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Home My WebLink About2022-06-14; Public Financing Authority; Resolution 89RESOLUTION NO. 89 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD PUBLIC FINANCING AUTHORITY ADOPTING THE FINAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM OF THE CROSSINGS AT CARLSBAD MUNICIPAL GOLF COURSE FOR FISCAL YEAR 2022-23 AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR BUDGET FUNDS EXHIBIT7 WHEREAS, the Board of Directors of the Carlsbad Public Financing Authority has reviewed the proposed final Operating Budget and Capital Improvement Program for The Crossings at Carlsbad Municipal Golf Course for fiscal year (FY) 2022-23; and WHEREAS, public hearings have been held as necessary prior to the adoption of the final budgets. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Public Financing Authority as follow: 1.That the above recitations are true and correct. 2.That certain documents now on file in the Office of the City Clerk of the City of Carlsbad, entitled "Fiscal Year 2022-23 Preliminary Operating Budget," presented at the Joint Special Meeting on May 24, 2022 as Exhibit 1 to Item No. 8, as amended, if necessary, and "Strategic Digital Transformation Investment Program and Capital Improvement Program," presented at the Joint Special Meeting on June 7, 2022 as Exhibits 3 and 4 to Item No. 13, as amended, if necessary, in accordance with Attachments A-A3, B-B2, C and D of Exhibit 4 to Item No. 7 presented at this Joint Special Meeting on June 14, 2022 are adopted as the final Operating and Capital Improvement Program Budgets for The Crossings at Carlsbad Municipal Golf Course for FY 2022-23, along with any program options and/or adjustments, if any, determined by the Board of Directors as set forth in the minutes of this Joint Special Meeting on June 14, 2022. 3.That the amounts reflected as estimated revenues for FY 2022-23 are adopted as the budgeted revenues for FY 2022-23. 4.That the amount designated as FY 2022-23 Budget request in Attachment A to this Exhibit 7 is appropriated to the fund for which it is designated, and such appropriation shall not be increased except as provided in this resolution. 5.That the following controls are placed on the use and.transfer of budget funds: June 14, 2022 Item #7 Page 183 of 454 A.No expenditure of funds shall be authorized unless sufficient funds have been appropriated by the Board of Directors or designee, as described below. i.The City Manager, as Executive Director of the Carlsbad Public Financing Authority, may authorize all transfers of funds from account to account within the same fund. ii.The City Manager, as Executive Director of the Carlsbad Public Financing Authority, may delegate the authority to make budget transfers and adjustments. iii.The City Manager, as Executive Director of the Carlsbad Public Financing Authority, may authorize budget adjustments involving offsetting revenues and expenditures; the City Manager, as Executive Director of the Carlsbad Public Financing Authority, is authorized to increase an appropriation for a specific purpose where said appropriation is offset by unbudgeted revenue which is designated for said specific purpose. iv.The City Manager, as Executive Director of the Carlsbad Public Financing Authority, may delegate any of the authority given to him or her under this resolution. 6.That all outstanding encumbrances as of June 30, 2022, are continued into FY 2022-23 for such contracts and obligations. 7.That all Capital Improvement Budgets remaining unexpended at June 30, 2022, are appropriated to FY 2022-23 for their respective projects. June 14, 2022 Item #7 Page 184 of 454 PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of Directors of the Carlsbad Public Financing Authority, the City of Carlsbad Community Development Commission, and the City Council of the City of Carlsbad as Successor Agency to the Carlsbad Redevelopment Agency held on the 14th day of June, 2022, by the following vote, to wit: AYES: NAYS: ABSENT: Blackburn, Bhat-Patel, Acosta, Norby. None. Hall. MATT HALL, President �FAVIOLA MEDINA, City Clerk Services Manager (SEAL) June 14, 2022 Item #7 Page 185 of 454 Attachment A COMMUNITY SERVICES | PARKS & RECREATION: THE CROSSINGS AT CARLSBAD MUNICIPAL GOLF COURSE Account: 572 Fund: Enterprise ABOUT The Crossings at Carlsbad Municipal Golf Course is an 18-hole municipal golf course and event facility. Amenities for public use include a 6,835-yard championship golf course, a clubhouse complete with a golf shop, players’ lounge, sunset patio, banquet facilities, fireplace lit dining room, full-service kitchen, outdoor deck with ocean views, and three miles of hiking trails that connect to Veterans Memorial Park. JC Management, Inc. manages this facility via an agreement with the Carlsbad Public Financing Authority. SERVICES •Administer management and operations agreement with JC Management, Inc. •Maintain and renovate turf, landscaping, drainage and irrigation systems •Maintain and repair clubhouse, snack bar, restrooms and picnic areas available for patrons •Oversee food and beverage services at the players’ lounge, sunset patio, Canyons Restaurant and snack bar •Manage sales and marketing for golf and non-golf activities, special events, banquets, weddings and other gatherings •Train and oversee marshals, greeters and assistants servicing the course and clubhouse RECENT ACCOMPLISHMENTS •Implemented COVID-19 response through compliant, phased reopening plans in food and beverage operations to allow revenues to resume while maintaining protocols for patron safety •Enhanced wedding offerings by completing the partial conversion of the existing women’s locker room into a bridal preparation suite 2019-20 Actual 2020-21 Actual 2021-22 Budget 2022-23 Budget Operating Expenses Professional & Contract Services 220,032$ 295,023$ 269,000$ 311,000$ Supplies & Materials - - - - Repair & Maintenance - - - - Interdepartmental Charges - - - - Other Operating Expenses 6,411,296 6,279,349 6,854,000 8,199,000 Capital Outlay 402,106 144,143 108,000 685,000 Operating Expenses Subtotal 7,033,434 6,718,515 7,231,000 9,195,000 TOTAL EXPENDITURES 7,033,434$ 6,718,515$ 7,231,000$ 9,195,000$ Full Time Positions 0.00 0.00 0.00 0.00 Hourly/FTE Positions 0.00 0.00 0.00 0.00 June 14, 2022 Item #7 Page 186 of 454 • Initiated permit and design tasks for wayfinding banners on street light poles at The Crossings Drive and Palomar Airport Road to improve visibility of the course and restaurant • Initiated water conservation and turf replacement plan for areas out of play along Palomar Airport Road • Tilled and replenished sand and improved drainage in selective bunkers near greens • Completed monitoring of construction activities for the replacement of liners in the two lakes on the course • Improved drainage on select fairways and greens • Obtained Carlsbad Public Financing Authority approval on the scheduled replacement of the lithium battery operated golf cart fleet and ancillary cart fleet and ordered replacements GOALS • Ensure the pace of play is under five hours per round of golf, via staff educating and expediting patrons, and met pace of play goal on at least 90% of rounds played • Execute a Capital Improvement Plan with projects that have an anticipated return on investment or are needed for maintenance effectiveness or safety considerations • Enhance wedding and banquet opportunities with the design and construction of an event patio outside the front entrance to the clubhouse and adjacent to the new bridal suite • Enhance wedding and banquet opportunities with the design and construction of upgrades to the westside patio and a new groomsman suite in an underutilized area at the back of the clubhouse • Initiate design and permitting of entertainment bays at the driving range for an elevated experience of patrons • Install wayfinding banners on street light poles at The Crossings Drive and Palomar Airport Road to improve visibility of the course and restaurant • Replace the lithium battery operated golf cart fleet and ancillary cart fleet upon arrival of new carts on order • Order and replace designated maintenance vehicles, carts and riding equipment • Till, replenish sand and improve drainage in selective bunkers near the greens • Replace carpeting within the clubhouse golf shop and offices • Grow number of banquets and receptions by 2% Performance Measure FY 2021 Actual FY 2022 Estimated FY 2023 Projected Golf rounds that met pacing goal 91% 91% 90% Increase in number of banquets and receptions hosted -29% 23% 2% June 14, 2022 Item #7 Page 187 of 454