HomeMy WebLinkAboutCatholic Charities Diocese of San Diego; 2022-05-26;DocuSign Envelope ID: 9F0F0088-31 78-4841-8E80-91 F731 F987DF
GRANT AGREEMENT
AND
RELATED RESTRICTIVE COVENANTS
Attachment A
THIS AGREEMENT is made on the -1,~ ~day of __ a.....=----1------• 20_U,
by and between the CITY OF CARLSBAD , a municipal corporation, ("C ty"), and
CATHOLIC CHARITIES DIOCESE OF SAN DIEGO, a non-profit organization, ("the
Grantee").
1. Description of Grant Funds. Subject to the terms and conditions set forth
herein below, City agrees to provide the Grantee with an amount of funds that shall not
exceed one hundred and fifty-five thousand dollars ($155,000, hereinafter "Grant").
2. Use of Grant Proceeds. The Grant shall be used by the Grantee to fund
(2) full-time equivalent staff members who will provide social services to people
experiencing homelessness at La Posada Shelter ("Participants"). One of the staff
members shall be a full-time equivalent State of California Licensed or License Eligible
Shelter Clinician, to support the Grantee in operating the La Posada de Guadalupe
Shelter as a housing-focused low barrier shelter. City strongly desires at least one (1)
staff member to be bilingual in both English and Spanish.
Costs should include, but are not limited to , such things as salary and benefits,
supervision , and operating supplies for the two full-time equivalent staff members. The
Grant proceeds shall not be used for property acquisition or construction costs, or on any
publication containing political advertisements or advocacy for a particular ballot measure
or political candidate. City reserves the right to deny reimbursement of Grant proceeds
for inappropriate expenditures in violation of this Agreement.
3. Reimbursements. The proceeds of the Grant shall be disbursed to the
Grantee in twelve installments and on a reimbursement basis only, based on costs
associated with those purposes set forth in paragraph 2. Funds are to be released upon
City's receipt of reasonable written requests for funds from the Grantee, as determined
by City, to be submitted on the 15th of each month.
4. Term. The term of this Agreement shall be the period commencing on July
1, 2022 and expiring on June 30, 2023. The term of this Agreement may be extended by
the City Manager for up to two (2) additional one (1) year periods or parts thereof, with
City Manager authority to allocate up to $165,000 of additional grant funds per year for
each additional one-year period.
5. Conditions of Funding and Disbursement. City shall have no obligation to provide
the Grant proceeds or to make any subsequent disbursement of grant proceeds, or may
seek reimbursement of Grant proceeds, if any of the following conditions are not satisfied
by Grantee:
(a) Ensure each clinician receives annual training in all of the following areas:
Motivational Interviewing, Progressive Engagement, Critical Time Intervention,
May 24, 2022 Item #4 Page 6 of 19
2
Trauma-Informed Care, Harm Reduction, Positive Youth Development, and
Wellness Self-Management. City shall determine the appropriate type and
number of training sessions required on a case-by-case basis, based on the
length and depth of the training course.
(b) Conduct psychosocial assessments and provide short-term crisis-oriented
psychotherapy to Participants on an as-needed basis. Make referrals to other
behavioral health services as needed and for ongoing Participant care.
(c) Provide onsite clinician services and appropriate as-needed warm hand-off
referrals to assist Participants with addressing the psychiatric, social, and
behavioral issues that pose barriers to their social, emotional, and financial
well-being, which are all required to help people exit homelessness and
stabilize housing.
(d) Assist Participants to identify housing options such as: reunification with family
or friends (providing mediation if necessary), independent living associations,
private rentals, rapid rehousing, and permanent supportive housing resources.
(e) Provide mediation, crisis resolution, and de-escalation as needed within the
shelter program.
(f) Adhere to the Regional Task Force on Homelessness (RTFH) Community
Standards which can be found at Standards, Learning, and Training - Regional
Task Force on Homelessness (rtfhsd.org).
(g) Abide by the strategies set forth in City's Homeless Response Plan and any
amendments thereto, which takes a community focused and collaborative
approach to addressing the needs of those experiencing or at-risk of
homelessness within the City of Carlsbad. This plan can be found at Homeless
Response Plan | Carlsbad, CA (carlsbadca.gov).
(h) Maintain responsive and timely communication, both written and verbal, with
City’s Housing and Homeless Services Department staff. Attend monthly
meetings to review and discuss programmatic needs.
(i) Attend at least 75% of City’s case conferencing/partner collaboration meetings.
(j) Share Participant HMIS data (without personally identifiable information) as
part of the City of Carlsbad By Name List.
(k) Maintain timely and responsive communication, both written and verbal, with
City’s selected third-party consultant to design and operate a low-barrier shelter
program, including providing the consultant with relevant documentation,
access to current and former Participants, and participating in all staff and
agency trainings organized by the third-party consultant.
(l) Within 3 months of Agreement execution, design and implement a mutually
DocuSign Envelope ID: 9F0F0088-317B-4B41-8E80-91F731F987DF
May 24, 2022 Item #4 Page 7 of 19
3
agreed upon process with City’s Housing and Homeless Services Department
to prioritize people experiencing homelessness in the City of Carlsbad for La
Posada shelter placements.
(m) Maintain a written grievance procedure, including a formal process for
Participants to provide feedback and to resolve conflicts experienced within the
shelter program.
(n) Complete accurate and thorough documentation in a timely manner. Maintain
data on each shelter program Participant and shelter program milestones, and
provide required reports to City on the 15th day of each month in a format to the
satisfaction of City’s Housing and Homeless Services Department. Grantee
must utilize the Homeless Management Information System (HMIS) to track
Participants and provide documentation of the following data points:
i. Number of unduplicated Participants assisted.
ii. Number of clinical interventions and services performed.
iii. Number of Participants placed in permanent housing.
iv. Number of Participants placed in a higher level of care.
v. Participant length of stays.
vi. Participant destination at exit.
vii. Demographic data on Participants.
(o) Grantee shall have executed this Grant Agreement, and all other
documents and security instruments required hereunder or reasonably necessary
to effectuate the purposes hereof; and,
(p) Grantee shall have strictly complied with, and performed under this Grant
Agreement, and any other agreement executed in connection with the Grant; and,
6. Accounting Records. Grantee will maintain complete and accurate records
with respect to costs incurred under this Agreement. All records will be clearly identifiable.
Grantee will allow a representative of City during normal business hours to examine,
audit, and make transcripts or copies of records and any other documents created
pursuant to this Agreement. Grantee will allow inspection of all work, data, documents,
proceedings, and activities related to the Agreement for a period of three (3) years from
the date of final payment under this Agreement.
7. Discrimination and Harassment Prohibited. Grantee will comply with all
applicable local, state and federal laws and regulations prohibiting discrimination and
harassment.
8. Notices. The name of the persons who are authorized to give written notice
or to receive written notice on behalf of City and on behalf of Contractor under this
Agreement.
DocuSign Envelope ID: 9F0F0088-317B-4B41-8E80-91F731F987DF
May 24, 2022 Item #4 Page 8 of 19
4
Grantee: City:
Antoinette Fallon Chris Shilling
Catholic Charities City of Carlsbad
Homeless Services-San Diego Housing and Homeless Services
2476 Impala Drive 3096 Harding Street
Carlsbad, CA 92010 Carlsbad CA 92008
The parties may subsequently change addresses by providing written notice of the
change in address to the other parties in accordance with this Section.
10. Indemnification. Grantee agrees to indemnify and hold harmless City and its
officers, officials, employees and volunteers from and against all claims, damages, losses
and expenses including attorney’s fees arising out of or related in any way, whatsoever
from the provision of Grant proceeds described herein caused by any negligence,
recklessness, or willful misconduct of the Grantee, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
11. No Partnership or Joint Venture. The relationship between City and
Grantee is solely that of Grantor and Grantee. Under no circumstances shall Grantor and
Grantee be deemed to be partners or joint venturers.
12. Modifications. This Agreement may not be modified or amended except
by written document executed by a duly authorized officer of City and the Grantee.
13. Jurisdiction and Venue. Any action at law or in equity brought by either of
the parties for the purpose of enforcing a right or rights provided for by this Agreement
will be tried in a court of competent jurisdiction in the County of San Diego, State of
California, and the parties waive all provisions of law providing for a change of venue in
these proceedings to any other county.
14. Drafting Ambiguities. The Parties agree that they are aware that they have
the right to be advised by counsel with respect to the negotiations, terms and conditions
of this Agreement, and the decision of whether or not to seek advice of counsel with
respect to this Agreement is a decision which is the sole responsibility of each Party. This
Agreement shall not be construed in favor of or against either Party by reason of the
extent to which each Party participated in the drafting of the Agreement.
15. Signing Authority. The representative for each Party signing on behalf of a
corporation, partnership, joint venture or governmental entity hereby declares that
authority has been obtained to sign on behalf of the corporation, partnership, joint
venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is
later determined that such authority does not exist.
DocuSign Envelope ID: 9F0F0088-317B-4B41-8E80-91F731F987DF
May 24, 2022 Item #4 Page 9 of 19
DocuSign Envelope ID: 9F0F0088-3178-4841 -8E80-91 F731 F987DF
IN WITNESS WHEREOF the parties hereto have caused this agreement to be
executed as of the day and year first written above.
GRANTEE
By:
(sign here)
Appaswamy vino Pa j ano r
(print name/title)
APPROVED AS TO FORM :
CELIA A. BREWER, City Attorney
By: ____________ _
Marissa Kawecki
Deputy City Attorney
May 24, 2022
CITY OF CARLSBAD, a mun icipal
corporation of the State of California
:yoJt(#I/LI
ATTEST:*
ff FAVIOLA MEDINA
City Clerk Services Manager
5
Item #4 Page 10 of 19