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Home My WebLink About2022-01-27; Clean Energy Alliance JPA; ; Declare Openings and Direct Application Process for Clean Energy Alliance Community Advisory Committee for the Cities of Escondido and San Marcos-.......J!t CLEAN ENERGY ALLIANCE DATE: TO: FROM: ITEM 8: Staff Report January 27, 2022 Clean Energy Alliance Board of Directors Barbara Boswell, Chief Executive Officer Declare Openings and Direct Application Process for Clean Energy Alliance Community Advisory Committee for the Cities of Escondido and San Marcos RECOMMENDATION Declare openings and direct application process for Clean Energy Alliance Community Advisory Committee for the cities of Escondido and San Marcos. BACKGROUND AND DISCUSSION Clean Energy Alliance's (CEA) Community Advisory Committee (CAC) Policy (Attached) establishes that the CAC shall consist of two (2) appointees from each CEA member agency as well as one (1) CEA Board Alternate to serve as CAC Chair, to serve three (3) year staggered terms. In the inaugural year, one of the two appointees from each member agency shall serve for two (2) years. With the additions of Escondido and San Marcos, the CEA Board should declare the openings and direct that the application process begins related to the two positions needed for each new city. CAC members shall be residents (property owners or renters) or business owners within the service territory for the city which the CAC member is representing and are subject to all applicable conflict of interest laws and may be required to disclose potential conflicts by filing a Form 700. The CAC Policy further states that CAC members will be considered that have a relevant background in, or expertise related to, one of the following fields: electricity, community outreach or engagement, or policy advocacy. CAC appointees must be committed to serving on the CAC and attending regular CAC meetings and occasional CEA Board meetings. CAC members are expected to maintain a good attendance record and will be removed from the CAC after two consecutive unexcused absences from CAC meetings or have unexcused absence for more than 25% of the CAC meetings in a calendar year. The CAC is subject to the Brown Act and all meetings are publicly noticed and held in public settings pursuant to requirements of the Brown Act. CEA will advertise the openings on its social media, post a notice along with the application on its website, and will work with staff of the cities of Escondido and San Marcos to get the word out regarding the vacancies. Applications will be accepted through February 25, 2022 and will be provided January 27, 2022 CAC Member Vacancies Page 2 of2 to the appropriate Board Members the week of February 28. The Board Member will nominate two applications from their respective pool of applicants for full CEA Board approval at the March 31, 2022, CEA Board meeting. FISCAL IMPACT There is no fiscal impact as a result of this action. ATTACHMENTS Community Advisory Committee Policy Clean Energy Alliance JOINT POWERS AUTHORITY COMMUNITY ADVISORY COMMITTEE PURPOSE AND SCOPE Community Advisory Committee {CAC) Authorization Item 8 Attachment Section 5.9 of the Clean Energy Alliance (CEA) Joint Powers Authority (JPA) Agreement provides the authority for the CEA Board to establish an advisory committee to assist the Board in implementing and operating its CCA program. Pursuant to the JPA Agreement, the committee should have equal representation from the member agencies. The Board may establish criteria to qualify for appointment to the committee, and establish rules, regulations, policies or procedures to govern the committee. CAC Membership Criteria • The CAC membership shall consist of two (2) appointees from each CEA member agency and 1 Board Alternate. CAC committee members shall serve staggered three (3) year terms with a two-term limit. In the inaugural year, one appointee seat from each member agency shall serve two (2) years. • Board Alternate will serve as CAC Chair and provide regular reports to the CEA Board. • Committee members serve at the pleasure of the Board. • CAC members will be subject to all applicable conflict of interest laws and may be required to disclose potential conflicts by filing a Form 700. (Information about conflicts of interest and Form 700 can be found here: http://www.fppc.ca.gov/Form700.html. • Members shall be residents (property owners or renters) or business owners within the service territory of CEA. • CAC membership will be considered for those that have a relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. • Applicants must be committed to serving on the CAC and attending regular committee meetings, and occasional CEA Board meetings. Committee meetings will be held quarterly unless additional meetings are directed by the Board. Members are expected to maintain a good attendance record. A committee member will be removed from the City of Carlsbad I City of Del Mar I City of Solana Beach I City of Escondido I City of San Marcos CAC if the member has two consecutive unexcused absences from CAC meetings or has unexcused absences from more than 25% of the CAC meetings in a calendar year. • The CAC is subject to Brown Act and all meetings will be publicly noticed and held in public settings pursuant to requirements of the Brown Act. • CAC meetings, times and location will be determined by the CEA Board. CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board. The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. CAC Member Selection Process Applicants must complete and submit the Clean Energy Alliance Community Advisory Committee Application (Attachment A). Board Members will nominate two applicants from their respective communities to the full Board for approval. In addition, the full Board will select one Board Alternate to participate on the CAC. Clean Energy Alliance CAC Approved July 16, 2020 2 Attachment A Clean Energy Alliance Community Advisory Committee Application CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. NAME: ____________________________ _ ADDRESS: __________________________ _ PHONE: ___________ EMAIL: _______________ _ Are you a resident/business owner of one of the CEA member cities? If yes, which city: _______________ _ Please attach a current resume and respond to the following questions. Please attach a separate sheet if additional space is needed. What experience/perspective will you bring to the committee? Clean Energy Alliance CAC Approved July 16, 2020 3 Describe any relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. Do you have any interests or associations that might present a conflict of interest? If yes, please explain: What do you hope to accomplish as a member af the Clean Energy Alliance Community Advisory Committee? Please provide three references Clean Energy Alliance CAC Approved July 16, 2020 I Phooe N,mbe, 4 By signing below I acknowledge that I have sufficient time to actively participate in the Clean Energy Alliance Community Advisory Committee for the benefit of the program and the communities it serves. I understand that committee members are subject to conflict of interest laws and required to disclose potential conflicts by filing Form 700. Signature: _____________________ _ Date: _______________________ _ Completed applications should be emailed to: Secretary@TheCleanEnergyAlliance.org Clean Energy Alliance CAC Approved July 16, 2020 5