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HomeMy WebLinkAbout2021-07-07; Carlsbad Golf Lodging Business Improvement District; ; Reimbursement RequestsCARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT Meeting Date: July 7, 2021 Subject: Reimbursement requests Recommended Action Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Park Hyatt Aviara, Cape Rey Hilton, Hilton Garden Inn, Omni La Costa Resort, Cassara, Westin Carlsbad, and Sheraton Carlsbad Resort of approved golf related expenses and/or authorizing staff to process the payments. Item Explanation At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID}. Hotels (as that term is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf- related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by Carlsbad by the Sea, Park Hyatt Aviara, Cape Rey Hilton, Hilton Garden Inn, Omni La Costa Resort, Cassara, Westin Carlsbad, and Sheraton Carlsbad Resort and is recommending the board approve the attached resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. Fiscal Impact As of June 30, 2021, the CGLBID cash balance was $307,000. Amount Available Reimbursment and Recommended Property Request for payment Cassara $ 22,435 $ 15,451 Park Hyatt Aviara $ 19,682 $ 14,176 Sheraton Carlsbad Resort $ 8,510 $ 8,510 Westin Resort Hotel $ 10,937 $ 10,937 Carlsbad By the Sea $ 3,060 $ 3,060 Omni La Costa $ 37,016 $ 25,958 Cape Rey Hilton $ 5,484 $ 5,484 Hilton Garden Inn $ 2,231 $ 2,231 Totall $ 109,355 $ 85,807 Environmental Impact This action does not qualify as a project under the California Environment Quality Act ("CEQA") and will not have a physical adverse effect on the environment. (CEQA Regulation 15378(b). Exhibits 1. Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment. 2. Resolution approving the Reimbursement Requests from Park Hyatt Aviara of approved golf related expenses and authorizing staff to process the payment. 3. Resolution approving the Reimbursement Requests from the Cape Rey Hilton and the Hilton Garden Inn of approved golf related expenses and authorizing staff to process the payment. 4. Resolution approving the Reimbursement Requests from Omni La Costa of approved golf related expenses and authorizing staff to process the payment. 5. Resolution approving the Reimbursement Requests from the Cassara, Westin Carlsbad and the Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to process the payment. A. Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement. Could not be approved due to lack of quorum-will carry forward to next meeting EXHIBIT 1 RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 7 reimbursement request from Carlsbad By the Sea and authorizes staff to pay $3,060 to Carlsbad by the Sea. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the __ day of ____ 2021, by the following vote to wit: AYES: NAYS: ABSENT: ABSTAIN: ATTEST: BARBARA ENGLESON Pro Tern Clerk of the Tim Stripe Chair Carlsbad Golf Lodging Business Improvement District EXHIBITl DocuSign Envelope ID: D6C89B35-7BB1-496A-9DA2-74D0458759CE EXHIBIT2 RESOLUTION NO. 2021-76G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE PARK HYATT AVIARA REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 7 reimbursement request from Park Hyatt Aviara and authorizes staff to pay $14,176 to Park Hyatt Aviara. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the _1L day of August 2021, by the following vote to wit: AYES: Stripe, Rauch, Stull NAYS:N/A ABSENT: Gray ABSTAIN: N/A DocuS\gn Envelope ID: D6C89B35-7BB1-496A-9DA2-74D0458759CE ATTEST: Pro Tern er 11111 Sfrir., Tim Stripe Chair Carlsbad Golf Lodging Business Improvement District EXHIBIT2 DocuSign Envelope ID: 128FC75A-E34F-4673-813C-0506EFE9C1C8 EXHIBIT3 RESOLUTION NO. 2021-77G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE HILTON GARDEN INN AND CAPE REY CARLSBAD HILTON RESORT REIMBURSEMENT REQUESTS WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 7 reimbursement requests and authorizes staff to pay $2,231 to Hilton Garden Inn and $5,484 to the Cape Rey Carlsbad Hilton Resort. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the -1.!. day of August 2021, by the following vote to wit: AYES: Stripe, Rauch, Stull NAYS: N/A ABSENT: Gray ABSTAIN: N/A DocuSign Envelope ID: 128FC75A-E34F-4673-B13C-0506EFE9C1C8 ti"' Slrir, ATTEST: Tim Stripe, Chair Chair Carlsbad Golf Lodging Business Improvement District EXHIBIT3 DocuSign Envelope ID: 49931386-59E8-448D-B822-F9FDA76DBABF EXHIBIT4 RESOLUTION NO. 2021-78G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE OMNI LA COSTA RESORT REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed are $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 7 reimbursement request from Omni La Costa Resort and authorizes staff to pay $25,958 to Omni La Costa Resort. DocuSign Envelope ID: 49931386-59E8-448D-B822-F9FDA76DBABF EXHIBIT4 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the -1.Lday of ..Al!g__ 2021, by the following vote to wit: AYES: Stripe, Rauch, Stull NAYS: N/A ABSENT: Gray ABSTAIN: N/A ATTEST: Pro Tern Clerk o the 11111 Sm,t, Tim Stripe Chair Carlsbad Golf Lodging Business Improvement District Not approved due to lack of quorum -will be carried forward to next meeting RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE CASSARA, WESTIN AND SHERATON CARLSBAD'S REIMBURSEMENT REQUESTS EXHIBIT 5 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the April 14 reimbursement requests and authorizes staff to pay $7,142 to the Cassara, $968 to the Westin Carlsbad and $8,373 to the Sheraton Carlsbad. EXHIBIT 5 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the __ day of ___ 2021, by the following vote to wit: AYES: NAYS: ABSENT: ABSTAIN: ATTEST: BARBARA ENGLESON Pro Tern Clerk of the Geoff Gray, Vice-Chair Chair Carlsbad Golf Lodging Business Improvement District EXHIBIT A Account Deposits Less 4% Account Check Balance Paid April -June Admin Balance Pending Request Property 4/14/21 4/14/21 2021 Fee 7/7/21 Approval amount Cassara 8,226 7,142 14,966 599 15,451 22,435 15,451 Park Hyatt Aviara 16,456 16,456 14,766 591 14,176 19,682 14,176 Sheraton Carlsbad Resort 12,661 8,373 14,834 593 18,529 8,510 8,510 Westin Carlsbad Resort 12,329 968 6,966 279 18,049 10,937 10,937 Carlsbad By the Sea 60,150 10,746 14,292 572 63,125 3,060 3,060 Omni La Costa Resort 7,718 7,718 27,040 1,082 25,958 37,016 25,958 Cape Rey Hilton 38,117 3,336 18,720 749 52,752 5,484 5,484 Hilton Garden Inn 41,002 1,315 20,270 811 59,146 2,231 2,231 Total 196,660 56,054 131,854 5,274 267,186 109,355 85,807