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Home My WebLink About2022-04-20; City Council; ; Capital Improvement Project PrioritiesCA Review _RMC_ Meeting Date: April 20, 2022 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Paz Gomez, Deputy City Manager, Public Works paz.gomez@carlsbadca.gov, 442-339-2751 Subject: Capital Improvement Project Priorities Districts: All Recommended Action Review the schedule and funding status of Capital Improvement Projects planned for the next five years and provide direction to staff on changes, if desired. Executive Summary As part of the process of developing a five-year strategic plan, the City Council has identified five areas of focus that support the Carlsbad Community Vision: •Maintain Carlsbad's unique community character •Prioritize the safety and well-being of the community •Protect the environment and natural resources •Foster a healthy economy •Be a model for effective and efficient local government Staff have begun to develop work plans to support those areas. As a next step, the City Council has asked to review Capital Improvement Projects currently planned in the next five years to determine if any changes are needed to better align with its strategic plan. This report provides a brief overview of the Capital Improvement Program, the factors affecting how quickly projects can be completed, and issues to consider when reprioritizing projects. Exhibit 1 lists 113 capital improvement projects that are required by law, address an urgent health or safety need, protect a significant infrastructure investment or are already under construction. Staff recommend these projects be allowed to proceed as planned. Exhibit 2 lists 55 projects that are not required but support the City Council’s strategic plan goals. These projects could be reprioritized if the City Council would like to do that. Discussion Background Capital Improvement Projects involve structural changes or restoration that enhances a property’s overall value, prolongs its useful life or adapts it to new uses. Some projects, such as those for sewer April 20, 2022 Item #2 Page 1 of 11 pipes, are required by law, critical to protecting public health and safety, or needed to protect infrastructure investments. Others, such as parks, are designed to enhance quality of life. The city’s Capital Improvement Program includes 288 projects to be completed over the next 15 years. This item addresses 168 of those projects that are planned for the next five years, to coincide with the City Council’s five-year strategic plan. Of these, 113 are required by law, address an urgent health or safety need, protect a significant infrastructure investment or are already under construction. (Exhibit 1) Staff recommend these projects be allowed to proceed as planned. The remaining 55 projects meet the following criteria: • They support one or more of the strategic plan’s five themes • Staff are scheduled to work on them in the next five years • They could be reprioritized if desired by the City Council A list of these projects, sorted by projected completion date, is included as Exhibit 2. This list also includes each project’s status, the money allocated to date for it and its total cost.1. Considerations affecting project priorities If the City Council would like to make changes to this list, either by adding projects, changing the timing of projects or both, the following things may come into play: 1. In most cases, the factor limiting how many projects can be completed within a specificized timeframe is the availability of a city staff person to manage and oversee the work. 1 Additional details, such as funding sources and project descriptions, are available along with an interactive map on the city’s Capital Improvement Program dashboard, at carlsbadca.gov/cip April 20, 2022 Item #2 Page 2 of 11 Projects in the 15-year Capital Improvement Program Projects being worked on over the next 5 years Projects that could be re prioritized 2. City staff are currently fully committed to the projects listed in exhibits 1 and 2. Adding new projects or changing existing projects would likely require either additional staffing or deprioritizing other work. 3. As projects progress through initial study to design to construction, different levels of effort are needed. For example, deprioritizing a project in the initial study phase may not free up enough time for staff to work on a project in the design or construction phase. 4. Different types of projects require the effort of different staff resources. For example, deprioritizing a park project would not free up the right staff resources to work on a transportation or mobility project. 5. Capital improvement project funding comes from a variety of sources, most of which have restrictions on how they’re used. For example, a road project could be funded by gas tax money, but a park project could not, so putting a road project on hold may not result in a park project being completed sooner. 6. The city may not spend more than $1 million in General Fund money on certain projects without prior voter approval, even if the city has the funding available. (Carlsbad Municipal Code Chapter 1.24) 7. Some projects could be completed sooner with additional resources. Other project timelines are based on factors outside the city’s control, such as approvals and permits from other government agencies. Those projects may not be able to be accelerated, even with additional resources. Prioritization process Dr. Sommer Kehrli from The Centre for Organization Effectiveness will facilitate a discussion among the City Council members to determine whether changes to the current list of projects and the timeline are desired. If so, project managers will be available to discuss any tradeoffs and other considerations specific to the projects of interest. Fiscal Analysis Adding new projects or changing the priority level of projects in the Capital Improvement Program could have fiscal implications if other projects of similar type and size are not deprioritized. Staff will provide as much information as possible about the anticipated costs of proposed changes during the workshop. If directed to make changes to the Capital Improvement Program, staff will return with a complete fiscal analysis for the City Council’s consideration. Next Steps 1. If changes are desired, staff will return with an updated project list, schedule and resource implications for the City Council’s approval during the Fiscal Year 2022-23 preliminary budget presentation, currently scheduled for May 24, 2022. 2. Based on the City Council’s final direction on project priorities, city staff will return at a future date to discuss which projects would require voter approval – in accordance with Carlsbad Municipal Code Chapter 1.24 – in November 2022. Environmental Evaluation In keeping with California Public Resources Code Section 21065, this action does not constitute a project within the meaning of the California Environmental Quality Act in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Therefore, it does not require environmental review. April 20, 2022 Item #2 Page 3 of 11 Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. Capital Improvement Projects staff recommend proceeding as planned 2. Capital Improvement Projects that could be reprioritized if desired April 20, 2022 Item #2 Page 4 of 11 Projects planned for the next five years and are required by law, address an urgent health or safety need, protect a significant infrastructure investment or are already under construction. Exhibit 1 Abandon Potable Services (New Recycled Services) Agua Hedionda Creek Maintenance Agua Hedionda Lift Station Biological Monitoring and Maintenance Assessment District 97-1 Maintenance Buena Interceptor Sewer Access Road Improvements Buena Interceptor Sewer Improvements Buena Interceptor Sewer Realignment - East Segment Buena Vista Creek Concrete Channel Maintenance at El Camino Real Cannon Road Lift Station Improvements Carlsbad Boulevard Waterline Replacement at Terramar Carlsbad Water Recycling Facility Irrigation and Landscape Cathodic Protection Program Chinquapin Lift Station Improvements Citywide Drainage Improvement Program Crestview Drive Transmission Main Desalinated Water Flow Control Facility No. 5 Faraday and El Camino Real Sewer Replacement - Orion to Palomar Airport Road Fire Flow Capacity System Improvements Headwall Replacement Program Laguna Drive Storm Drain Lake Calavera Outlet Improvements Lake Calavera Reservoir Maintenance Las Palmas Trunk Sewer Limited Access Pipeline Relocation Program Maerkle Facility Improvements Maerkle Reservoir Transmission Main Normally Closed Valve (Install Motorized Valve) North Batiquitos Access Road Improvement North Batiquitos Lift Station Forcemain Rehabilitation Odor and Corrosion Prevention Assessment Palomar Airport Waterline Realignment Poinsettia Lift Station Rehabilitation Pressure Reducing Station Program Recycled Water Condition Assessment Program Recycled Water Phase 3 - Reservoir Recycled Water Valve and Appurtenance Replacement Program Reservoir Repair and Maintenance Program San Luis Rey Mission Basin Groundwater Supply Santa Fe II Inlet Pipeline Santa Fe II Reservoir Site Electrical Improvements SCADA Improvements Sewer Condition Assessment Sewer Lift Station Repairs and Upgrades Sewer Line Capacity Improvements Sewer Modeling Sewer Monitoring Program (Capacity) Sewer System Rehabilitation and Replacement Storm Drain Condition Assessment Storm Drain System Rehab and Repair Program Trash Amendment Compliance Program Tri-Agency Water Transmission Pipeline Replacement Vallecitos Interceptor Sewer Cleaning and CCTV Villas Sewer Lift Station Replacement Vista Carlsbad Interceptor - Agua Hedionda LS and Forcemain (VC12-VC13) Vista Carlsbad Interceptor - Buena Vista Lift Station Improvements Vista Carlsbad Interceptor - Reach VC3 Vista Carlsbad Interceptor - Rehabilitation (VC1 and VC2) Vista/Carlsbad Interceptor - Point Repair Reaches (VC13 & VC14) Water Infrastructure Condition Assessment Program Water Loss Monitoring Program Water Modeling Water System Rehabilitation and Replacement Water Valve Repair/Replacement Program April 20, 2022 Item #2 Page 5 of 11 PROJECTS --.a recommended to continue '-l Utilities • 63 Projects {city of Carlsbad ADA Improvement Program Bridge Preventative Maintenance Program Camino Hills and Jackspar Drive Slope Stabilization Carlsbad Boulevard Emergency Repair Carlsbad Boulevard Lane Reduction and Edge Striping Chestnut Underpass Public Art Project Citywide Street Lighting Program Concrete Repair/Replacement Program Coordinated Traffic Signal Program DMP Facility BFB-U (El Camino Real) Drainage Master Plan Update El Camino Real and Agua Hedionda Creek Bridge Railing and Sidewalk El Camino Real and Cannon Road Intersection Improvements Intelligent Traffic Control Devices Left Turn Lane Extensions Park Drive Street and Drainage Improvement Parking Lot Maintenance Program Pavement Management Program Poinsettia Lane Rancho Santa Fe Trail Slope Improvements Retroreflectivity Sign Replacement Program Roadway Improvements - Coastal Area Roadway Slope Stabilization Sidewalk/Street Construction Program Street Lighting Replacement Program Traffic Control Improvements - Poinsettia Lane and Oriole Court Traffic Improvement Program Traffic Monitoring Program Traffic Signal - Tamarack Avenue and Valley Street Traffic Signal Operations Modifications City Facility Accessibility Upgrades City Facility Safety and Parking Lot Lighting Assessment City Fire Stations Wash Water BMPs City Hall Complex Refurbishment City Hall Exterior Refurbishment Emergency Operations Center Reconfiguration Faraday Center Refurbishment Fire Station No. 2 Replacement Fleet Fuel Island Upgrade Miscellaneous City Building Improvements Police and Fire Headquarters Renovation Safety Training Center Settlement Alga Norte Park Modifications Cole Library Security Fencing Dove Library Lighting Improvements Harding Center Refurbishment Hosp Grove Park Improvements Leo Carrillo Ranch Roof Repairs Library Fire Alarm Panel Upgrades Poinsettia Dog Park Senior Center Refurbishment Senior Center Security Fencing South Shore Agua Hedionda Lagoon Trail April 20, 2022 Item #2 Page 6 of 11 , Streets and sidewalks 29 Projects •• •• •• •• •• •• •••• ---Facilities 11 Projects Community services 10 Projects Exhibit 2Project name Status Est. completion Funding so far Est. total cost Calavera Hills Community Center Refurbishment Design 2023 $685,000 $2 million Carlsbad Boulevard Pedestrian Improvement Project between Mountain View Drive and Tamarack Avenue Design 2023 $700,000 $900,000 Melrose Drive Right Turn Lane to West Bound Palomar Airport Road Design 2023 $911,000 $1.5 million Palomar Airport Road and College Boulevard Improvements Design 2023 $1.3 million $2.5 million Sustainable Mobility Plan Implementation Not Started 2023 $1 million $2 million Tyler Street Traffic Circulation Study Not Started 2023 $70,000 $120,000 El Camino Real Widening - Poinsettia Lane to Camino Vida Roble Design 2024 $4.6 million $7 million Kelly Drive and Park Drive Complete Street Improvements Design 2024 $5.4 million $8 million Palomar Airport Road and Avenida Encinas Improvements Not started 2024 $460,000 $500,000 South Shore Agua Hedionda Lagoon Trail Planning 2024 $790,000 $3.7-5 millionApril 20, 2022Item #2 Page 7 of 11PROJE,CTS Supporting strategic plan themes i a!-.!I §II (cityof Carlsbad • $ Project name Status Est. completion Funding so far Est. total cost Stagecoach Park Community Garden Planning 2024 $0 $500,000 Traffic Signal - Maverick Way and Camino De Los Coches Design 2024 $140,000 $418,000 Village H South Off Leash Dog Area and Trail Segment 5B Design 2024 $1.4 million $4 million Beach Access (Stairs) Repair & Upgrades - Pine to Tamarack Design 2025 $10.3 million $15 million Utility Undergrounding Program Not started 2025 $100,000 $500,000 Village Decorative Lighting Planning 2025 $1.1 million $6 million Avenida Encinas Coastal Rail Trail and Pedestrian Improvements Design 2025 $7 million $9 million El Camino Real Right Turn Lane to East Bound Alga Road Not started 2025 $438,000 $500,000 El Camino Real Widening - Arenal Road to La Costa Avenue Design 2025 $5.8 million $12 million Fleet Maintenance Refurbishment Planning 2025 $3 million $3.7 million Orion Center (Centralized Public Works Yard)Planning 2025 $44.8 million $54 million Schulman Auditorium and Canon Art Gallery Improvements Not started 2025 $200,000 $2 million Terramar Area Coastal Improvements Design 2025 $11.1 million $19 million Veterans Memorial Park Design 2025 $27.5 million $34 million 2April 20, 2022Item #2 Page 8 of 11ilffl Project name Status Est. completion Funding so far Est. total cost Carlsbad Boulevard and Tamarack Pedestrian Improvements Design 2026 $2.6 million $6 million El Camino Real Widening - Sunny Creek to Jackspar Design 2026 $4 million $7 million Valley and Magnolia Complete Streets Design 2026 $4.8 million $8 million Village and Barrio Traffic Circles Design 2026 $4.4 million $8 million ADA Beach Access – Pine to Tamarack Planning 2026 $2.9 million $5 million Avenida Encinas and Palomar Airport Road Pedestrian Access Improvement Not started 2026 $75,000 $140,000 Camino De Los Coches and La Costa Avenue Intersection Control Not started 2026 $850,000 $1.2 million Carlsbad Boulevard Pedestrian Lighting - Tamarack to State Street Not started 2026 $1.3 million $1.5 million Carlsbad Village Drive and Grand Avenue Pedestrian Improvements Not started 2026 $1.3 million $3 million Christiansen Way Improvements Not started 2026 $310,000 $700,000 Fire Administration Building Not started 2026 $150,000 $17-20 million Monroe Street Pool Replacement Planning 2026 $6.2 million $22-24 million Robertson Ranch Park Planning 2026 $15.4 million $24 million Valley Street Traffic Calming Planning 2026 $1.7 million $3.5 million 3April 20, 2022Item #2 Page 9 of 11ilffl Project name Status Est. completion Funding so far Est. total cost Village Intelligent Parking Not started 2026 $300,000 $600,000 Barrio Street Lighting Design 2027 $5 million $7 million Business Park (Zone 5 Park) Recreational Facility Expansion Not started 2027 $5 million $14-19 million Chestnut Avenue Complete Street Improvements - Valley to Pio Pico Not started 2027 $1.1 million $2.5 million Chestnut Complete Street I-5 to Railroad Not started 2027 $85,000 $300,000 Grand Avenue Promenade Not started 2027 $345,000 $9 million La Costa Avenue Traffic Improvements Not started 2027 $863,000 $1.2 million Maerkle Solar Project Not started 2027 $250,000 $50-80 million State Street and Grand Avenue Road Improvements Not started 2027 $325,000 $1 million Trail Connectivity to Tamarack State Beach Planning 2028 $3.5 million $5 million Carlsbad Boulevard Realignment- Manzano Drive to Island Way Planning 2028 $1 million $70 million New Fire Station 7 Not started 2028 $0 $15-19 million Orion Complex Energy Storage Not started 2028 $0 $10 million New City Hall & Civic Center Planning 2029 $51 million $71.7 million 4April 20, 2022Item #2 Page 10 of 11ilffl Project name Status Est. completion Funding so far Est. total cost College Boulevard Extension Design 2030 $4.4 million $35 million South Carlsbad Coastline: Road Realignment and Public Spaces Planning 2030 $2.8 million $60-85 million Lowering Railroad Tracks in the Village Planning 2040 $560,000 $400-600 million Information as of April 14, 2022. Approved final designs, project dependancies, regulatory requirements and construction conditions affect estimated completion dates and may be unknown at this time. Estimated costs are based on FY 2022-23 Capital Improvement Program and subject to change based on approved final designs, project dependances, economic conditions, contracting methods and a variety of other factors. Total cost estimates are re-evaluated on an annual basis during the Capital Improvement Program budgeting process. 5April 20, 2022Item #2 Page 11 of 11ilffl