HomeMy WebLinkAbout2021-07-07; Carlsbad Golf Lodging Business Improvement District; ; Reimbursement RequestsCARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT
Meeting Date: July 7, 2021
Subject: Reimbursement requests
Recommended Action
Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Park Hyatt
Aviara, Cape Rey Hilton, Hilton Garden Inn, Omni La Costa Resort, Cassara, Westin Carlsbad,
and Sheraton Carlsbad Resort of approved golf related expenses and/or authorizing staff to
process the payments.
Item Explanation
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID}. Hotels (as that
term is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of
this district are assessed $2 per occupied room night which is remitted to the city monthly
through the current Transient Occupancy Tax collection process. The proceeds of the
additional hotel business assessment shall be used to promote golf-related tourism within the
boundaries of the CGLBID, as well as marketing related capital improvements such as golf-
related signage, golf related equipment and to pay for the related administrative costs. Each
assessed hotel would determine how to spend the funds collected by their respective property
provided the expenditures are for an approved golf related expense. Reimbursement of these
expenses would be made quarterly upon approval by the CGLBID Board up to the amount
collected per property minus administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Carlsbad by the Sea,
Park Hyatt Aviara, Cape Rey Hilton, Hilton Garden Inn, Omni La Costa Resort, Cassara, Westin
Carlsbad, and Sheraton Carlsbad Resort and is recommending the board approve the attached
resolutions approving the reimbursement requests and authorizing staff to process the
payments for the expenses up to the amount collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
Fiscal Impact
As of June 30, 2021, the CGLBID cash balance was $307,000.
Amount Available
Reimbursment and Recommended
Property Request for payment
Cassara $ 22,435 $ 15,451
Park Hyatt Aviara $ 19,682 $ 14,176
Sheraton Carlsbad Resort $ 8,510 $ 8,510
Westin Resort Hotel $ 10,937 $ 10,937
Carlsbad By the Sea $ 3,060 $ 3,060
Omni La Costa $ 37,016 $ 25,958
Cape Rey Hilton $ 5,484 $ 5,484
Hilton Garden Inn $ 2,231 $ 2,231
Totall $ 109,355 $ 85,807
Environmental Impact
This action does not qualify as a project under the California Environment Quality Act ("CEQA")
and will not have a physical adverse effect on the environment. (CEQA Regulation 15378(b).
Exhibits
1. Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved
golf related expenses and authorizing staff to process the payment.
2. Resolution approving the Reimbursement Requests from Park Hyatt Aviara of approved
golf related expenses and authorizing staff to process the payment.
3. Resolution approving the Reimbursement Requests from the Cape Rey Hilton and the
Hilton Garden Inn of approved golf related expenses and authorizing staff to process the
payment.
4. Resolution approving the Reimbursement Requests from Omni La Costa of approved golf
related expenses and authorizing staff to process the payment.
5. Resolution approving the Reimbursement Requests from the Cassara, Westin Carlsbad and
the Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to
process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
Could not be approved due to lack of quorum-will carry forward to next meeting
EXHIBIT 1
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
CARLSBAD BY THE SEA REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the July 7 reimbursement request from Carlsbad By the Sea
and authorizes staff to pay $3,060 to Carlsbad by the Sea.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the __ day of ____ 2021, by the following vote to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN:
ATTEST:
BARBARA ENGLESON
Pro Tern Clerk of the
Tim Stripe
Chair
Carlsbad Golf Lodging Business Improvement District
EXHIBITl
DocuSign Envelope ID: D6C89B35-7BB1-496A-9DA2-74D0458759CE
EXHIBIT2
RESOLUTION NO. 2021-76G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
PARK HYATT AVIARA REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the July 7 reimbursement request from Park Hyatt Aviara and
authorizes staff to pay $14,176 to Park Hyatt Aviara.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the _1L day of August 2021, by the following vote to wit:
AYES: Stripe, Rauch, Stull
NAYS:N/A
ABSENT: Gray
ABSTAIN: N/A
DocuS\gn Envelope ID: D6C89B35-7BB1-496A-9DA2-74D0458759CE
ATTEST:
Pro Tern er
11111 Sfrir.,
Tim Stripe
Chair
Carlsbad Golf Lodging Business Improvement District
EXHIBIT2
DocuSign Envelope ID: 128FC75A-E34F-4673-813C-0506EFE9C1C8
EXHIBIT3
RESOLUTION NO. 2021-77G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
HILTON GARDEN INN AND CAPE REY CARLSBAD HILTON RESORT
REIMBURSEMENT REQUESTS
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the July 7 reimbursement requests and authorizes staff to pay
$2,231 to Hilton Garden Inn and $5,484 to the Cape Rey Carlsbad Hilton Resort.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the -1.!. day of August 2021, by the following vote to wit:
AYES: Stripe, Rauch, Stull
NAYS: N/A
ABSENT: Gray
ABSTAIN: N/A
DocuSign Envelope ID: 128FC75A-E34F-4673-B13C-0506EFE9C1C8
ti"' Slrir,
ATTEST:
Tim Stripe, Chair
Chair
Carlsbad Golf Lodging Business Improvement District
EXHIBIT3
DocuSign Envelope ID: 49931386-59E8-448D-B822-F9FDA76DBABF
EXHIBIT4
RESOLUTION NO. 2021-78G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
OMNI LA COSTA RESORT REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance
No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed are $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up
to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the July 7 reimbursement request from Omni La Costa Resort
and authorizes staff to pay $25,958 to Omni La Costa Resort.
DocuSign Envelope ID: 49931386-59E8-448D-B822-F9FDA76DBABF
EXHIBIT4
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the -1.Lday of ..Al!g__ 2021, by the following vote to wit:
AYES: Stripe, Rauch, Stull
NAYS: N/A
ABSENT: Gray
ABSTAIN: N/A
ATTEST:
Pro Tern Clerk o the
11111 Sm,t,
Tim Stripe
Chair
Carlsbad Golf Lodging Business Improvement District
Not approved due to lack of quorum -will be carried forward to next meeting
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
CASSARA, WESTIN AND SHERATON CARLSBAD'S REIMBURSEMENT REQUESTS
EXHIBIT 5
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 14 reimbursement requests and authorizes staff to
pay $7,142 to the Cassara, $968 to the Westin Carlsbad and $8,373 to the Sheraton
Carlsbad.
EXHIBIT 5
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the __ day of ___ 2021, by the following vote to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN:
ATTEST:
BARBARA ENGLESON
Pro Tern Clerk of the
Geoff Gray, Vice-Chair
Chair
Carlsbad Golf Lodging Business Improvement District
EXHIBIT A
Account Deposits Less 4% Account Check
Balance Paid April -June Admin Balance Pending Request
Property 4/14/21 4/14/21 2021 Fee 7/7/21 Approval amount
Cassara 8,226 7,142 14,966 599 15,451 22,435 15,451
Park Hyatt Aviara 16,456 16,456 14,766 591 14,176 19,682 14,176
Sheraton Carlsbad Resort 12,661 8,373 14,834 593 18,529 8,510 8,510
Westin Carlsbad Resort 12,329 968 6,966 279 18,049 10,937 10,937
Carlsbad By the Sea 60,150 10,746 14,292 572 63,125 3,060 3,060
Omni La Costa Resort 7,718 7,718 27,040 1,082 25,958 37,016 25,958
Cape Rey Hilton 38,117 3,336 18,720 749 52,752 5,484 5,484
Hilton Garden Inn 41,002 1,315 20,270 811 59,146 2,231 2,231
Total 196,660 56,054 131,854 5,274 267,186 109,355 85,807