HomeMy WebLinkAbout2022-01-10; Historic Preservation Commission; ; Mills Act Program Update
ITEM #2
Meeting Date: January 10, 2022
To: Historic Preservation Commission
From: Sheila Crosby, Deputy Library Director
Mike Strong, Assistant Community Development Director
Staff Contact: Sheila Crosby, Sheila.crosby@carlsbadca.gov
Mike Strong, Mike.strong@carlsbadca.gov
Subject: Mills Act program update
District: All
Recommended Action
Receive information on the progress of a Mills Act program for Carlsbad.
Executive Summary
On November 8, 2021, the Historic Preservation Commission received a report from Assistant
Community Development Director Mike Strong, outlining the work plan to add in the adoption
of a Mills Act program. Progress has started for the work including:
Step 1 – The city has awarded a professional services agreement with a consultant in an
amount not to exceed $35,000.
Step 2 – The consultant has begun research on best practices and held an initial meeting
with city staff.
Step 3 – The consultant proposed options around identifying eligibility criteria, the
envisioned application process, anticipated application form components and the city’s
application approval process.
Next
Step 4 – The consultant would prepare all implementing documents necessary to
process the needed municipal code amendments.
HISTORIC PRESERVATION COMMISSION
Staff Report
ITEM #2
Step 5 – The Historic Preservation Commission would receive recommendations from
the consultant and would provide a recommendation to the Planning Commission, and
the Planning Commission would provide a recommendation to the City Council.
Step 6 – The proposed program would be presented to the City Council for its
consideration, direction and approval.
Step 7 – If the program is approved by the City Council, the city would notify the owners
of eligible properties as directed, and then commence work with interested property
owners to process their Mills Act contract applications.
Fiscal Analysis
Direct budget implications in future years would also include staff resources and/or other direct
expenses to support the implementation of the Mills Act. These costs could be offset by Mills
Act application fees and, if desired, any inspection monitoring fees established by the City
Council.
Next Steps
The consultant will continue work around draft documents including ordinance updates and
program approach recommendations. The information will then be presented to the Historic
Preservation Commission for discussion.
Public Notification and Outreach
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
Exhibits
1. Carlsbad Mills Act Schedule
City of Carlsbad Mills Act ProgramDec 9, 2021http://Project managerProject datesNov 23, 2021 - Dec 31, 2022Completion3%Tasks69Resources1Exhibit 1ITEM #2DP &P
NameBegin dateEnd dateTask 1 -Kick-Off Meeting11/23/2112/16/21Prepare Background11/23/2112/10/21Prepare Scoping Qs/Agenda11/30/2112/10/21Kick-Off Meeting12/15/2112/15/21Submit Meeting Summary12/16/2112/16/21Task 2 - Mills Act Outline12/13/211/21/22Prepare Draft Outline12/13/2112/17/21City Review/Comment12/20/2112/31/21Revise Draft Outline1/3/221/7/22City info re workshop to HPC mtg1/10/221/10/22City Review/Approval1/10/221/21/22Task 3 - Draft Mills Act Program1/10/223/4/22Prepare Draft Program1/10/221/28/22Progress Meeting #12/1/222/1/22City Review/Comment1/31/222/11/22City info re workshop to Arts mtg2/3/222/3/22Revise Draft Program2/14/222/18/22City Review/Approval2/21/223/4/22Task 3-1 - Community Workshop2/7/223/7/22Prepare public notice2/7/222/11/22Prepare PowerPoint/materials2/14/222/25/22Present workshop3/3/223/3/22Prepare/submit summary3/4/223/7/22Task 4 - Draft Implementing Document3/7/225/13/22Prepare Draft Ordinance/Resolution3/7/223/18/22City Staff Review/Comment3/21/224/1/22City of Carlsbad Mills Act ProgramDec 9, 2021Tasks2Exhibit 1ITEM #2DP &P
NameBegin dateEnd dateRevise Draft Ordinance/Resolution4/4/224/8/22City Staff Review/Comment4/11/224/22/22Revise Draft Ordinance/Resolution4/25/224/29/22City Attorney Review/Comment5/2/225/13/22Task 5 - Draft Info Bulletin (IB)1/31/225/20/22Prepare Draft IB1/31/222/11/22City Review/Comment2/14/222/18/221st Revised Draft IB2/21/223/4/22City Review/Comment3/7/223/18/222nd Revised Draft IB3/21/224/1/22City Review/Comment4/4/224/8/223rd Revised Draft IB4/11/224/22/22City Review/Comment4/25/224/29/224th Revised Draft IB w/Task 65/16/225/20/22Task 6 - Final Mills Act Documents4/4/226/3/22Prepare final implementing docs4/4/224/29/22Progress Meeting #24/5/224/5/22City Review/Comment5/2/225/13/22Revise final implementing docs5/16/225/20/22City Review/Approval5/23/226/3/22Task 7 - City Approval Process5/23/2211/1/22Prepare HPC Notice/Report/Presentation5/23/226/3/22City Review/Comment6/6/226/10/22Revise HPC Notice/Report/Presentation6/13/226/17/22City Review/Approval6/20/227/1/22HPC Meeting7/11/227/11/22Prepare City Council Notice/Report/Presentation7/11/227/22/22City of Carlsbad Mills Act ProgramDec 9, 2021Tasks3Exhibit 1ITEM #2DP &P
NameBegin dateEnd dateCity Review/Comment7/25/228/12/22Revise City Council Notice/Report/Presentation8/15/228/19/22City Review/Approval8/22/229/9/22City Council Mtg Ord Intro9/20/229/20/22(Council adopt Ordinance)10/4/2210/4/22(Ordinance Effective)11/2/2211/2/22(City Task - Application Process)6/27/2212/30/22(Application Period)7/18/228/12/22(Review Applications)8/15/228/26/22(Prepare Contracts)8/29/229/9/22(Applicants Notarize Contracts)9/12/229/23/22(City Attorney Review Contracts)9/26/2210/7/22(City Council Staff Report)10/10/2212/2/22(Mills Act Contracts to Council)12/13/2212/13/22(Record Contracts w/County)12/19/2212/30/22(DP&P As-Needed Support)6/27/2212/30/22City of Carlsbad Mills Act ProgramDec 9, 2021Tasks4Exhibit 1ITEM #2DP &P
City of Carlsbad Mills Act ProgramDec 9, 2021Gantt Chart6NameBegin d...End dateTask 1
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.(DP&P As-Needed Support)6/27/2212/30...December 2021January 2022February 2022March 2022April 2022May 2022June 2022July 2022August 2022September 2022October 2022November 2022November 2021December 202223
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(Mills Act Contracts to Council)
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Exhibit 1ITEM #2DP &P