HomeMy WebLinkAbout2022-06-14; City Council; ; Allocating Road Maintenance and Rehabilitation Account Funds to the Pavement Management Program and Concrete Replacement Program for Fiscal Year 2022-23CA Review _RMC_
Meeting Date: June 14, 2022
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Hossein Ajideh, Engineering Manager
hossein.ajideh@carlsbadca.gov, 442-339-2756
Subject: Allocating Road Maintenance and Rehabilitation Account Funds to the
Pavement Management Program and Concrete Replacement Program
for Fiscal Year 2022-23
Districts: All
Recommended Action
Adopt a resolution adopting a list of projects and authorizing the allocation of Road
Maintenance and Rehabilitation Account funds to the pavement management and concrete
replacement programs, Capital Improvement Program project nos. 6001 and 6013, for fiscal
year 2022-23.
Executive Summary
The State of California enacted Senate Bill 1, the Road Repair and Accountability Act of 2017, to
fund deferred maintenance on the local road system and the state highway system. As a
requirement to receive these funds from the California Transportation Commission, local
agencies must adopt a resolution and submit supporting documents to the commission on an
annual basis.
Staff recommend the road account funds for fiscal year 2022-23 be allocated to the pavement
management and concrete replacement programs. Staff will submit the resolution to the
commission, along with the necessary supporting documentation. Staff also request the fiscal
year 2022-23 Capital Improvement Program budget include the allocation of road account
funds to the pavement management and concrete replacement programs.
Discussion
Senate Bill 1 increased transportation-related taxes and fees and was designed to dedicate the
revenue to transportation infrastructure. As a result, the road account was created to distribute
funds to eligible cities and counties for road maintenance, rehabilitation, congestion relief and
safety projects on the local road system. SB 1 includes accountability and transparency
provisions to help ensure city residents are aware of the projects proposed for funding.
The California Transportation Commission published a set of procedures that local agencies are
required to follow in order to receive the funding. These procedures require local agencies to
adopt a resolution, which identifies a project or list of projects each year. SB 1 also requires
local agencies to submit supporting documentation that includes project description, general
June 14, 2022 Item #6 Page 1 of 6
location, anticipated schedule, estimated useful life and a list of related expenditures for the
account-funded projects. The deadline for this year’s submission is July 1, 2022.
Historically, the city has received $666,000 to $2,122,000 in road account funds annually since
fiscal year 2017-18. For fiscal year 2022-23, staff estimate the city will receive $2,630,000. Staff
recommend the money be allocated to the pavement management and concrete replacement
programs as the city has done in the past.
The pavement management program includes annual road resurfacing and rehabilitation
projects, which are prioritized by the commission for this funding source. As required, the city
uses a pavement management system to ensure that account revenues are being used in a
prioritized and cost-effective manner. The concrete replacement program replaces damaged
and uplifted concrete elements within the public right-of-way, which includes sidewalk, curb,
gutter and driveway approaches. Upon adoption of the fiscal year 2022-23 Capital
Improvement Program budget, these funds will be allocated to the pavement management and
concrete replacement programs.
Following the City Council approval, staff will submit the resolution along with the other
necessary supporting documentation to the California Transportation Commission.
Options
Staff provide the following options for the City Council’s consideration:
1.Adopt a resolution adopting a list of projects and authorizing the allocating of Road
Maintenance and Road Rehabilitation Account funds to the pavement management and
concrete replacement programs for fiscal year 2022-23
Pros
•Complies with SB 1 requirements
•Funding will repair infrastructure in the pavement management and concrete
replacement programs in a prioritized and cost-effective manner
•Provides for accountability and transparency
Cons
•None identified
2.Do not authorize the allocating of road account funds to the pavement management
and concrete replacement programs and direct staff to recommend other projects
Pros
• Funding would be available for other qualifying projects
Cons
•Staff would need to address the decrease in funding from the referenced
projects
•Staff could miss the deadline for submitting a resolution to the California
Transportation Commission
•The city could lose the road account funds if the deadline is missed
•Delay in repairing high-priority streets and damaged concrete could occur
Staff recommend Option 1 for the City Council’s approval.
June 14, 2022 Item #6 Page 2 of 6
Fiscal Analysis
To comply with the procedures established by the commission and to receive the funding, a
separate fund account has been established by the Finance Department to identify and track
the receipt and expenditures of this funding. This will be the sixth year in which the city will
receive road account funding, which will enable it to continue essential road maintenance and
concrete rehabilitation projects.
Based on revenue projections from the California Local Government Finance Almanac, staff
estimate the city will receive $2,630,000 in road account revenue during fiscal year 2022-23.
Staff request that the fiscal year 2022-23 Capital Improvement Program budget include
allocating $2,300,000 of the funds to the pavement management program and $620,000 to the
concrete replacement program, for a total amount of $2,920,000.
There is a balance in the fund of $645,000 because of revenues that were higher than expected,
interest income and unspent allocations from previous years. This explains why the total
amount of $2,920,000 exceeds the fiscal year 2022-23 estimated revenue projection of
$2,630,000. The total estimated funding for fiscal year 2022-23 with a carryover fund balance is
$3,275,000, which includes $355,000 of unallocated funding, as shown in the table below.
Road Maintenance and Rehabilitation Account funds for fiscal year 2022-23
Existing road account fund balance $645,000
FY 2022-23 estimated road account revenue $2,630,000
Total estimated road account funding for fiscal
year 2022-23
$3,275,000
Unallocated road account amount/surplus $355,000
Total allocated amount for fiscal year 2022-23 $2,920,000
Next Steps
Once approved by the City Council, staff will submit the attached resolution and supporting
documents to the commission before the July 1, 2022, deadline to allow the city to remain
eligible for funding.
Environmental Evaluation
This action does not constitute a project within the meaning of the California Environmental
Quality Act under Public Resources Code section 21065. It has no potential to cause either a
direct physical change in the environment or a reasonably foreseeable indirect physical change
in the environment and therefore does not require environmental review.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibit
1.City Council resolution
June 14, 2022 Item #6 Page 3 of 6
RESOLUTION NO. 2022-134
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ADOPTING A LIST OF PROJECTS AND AUTHORIZING THE
ALLOCATION OF ROAD MAINTENANCE AND REHABILITATION ACCOUNT
FUNDS TO THE PAVEMENT MANAGEMENT AND CONCRETE REPLACEMENT
PROGRAMS FOR FISCAL YEAR 2022-23
Exhibit 1
WHEREAS, the state Legislature enacted Senate Bill 1 (SB 1), referred to as the Road Repair
and Accountability Act of 2017, in April 2017 to address the significant multi-modal transportation
funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the city
residents are aware of projects proposed for funding as well as those projects that have been
completed each fiscal year; and
WHEREAS, the city must adopt by resolution a list of projects proposed to receive fiscal year,
funding from the Road Maintenance and Rehabilitation Account created by SB 1, which must include
a description and the location of each proposed project, a proposed schedule for the project's
completion and the estimated useful life of the improvement; and
WHEREAS, staff estimate the city will receive $2,630,000 in Road Maintenance and
Rehabilitation Account funding during FY 2022-23; and
WHEREAS, a fund balance of $645,000 exists, which when added with the FY 2022-23
estimated revenue projection of $2,630,000 results in a total Road Maintenance and Rehabilitation
Account funding of $3,275,000, which includes $355,000 of unallocated funding; and
WHEREAS, this will be the sixth year in which the city will receive Road Maintenance and
Rehabilitation Account funding, which will enable the city to continue essential road maintenance
and rehabilitation projects thereby increasing access and mobility options for the traveling public; and
WHEREAS, the city has undergone a process to solicit public input into the community's
transportation priorities as part of the Capital Improvement Program approval process; and
WHEREAS, the city utilizes a pavement management system to ensure that Road Maintenance
and Rehabilitation Account revenues are being used in a prioritized and cost-effective manner; and
WHEREAS, the funding from the Road Maintenance and Rehabilitation Account will help the
city maintain and rehabilitate its network of roads and provide concrete improvements and similar
projects in the future; and
June 14, 2022 Item #6 Page 4 of 6
WHEREAS, the Road Maintenance and Rehabilitation Account project list and overall
investment in our local streets and roads infrastructure with a focus on basic maintenance and safety
will have a significant benefit to the community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.
2.
That the above recitations are true and correct.
That the Pavement Management Program, CIP Project No. 6001, as further described
herein, will be funded in part with FY 2022-23 Road Maintenance and Rehabilitation
Account revenues:
a.Project Title: Pavement Overlay and Slurry/Fog Seal Projects
b.Description: resurface and rehabilitate a selection of publicly maintained streets on
an annual basis
c.Location: various streets throughout the city based on pavement condition
d.Estimated Project Schedule: July 2022 -June 2023
e.Estimated Useful Life: fog seal has a useful life of approximately three years, slurry
seal has a useful life of approximately five years, and asphalt concrete overlay has a
useful life of approximately 20 years
3.That the Concrete Replacement Program, CIP Project No. 6013, as further described
herein, will be funded in part with FY 2022-23 Road Maintenance and Rehabilitation
Account revenues:
a.Project Title: Concrete Replacement Program
b.Description: repair and replace broken and uplifted concrete in the public right of
way
c.Location: various locations throughout the city based on concrete condition
d.Estimated Project Schedule: July 2022 -June 2023
e.Estimated Useful Life: concrete improvements typically have a useful life of
approximately 50 years
4.. That funding to allocate Road Maintenance and Rehabilitation Account funding in the
amount of $2,300,000 to the Pavement Management Program, CIP Project No. 6001,
June 14, 2022 Item #6 Page 5 of 6
June 14, 2022 Item #6 Page 6 of 6
and $620,000 to the Concrete Replacement Program, CIP Project No. 6013 was
incorporated into the in the FY 2022-23 CIP budget.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 14th day of June, 2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT :
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
None.
MATT HALL, Mayor
~
~ FAVIOLA MEDINA, City Clerk Services Manager
(SEAL)