adopted 2021-2029 Housing Element, existing Zoning and Subdivision Ordinance, and
Local Coastal Plan. Rincon will also review the draft Objective Design Standards currently being prepared
by another consultant, to determine if the document will require any additional changes to the Zoning
Ordinance. If so, these changes will be incorporated. Rincon will also work with City staff to review the
overall Municipal Code to identify other provisions that should be included in the Zoning Ordinance
Amendments, or that will at least need to be understood and possibly referenced so that no conflicts
occur through updates to Zoning Ordinance provisions.
Task 3.2 Draft Zoning Ordinance Amendments
Rincon will prepare the Administrative Draft Zoning Ordinance Amendments to be reviewed by City Staff
including the Planning Department, the City Attorney, and any desired City departments such as
Building, Engineering, and Code Enforcement. In order to simplify and speed review times for staff, each
component of the Zoning Ordinance Amendments and associated documents will be provided
separately to staff for review. Following internal city staff comments on the Administrative Draft
Supplemental EIR (up to two rounds of review), the team will incorporate appropriate revisions to the
Administrative Draft Zoning Ordinance Revisions and prepare the Draft Zoning Ordinance Revisions. We
assume all comments and revision requests will be consolidated and submitted in a compiled and
tracked changes Word format.
Feb. 15, 2022 Item #3 Page 23 of 162
Deliverables:
▪Administrative Draft Zoning Ordinance (electronic delivery)
▪Draft Zoning Ordinance (electronic delivery)
Task 3.3 Final Zoning Ordinance Amendments
Rincon will revise the contents of the Administrative Draft sections based on staff discussion and input
and will prepare the Final Draft Zoning Ordinance to be provided to the City for review by the Planning
Commission and the community and approval by the City Council.
Deliverables: Final Zoning Ordinance (one digital version in both Microsoft Word and Adobe PDF)
Task 4 Environmental Review
We understand that Carlsbad would like to prepare a supplement to the previous General Plan and
Climate Action Plan EIR, certified in 2015, rather than a subsequent or new EIR. In accordance with
Section 15164 of the CEQA Guidelines, a lead agency may prepare a supplement to a previously certified
EIR if some changes or additions are necessary, but none of the conditions described in Section 15162
calling for preparation of a subsequent EIR have occurred. The conditions described in Section 15162,
include the following:
1.Substantial changes are proposed in the project which will require major revisions of the
previous EIR or Negative Declaration due to the involvement of new significant environmental
effects or a substantial increase in the severity of previously identified significant effects;
2.Substantial changes occur with respect to the circumstances under which the project is
undertaken which will require major revisions of the previous EIR or Negative Declaration due to
the involvement of new significant environmental effects or a substantial increase in the
severity of previously identified significant effects; or
3.New information of substantial importance, which was not known and could not have been
known with the exercise of reasonable diligence at the time the previous EIR was certified as
complete or the Negative Declaration was adopted, shows any of the following:
a.The project will have one or more significant effects not discussed in the previous EIR or
negative declaration;
b.Significant effects previously examined will be substantially more severe than shown in the
previous EIR;
c.Mitigation measures or alternatives previously found not to be feasible would in fact be
feasible, and would substantially reduce one or more significant effects of the project, but
the project proponents decline to adopt the mitigation measure or alternative; or
d.Mitigation measures or alternatives which are considerably different from those analyzed in
the previous EIR would substantially reduce one or more significant effects on the
environment, but the project proponents decline to adopt the mitigation measure or
alternative.
Based on our understanding of the project, Rincon agrees that this is the correct approach to address
environmental impacts resulting from the proposed project. Our approach in preparing the
Feb. 15, 2022 Item #3 Page 24 of 162
Supplemental EIR is to develop a user-friendly document that identifies potentially new CEQA impacts
that need to be addressed, including Wildfire and Energy, and to address transportation impacts using
VMT as a significance criterion replacing the traditional Level of Service (LOS) standard (requirement
beginning in July of 2020).
Rincon understands that the City will be simultaneously updating their Climate Action Plan but that the
analysis of environmental impacts associated with that plan will be analyzed in a separate CEQA
document.
Task 4.1 Preparation of Project Description
Rincon will prepare a preliminary Project Description, and develop project objectives, after receiving
City-provided data mapping the preferred sites to be rezoned and the potential residential density of
those sites (dwelling units per acre), as well as other proposed strategies and programs to meet the
RHNA allocation. GIS shapefiles are preferred for use in mapping the sites. This scope of work assumes
that City staff will conduct one round of review of the Project Description and provide consolidated,
non-contradictory comments and edits.
Deliverables: Preliminary Project Description (electronic delivery)
Task 4.2 Notice of Preparation (NOP) and Scoping Meeting
Pursuant to CEQA Guideline 15163(c), a Supplemental EIR shall be given the same kind of notice and
public review as is given to a draft EIR under CEQA Guidelines 15087. The NOP is intended to alert other
public agencies about the undertaking, and to solicit their input on the scope of the Draft Supplemental
EIR. Rincon will draft the NOP, address one round of consolidated comments on the draft, and submit a
final PDF copy of the NOP to city staff for posting on its website and for distribution to public agencies. It
is assumed that the city will distribute the NOP using the city’s distribution list. Rincon will review and
make suggestions regarding the list, as requested, and be responsible for filing the NOP with the County
Clerk and State Clearinghouse/OPR. As required by CEQA, the NOP will circulate to responsible and
trustee agencies for 30 days.
During the 30-day NOP review process, the team will assist the city with facilitating a public scoping
meeting to inform the public on the environmental issues they should expect to see addressed in the EIR
as well as gather public input. This assistance including coordination with City staff, including the
Communications Department, on Scoping Meeting particulars. Rincon will make a brief presentation on
the Draft General Plan and Zoning Ordinance update, and environmental review process, then record all
public comments received. These comments will be summarized in a memorandum to be included as a
Supplemental EIR appendix.
Deliverables: Notice of Preparation (electronic delivery)
Task 4.3 Administrative Draft Supplemental EIR
The supplement to a certified EIR only needs to contain the information necessary to make the previous
EIR adequate for the project as revised. Therefore, the format of the Administrative Draft Supplemental
EIR will follow that of a focused EIR, concentrating on only those topics found to require minor additions
or changes as a result of the proposed General Plan and Zoning Ordinance updates. Our general report
structure will include all the required sections of an EIR: Introduction; Executive Summary; Project
Feb. 15, 2022 Item #3 Page 25 of 162
Description and Environmental Setting; Analysis, Impacts, and Mitigation Measures; Alternatives
Analysis; Cumulative Impacts, and Other CEQA Sections.
New potential impacts will be identified, and mitigation measures will be prepared or modified to
reduce significant impacts to a less-than-significant level, when feasible. For each potentially significant
impact identified, the team will develop, in coordination with city staff and the broader consultant team,
goals and/or policies to avoid or reduce identified impacts as self-mitigating policies. If goals and/or
policies are developed, Rincon will include them in the final versions of the Land Use and Safety
Elements. New or modified mitigation measures will be developed only if self-mitigating policies are
determined not feasible or reasonable.
Environmental Assessments
Rincon will conduct focused assessments of the following environmental topics of concern. The analyses
described herein will be summarized in the corresponding Supplemental EIR section and separate
technical reports will not be prepared (except for the Traffic Impact Analysis included in the Operational
LOS Analysis described below). All data used in the technical analyses will be included as appendices to
the primary environmental document.
Air Quality
Rincon will conduct air quality analyses for proposed project to determine if the predicted emissions
during construction or operation of development envisioned under the changes to the General Plan and
Zoning Ordinance would result in significant impacts beyond those assessed in the General Plan &
Climate Action Plan Final Environmental Impact Report, certified June 2015 (2015 FEIR). Construction
emissions estimates would be generated from generalized construction data (e.g., assumed duration of
construction, phasing, amount of disturbed soil, types of equipment to be used, number of construction
workers, etc.) developed in conjunction with the city. Mobile source emissions will be estimated based
primarily on trip generation data from traffic reports prepared for the General Plan update. The
California Emissions Estimator Model (CalEEMod) will be used to estimate emissions of criteria
pollutants associated with the project. Rincon will also determine if project traffic may result in local
carbon monoxide hotspots. It is not anticipated a detailed hot spot analysis would be required.
The analysis will address the project’s conformance with the San Diego Regional Air Quality Strategy and
whether the project would result in emissions that violate any air quality standard or contribute
substantially to an existing or projected air quality violation. The analysis will also determine if the
project will expose any sensitive receptors to substantial pollutant concentrations or create
objectionable odors. It is assumed that the Traffic Impact Analysis prepared for the proposed project will
provide all necessary traffic information to complete an air quality analysis of mobile sources.
Biological Resources
A Rincon biologist will review the preferred land use scenario and other city supplied data for biological
resource constraints. The biologist will review biological resource data including but not limited to query
of relevant databases such as California Natural Diversity Database, National Wetlands Inventory, San
GIS and literature (e.g., San Diego County Multi-Species Habitat Conservation Plan and the City of
Carlsbad’s Subarea Plan), for information pertaining to biological resources occurring in the city. Based
on this review, Rincon will prepare a map indicating areas with low, medium or high biological
constraints. Reconnaissance level field surveys will be conducted for a subset of the sites that are
Feb. 15, 2022 Item #3 Page 26 of 162
proposed for re-zoning where existing data is lacking and may contain some natural habitat. Many of the
sites are assumed to be disturbed/developed and will not require a field verification but rather can be
assessed via review of current aerial photos and desktop analyses.
Rincon will present the findings of the literature review and field survey in the Biological Resources
section of the Supplemental EIR and will include an impact analysis and recommended measures to
address potential impacts to protected biological resources resulting from the proposed activities.
Rincon will review relevant city Subarea Plan policies or consideration of applicable mitigation measures
in accordance with CEQA. The discussion will function as a summary of the biological (i.e., wildlife,
vegetation) resources surveys, with the goal of providing a summary of the technical analysis designed
for the layperson to easily understand. These policies will be adapted into appropriate minimization
and/or mitigation measures for use within the Supplemental EIR.
Cultural Resources Evaluation
Rincon will prepare a programmatic cultural resources analysis to address potential impacts to
archaeological and historic built environment resources. The cultural resources analysis will review
historic resources and archaeological resources within the potential housing locations and the potential
impacts to those resources as a result of the project. The study will include research on the prehistory
and history of Carlsbad, as well as a review of historic maps, aerial photographs and data included in the
California Historic Resources Inventory. Rincon assumes that no fieldwork or project level analyses will
be required.
In the Geology and Soils section of the Supplemental EIR, Rincon will discuss the existing geologic
setting, determine the paleontological sensitivity of geologic units within the Plan area, identify
potential impacts to paleontological resources from development within the Plan area, discuss
significance thresholds, and propose mitigation to avoid or mitigate impacts to scientifically significant
paleontological resources. To the extent possible, Rincon will incorporate information from existing
environmental and planning documents that are applicable to the project. Therefore, no formal
museum records search will be performed, and the analysis will consist of an online search of available
fossil locality records, review of existing geologic maps, and a review of primary literature regarding
fossiliferous geologic units within the Plan area and region.
Greenhouse Gases
Rincon will conduct greenhouse gas (GHG) analyses for proposed plans to determine if the predicted
emissions during construction or operation of development proposed under proposed project would
result in substantial increase in GHG emissions beyond those assessed in the 2015 FEIR. Projected
construction emissions would be generated from construction data developed with the city as part of
the air quality analysis scope. Mobile source emissions will be estimated based primarily on trip
generation data from traffic reports for proposed plans. CalEEMod will be used to estimate GHG
emissions associated with the proposed project and to the extent feasible based on the
timing/schedule, Rincon will utilize any modeling available in the soon to be updated Climate Action
Plan.
The GHG analysis will address the project’s conformance with the existing City of Carlsbad Climate
Action Plan (and if/when available, the updated Climate Action Plan), including the city’s Climate Action
Plan Ordinances, and State GHG policies and regulations.
Feb. 15, 2022 Item #3 Page 27 of 162
Noise and Vibration
Rincon will conduct an noise and vibration analysis to determine if the predicted noise levels during
construction or operation of land uses under the proposed General Plan and Zoning Ordinance update
would exceed applicable city noise standards or result in impacts not already assessed in the 2015 FEIR.
As part of the analysis, Rincon will perform long- and short-term field measurements at various potential
housing sites within a plan area and at locations with receptors that may be affected by noise resulting
from future developments and to document the existing noise environment.
The noise and vibration analysis will address potential construction-related noise and vibration impacts
from typical construction scenarios and potential impacts or conflicts on, or due to, the location of
future land uses associated with the proposed project. Project construction noise impacts would be
generated from construction data (e.g., assumed duration of construction, phasing, types of equipment
to be used, number of construction workers, etc.) developed in conjunction with the city. Construction
traffic noise levels affecting existing land uses will be modeled to determine the potential traffic noise
increases.
The analysis of long-term operational noise impacts associated with the land use changes will include
noise increases generated by vehicle traffic on area roadways and noise from typical onsite noise
sources, e.g. mechanical ventilation. Rincon will calculate traffic noise levels based on existing, existing
plus project, and cumulative plus project scenarios of forecasted traffic volumes as identified in traffic
reports prepared proposed project. Rincon will use this information to determine if increases to
roadway noise levels would adversely affect existing or future land uses along affected roadways. On-
site noise sources will be evaluated based on typical requirements for mechanical ventilation based on
building size and other published noise reference data for activities.
For purposes of this scope and budget estimate, we have assumed that the City’s Noise Contour maps
will not need to be updated. If it is determined that the maps will need to be updated, Rincon will
contact the City to discuss scope and budget options for this separate work effort.
Transportation/Traffic
For all transportation planning work associated with this project, Rincon has augmented our in-house
services. Fehr & Peers has been retained to provide VMT Analysis and modelling services, while STC
Traffic has been retained to provide an operational LOS analysis (Traffic Impact Analysis). The following
is a summary of services to be provided by these firms.
VMT Analysis
Fehr & Peers will conduct a VMT analysis for the General Plan and Zoning Ordinance update consistent
with the latest CEQA practices, including implementation of Senate Bill 743. Rincon and Fehr & Peers
understand the need for close coordination on the VMT analysis as the City is simultaneously updating
its Climate Action Plan. The modeling scope of work described herein can be used for a future
environmental analysis of the Climate Action Plan baseline inventory. However, if future environmental
analysis for the Climate Action Plan includes alternatives that are outside this scope of work and require
additional VMT modeling, a cost amendment will be required.
LAND USE ASSUMPTION REVIEW
Fehr & Peers will review transportation analysis zone (TAZ) data, including land use assumptions and
socioeconomic data, number of housing units, and network assumptions included in the “off the shelf”
Feb. 15, 2022 Item #3 Page 28 of 162
version of most recent version of the SANDAG’s Activity Based Model (ABM), known as ABM2+, for the
base year (2016) and 2035.
This data will be compared to the current General Plan. It is expected that City staff will be providing
Fehr & Peers with the summary of General Plan Update land use assumptions by a geographic level (e.g.,
TAZ, MGRA) in an excel table to assist with the land use review.
Fehr & Peers will prepare updated land use and socioeconomic data assumptions to reflect the Housing
Element. The land use assumptions identified in the step with constitute the “with-project” conditions
for the impact assessment. Fehr & Peers will coordinate with City staff on the land use assumptions
prior to running the ABM2+ model.
UPDATE “OFF THE SHELF” MODEL
The output of these model runs will be used as the “no project” conditions.
COORDINATION WITH SANDAG MODELING TEAM
SANDAG ABM2+ will be used to evaluate VMT, vehicle trip length, traffic volumes, and local and regional
growth in transportation demand based on the land use forecasts identified in Task 2.1. Fehr & Peers
will prepare a work order for the SANDAG Service Bureau requesting model runs for 2035 model year
that reflect the land use assumptions developed in Task 2.1. SANDAG standard model output will be
provided by Fehr & Peers to the team for their use in other analyses. Since the consistency of General
Plan Update assumptions and the ABM2+ model will be confirmed, the “no project” conditions will be
assumed as the “off the shelf” model results. We will coordinate with the SANDAG service bureau on the
model runs to ensure that we are receiving the appropriate data from the model.
POST-PROCESSING MODEL OUTPUT
Fehr & Peers will receive the raw model output from the SANDAG Service Bureau and will post-process
it to determine the total VMT and VMT/Capita. The City of Carlsbad uses a specific metric to estimate
VMT. We will follow the City’s methodology that includes post-processing the model run outputs and
running the City’s VMT script to estimate the project generated VMT for the no-project base year, no-
project 2035, and with-project 2035.
Transportation impacts will be assessed based on the VMT impact thresholds consistent with the City’s
VMT Guidelines and confirmed with the City during the kick-off meeting for this project. We anticipate
comparing the 2035 VMT/Capita and total VMT with the project to base year model run. In addition, we
will also compare 2035 no-project to 2035-with project total VMT and VMT/Capita. This information will
be used to identify a significant transportation VMT impact. If an impact is disclosed, mitigation
measures will be identified to lessen the impact. Mitigation measures will be suggested based on the
locational context. We will determine the context of various sections of the City and indicate which
measures should be applied in those contexts.
We understand that one outcome that the City desires is to have the VMT analysis performed for this
project disclose any VMT impacts for residential projects that are consistent with the General Plan and
Housing Element, ultimately allowing for tiering from the EIR produced for the Housing Element. We will
work with the project team and City to strive to achieve this goal and understand any pitfalls with this
approach.
DOCUMENTATION
Fehr & Peers will summarize the methods, data, and results of the VMT analysis in a draft memorandum
for review by the project team and City of Carlsbad staff. We will respond to two rounds of comments
Feb. 15, 2022 Item #3 Page 29 of 162
prior to finalizing the memorandum (up to 12 hours of staff time). Fehr & Peers will review the
transportation section of the Draft EIR (up to two rounds of review) and provide electronic comments
within the Word document to Rincon. In addition, Fehr & Peers will assist the environmental team
address transportation-related comments received on the Draft EIR or during public meetings (up to 40
staff hours. This cost has been distributed across Task 4.5 (Response to Comments) and Project
Coordination and Management. If additional time is needed, due to the magnitude or complexity of the
transportation-related comments, an additional scope and fee will be developed.
PROJECT MANAGEMENT
Fehr & Peers will prepare monthly invoices and progress reports throughout the duration of this project.
In addition, Fehr & Peers will prepare for and attend the following meetings as part of this scope of
work:
•Kick-off Meeting: Fehr & Peers will facilitate a kick-off meeting with City of Carlsbad staff to discuss
scope and VMT analysis methodology.
•On-going Project Management Check-ins: Fehr & Peers will facilitate up to six (6) project
management calls over the course of this project to discuss project progress, schedule, and
deliverables.
•Public Meetings: Fehr & Peers will prepare for and attend up to three (3) public meetings as part
of this scope of work.
Additional meetings can be attended by Fehr & Peers on a time and materials basis with prior approval
from the client.
Traffic Impact Analysis (TIA)
TIA SCOPING LETTER
Prior to preparation of the TIA report, a scoping letter will be prepared which will include the study area,
analysis methodology and assumptions.
ANALYSIS LOCATIONS
Based on the potential housing sites shown on the City’s online map and the criteria outlined in the TIA
guidelines, roadway segments proposed to be included in the TIA are shown in Table 1.
Feb. 15, 2022 Item #3 Page 30 of 162
Table 1: Study Roadway Segments
Roadway Segment Limits # of
Segments Project Site
El Camino Real SR-78 EB Ramp to
South City Limit 11 1, 2, 3, 4, 7, 10, 11, 12,
19
College Blvd City limits to Cannon
Rd 2 4, 6, 7
College Blvd Cannon Rd to El
Camino Real 1 4, 6, 7
College Blvd
El Camino Real to
Palomar Airport
Rd
2 4, 6, 7
Cannon Rd Carlsbad Blvd to
Avenida Encinas 1 4, 5
Cannon Rd Avenida Encinas to
Paseo Del Norte 1 4, 5
Cannon Rd Paseo Del Norte to El
Camino Real 4 4
Salk Ave El Camino Real to
College Blvd 1 7
Aviara Pkwy Palomar Airport Rd to
Poinsettia Ln 1 8
Palomar Airport
Rd
Avenida Encinas to East
City limit 8 4, 6, 7, 8, 9, 10, 11, 12,
16
La Costa Avenue Piraeus St to El Camino
Real 1 10,11,12
Poinsettia Ln Carlsbad Blvd to Aviara
Pkwy 2 17, 18
Total Roadway
Segments 35
Note: Exempt roadway segments are also included in the above list.
DATA COLLECTION
STC will request count data from the City. For locations where count data is not available, data will be
collected on a typical weekday when schools are in session.
ANALYSIS SCENARIOS
The following scenarios will be included in the traffic study:
•Existing Conditions: The existing roadway conditions will be evaluated based on the existing traffic
volumes and roadway geometry.
•Year 2035 with adopted General Plan conditions: Roadway conditions for the year 2035 will be
evaluated with the general plan traffic volumes and roadway geometry.
•Year 2035 General Plan with Housing Element Update: Roadway conditions for the year 2035 with
Feb. 15, 2022 Item #3 Page 31 of 162
the housing element update will be evaluated with the general plan roadway geometry and
increase in traffic volumes due to increase in density and/or rezoning.
FUTURE TRAFFIC VOLUME FORECAST
The following methodology will be used to estimate the future forecast volumes. It is assumed that the
City will be sharing with STC, the SANDAG model plots being developed as part of the Vehicle Miles
Traveled (VMT) analysis. Both the year 2035 Adopted GP and year 2035 GP with Housing Element
update model plots will be requested from the City.
•Year 2035 Adopted General Plan: SANDAG base year and future year models will be used to derive
growth rates on each study roadway segments, which will be applied to the existing volumes to
derive the future year 2035 adopted General Plan volumes. It is assumed that the future SANDAG
model includes the adopted general plan land use and roadway condition.
•Year 2035 General Plan Housing Element Update: SANDAG model plots with the housing element
update will be requested from the City. The difference in the volume between the adopted and
the housing element update will be calculated and applied to the year 2035 Adopted General Plan
volumes, to derive the year 2035 General Plan Housing Element Update volumes.
Roadway Segment Analysis Methodology
Roadway subject to Auto MMLOS will be analyzed for each direction of travel for the morning and
afternoon peak hours. STC will request the service volume tables from the City. The peak hour
directional volumes will be compared to the service volume thresholds to determine the roadway
conditions.
Note: As the housing element update is a high level (program level) analysis, facilities operating at level
of service (LOS) D are not required to be split into segments for a more detailed segment level analysis.
If the City requires a segment level analysis, STC will work with the client to amend the scope and fee.
REPORTING
Findings of the transportation impact analysis will be summarized in a TIA report. The report will consist
of graphics and analysis result tables. This scope of work includes addressing one round of comment
from the client, one round of comment from the public, and two rounds of comment from the City.
Should comments be received that modify the scope of the project, STC will work with the client to
amend our scope of work to address out of scope items. Submittals will be made electronically (PDF).
EXCLUSIONS
•Existing + Proposed Project and Cumulative without and with project scenarios
•MMLOS Analysis
•SANDAG model runs
•Intersection Analysis
•Significant Impact Determination
•Mitigation Measure Recommendations
•Transportation Demand Management (TDM) Recommendations
Feb. 15, 2022 Item #3 Page 32 of 162
•Trip Generation and distribution for site specific housing element locations
PROJECT MANAGEMENT
STC traffic, Inc. (STC) will attend project team meetings at the request of the Client, either in
person or via teleconference, as necessary throughout the project. STC will meet with the City of
Carlsbad to discuss scope of work and to review comments on the Transportation Impact Analysis (TIA).
STC will attend the Planning Commission and City Council meetings.
Alternatives
The alternatives analysis will focus on a maximum of three land use scenarios, to be developed prior to
the preparation of the Administrative Draft Supplemental EIR. The no project alternative will also be
included in the analysis. The environmental impacts resulting from each alternative would then be
assessed as to their ability to reach the city’s identified project objectives and if these alternatives would
have additional or other impacts beyond the proposed project, or preferred site inventory. As needed,
an alternatives matrix will be developed to provide an easy way to compare each of the alternatives to
one another and the project for each impact area.
We understand the City may choose to prepare a robust analysis, similar to what would typically be
prepared for the preferred project, for one or more alternatives. This approach does require the
preparation of additional technical analyses for the Air Quality, Greenhouse Gas, Noise, and
Transportation sections of the alternative’s discussion, as well as preparation of additional analysis
associated with the TIA. The cost estimate for the project includes an option for the preparation of
additional environmental assessments.
Following internal city staff comments on the Administrative Draft Supplemental EIR (up to two rounds
of review), the team will incorporate appropriate revisions to the Administrative Draft Supplemental EIR
and prepare a Public Review Draft Supplemental EIR for final internal review. Both submissions of the
Administrative Draft Supplement EIR will be provided in an editable, electronic Word format only. We
assume all comments and revision requests will be submitted in a compiled and tracked changes Word
format.
Task 4.4 Public Review Draft Supplemental EIR
Upon authorization from city staff, the team will prepare the Public Review Draft Supplemental EIR for
public circulation and distribute the Draft Supplemental EIR to the State Clearinghouse, responsible
agencies, and interested agencies, organizations, and persons as part of the 45-day public circulation
and review period per CEQA regulations. Rincon has not assumed the production of hard copies in this
cost estimate. Hard copies can be produced for an additional expense that could be accommodated as
part of a request for release of contingency funds.
Task 4.5 Final Supplemental EIR
Response to Comments
The team will prepare draft Response to Comments. As part of preparing the responses, we will use the
bi-weekly conference calls to discuss comment responses. Following internal comments on the draft
responses, the team will prepare the final Responses to Comments. For the purposes of this proposal,
Feb. 15, 2022 Item #3 Page 33 of 162
we have assumed that up to 80 hours of Rincon professional staff time will be sufficient to address the
volume of comments received on the Draft EIR, and that no additional analyses will be required. 80
hours of Rincon staff time is equivalent to 11-13 large comment letters. If the volume or complexity of
public comments exceeds this estimate, additional budget may be required; in this event, we will
prepare a proposal to add services. Rincon assumes that the City will distribute responses to those who
have commented.
Mitigation Monitoring and Reporting Program
Concurrent with the Responses to Comments report, Rincon will prepare a Mitigation Monitoring and
Reporting Plan to be included in the Final Supplemental EIR.
CEQA Findings and Statement of Overriding Considerations
Rincon will prepare the CEQA Findings and Statement of Overriding Considerations for the project based
on the impact conclusions of the EIR, if necessary. The Draft CEQA Findings will be submitted alongside
the Final EIR, and will contain a discussion of alternatives, including the rationale for rejecting any of the
analyzed project alternatives, using in part the project objectives. Rincon will submit drafts of these
documents to City staff and will revise the documents following receipt of comments so that they can be
incorporated into the Staff Report for the General Plan and Zoning Ordinance adoption public hearings.
Final Supplemental EIR
The team will prepare the Final Supplemental EIR after receipt of all written comments received during
the review period. The Final Supplemental EIR will consist of the comments, responses, and corrections
to the Draft Supplemental EIR, if any are warranted and be subject to up two rounds of review. Rincon
will prepare a Screencheck Final Supplemental EIR for one round of internal city staff review and
confirmation. The city will be responsible for submitting the Notice of Determination (NOD) to the
County Clerk per CEQA regulations.
Rincon has not assumed the production of hard copies in this cost estimate. Hard copies can be
produced for an additional expense that could be accommodated as part of a request for release of
contingency funds.
Task 4.6 Public Hearings
The Rincon team will prepare for and attend three (3) public hearings to present the General Plan and
Zoning Ordinance updates, Supplemental EIR, and elicit feedback. Representatives from Rincon, Fehr &
Peers, and STC will attend all public hearings.
Optional Task SB 18/AB 52 Assistance
In order to comply with AB 52 and SB 18 and Public Resources Code Sections 5097.9 and 5097.995, the
City of Carlsbad, as the CEQA lead agency, is required to consultation with California Native American
Tribes that are traditionally and culturally affiliated with the project area prior to the release of the
CEQA document. Rincon will assist the City with Native American consultation by providing the City with
letter templates as defined below and detailed instructions to ensure meaningful consultation with
interested Tribal groups can be completed in accordance with AB 52 and SB 18. Rincon assumes that the
City will initiate consultation by requesting a Sacred Lands File Search from the NAHC. Rincon will
Feb. 15, 2022 Item #3 Page 34 of 162
provide the City with a one letter template for this initial request. The City will then provide Rincon with
a list results of Tribal groups to contact. Rincon will create letters on the behalf of the City to the
appropriate Tribes and upon approval after one round of comments from the City, Rincon will send the
letters via email and certified mail.
If California Native American Tribes request consultation within the 90-day legal timeframe, Rincon will
assist the City with Native American government-to-government consultation in accordance with AB 52
and SB 18. Rincon will provide one generic response letter template to guide the City on official requests
for Tribal consultation. Rincon assumes that all communication with any interested Tribe will be directly
between the City and the Tribe. If needed, Rincon will provide up to six (6) hours of additionally aid for
Tribal consultation issues via phone and email.
Due to COVID-19, Rincon assumes no in-person meetings will take place. Rincon has also scoped for
participation in up to six, 1-hour conference calls during the SB 18 and AB 52 process. Rincon assumes
that the City will be responsible for scheduling meeting dates. Upon conclusion of SB 18 and AB 52
consultation, Rincon will prepare one technical memorandum documenting the results of consultation
efforts to provide to the City.
Deliverables: SB 18 and AB 52 Assistance
NAHC request letter (electronic delivery)
Initial consultation letter based on NAHC list (certified mail and electronic delivery)
Reply to Tribal request for consultation (electronic delivery)
Optional Task: Accessible Documentation
As an optional task, Rincon can format any of the large deliverables described in this scope of work to
comply with current Americans with Disabilities (ADA) requirements for accessibility. There are types of
disabilities that can impact the use of documents posted online. Per the State of California’s Accessibility
Standards, the State Clearinghouse/OPR are now requesting the submittal of any documents that will be
posted on their website, in an accessible format.
Deliverable: ADA-accessible document
Feb. 15, 2022 Item #3 Page 35 of 162
Cost Estimate
There are two approaches described in this proposal and the differences pertain to the Alternatives
analysis presented in Task 4.4. The following is a description of the costs associated with each approach.
A breakdown of costs by task is shown in the following table.
Please note that the rates shown are for budgetary purposes. Actual rates may vary slightly depending
on staff availability, but overall costs will not exceed the total shown herein. Any additional tasks not
identified herein will be completed only upon authorization and in accordance with the rates shown in
the table and in the fee schedule on the following pages.
Preferred Land Use Scenario
Under the Preferred Land Use Scenario, Rincon will analyze the project on a citywide basis. It is our
understanding that this is the preferred method of analysis. Rincon will not conduct additional technical
analyses in support of any alternative scenarios, beyond what is required by CEQA guidelines. Rincon
will complete the work program described herein for a cost not to exceed $592,587. In addition, we are
requesting a 10 percent contingency in the amount of $59,259, for a not to exceed total cost of
$651,846.
As of February 1, 2022, $190,837 remains in the budget for the Carlsbad Housing Element project. It
should be noted that this amount is likely to decrease as we continue to refine the project scope for the
General Plan/Zoning Ordinance update. When allocating this budget to the General Plan/Rezoning
project, an additional $461,009 ($401,750 without requested contingency) will be needed to complete
the work plan described herein.
Original Budget (1/20) $ 600,872
Contingency Additions $49,948
Budget Remaining (1/19/2022) $ 190,837
General Plan / Rezoning Budget
(2/1/2022) $ 592,587
Contingency Request (2/1/2022) $59,259
Additional Budget Required to
Complete General Plan / Rezoning
Project
$ 461,009
If staff determines that additional technical analyses are warranted, Rincon can provide expanded
alternative analyses at a cost of $97,169 per alternative. This includes additional air quality, greenhouse
gas, and noise modelling and analysis to be performed by Rincon, VMT modelling and analysis to be
performed by Fehr & Peers, and LOS operational analysis to be prepared by STC. This approach will
create a robust environmental document that will avoid additional costs and timing delays associated
with recirculation of the EIR should the City Council ultimately choose a land use scenario that is
presented as an alternative. Costs associated with each additional analysis are detailed further in the
cost estimate breakdown
Feb. 15, 2022 Item #3 Page 36 of 162
RINCON CONSULTANTS, INC.Carlsbad General Plan and Zone Code Update
Cost Estimate
Rincon Labor Classification →Principal II Director ISenior Supervisor IISenior Professional IISenior Professional IProfessional IVProfessional IIIProfessional IISenior GIS SpecialistGIS/CADD Specialist IITechnical EditorProduction SpecialistClericalTasks Labor Cost Direct Expense Hours $295 $280 $245 $212 $197 $174 $161 $145 $160 $140 $130 $105 $95
Task 1: General Plan Update - Safety Element UpdateTask 1.1 Climate Change Vulnerability Assessment $18,195 $88 97 12 20 40 24 1Task 1.2 Administrative Draft Element $19,266 106 2 8 20 46 16 4 10Task 1.3 Public Review Draft Element $12,316 60 2 6 20 26 6Task 1.4 Final Safety Element $7,062 33 2 4 12 12 3Task 1.5 Safety Element Outreach $5,720 28 8 20Task Subtotal $62,559 $88 324 18 26 52 20 60 84 25 24 4 10 1
Task 2: General Plan Amendment - Land Use Element Update
Task 2.1 Administrative Draft Element $17,296 102 2 10 10 36 30 4 10
Task 2.2 Public Review Draft Element $7,254 36 2 10 24Task 2.3 Final Land Use Element $3,642 18 2 4 12
Task Subtotal $28,192 156 6 24 10 72 30 4 10
Task 3: Zone Code AmendmentTask 3.1 Zoning Ordinance Review $4,440 26 2 4 20Task 3.2 Draft Zoning Ordinance Update $16,750 90 6 4 24 50 4 2Task 3.3 Final Zoning Ordinance Update $13,380 66 4 6 24 32Task Subtotal $34,570 182 10 12 52 102 4 2
Task 4: Environmental ReviewTask 4.1 Preparation of Project Description $7,699 42 2 10 24 4 1 1Task 4.2 Notice of Preparation (NOP) and Scoping Meeting $4,369 $176 22 1 6 14 1
Task 4.3 Administrative Draft EIR
Executive Summary $2,469 14 1 2 2 8 1
Environmental Setting $2,469 14 1 2 2 8 1 Aesthetics $8,278 43 1 2 34 4 1 1 Agriculture $2,952 17 1 2 12 1 1 Air Quality $11,169 60 2 6 8 32 10 1 1 Biological Resources $17,106 $396 97 3 10 6 46 30 1 1 Cultural Resources and Tribal Cultural Resources $16,281 $3,996 88 2 6 18 36 16 8 1 1 Energy $4,522 27 1 2 6 16 1 1 Geology and Soils $6,388 37 1 2 6 26 1 1 Greenhouse Gas Emissions $12,815 74 2 6 6 32 26 1 1 Hazards and Hazardous Materials $3,596 21 1 2 16 1 1
Hydrology and Water Quality $5,952 35 1 2 4 24 2 1 1
Land Use and Planning $4,520 27 1 2 20 2 1 1
Mineral Resources $2,308 13 1 2 8 1 1 Noise $16,225 $198 90 2 10 8 36 30 2 1 1 Population and Housing $6,172 37 1 2 32 1 1 Public Services and Recreation $6,832 43 1 2 6 30 2 1 1 Transportation and Circulation $4,520 $161,524 27 1 2 20 2 1 1 Utilities and Service Systems $7,460 45 1 2 40 1 1 Wildfire $5,922 35 1 2 2 28 1 1 Alternatives $11,785 64 4 8 10 40 1 1 Air Quality Modeling (full analysis; each additional land use scenarios)$7,179 40 1 2 36 1 Greenhouse Gas Modeling (full analysis; each additional land use scenarios)$7,179 40 1 2 36 1 Noise and Vibration Modeling (full analysis; each additional land use scenarios)$8,929 $198 48 1 8 36 2 1
Transportation/Traffic (full analysis; each additional land use scenarios)$1,959 $62,590 10 1 2 6 1
Additional Alternatives Analysis (full analysis; each additional land use scenarios)$9,025 54 3 5 5 40 1
Other CEQA Required Sections $2,760 17 1 2 12 1 1 Administrative Record $1,455 9 1 8Task 4.4 Draft EIR $9,330 $88 56 2 6 4 32 2 10Task 4.5 Final EIR Responses to Comments $15,020 $14,718 88 6 16 60 6 MMRP $1,945 11 1 2 8 Findings of Fact/Statement of Overriding Considerations $5,060 28 4 4 20 Final EIR $5,590 $88 36 2 4 20 2 8Task 4.6 Public Hearings $5,818 $340 26 2 12 8 4Project Coordination and Management $37,795 $27,434 161 20 100 41Task Subtotal $290,853 $271,746 1596 79 124 133 26 101 296 400 290 33 28 45 41
Subtotal Cost 416,174$ 271,834$ 1,920 28,615$ 42,000$ 45,325$ 9,752$ 19,897$ 61,944$ 77,924$ 42,050$ 4,000$ 7,980$ 4,160$ 5,775$ 3,990$
Direct Cost Detail - Preferred Land Use Scenario
Vehicle Costs 1,056$
CHRIS Records Search 3,000$
Locality Search 600$
Sound Level Field Metering Package 110$
Standard Field Package 440$ Annual Escalation – Standard rates subject to 3% escalation annually
Fehr & Peers 114,442$ STC 91,036$
Subtotal Additional Costs 210,684$ Updated:01.01.2022
Summary - Preferred Land Use ScenarioProfessional Fees Subtotal $381,903Direct Costs Subtotal $210,684
Total Project Budget 592,587$ Contingency $59,259
Total Project Budget + Contingency 651,846$
Direct Cost Detail - Expanded Alternatives Analysis (Per Alternative)
Vehicle Costs 88$
Sound Level Field Metering Package 110$
Standard Field Package 110$
Fehr & Peers 32,890$
STC 29,700$
Subtotal Additional Costs 62,898$
Summary - Expanded Alternatives Analysis (Per Alternative)Professional Fees Subtotal $34,271Direct Costs Subtotal $62,898
Budget 97,169$
Optional TasksSB 18/AB 52 Assistance $6,100Accessible Documentation (per document)$15,000
Feb. 15, 2022 Item #3 Page 37 of 162
ID Task
Mode
Task Name Start Finish
1 Project Kickoff MeetingThu 3/3/22 Thu 3/3/22
2 Prepare Draft Land
Use and Safety
Element, and Zoning
Code Updates
Fri 3/4/22 Thu 4/28/22
3 City Review of GP
Elements and Zoning
Code
Fri 4/29/22 Thu 5/26/22
4 Revise GP Elements
and Zoning Code
Fri 5/27/22 Thu 6/23/22
5 City Review of GP
Elements and Zoning
Code
Fri 6/24/22 Thu 7/21/22
6 Final GP and Zoning
Code Update
Fri 7/22/22 Thu 8/4/22
7
8 NOP Preparation Fri 6/3/22 Thu 6/16/22
9 Release NOP Fri 6/17/22 Fri 6/17/22
10 NOP Review Mon 6/20/22Wed 7/20/22
11 Scoping Meeting Thu 7/21/22 Thu 7/21/22
12 Transportation
Modeling
Fri 6/3/22 Thu 8/25/22
13 Prepare Admin Draft
Supplemental EIR
Fri 8/5/22 Thu 10/6/22
14 City Review of
Admin Draft
Fri 10/7/22 Thu 11/3/22
15 Prepare Draft
Supplemental EIR
Fri 11/4/22 Thu
11/24/22
16 City Review of Draft Fri 11/25/22 Thu 12/15/22
17 Edits to Draft Fri 12/16/22 Thu 12/22/22
18 Public Review of
Supplemental EIR
Fri 12/23/22 Tue 2/7/23
19 Final EIR Prep Wed 2/1/23 Tue 3/7/23
20 City Review of Final Wed 3/8/23 Tue 3/28/23
21 Edits to Final Wed 3/29/23Tue 4/4/23
22 Planning
Commission Hearing
Wed 5/3/23 Wed 5/3/23
23 City Council Hearing Tue 6/6/23 Tue 6/6/23
27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 5 12 19 26 5 12 19 26 2 9 16 23 30 7 14 21 28 4
Mar '22 Apr '22 May '22 Jun '22 Jul '22 Aug '22 Sep '22 Oct '22 Nov '22 Dec '22 Jan '23 Feb '23 Mar '23 Apr '23 May '23 Jun '23
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Page 1
Project: Rezoning Project_Draft
Date: Thu 2/3/22
Feb. 15, 2022 Item #3 Page 38 of 162