HomeMy WebLinkAbout2022-04-05; City Council; Resolution 2022-081RESOLUTION NO. 2022-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AMENDMENT NO. 4 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH DUDEK, A CALIFORNIA CORPORATION, FOR
ENGINEERING SERVICES OF THE PARK DRIVE STREET AND DRAINAGE
IMPROVEMENTS PROJECT
Exhibit 1
WHEREAS, on April 25, 2017, the City Council adopted Resolution No. 2017-064, authorizing
execution of a professional services agreement with Dudek, or Agreement, in the amount of $510,800
to provide engineering services for the Park Drive Street and Drainage Improvements, Capital
Improvement Program, or CIP, Project No. 6611, or Project; and
WHEREAS, on April 15, 2019, the city entered into Amendment No. 1 to the Agreement to revise
the scope of services for an additional fee of $49,900 and to extend the term of the Agreement by one
year; and
WHEREAS, on May 6, 2020, the city entered into Amendment No. 2 to the Agreement to revise
the scope of services for an additional fee of $27,300; and
WHEREAS, on April 21, 2021, the city entered into Amendment No. 3 to the Agreement to revise
the scope of services for an additional fee of $32,197 and to extend the term of the Agreement by one
year; and
WHEREAS, the term of the original Agreement was effective for a period of three years and
allowed the City Manager to extend the term for two one-year extensions, both of which have been
exercised in previous amendments; and
WHEREAS, the Agreement currently expires on April 25, 2022; and
WHEREAS, to complete the Project, the parties desire to amend the scope of work, increase the
fee in a not-to-exceed amount of $82,180, extend the term of the Agreement for an additional three
years to expire on April 24, 2025; and
WHEREAS, sufficient funding from Gas Tax and Gen eral Capital Construction funds is available
in the Project account for the additional fees associated with Amendment No. 4 to the Agreement; and
WHEREAS, the City Planner has determined that the action to amend the Agreement is exempt
from the California Environmental Quality Act, or CEQA, pursuant to State CEQA Guidelines Sections
15262 -Feasibility and Planning Studies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
l. That the above recitations are true and correct.
2. That Amendment No. 4 to the Agreement for professional engineering services for the
Project, as described in Attachment A, is hereby approved, and the Mayor is hereby
authorized and directed to execute said Amendment.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 5th day of April 2022, by the following vote, to w it :
AYES :
NAYS:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
ABSENT: None.
rLJk
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~{ FAVIOLA MEDINA, City Clerk Services Manager
(SEAL)
DocuSign Envelope ID: FA6BA7CC-8015-43E3-A0C2-B14FA351C757
TRAN1541
EXHIBIT "A"
SCOPE OF SERVICES AND FEE
City Attorney Approved Version 1 /30/13
3
April 5, 2022 Item #2 Page 10 of 20
February 2, 2022
605 THIRD STREET
ENCINITAS CALIFORNIA 92024
T i60 942.51-li F 760 632 016J
JN 10182
Park Drive Street and Drainage Improvements (Project No. 6611) -Amendment #4
Task 1.9 Additional Project Management
Provide general project management services including monthly status reports, schedule status and updates,
budget remaining at the task level as part of the invoices through the extended time on the contract (36 months).
Th is task also includes time for up to 4 virtual meetings.
Cost for Task 1.9 .................................................................................................................................................. $10,955
Task 4.5 Permitting
Dudek coastal planners will continue to coordinate with City and California Coastal Commission (CCC) staff
throughout the Coasta l Development Permit (CDP) process. This task assumes the CDP application and subm ittal
letter have been completed and submitted to the CCC for review. Following CCC staff's first 30-day review of the
application submittal, Dudek coastal planners wi ll review any requests for additional project information and
provide recommendations to deem the application complete and prepare for decision-maker hearing. Because the
project involves a conflict between environmental sensitive habitat area (ESHA) and public access policies, this
scope assumes two (2) 30-day CCC incomplete letter/review cycles to thoroughly address potent ial impacts to
coastal resources.
After the CDP application is formally filed, Dudek will coordinate with CCC staff during development of the staff
recommendation. Prior to the public CCC hearing on the CDP application, Dudek will review the final CCC staff
report/recommendation and discuss the findings and special conditions of approval with the City. As needed, Dudek
will support the City in preparing a presentation to address the staff recommendation. In addition, Dudek will attend
the CCC hearing (virtually) and be available to answer questions that come up during the hearing.
Assuming that the CCC approves the CDP and the City is supportive of the special conditions and wants to seek
release of the permit, Dudek will help the City compile all of the materials needed to satisfy the conditions of the
permit. Dudek wi ll coordinate with CCC staff, as necessary, to oversee issuance of the permit. In sum, CDP support
services under this task include the following:
• Preparation of two responses to CCC incomplete letters;
• CCC coordination and review of CCC staff report, including findings and conditions of approval;
• Preparation for and attendance of CCC hearing (virtually) to support City's presentation, if necessary; and
• Compilation of condition compliance materials.
• Includes engineering support for updating the application with revised design changes.
Cost for Task 4.5 .................................................................................................................................................. $25,090
DUDEI<
April 5, 2022
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10182
January 2022
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DocuSign Envelope ID: FA6BA7CC-8015-43E3-A0C2-B14FA351C757
Park Drive Street and Drainage Improvements (Project No. 6611) -Amendment #4
Task 5.8 Revised Design
A revised design task has been added to the scope to address the comments on the 100% plans submittal including
the extra work items to add the removal of the curb and gutter along the length of the project. This change will put
the project over the threshold for a Standard Development Plan project and the project will need to meet the City's
Green Street Priority Development Project requirements. A Green Street PDP report will be prepared to document
compliance with the standards updates.
Cost for Task 5.8 .................................................................................................................................................. $34, 739
Task 7 .6 Additional Geotechnical Construction Support
This task adds additional time for review of submittals and RFls and design to the construction team support related
to the geotechnical services due to the complexities of the project.
Cost for Task 7.6 .................................................................................................................................................. $11,396
Amendment 4 Total .............................................................................................................................................. $82,180
DUDEK
April 5, 2022
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January 2022
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DocuSlgn Envelope 10: FA6BA7CC-801f>..43E3-AOC2-B1(FA351C757
City of Ca~sbad
Park Ortvt -Amendment 4
OUOEI( FEE ESTIMATE =
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DudelA!i4~atod
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P;ut; O,ive • Amendment 4
DUDEK
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