HomeMy WebLinkAbout2022-04-13; Carlsbad Golf Lodging Business Improvement District; ; Reimbursement requests(i) ~;;fti:~~;t BUSINESS IMPROVEMENT DISTRICT
Meeting Date: April 13, 2022
Subject: Reimbursement requests
Recommended Action
Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Park Hyatt
Aviara, Cape Rey Hilton, Hilton Garden Inn, Cassara, Westin Carlsbad, and Sheraton Carlsbad
Resort of approved golf related expenses and/or authorizing staff to process the payments.
Item Explanation
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that
term is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of
this district are assessed $2 per occupied room night which is remitted to the city monthly
through the current Transient Occupancy Tax collection process. The proceeds of the
additional hotel business assessment shall be used to promote golf-related tourism within the
boundaries of the CGLBID, as well as marketing related capital improvements such as golf-
related sign age, golf related equipment and to pay for the related administrative costs. Each
assessed hotel would determine how to spend the funds collected by their respective property
provided the expenditures are for an approved golf related expense. Reimbursement of these
expenses would be made quarterly upon approval by the CGLBID Board up to the amount
collected per property minus administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Carlsbad by the Sea,
Park Hyatt Aviara, Cape Rey Hilton, Hilton Garden Inn, Cassara, Westin Carlsbad, and Sheraton
Carlsbad Resort and is recommending the board approve the attached resolutions approving
the reimbursement requests and authorizing staff to process the payments for the expenses up
to the amount collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
Fiscal Impact
As of Mar. 31, 2022, t he CGLBID cash ba lance was $542,000.
Amount Available
Reimbursment and Recommended
Property Request for payment
Cassara $ 14,492 $ 11,559
Park Hyatt Aviara $ 77,942 $ 36,923
Sheraton Carlsbad Resort $ 18,986 $ 18,986
Westin Resort Hotel $ 18,421 $ 18,421
Carlsbad By the Sea $ 7,780 $ 7,780
Omn i La Costa $ -$ -
Cape Rey Hilton $ 9,749 $ 9,749
Hilton Garden Inn $ 1,182 $ 1,182
Tota l! $ 148,552 $ 104,600
Environmental Impact
Th is action does not qualify as a project under t he California Environment Quality Act ("CEQA")
and will not have a physica l adverse effect on the environment. (CEQA Regulat ion 15378(b).
Exhibits
l. Resolution approving the Rei mbursement Req uests from Carlsbad by t he Sea of approved
golf related expenses and authorizing staff to process the payment.
2. Resolution approving the Rei mbursement Requests from Park Hyatt Aviara of approved
golf related expenses and authorizing staff to process t he payment.
3. Resolution approving t he Reimbursement Requests from the Cape Rey Hilton and t he
Hilton Garden Inn of approved golf related expenses and authorizing staff to process the
payment.
4. Resolution approving t he Reimbursement Requests from the Cassara, Westin Carlsbad and
t he Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to
process t he payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DocuSign Envelope ID: FB36C0C4-A 16C-46CA-A 187-118A38394E76
EXHIBIT 1
RESOLUTION NO. 2022-90G
RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE CARLSBAD BY
THE SEA REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBI D Board approves the April 13 reimbursement request from Carlsbad By the Sea
and authorizes staff to pay $7,780 to Carlsbad by the Sea.
DocuSign Envelope ID: FB36C0C4-A 16C-46CA-A 187-118A38394E76
EXHIBIT 1
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Advisory Board of the Carlsbad Golf
Lodging District on the 13th day of April 2022, by the following vote to wit:
AYES: STRIPE, STULL, CANEPA
NAYS: N/A
ABSENT: GRAY
ABSTAIN : RAUCH
Tim Stripe
Chair
FAVIOLA M DINA, City Clerk Services Manager
Carlsbad Go f Lodging Business Improvement District
DocuSign Envelope ID: 2899F88F-3779-40EA-8D5C-0D1165D6A684
EXHIBIT 2
RESOLUTION NO. 2022-91G
RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE PARK HYATT
AVIARA REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 13 reimbursement request from Park Hyatt Aviara
and authorizes staff to pay $36,923 to Park Hyatt Aviara.
DocuSign Envelope ID: 2899F88F-3779-40EA-8D5C-0D1165D6A684
EXHIBIT 2
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Advisory Board of the
Carlsbad Golf Lodging District on the 13th day of April 2022, by the following vote to wit:
AYES: STRIPE, RAUCH, STULL, CANEPA
NAYS : N/A
ABSENT: GRAY
ABSTAIN: N/A
ATTEST:
Tim Stripe
Chair
Carlsbad Golf L dging Business Improvement District
DocuSign Envelope ID: 6C4A 11A2-CDCB-45D8-A619-ED62647C3C81
EXHIBIT3
RESOLUTION NO. 2022-91G
RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE HILTON
GARDEN INN AND CAPE REY CARLSBAD HILTON RESORT REIMBURSEMENT
REQUESTS
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 13 reimbursement requests and authorizes staff to
pay $1,182 to Hilton Garden Inn and $9,749 to the Cape Rey Carlsbad Hilton Resort.
DocuSign Envelope ID: 6C4A 11A2-CDCB-45DB-A619-ED62647C3C81
EXHIBIT3
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Advisory Board of the Carlsbad Golf
Lodging District on the 13th day of April 2022, by the following vote to wit:
AYES: STRIPE, STULL, RAUCH
NAYS: N/A
ABSENT: GRAY
ABSTAIN : CANEPA
Tim Stripe, Chair
Chair
EDINA, City Clerk Services Manager
If Lodging Business Improvement District
DocuSign Envelope ID: 68A9B86D-968C-40EA-AFF7-74BE6905B12B
EXHIBIT 4
RESOLUTION NO. 2022-93G
RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT {CGLBID), APPROVING THE CASSARA,
WESTIN AND SHERATON CARLSBAD'S REIMBURSEMENT REQUESTS
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance
No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District {CGLBID); and
WHEREAS, members of the district are assessed are $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up
to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 13 reimbursement request from and authorizes
staff to pay $11,559 to the Cassara, $18,421 to the Westin and $18,986 to the Sheraton
Carlsbad .
DocuSign Envelope ID: 68A9B86D-968C-40EA-AFF7-74BE6905B12B
EXHIBIT 4
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Advisory Board of the
Carlsbad Golf Lodging District on the 13th day of April 2022, by the following vote to wit:
AYES:CANEPA, RAUCH,STULL
NAYS: N/A
ABSENT: GRAY
ABSTAIN : STRIPE
ATTEST:
Bill Canepa
Acting Vice-Chair
EDIN , City Clerk Services Manager
Carlsbad Golf Lodging Business Improvement District
EXHIBIT A
Account Deposits Less 4% Account Check
Balance Paid Jan -Mar Admin Balance Pending Request
Property 1/12/22 1/12/22 2022 Fee 4/13/22 Approval amount
Cassara 16,214 16,214 12,040 482 11,559 14,492 11,559
Park Hyatt Aviara 30,936 15,235 21,450 858 36,293 77,942 36,923
Sheraton Carlsbad Resort 37,806 12,120 22,118 885 46,919 18,986 18,986
Westin Carlsbad Resort 35,243 20,914 12,622 sos 26,446 18,421 18,421
Carlsbad By the Sea 89,783 7,933 11,706 468 93,088 7,780 7,780
Omni La Costa Resort 58,344 15,757 35,428 1,417 76,597 -
Ca pe Rey Hilton 88,856 15,589 17,624 705 90,186 9,749 9,749
Hilton Garden Inn 98,391 1,234 15,182 607 111,732 1,182 1,182
Total 455,573 104,996 148,170 5,927 492,821 148,552 104,600