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HomeMy WebLinkAboutSDP 2022-0002; 3060 STATE STREET RESTAURANT; Admin Decision Letter (2)I May 25, 2022 Kirk Moeller 2888 Loker Ave. E. Suite 220 Carlsbad, CA 92010 3rd CYCLE REVIEW COMMENTS ~ s: ft,(,/~ 8FILE COPY ~ CCityof Carlsbad VIA EMAIL AND MAIL 3060 STATE ST. RESTAURANT-SDP 2022-0002/CDP 2022-0003 (DEV2021-0052)-LETTER OF INCOMPLETENESS Dear Kirk Moeller: The Community Development Department ("CD") has reviewed your application for a Minor Site Development Plan/Coastal Development Permit and is providing you with the attached package of information as a guide for further processing your application. A. PROJECT DESCRIPTION Below is the project description that staff has generated from the information provided in the application package. Please review this project description and verify with staff that the project description is correct: The project is the conversion of an approximately 6,000-square-foot site containing two existing structures, 863 square feet and 310 square feet, to facilitate a restaurant use. The project would create three onsite parking spaces accessed from a rear alley, with the remainder of required parking provided through parking in-lieu fees. The project site is located at 3060 State Street and is comprised of Assessor Parcel Numbers (APN) 203-297-05- 00. B. PROJECT ISSUES/CORRECTIONS Project applications are not only reviewed by CD, which includes the divisions of planning, building and engineering, but they are routed to other city departments such as the Carlsbad Fire Department, Community Services Department, Public Works/Environmental Management, and Water District for their review to ensure compliance with the relevant codes and regulations they are charged with enforcing. This letter is intended to include a comprehensive -list of the project issues/comments and corrections required by all commenting departments. Please note that the issue(s) discussed in this letter were identified based upon information presently available to the city and are subject to change upon submittal of further clarifying information and/or studies. For ease of reference, the comments/corrections made by each department/division are provided as attachments to this letter with the appropriate contact name and number/email should you require further clarification (see Comment Letter Attachment Matrix at the conclusion on this letter). As the project manager, please include me in any email exchanges or correspondences involving your project so I'm kept informed and aware of any changes/agreements, and to ensure that submittals are being accepted pursuant to established department guidelines. Community Development Department Planning Division I 1635 Faraday Avenue Carlsbad, CA 92008-7314 I 760-602-4600 I 760-602-8560 f I www.carlsbadca.gov f""'!>l . • M;'': : ,.~'? ,If: .. 4\ I'? ~ " . ; ... ,~iey · .. C} '-.J . ;• ' ... J SOP 2022-0002/CDP 2022-0003 (DEV2021-0052) -3060 STATE ST. RESTAURANT May 25, 2022 . Pa e 2 City review comments/corrections identify: 1) the mm,mum submittal requirements (i.e. the forms, drawings, and documents} that must be submitted to deem your application complete; and/or 2) other issues regarding the project's conformance with the General Plan, municipal or zoning code, or other federal, state, or local requirements. While some items are not required to deem the application complete, they are necessary to review your application for consistency with applicable standards and requirements and will need to be addressed or corrected before final action can be made on the project. The comments/corrections in the attachments will let you know whether corrections are needed to "complete the application" or required in order to "address and issue of concern." Please note that the comments in this letter do not address structural or project construction requirements (i.e., building and fire code compliance) as those are typically assessed as part of building permit review, which does not get initiated until discretionary approvals are secure. Any comments/corrections received by the Building Division and/or Carlsbad Fire Department largely address code requirements that affect site design and/or use. C. GUARANTEED SECOND OPINION AND PROJECT ISSUE RESOLUTION PROCESS CD is dedicated to meeting customer service needs and offers a Guaranteed Second Opinion. If you have disagreements with any of the comments or code interpretations in this letter, please feel free to contact the project staff directly to resolve. If you are still unable to resolve the issue to a mutual satisfaction, we strongly encourage you to elevate the matter to the division manager. If we are still unable to resolve the disagreement, pursuant to Information Bulletin CD-10, I encourage you to have the matter discussed at a Project Issue Resolution meeting, which is a venue where project issues/concerns can be presented and considered by the Department Director. For more information about the PIR process, CD -10 is available on the department's website. D. ESTIMATED DECISION DATE An estimate for when your permit application will be considered by the decision-making authority has been generated for your project and is included in Attachment B. The estimated hearing/decision date for this project is October 2022. Please note that the estimated decision date is based on certain assumptions detailed in the attachment and could be more or less than the estimate provided. If the schedule assumptions prove to be incorrect, the estimate will be revised. In addition, if the Planning Commission Agenda is full for the previously estimated date the application will be scheduled for the next available meeting. Please also note that this schedule covers the discretionary permit ONLY. If approved, the project will still require building permits to construct, enlarge, alter, repair, move, improve, remove, conve~, or demolish a building or structure. Additional plan approvals and permits may be required such as grading plans, improvement plans, final/parcel maps and landscape construction plans. Conditions of approval for your project will list the plan approvals and permits that are required. A permit must be obtained following discretionary permit approval, but prior to construction and prior to occupancy. J SOP 2022-0002/CDP 2022-0003 (DEV2021-0052)-3060 STATE ST. RESTAURANT May 25, 2022 Pa e 3 E. DETERMINATION OF COMPLETENESS The following determinations are for filing purposes and do not signify whether the project will be approved or denied. However, the required information is needed for staff to fairly and completely assess the proposed project. a. Completeness Determination -California Government Code §65943 CD staff has completed its initial review of your application and cannot find it complete pursuant to Section 65943 of the Government Code at this time. Please review the attached package of information which will detail how to further process your application. When all required materials are submitted, the city has 30 days to make a determination of completeness. If the application is determined to be complete, processing for a decision on the application will be initiated. In addition, please note that you have six months from the date the application was initially filed, January 12, 2022, to either resubmit the application or submit the required information. Failure to resubmit the application or submit the materials necessary to determine your application complete shall be deemed to constitute withdrawal of the application. If an application is withdrawn or deemed withdrawn, a new application must be submitted. b. Completeness Determination -California Environmental Quality Act (CEQA) CD staff has completed the review of your Environmental Impact Assessment (EIA) Information Form for the subject project and believe your project may be exempt from further environmental analysis pursuant to Section 15303 of CEQA. This exemption is for construction or conversion of small structures. Submittal of other environmentally related information is not required at this time. F. SUBMITTAL REQUIREMENTS Unless other agreements have been made with City staff, you must submit all of the following items concurrently and by the submittal date listed below in order to maintain the processing schedule for your application. The submittal must be made to the CD Counter at 1635 Faraday Avenue and must include the following items: a. A COPY OF THIS LETTER. The requested information will not be accepted unless accompanied by this letter. b. SUBMIT A LETTER ADDRESSING HOW YOU HAVE ADDRESSED EACH COMMENT/CORRECTION MADE IN THE ATTACHMENTS. This letter must explain in detail (e.g. description of the revision and location of changes in submitted documents) how every unresolved item has been addressed in the resubmittal package. c. SUBMIT ADDITIONAL/CORRECTED INFORMATION. The following information and/or document(s) with the requested number of copies as specified. SOP 2022-0002/CDP 2022-0003 (DEV2021-0052)-3060 STATEST. RESTAURANT May 25, 2022 Pa e4 # of Submittal Information/Document Copies Form City's Comment Letter 2 HC Applicant Response Letter Addressing 2 HC/PDF Corrections/Comments Revised Plan Sets 2 HC/PDF Revised SWQMP 1 HC/PDF Local Mobility Analysis 2 HC/PDF Admin. Purposes Only PLNG/LDE PLNG/LDE PLNG/LDE LOE PLNG/LDE *Please contact me in advance if you wish to submit other documents not specifically listed above. G. SUBMITTAL DUE DATE To maintain adequate progress and be consistent with the estimated schedule, all the information requested in this letter must be submitted by June 25, 2022. If you are unable to submit the requested information by the above date, please contact me via phone or email. Notification must be submitted in writing and be signed and dated by the project applicant. The notification must include a revised submittal · date and a brief rationale for the extension. CD's goal is to help facilitate the efficient and timely processing of each application. If you have any questions regarding this letter or other aspects of your project, please contact me at 442-339-2611 or via email at kyle.vanleeuwen@carlsbadca.gov. Sincerely, ~~ 11 (lit, Lee«f#elf, KYLE VAN LEEUWEN Associate Planner KVL:mh cc: JVK FMK Venture I, LLC, 2737 Vista del Rio, Fallbrook, CA 92028 Nichole Fine, Project Engineer File Copy/Data Entry Attachments: A -Comments B -Processing Project Schedule C -LOE Redline Plans D -LOE Redline SWQMP SDP 2022-0002/CDP 2022-0003 (DEV2021-0052) -3060 STATE ST. RESTAURANT May 25, 2022 Pa e 5 ATTACHMENT A COMMENTS Please contact me should you have any questions or need clarification on how to resolve any of the items listed below. Also, if it would be helpful, we would be happy to preview the format of a resubmittal to confirm that it provides the information that we need. SECTION 1. LIST OF ITEMS NEEDED TO COMPLETE THE APPLICATION The following section identifies the minimum submittal requirements (i.e. the forms, drawings, and documents) that must be submitted to continue the processing of your application. Engineering Division Comments 1. The net ADT associated with this project is greater than 110, therefore the project will be subject to preparing a local mobility analysis per the City of Carlsbad Transportation Impact Analysis Guidelines. Prior to acceptance or review of a transportation impact analysis, a scoping agreement is required to be approved by city staff. Please contact Nick Gorman at Nick.Gorman@carlsbadca.gov for further assistance regarding transportation impact analysis requirements. SECTION 2. ISSUES OF CONCERN The following section identifies issues of concern regarding the project's conformance with the General Plan, municipal or zoning code, or other federal, state, or local requirements. These items are not required to deem the application complete but are necessary to review your application for consistency with applicable standards and requirements. Please note that the comments below do not address structural or project construction requirements as those are typically associated with the building permits, which are not submitted for review until after the discretionary approvals are secure. Planning Comments 1. Please revise the Climate Action Plan Consistency Checklist (form P-30) to include the rear building as new construction and update the checklist accordingly. If revised form is not provided, conditions of approval for the project will include CAP requirements. Engineering Comments 1. Remove all clouds and deltas on the final site development plan. 2. Project plans show a restroom at Building B, delineate and annotate a water lateral on the site plans. 3. On sheet Cl.0, show the finish grade spot elevations outside of each building. Ensure site grading shown provides positive drainage away from structures in accordance with CBC1804.4. 4. In the Trash Capture Storm Water Quality Management Plan, update E-34 Form to include Building B. SDP 2022-0002/CDP 2022-0003 (DEV2021-0052)-3060 STATE ST. RESTAURANT May 25, 2022 Pa e 6 5. Delineate and annotate the trash capture device to be utilized on the exhibit provided in the Trash Capture Storm Water Quality Management Plan. Ensure that the minimum size depicted for the trash capture device in the specifications can be utilized with the sizes and depths depicted on the grading plan sheet CLO. For questions and clarification on Engineering comments please contact Nichole Fine at nichole.fine@carlsbadca.gov Landscape Review Comments Further Landscape Concept Plan submittals are not required. The following notes represent minor items that can be worked out at the time of Construction Drawings. Numbers below are referenced on the red line plans where appropriate for ease in locating the area of the comment concern. 1. This project may qualify for the option of only satisfying the requirements of "Appendix D Prescriptive Compliance Option" (PCO) of the Landscape Manual. If the project is less than 2500 square feet of landscape area, then it would qualify. The actual square footage is not yet clear. The final design has not yet been determined. To qualify for PCO review, the project (a non-residential project in this case) must have 100% Low water use planting. The current plan, as proposed, has a mix of Low and Moderate planting. ft is recommended that the project proceed under the standard City review process at least until the final design is determined. 2nd Review: This item is to be determined based on final project design. 2. A copy of the color/hatched Recycled Water Use Plan showing where recycled water, graywater and potable water are proposed to be used for irrigation has been provided with this submittal. This plan will be forwarded to Carlsbad Municipal Water District (CMWD) for review. Any comments will be returned to the Applicant. The plan, therefore, will not be returned to the Applicant at this time. 2nd Review: Comments were received from CMWD that the project may be designed for only potable water irrigation. Recycled water design is not required. 3. Please check the square foot numbers in the Hydrozone Legend. These are inconsistent with the numbers included in the ETWU calculation and the worksheet. 2nd Review: The water use calculations (MAWA and ETWU) are not included on the plans. Due to the nature of the project and the ongoing design development, water calculations can be finalized with future Construction Drawings. For questions and clarification on Engineering comments please contact Bruce Dugmore, Contract Landscape Architect, at bd@dugmoredesignstudio.com. DISCRETIONARY PERMIT PROCESSING SCHEDULE Project Name: Project Number: Permit Category (Service Level): Staff Completing Schedule: Decision-Making Body: Application Submittal Date: Date Schedule Produced/Revised: 3060 State St Restaurant SOP 2022-0002/CDP 2022-0003 5 -CEQA Exemption Kyle Van Leeuwen CITY PLANNER 1/12/2022 5/24/2022 CITY reviews project application; completes 1st Cycle Review Letter APPLICANT Submits Responses/Corrections to 1st Cycle Review Letter CITY Reviews Submittal/Prepares 2nd Cycle Review Letter APPLICANT Submits Responses/Corrections to 2nd Cycle Review Letter CITY Reviews Submittal/Prepares 3rd (Final) Cycle Review Letter 2 APPLICANT Submits Responses/Corrections to 3rd Cycle Review Letter CITY Reviews Submittal/Prepares 4th (Final) Cycle Review Letter 2 APPLICANT submits final draft documents (i.e., final draft plans/documents/studies) CITY finalizes project documentation (e.g., findings, conditions) 3 ESTIMATED DECISION DATE (reflected in month and year) 4 PROJECT SCHEDULE ASSUMPTIONS FOOTNOTES 30 2/11/2022 26 3/9/2022 30 4/8/2022 18 4/26/2022 30 5/26/2022 30 6/25/2022 30 7/25/2022 14 8/8/2022 60 10/7/2022 14 October-22 * Project description remains consistent throughout process * The project qualifies for a CEQA exemption . 1 Dates that fall on a holiday or weekend have a target completion date the first business day after the holiday/Sunday 2 Assumes that remianing issues are minor and can be addressed as part of final draft documents submittal * Task can be eliminated if earlier draft documents are adequate. 3 CITY will provide APPLICANT with draft approval letter and conditions for review * Major project issues can be resolved by the 2nd Cycle Review 4 Actual decision date shall occur no later than two weeks following completion task above. Note: Because the Applicant creates the-Project and the City receives and reviews this work, the City can nearly always process its side ohhe Project review timeline faster than the applicant. An Applicant may move faster or slower; the City's review times will remain the same. Quality projects that are responsive to City review comments move faster through the review process. Therefore, the Applicant has control over its side of the Project review timeline, and ultimately the estimated decision date timeline.