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HomeMy WebLinkAbout2022-06-06; Traffic and Mobility Commission; ; Fiscal Year 2022-23 Traffic and Mobility Commission WorkplanMeeting Date: June 6, 2022 To: Traffic and Mobility Commission Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager nathan.schmidt@carlsbadca.gov or 442-339-2734 Subject: Fiscal Year 2022-23 Traffic and Mobility Commission Workplan Recommended Action Provide input to staff on the Fiscal Year 2022-23 Traffic and Mobility Commission Workplan for future submittal to the City Council. Executive Summary Carlsbad Municipal Code Section 2.15.020(C) requires the Traffic and Mobility Commission, or T&MC, to prepare a draft work plan that identifies activities that the T&MC anticipates undertaking in the coming year and a subsequent report of the T&MC’s accomplishments. The purpose of this work plan is to encourage increased dialogue between T&MC and the City Council. City staff will facilitate this work and develop a draft work plan that will include a list of goals and related tasks that will guide the T&MC agenda for the coming year. Next Steps The FY 2022-23 T&MC work plan will be submitted to City Council for review and approval. Exhibits 1.Draft City Council Resolution 2.Memo from City Attorney, Dec. 18, 2018 3.Traffic and Mobility Commission Work Plan FY 2021-22 4.Traffic and Mobility Commission Communications Plan June 6, 2022 Item #6 Page 1 of 38 Exhibit 1 RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE TRAFFIC AND MOBILITY COMMISSION WORK PLAN FOR FISCAL YEAR (FY) 2022-23. WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or commission provide to the City Council for its approval an annual Work Plan of activities to be undertaken by the board or commission; and WHEREAS, consistent with the duties of the Traffic and Mobility Commission under Chapter 2.28 of the Carlsbad Municipal Code, staff prepared a draft annual Work Plan for the Traffic and Mobility Commission that is designed to promote mobility and traffic safety within the city and to implement the General Plan Mobility Element; and WHEREAS, the draft annual Work Plan includes development of a communications plan, consistent with City Council direction to staff at its ____, 2022, meeting to include a communications plan under which the Traffic and Mobility Commission Chair will provide semi-annual reports to the City Council on the Commission’s activities and recommendations on specific matters; and WHEREAS, on ___, 2022, the Traffic and Mobility Commission considered and unanimously recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY) 2022-23. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council of the City of Carlsbad approves the Traffic and Mobility Commission Work Plan for FY 2022-23, attached hereto as Attachment A. June 6, 2022 Item #6 Page 2 of 38 PASSED, APPROVED AND ADOPTED at a regular Meeting of the City Council of the City of Carlsbad, California, California on the __ day of ________, 2022, by the following vote, to wit: AYES: NAYS: ABSENT: _________________________ MATT HALL, Mayor _________________________ BARBARA ENGLESON, City Clerk (SEAL) June 6, 2022 Item #6 Page 3 of 38 Memorandurn December 18, 2018 To: All Boards and Commissions From: Celia A. Brewer, City Attorney Via: Boards and Commissions Staff Liasions Re: Work Plans {cityof Carlsbad The City Councll recently revised the Municipal Code to create uniform policies and• procedures related to boards and commissions. Included in those revisions is a requirement for each board and commission to submit an annual work plan and a subsequent report of the activities it has undertaken to the City Council. The workplan should include the activities that the board or commission anticipates undertaking in the coming year. The City Cou11cil will review, amend if necessary and apprnve the work plan. The purpose of the work plan is to encourage increased dialogue between the boards and commissions and the City Council. It will also help ensure that the boards and commissions are working in line with the priorities of the City Council. Your staff liaison will present you with an initial draft work plan. Please spend some time at your next available meeting to review, modify if necessary and approve the draft work plan. In addition, please also consider any modifications to your authorizing ordinance or resolution which you may be necessary. The City Council will be reviewing the authorizing ordinances and resolutions at a future meeting. City Attorney 1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t Exhibit 2 June 6, 2022 Item #6 Page 4 of 38 Meeting Date: July 27, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager nathan.schmidt@carlsbadca.gov, 760-637-7183 Subject: Districts: Traffic and Mobility Commission Work Plan for Fiscal Year 2021-22 All Recommended Action Adopt a resolution approving the Traffic and Mobility Commission Work Plan for fiscal year 2021-22. Executive Summary/Discussion Carlsbad Municipal Code Section 2.15.020(C) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken. At its meeting on June 7, 2021, the Traffic and Mobility Commission approved the draft work plan with a vote of 4-1-2, recommending City Council approval of the attached work plan for fiscal year 2021-22. The proposed work plan includes activities the Traffic and Mobility Commission anticipates undertaking in FY 2021-22. The purpose of the work plan is to encourage increased dialogue between the Traffic and Mobility Commission and the City Council. It is also intended to ensure that the Traffic and Mobility Commission is working in line with the City Council’s priorities. In May and June 2021, the Traffic and Mobility Commission worked with the staff liaison to develop and recommend for City Council approval the attached Traffic and Mobility Commission Work Plan for FY 2021-22 (Exhibit 1, Attachment A). Some items contained in the work plan are multi-year efforts that will carry over into future years. The Traffic and Mobility Commission approved the draft work plan at its June 7, 2021 meeting with a vote of 4-1-2, with Commissioner Linke voting no and Chair Gocan and Commissioner Wanamaker absent, recommending the City Council approve the proposed work plan for FY 2021-22 (see Exhibit 2 for draft meeting minutes). Next Steps Once the City Council approves the proposed work plan, future agendas for the Traffic and Mobility Commission will be developed according to the plan. The Traffic and Mobility Commission will also incorporate elements of the communications plan into its rules and regulations, which does not require City Council approval. July 27, 2021 Item #11 Page 1 of 8 Exhibit 3 June 6, 2022 Item #6 Page 5 of 38 Fiscal Analysis There is no fiscal impact associated with this item. Environmental Evaluation (CEQA) In keeping with state Public Resources Code Section 21065, this action does not constitute a “project” within the meaning of the California Environmental Quality Act in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require environmental review. Public Notification and Outreach This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1.City Council resolution 2.Approved Minutes of the June 7, 2021, Traffic and Mobility Commission meeting July 27, 2021 Item #11 Page 2 of 8June 6, 2022 Item #6 Page 6 of 38 RESOLUTION NO. 2021-185 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE TRAFFIC AND MOBILITY COMMISSION WORK PLAN FOR FISCAL YEAR (FY) 2021-22 WHEREAS, Section 2.15.020 (C) of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual Work Plan of activities to be undertaken by the board or commission; and WHEREAS, consistent with the duties of the Traffic and Mobility Commission under Chapter 2.28 of the CMC, staff prepared a draft annual Work Plan for the Traffic and Mobility Commission that is designed to promote mobility and traffic safety within the city and to implement the General Plan Mobility Element; and WHEREAS, on June 7, 2021, the Traffic and Mobility Commission considered and recommended City Council approval of the draft annual Work Plan for FY 2021-22 by a vote of 4-1-2. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council of the City of Carlsbad approves the Traffic and Mobility Commission Work Plan for FY 2021-22, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad, California, California on the 27th day of July, 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel. NAYS: None. ABSENT: None. MATT HALL, Mayor \_,eN ..111/rit(42r7), -fir BARBARA ENGLESON, City Clerk (SEAL) July 27, 2021 Item #11 Page 3 of 8June 6, 2022 Item #6 Page 7 of 38 Attachment A City of Carlsbad Traffic and Mobility Commission Work Plan Fiscal Year 2021-22 I.Mission Statement The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. II.Duties The City Council has established a goal to have the City of Carlsbad become a leader in multimodal transportation systems and creative approaches to moving people and goods through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter 2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of the Traffic and Mobility Commission are defined as follows by the Carlsbad Municipal Code Section 2.28.050: It shall be the duty of the traffic and mobility commission to study matters concerning mobility and traffic safety, including implementation of the General Plan Mobility Element, and to make written recommendations to the city council and planning commission regarding measures that should be taken to promote mobility and traffic safety within the city as follows: A.Review staff studies and reports, and make recommendations to the city council and planning commission on mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; B.Provide a public forum to review community input regarding mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; C.Review and provide recommendations for revision to the city codes and plans on mobility and traffic safety matters, including but not limited to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety. Ill. FY 2021-22 Goals & Objectives Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility Commission will provide advisory recommendations within the scope of this work plan. The Traffic and Mobility Commission will focus on the following FY 2021-22 Goals/Objectives: 1. Goal: Review staff recommendations on the multimodal transportation system, and provide input based on data, best practices and public input. July 27, 2021 Item #11 Page 4 of 8 June 6, 2022 Item #6 Page 8 of 38 a) Objective: Review and provide input on mobility policies, programs, processes and informational reports including the Growth Management Program (GMP) Annual Monitoring Reports, Before/After Studies from the Advanced Signal Coordination (CIP) project, Traffic Impact Fee program and other reports within the purview of the Commission. In addition, the Traffic and Mobility Commission will review the list of CIP projects as part of the Transportation Director’s bi-annual transportation update report. • Schedule: • The annual GMP Monitoring Reports will be presented in spring of each year. • Staff will provide an update to the TMC on the Advanced Signal Coordination program in spring 2022. • Work on the update of the Traffic Impact Fee program will begin with the selection of a consultant by the end of 2021 and the planning process will continue for approximately two years with completion of the program in November 2023. b) Objective: Review and provide input on mobility plans currently in process including the annual reporting on progress of the Sustainable Mobility Plan, the Local Roadway Safety Plan (LRSP), Citywide Transportation Demand Management (TDM) Program and receive updates regarding the development of the city’s Traffic Signal Communication System. • Schedule: • Staff will provide annual updates on the progress of the implementation of the Sustainable Mobility Plan in February of each year. • The Local Roadway Safety Plan (LRSP) is currently in the planning process with completion scheduled for Winter 2021. • Staff will present the Citywide Transportation Demand Management Ordinance and Handbook for TMC feedback by September 2021. • Staff will present an update to the TMC on the traffic signal communication system in fall 2021. c) Objective: Review and provide input on Carlsbad Residential Traffic Management Program projects and proposed traffic control devices such as parking restrictions, speed limits, stop signs, roundabouts and traffic signal evaluations. • Schedule: • Staff will present Residential Traffic Management projects and traffic control device evaluations to the TMC on an on-going basis d) Objective: Review and provide input to the new Mobility Systems Evaluation and July 27, 2021 Item #11 Page 5 of 8June 6, 2022 Item #6 Page 9 of 38 Monitoring (MSEM) manual including: Transportation Impact Analysis (TIA) Guidelines, Growth Management Program Annual Traffic Monitoring Manual, vehicle level of service (LOS) evaluation methods, multimodal (pedestrian, bicycle and transit) LOS evaluation methods and Vehicle Miles Traveled (VMT) Analysis Guidelines. • Schedule: • Staff will return to the TMC with proposed revisions to the TIA guidelines and vehicle level of service (LOS) evaluation methods in fall 2021 with City Council adoption anticipated by end of 2021. • Staff is currently working with the TMC ad-hoc committee to revise the MMLOS methodology and expects to return to the TMC in summer 2021 to review and approve the proposed methodology updates. • Staff intends to present the VMT Analysis Guidelines to the TMC for review and comment in fall 2021. e) Objective: Provide opportunities for public input on scheduled city projects that have the potential to improve mobility options. • Schedule: • Staff will present mobility related projects to the TMC on an on-going basis. 2. Goal: Focus on mobility around school locations including safety. a) Objective: Review and provide input on significant mobility and safety projects near schools. Proactively engage the school district in Safe Routes to School (SRTS) planning and work with the schools to develop SRTS and access plans. b) Objective: Receive informational reports from the Carlsbad Police Department regarding school traffic education and enforcement. • Schedule: • Staff will present mobility and safety projects near school sites to the TMC on an on-going basis. • The Carlsbad Police Department will provide monthly updates to the TMC during the regularly scheduled meetings. 3. Goal: Enhance transparency. a) Objective: Propose upgrades of the city website to enhance public input related to mobility issues. b) Objective: Work with the city clerk’s office to provide video recordings of all Traffic and Mobility Commissions meetings on the city website. • Schedule: • Staff will review the city website with the TMC in early 2022. July 27, 2021 Item #11 Page 6 of 8June 6, 2022 Item #6 Page 10 of 38 • Videos of all TMC meetings are currently posted on the city website and this will continue with the return to in-person meetings. July 27, 2021 Item #11 Page 7 of 8June 6, 2022 Item #6 Page 11 of 38 Exhibit 2 Approved minutes of the June 7, 2021, Traffic and Mobility Commission meeting (on file in the Office of the City Clerk) July 27, 2021 Item #11 Page 8 of 8June 6, 2022 Item #6 Page 12 of 38 Council Chambers 1200 Carlsbad Village Drive Carlsbad, CA 92008 Monday, June 7, 2021, 3:00 p.m. CALL TO ORDER: Acting Chair Perez called the Meeting to order at 3:01 p.m. ROLL CALL: Present: Perez, Hunter, Penseyres, Fowler and Linke Absent: Gocan and Wanamaker PLEDGE OF ALLEGIANCE: Acting Chair Perez led the Pledge of Allegiance This meeting was conducted virtually via Zoom due to the stay-at-home order for COVID-19. APPROVAL OF MINUTES: Motion by Commissioner Linke, seconded by Commissioner Fowler to approve the minutes for the May 3, 2021 meeting. Motion carried: 5/0/2 (Absent: Gocan and Wanamaker) PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA: 1.Daniel Hofshi - I am a resident in the Terramar neighborhood in Carlsbad. I am writing to express my concerns about pedestrian safety specifically on Cerezo Drive between Carlsbad Blvd and Los Robles Drive. Our neighborhood is adjacent to a popular beach destination and we receive a significant amount of beach traffic and parking year-round. We also experience cut through traffic when Carlsbad Blvd gets backed up. The main beach access is via the crosswalk at Cerezo Drive and Carlsbad Blvd. Unfortunately, there is no sidewalk on Cerezo Drive. Additionally, there is street parking on both sides of the street on Cerezo Drive between Carlsbad Blvd and Los Robles. This creates a very dangerous situation. This forces pedestrians to have to walk in the middle of the street to get to the crosswalk. Vehicles travel very fast turning onto Cerezo Drive, sometimes just to cut through the neighborhood. On a weekly if not daily basis there is a close call to pedestrians walking in the middle of the street on Cerezo. I am requesting that action is taken to make this corner safe for pedestrians before someone is seriously hurt or killed. A very simple remedy would be to make “no parking” available on the south side of Cerezo between Carlsbad Blvd and Los Robles Drive. This will eliminate 2-3 parking spots. An alternative solution would be to build a sidewalk on that section of Cerezo Drive. I am requesting that you please include my concerns and email in the upcoming Traffic and Mobility Commission meeting scheduled for June 7, 2021. I have attached a map and the Google Street view showing the area I am referencing. If you have any recommendations on how to move forward with my concerns, please let me know. I can provide additional photos or video upon request to demonstrate my concerns. Thank you for your time and consideration. 2.Robin Achey - I am a resident of the Terramar Community and live on Los Robles Drive. The safety of our kids and our community is at risk every single day. Cerezo drive feels like a boulevard. It is way too small of a street and it literally feels like an actual intersection trying to navigate it. Terrible blindspots from the parked cars, surfers with their doors open Exhibit 4 June 6, 2022 Item #6 Page 13 of 38 putting their wetsuits on in the street, people doing U turns and so forth. The flow of traffic is absurd. By 9 AM on Thursday both sides of Cerezo were lined with cars up and down. Cars have to drive in the opposite lane to get around. It is so hazardous and barely any room for cars on the road let alone pedestrians trying to navigate. It’s absolutely terrifying. Please help us get no parking signs on Cerezo Drive both sides & cross walks on Cerezo Drive/Los Robles & El Arbol. Putting in a possible four-way stop sign is great but not enough.I f we eliminate parking it will greatly decrease the amount of turnarounds. I am a mother and have two young kids ages 6 and 4. The anxiety I have to feel every single day just going for a walk or to the beach with my kids overrides my joy for living in this beautiful community. There are numerous families in our community that feel the exact same way. Please, our lives are at risk every day. It’s sad. In addition to the needs on Cerezo Drive our streets are also missing/needing: Red Curb on the corners/entrance of Cannon/Los robles and Cannon/El arbor. Cars come flying into our neighborhood and there is no visibility because cars are allowed to park right there. Cannot tell you how many times we’ve almost gotten hit**Visible speed limit signs/other slow down signs. Speed bumps (people often come through at 40- 50+ mph) As a mother I’m just not willing to sit back and let this keep going on. Terramar is a beautiful, sacred community (not to mention extremely expensive to live in.) Surely, we can provide the necessary safety precautions to protect the residents. These videos were taken a couple of months ago. Now it’s summer and we are at even more peak times. You get the idea how what it’s like though. 3. Carol Scurlock - The intersection of Cerezo and Los Robles, in the Terramar neighborhood, has a large percentage of cars going east making u turns to go back to Carlsbad Blvd for parking. Cars travel quickly because they want to catch the green lite at the Blvd to turn South. Cerezo is an extremely dangerous street due to parking on North and South sides, surfers with open doors and boards on the street, families walking in the street to the beach, and on and on. No sidewalks and fast surfer and tourist traffic make for fatalities waiting to happen. I walk every day on that street and know full well the dangers. This afternoon was so close I truly thought they collided, and I had just been right there walking our dog. I talk with lots of surfers and beach goers and everyone, without exception, believes the area needs a four way stop. Someone in the City responded that traffic would back up to the Blvd. That could happen if a signal were put in, but not with stop signs, it' s just stop and go. Traffic would flow easily and safely. Please oh please, listen to reasoning and help get this done. 4. Linda Daniels - As a resident of Carlsbad and an owner of a mountain bike and a street bike, I was also considering an electric bike to cut down on carbon emissions in Carlsbad, However, I do not feel safe as the bike lanes are not as well marked as they are in Encinitas! Their green charros and bright green paint make it much safer! Promoting the use of all types of bikes could have a dramatic effect on the Carlsbad residents - exercise is healthy! No gym membership required! And GHG emissions would be reduced for easier breathing! I am suggesting that all bike lanes be painted bright green with an image of a bicycle at intervals in the lane. Signage is needed for the motorists which will alert drivers to the presence of the bike lanes and the need to keep 3 feet of clearance to bikers. As I live in Old Carlsbad, going downtown would be easy and require no need for a parking space! (allowing our tourists easier parking) I think that if we gave the Carlsbad residents the ability to ride safely on the entire Coast Highway in Carlsbad, we would see more cyclists, have a healthier community and we would contribute less GCHG emissions! I am a member of the Sierra Club MyGen branch in Carlsbad and understand we have challenged your department to re-paint the existing bike lanes and add the charros and signage. Please act on this! Our city needs visible, safe bike lanes. Thank you for your attention. 5. Brenda and Paul Washicko - We are residents in the Terramar neighborhood in Carlsbad. We are writing to express our concerns about pedestrian safety on Cerezo Drive between Carlsbad Blvd and Los Robles Drive. Our neighborhood is adjacent to a popular beach destination and we receive a Exhibit 4 June 6, 2022 Item #6 Page 14 of 38 significant amount of beach traffic and parking year-round. We also experience cut through traffic when Carlsbad Blvd gets backed up. The main beach access is via the crosswalk at Cerezo Drive and Carlsbad Blvd. Unfortunately, there is no sidewalk on Cerezo Drive. Additionally, there is street parking on both sides of the street. This creates a very dangerous situation. This forces pedestrians to have to walk in the middle of the street to get to the crosswalk. Vehicles travel very fast turning onto Cerezo Drive, sometimes just to cut through the neighborhood. On a daily basis, there is a close call to pedestrians walking in the middle of the street on Cerezo Drive. We are requesting that action is taken to make this corner safe for pedestrians before someone is seriously hurt or killed. A very simple remedy would be to make “no parking” available on the south side of Cerezo between Carlsbad Blvd and Los Robles Drive. This will eliminate 2-3 parking spots. 6. Brad Smith - We have been residents on Los Robles Drive for ten years. We are adjacent to Cerezo Drive. Much has changed over the last few years with beach parking, people sleeping in their vehicles and speeding through the neighborhood. The stretch of Cerezo Drive from Carlsbad Blvd to Los Robles is a very dangerous situation. Beachgoers who live or park in the neighborhood are literally risking their lives to make it to the crosswalk. There are no sidewalks and when cars are parked on Cerezo (constantly) the only access for pedestrians is in the middle of the street. This issue is magnified by the north bound vehicular traffic that cut through the neighborhood to avoid traffic on Carlsbad Blvd. Vehicles consistently turn quickly onto Cerezo Drive from Carlsbad Blvd then left on Los Robles at high rates of speed or they use the intersection of Cerezo Drive and Los Robles as a roundabout. People continue to flock to the neighborhood to sleep in their cars and vans. The issue has grown considerably in the last few years and there has been no enforcement to discourage this situation. The byproduct of this situation is a constant source of trash, human waste and general disrespect for the neighborhood. There is also an uneasy feeling for folks in the neighborhood that are concerned about the safety of their children. Beachgoers park in the neighborhood to access the beach. Unfortunately, there is very little street parking for the residents, guests, delivery trucks, construction and home maintenance services. The beach parking starts at first light and can go well into the night. Beachgoers park in front of mailboxes, leave trash behind, BBQ on the streets, gather to hang out, play loud music, utilize front yards for beach preparation, etc. I know there are many variables to these situations and government agency frameworks. Yet, we as a neighborhood are highly frustrated and need to make headway on some solutions. I recognize there will be many experienced people discussing these situations, but I would like to make a couple of suggestions as one of the people that deal with this every single day. 1. Paint the curbs red on Cerezo Drive from Carlsbad Blvd. to Los Robles Drive or install a sidewalk. 2. Create a parking permit for the residents. This is done in several beach communities in Southern California that have beach access points within residential neighborhoods. We appreciate the City of Carlsbad taking time to review the situation. We are ready to work on solutions; these issues have been mounting for some time now and getting worse. 7. Diane Barry – I am a concerned resident who lives in Terramar on Los Robles Drive and a neighbor of Robyn Achey. I definitely support enforcing stricter rules for driving and parking in our neighborhood. Below are items of concern and a few suggestions. Thank you so much for getting involved. We appreciate all that you can do for us. I'm sure if you were experiencing this in your neighborhood you would want something to be done. Please include my concerns in the TMC Meeting Record. Overnight/Day Use Parking Concerns: • People sleeping/living out of their cars use the bamboo as a bathroom on Cerezo • Leave Trash, excrement, condoms, cigarette butts, vaping cartridges. Exhibit 4 June 6, 2022 Item #6 Page 15 of 38 • Beach Goers • Using Residents front yard' for picnics/BBQs • Blocking driveways - Elderly resident was bullied while trying to pull into his driveway. He inched closer to his blocked driveway. The men started to threaten him. • Parking in front of homes for the whole day • Changing out of wetsuits in yards - leaving trash, damaging landscaping & irrigation. Recommendation: 1-2-hour limit on parking. Terramar Resident permit parking. No parking between 9:00PM - 5:00AM. Car needs a Terramar permit. See San Clemente’s Parking Permit instructions. This deters non-resident overnight parking. https://www.san-clemente.org/i-am-a-/resident/parking-permits Pedestrian/Resident Safety – Concerns: • U TURNS @ Cerezo/Los Robles/El Arbol - Drivers do this quickly without looking. • AM Commuters trying to bypass Cannon light & PM Commuters/anytime the Blvd. is backed up • Racing down Los Robles/El Arbol – 35+MPHs • Tense/Threatening confrontations - Flagging drivers to slow down. Speeders will flip a finger and yell. Verbal confrontation in front of our house. • Cars at Manzano Dead End during sunset - Drinking, smoking, loud music and trash are a concern. NO PARKING signs, but no one there to enforce. • Cars parked on Cerezo block pedestrians. Cars don't see us when they are turning into our neighborhood. This is dangerous for ALL pedestrians. Recommendations: • No Left Turn-from Cannon - Los Robles/El Arbol between 6:00AM - 9:00AM - Monday - Friday • No Right Turn onto Cerezo between 3:30PM - 7:00PM - Monday - Friday • Carlsbad Police Sit in neighborhood during times above. • Speed bumps/humps – They were installed on Donna Drive. • Lower Speed Limit - Spray Speed Limit on road. Radar sign showing speed. • No U Turn signs @ Cerezo/Los Robles /El Arbol 8. Former Vice-Chair Jonnie Johnson of the Traffic & Mobility Commission and a 40-year resident of Terramar, I am requesting the following changes be made to the City’s Residential Traffic Management Program. 1. Include beach proximity to the program scoring criteria. The current Residential Traffic Calming Program factors addresses parks and school proximity, but not address beaches (a very large park). While parks and schools are important, they do not have 7-day-a week traffic. The program also cites monitoring traffic weekdays only. Please note last week, the City erected traffic monitoring equipment with cameras at 2 intersections in our neighborhood. The equipment appeared before 7 am on Tuesday and was removed before 7 am on Wednesday. When asked what the purpose of the equipment was, I was told to determine if a need for a 4- way stop sign was warranted. Which I find ironic, because it’s been an unwritten rule that stop signs are ineffective method to calm traffic. Please note the stop sign at El Arbol and Cerezo was removed years ago and replaced with a yield sign. When asked why, the traffic engineer stated stop signs don’t guarantee stops. Exhibit 4 June 6, 2022 Item #6 Page 16 of 38 2. Expand monitoring to include weekends. Carlsbad has a seven-mile coastline. Everyone knows the beach brings traffic, especially on the weekend. To ignore this factor does not present a true/complete picture. Keep in mind, incomplete surveys are presented to management, traffic commissions to base their decisions. For many years, Terramar has reported problems with speeding, U-turns, overnight parking, etc. to no avail. Primarily, because the monitoring was performed weekdays. I urge you to start incorporating and adding these factors/procedures. The plan is 10 years old and desperately needs these additions. CONSENT CALENDAR: This item was pulled for discussion by Commissioner Linke 1. 2021 SLURRY SEAL AND FOG SEAL, CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 6001-21SS - Support staff’s recommendation to implement the 2021 Slurry Seal and Fog Seal, Capital Improvement Program (CIP) Project No. 6001-21SS - (Staff Contact: Jonathan Schauble and Hossein Ajideh, Public Works) DISCUSSION: Commissioner Linke mentioned that two drawings associated with the slurry seal project are not the latest version of the lane configuration. Traffic Engineer Kim agreed about both points and said that they will make those corrections to the 2021 Slurry Seal and Fog Seal Project No. 6001-21SS. Vice-Chair Perez inquired about the timing of the slurry seal and the road improvements on Canon Road and College Boulevard and El Camino Real CIP projects 6042 and 6071. Engineering Manager Ajideh said that the construction will come first, then the slurry. ACTION: Motion by commissioner Linke, seconded by Commissioner Hunter to approve staff’s recommendation to implement the 2021 Slurry Seal and Fog Seal, Capital Improvement Program (CIP) Project No. 6001- 21SS Motion carried: 5/0/2 (Absent: Gocan and Wanamaker) DEPARTMENTAL REPORTS: 2. POLICE MONTHLY REPORT – (Staff Contact: Sgt. Scott Meritt, Police Department) Sergeant Meritt presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). DISCUSSION: Sergeant Meritt stated that in the month of May they continued their e-bike enforcement and education which includes a video through their School Resource Officer Program. The Motor Officers have been asked to include extra patrols in the school zones in the morning hours. Near Sage Creek high school, a student riding his e-bike ran into the rear of the vehicle, fell off the bike and sustained a leg injury and road rash. The cyclist was determined to be most at fault traveling at an unsafe speed for the conditions. Exhibit 4 June 6, 2022 Item #6 Page 17 of 38 Commissioner Penseyres asked if there were noise enforcements on Carlsbad Boulevard in the north, near the roundabout. In that location, there is noise from the motorcycles as well as the illegal driving by them moving into the bike lane, sometimes cars do that. Sergeant Meritt stated that the noise enforcements are ongoing. As for the north end of the city where the merging of the lanes occurs, he will bring that concern to the Traffic Division Officers to monitor. Hopefully their presence and some enforcement will calm the problems. Commissioner Penseyres wanted to clarify that the illegal passing is from the north to south, they cross the bridge then move over to the right creating another lane in the bike lane. Commissioner Fowler is interested in learning the type and number of e-bike citation or friendly warning that people are getting. Sergeant Meritt said that the enforcement and education is focused on our younger school age population. The majority of the citations and warnings have been for helmet violations for people under 18 years old. As for adult e-bike riders most of the time it is a verbal warning to ensure that they follow the laws. Over the summer they will be looking at speed enforcement. In addition to the Traffic Division, they are working with other divisions, as a team to address these challenges. Commissioner Penseyres mentioned that he has provided Lieutenant Calderwood with about 700 bike class education cards. Sergeant Meritt said that they value opportunities to promote educational options to improve safety and will inquire about passing these cards out to the bike riders via the Police Department. Vice-Chair Perez wanted to thank Officer Sakamoto for taking the time to talk to him at school about what is going on during drop off and pick up times. He would like to know what information is collected from the crossing guards about what is going on based on what they are seeing. A crossing guard mentioned to Officer Sakamoto that when he raised the stop sign for cars, the e-bikes keep going and do not stop. Is that a moving violation? Sergeant Meritt answered that if a person runs the stop sign on an e-bike, yes, it is a violation of the California vehicle code and is a sizable violation. Bicycles are considered vehicles and are subject to the same laws. Sergeant Meritt said that they do work closely with our crossing guard program, which is a city sponsored program. They get input from them several times a week based on what they observed so that they can respond appropriately. Just last Thursday they had an issue at Valley Street and Tamarack Street where a crossing guard informed our team that people were speeding and not coming to a complete stop when they held up their stop sign. In response to the comment they send some of the Motors team to issue citations and observed exactly what was reported by the crossing guards. The crossing guards are the Motor Cops eyes and ears out there. Vice-chair Perez inquired if bike safety is within the T&MC purview. Transportation Planning and Mobility Manager Schmidt answered yes, and staff will work with the schools to gather that information for the commission. Vice-chair Perez asked if the officers are on e-bikes. Sergeant Meritt replied that they just purchased 6 e-bikes and you will start to see them in the downtown district. They just completed a training on the e-bikes. 3. AGE-FRIENDLY CARLSBAD INITIATIVE OVERVIEW– (Staff Contact: David Graham, Chief Innovation Officer, Policy and Leadership, City Manager) Staff’s Recommendation: Receive a presentation and provide input Chief Innovation Officer Graham presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). Exhibit 4 June 6, 2022 Item #6 Page 18 of 38 DISCUSSION: Commissioner Linke summarized his suggestions: 1) Include specific action items that would ensure that new developments pay their fair share towards mobility improvements for seniors and all ages. 2) Pare down the extensive list of 29 actions with an emphasis on new actions that will directly approve facilities and services or will accelerate the pace of completing projects on our list. 3) Include more details on how the actions will be implemented with the timeframe listed so that we can effectively monitor progress. If no details or timing commitment can be provided, consider dropping that action and focus on a smaller number. Chief Innovation Officer Graham appreciated the suggestions and explained that the plan is intentionally referential to a series of other documents the city has in place. What this report is trying to do is bring together the actions the city is already doing or prospective actions, the city could do to support Age- Friendly initiatives. Chief Innovation Officer Graham will drill down even further into what elements are specific to Age Friendliness, that we need to ensure are included. They will add to the plan level of specificity of the elements that must be included as we are implementing the action plan. The feedback is very valuable and expected at this stage. Staff also values the implementation of plans and not just letting them sit on a shelf. Thank you for your comments, we will incorporate them. Commissioner Penseyres inquired about the survey sample size, reaching out to mostly tech savvy citizens (based on the survey results), and the focus on the 98% that drive their car when other groups are finding other ways of getting around town. Chief Innovation Officer Graham said that the 630-survey sample included both digital and traditional outreach methods. Traditional outreach was conducted through the senior meals program participants. They also found that if driving is no longer an option for them, they want additional options for getting around. Older adults want convenient options, they need multiple different ways of getting around as they age and want to stay in Carlsbad. As for the target age group, your age no longer defines you, it is your activity level. Commissioner Fowler is very active in the senior community and he said, if you don’t have access to public transportation or internet access, that needs to be recognized as one of their concerns. We need better transportation to get seniors that do not have a car to get to their appointments. One of the things that the Senior Community is going to do is lobby the City Council to be more responsive to SANDAG initiatives regarding moving towards public transportation; making sidewalks available, access to those with disabilities, and holding the developers accountable. Chief Innovation Officer Graham said as an action item, they will consider additional data collection around transportation preferences of our older adults and how that ties into our transportation network and planning. Vice-chair Perez would like to find a way to survey a more diverse demographic. Chief Innovation Officer Graham said that staff had the same concern and they believe that there is further research that needs to be done. Vice-chair Perez mentioned the importance of having senior living and assisted living facilities near transportation options that are safe and convenient. He emphasized the importance of working on these action items now. 4. FISCAL YEAR 2021-22 TRAFFIC AND MOBILITY COMMISSION WORK PLAN – FINAL DRAFT - (Staff Contact: Nathan Schmidt, Public Works) Exhibit 4 June 6, 2022 Item #6 Page 19 of 38 Staff’s Recommendation: Approve the final draft and appoint a commissioner to represent the Traffic and Mobility Commission at City council Transportation Planning and Mobility Manager Schmidt presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). DISCUSSION: Commissioner Linke submitted and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). Commissioner Linke reviewed the Carlsbad Municipal Code Section 18 Traffic Impact Fee (TIF) and recommended additional wording: “The city council may modify the designation by amendment to the resolution at any time. It is the city council’s intention to review the designation of circulation improvements and the amount of the fee on an annual basis.” Commissioner Linke expressed concerns over the continued delay in updating the TIF and the potential impact on funding of future transportation infrastructure in Carlsbad by development projects. The update of the Municipal Code was not the subject of the staff presentation which was about the commission’s work plan but Commissioner Linke wanted the commission to understand the wording in the Municipal Code about the Traffic Impact Fee. The City Council discussed the Traffic Impact Fee on Capital Improvement Project list in 2008 on a program that was originally done in 1995. In August of 2020, the City Council unanimously passed a minute motion to expedite the update of the TIF program. Transportation Planning and Mobility Manager Schmidt said that staff understands the importance of the timeline. Staff will hire a consultant at the end of 2021, and it will take two years to complete, due to the complexity of the new fee program. Commissioner Linke proposed an interim solution to consider incremental updates while the formal update was administered. The Traffic and Mobility Commission Work Plan will go to the City Council on July 27, 2021. ACTION: Motion by Commissioner Linke to support staff’s recommendations, with the exception of recommending to the City Council an incremental update to the TIF program on the projects that are already on the CIP project list to be included in the Work Plan. Motion did not carry. Motion by Commissioner Fowler, seconded by Commissioner Hunter to support staff’s recommendations for Fiscal Year 2021-22 Traffic and Mobility Commission Work Plan and to appoint a commissioner to represent the T&MC at the City Council meeting. Motion carried: 4/1/2 (No: Linke; Absent: Gocan and Wanamaker) Motion by Commissioner Fowler, seconded by Commissioner Hunter to nominate Vice-Chair Perez to represent the Traffic and Mobility Commission on July 27, 2021 City Council meeting. Motion carried: 5/0/2 (Absent: Gocan and Wanamaker) 5. AVENIDA ENCINAS COASTAL RAIL TRAIL REVISION – (Staff Contact: Nathan Schmidt, Public Works) Staff’s Recommendation: Receive a presentation and provide input Exhibit 4 June 6, 2022 Item #6 Page 20 of 38 Transportation Planning and Mobility Manager Schmidt presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). DISCUSSION: Commissioner Hunter inquired about the decision to locate the Coastal Rail Trail on Avenida Encinas. Traffic and Mobility Manager Schmidt mentioned that there are still environmental constraints near the railroad lines because it is a biologically sensitive habitat. After speaking with SANDAG about the overall Coastal Rail Trail route, they are estimating that it would cost roughly nine to ten million dollar a mile to position the trail along the railroad near Ponto. The benefit of selecting Avenida Encinas, is that it provides additional access to the community and transit station, has grant funding, and would provide less expensive option for near term implementation. In the future, when improvements are implemented on Carlsbad Boulevard, they will have the option to continue along Carlsbad Boulevard. Commissioner Penseyres has concern about calling this the Coastal Rail Trail. If in the future we can continue the trail on Carlsbad Boulevard then they will have an incredible amount of right away, center divides, and the benefit of the ocean views. Commissioner Linke agreed that this proposal is okay but not an ideal solution. Transportation Director Frank said that at other areas on the Coast Rail Trail where they cross the lagoons, you see a similar situation. 6. SEMIANNUAL TRANSPORTATION REPORT – (Staff Contact: Tom Frank, Public Works) Staff’s Recommendation: Receive report Transportation Director Frank presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). DISCUSSION: The commissioners enjoyed seeing what we accomplished over the last 6 months. They also appreciate and welcome the residents to continue to be our eyes and ears for what can be improved in the City of Carlsbad transportation network, including graffiti issues. When talking about specific roadways listed on the presentation, staff is looking for the most cost-effective complete streets fix for the roadway segments. CITY TRAFFIC ENGINEER REPORT: City Traffic Engineer Comments: Attachment A TRAFFIC AND MOBILITY COMMISSION COMMENTS: Traffic Engineer Kim highlighted that the traffic calming projects listed in the report are implemented in large part due to the assistance of the commission. Staff is very appreciative that traffic calming is brought forward to the community through the Traffic and Mobility Commission suggestions, recommendations, and public comments. Commissioner Penseyres was curious if we have a backlog on project review since the pandemic. Traffic Engineer Kim said that we do have a backlog of phase two measures that require public meetings which they will start holding. Staff has been very active with phase one measures that includes minor signing and striping, installing 25 mile per hour speed limit signs, and pavement legends. Exhibit 4 June 6, 2022 Item #6 Page 21 of 38 Commissioner Linke inquired into the five big moves SANDAG plan. Transportation Director Frank said that staff is going to dive into the details and provide comments to SANDAG. Commissioner Penseyres asked about the commission’s involvement in the Grand Avenue Promenade. Transportation Planning and Mobility Manager Schmidt said when there are more specific details, it will be coming before the commission to review. City council is scheduled to review the project priorities, which includes the Grand Avenue Promenade, from the Village and Barrio Master Plan at their meeting on July 27, 2021. Commissioner Linke addressed the public comment on the Terramar project and asked if the neighbor’s concerns could be added to the Traffic Engineering report. Traffic Engineer Kim said that they have been addressing their issues, gathering data, and will bring it to the commission for their review. The commissioners appreciate the chance to elevate the community’s concerns. Vice-Chair Perez mentioned about the change in school drop off since the pandemic has been lifted. They noticed the traffic has been reduced based on the staggered schedule and would like to talk to the schools about permanently using the staggered drop off to reduce congestion around schools. He also inquired about the new roadway extension and roadway improvements, are we monitoring traffic levels since COVID restrictions have eased? Transportation Director Frank said that we are not monitoring traffic, yet CALTRANS said that traffic is back 95% of pre-COVID levels. Vice-Chair Perez would like to learn about the city ordinances related to parking rules, specifically oversized parking and no parking zones. City Traffic Engineer Kim said that he would be glad to talk to Vice-Chair Perez offline and explain how the city ordinances were formed. Vice-Chair Perez agreed and inquired about the concerns that residents are expressing with roadway pavement damage/bumps in the bike lanes on Tamarack Avenue westbound between El Camino Real and Carlsbad Village Drive. City Traffic Engineer Kim said that staff will look into this concern. Commissioner Penseyres agreed with Vic-Chair Perez’s concerns based on the downhill slope and speed that cyclists can travel on this section of Tamarack Avenue. Transportation Director Frank said that staff will be looking into this concern as a part of the Sustainable Mobility Plan CIP improvement project for this section of Tamarack Avenue. ADJOURNMENT: Acting Chair Perez adjourned the Traffic and Mobility Commission Meeting on June 7, 2021 at 6:59 p.m. ___________________________ Eliane Paiva, Minutes Clerk Exhibit 4 June 6, 2022 Item #6 Page 22 of 38 From:Council Internet Email To:City Clerk Subject:FW: Correspondence for 7/27/2021 Item #11: T&MC Work Plan Date:Tuesday, July 27, 2021 9:21:40 AM Attachments:2021-07-27 CC T&MC Work Plan correspondence - Linke.pdf From: Steve Linke <splinke@gmail.com> Sent: Monday, July 26, 2021 9:28 PM To: Council Internet Email <CityCouncil@carlsbadca.gov> Subject: Correspondence for 7/27/2021 Item #11: T&MC Work Plan Please distribute the attached correspondence to council and include it in the public record for the above-referenced agenda item. CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. All Receive - Agenda Item #_11_ For the Information of the: CITY COUNCIL Date: 07/27/21 CA__X__ CC_X__ CM__X_ ACM_X__ DCM (3) _X___ June 6, 2022 Item #6 Page 23 of 38 July 26, 2021 Re: 7/27/2021 City Council Item #11: Traffic and Mobility Commission Work Plan for Fiscal Year 2021-22 Honorable Mayor and Councilmembers: When the Traffic and Mobility Commission’s Work Plan was presented to the commission for discussion at our May meeting, rather than suggesting adding any new items to last year’s plan, I suggested that staff propose a timeline for the items that have remained incomplete for the past couple of years. For our June meeting, staff did an excellent job of setting reasonable time goals for everything except, in my opinion, the proposed deadline of November 2023 to update the Traffic Impact Fee (TIF) Program. That protracted update process is the sole reason I voted against the plan, and I encourage council to request moving the deadline up or doing smaller interim updates while the major overhaul is planned. Per the Carlsbad Municipal Code (Section 18.42), the list of projects and the associated fees in the TIF Program are supposed to be reviewed and adjusted annually, and the TIF Program itself includes funding for such reviews and re-programming. However, no project list or fee changes have been done since the last update in 2008, except generic inflationary increases to the fees. In the 13 years since that last update, there have been substantial changes, including the 2015 General Plan update that completely changed the city’s transportation planning process. The current project list is beyond outdated. For example, it does not include funding for critical new street improvement projects, like the second lanes on the College Boulevard extension (the indirect citywide share of that project). Nor does it include any meaningful funding for Transportation Demand Management (TDM), which, as we reach build-out, will replace vehicle-based street improvements with ridesharing, transit, pedestrian, and bicycle projects. For example, staff and developers are citing a future (currently non-existent) city- sponsored rideshare project as a portion of traffic mitigation plans for new developments. Funding opportunities for these new projects are continually being lost due to the outdated TIF Program, and that will continue for another 2-1/2 years under the currently proposed deadline. That means more taxpayer dollars will unnecessarily be required to implement them. Best regards, Steve Linke Traffic and Mobility Commissioner Carlsbad, CA All Receive - Agenda Item #____ For the Information of the: CITY COUNCIL Date: 07/27/21 CA__X__ CC_X__ CM__X_ ACM_X__ DCM (3) _X___ June 6, 2022 Item #6 Page 24 of 38 Nathan Schmidt, Transportation Planning and Mobility Manager July 27, 2021 Traffic and Mobility Commission Work Plan for Fiscal Year 2021-22 June 6, 2022 Item #6 Page 25 of 38 Recommendation •Adopt a resolution approving the Traffic and Mobility Commission Work Plan for fiscal year 2021-22 2 June 6, 2022 Item #6 Page 26 of 38 Work Plan Background and Purpose •Carlsbad Municipal Code requires commissions to have annual work plans (CMC 2.15.020 (C)) •Includes activities the Traffic and Mobility Commission anticipates undertaking in FY 2021-22 •Encourage increased dialogue between the Traffic and Mobility Commission and the City Council •Ensure that the commission is working in line with the Council’s priorities 3 June 6, 2022 Item #6 Page 27 of 38 Traffic and Mobility Commission Review •In May and June 2021, the Traffic and Mobility Commission worked with staff to develop the proposed work plan •Approved the draft work plan on June 7, 2021 with a vote of 4-1-2 4 June 6, 2022 Item #6 Page 28 of 38 Mission Statement •The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. 5 June 6, 2022 Item #6 Page 29 of 38 FY 2021-22 Work Plan: First Goal Review staff recommendations on the multimodal transportation system, and provide input on data, best practices, and public input •Review of mobility policies, programs and reports •Top priorities: Update the Transportation Impact Analysis Guidelines, Traffic Impact Fee Program and review of Capital Improvement Program (CIP) projects 6 June 6, 2022 Item #6 Page 30 of 38 FY 2021-22 Work Plan: Second Goal Focus on mobility around school locations including safety •Review of mobility and safety projects near schools •Proactively engage the school districts in Safe Routes to School planning •Receive reports from the Carlsbad Police Department 7 June 6, 2022 Item #6 Page 31 of 38 FY 2021-22 Work Plan: Third Goal Enhance Transparency •Propose updates to the city website to enhance public input related to mobility issues •Work with the City Clerk’s office to ensure video recordings are provided for all Traffic and Mobility Commission meetings 8 June 6, 2022 Item #6 Page 32 of 38 Recommendation •Adopt a resolution approving the Traffic and Mobility Commission Work Plan for fiscal year 2021-22 9 June 6, 2022 Item #6 Page 33 of 38 Chair Comments Comments to be provided by Traffic & Mobility Commission Chair Mona Gocan 10 June 6, 2022 Item #6 Page 34 of 38 Thank you June 6, 2022 Item #6 Page 35 of 38 Traffic & Mobility Commission Proposed Communications Plan Goals •Facilitate communication between the commission and the City Council regarding the Traffic and Mobility Commission work plan, including implementation status and City Council actions related to work plan items. •Promote opportunities for the public to engage with the commission and obtain information about the commission’s activities. Strategies & tactics Staff Reports •When city staff plans to bring forward an item related to the work plan for action to the Planning Commission or City Council, staff will seek an advisory recommendation from the commission beforehand. •When preparing staff reports for items coming before the commission for action, city staff will include the following: 1.Requests for advisory recommendations from the commission. 2.Opportunities for public input. 3.A clear overview of whether the item will require further consideration by the Planning Commission and/or City Council and whether the item will be considered on the consent calendar or as a presentation. •When preparing staff reports for commission items coming before the Planning Commission or City Council, city staff will include as an exhibit the approved commission meeting minutes related to the item. If the Commission minutes have not yet been approved, draft minutes will be submitted on that item. City Traffic Engineer Comment •During City Traffic Engineer comment at each commission meeting, city staff will provide an updated status report on: 1.any City Council actions taken on items related to the commission work plan since the last commission meeting; 2.other pending mobility-related items to be addressed by the City Council with or without prior commission review; and 3.unresolved requests from the commission Annual Work Plan •City staff will collaborate with the commission to prepare an annual work plan to the City Council and a subsequent report of its accomplishments per Carlsbad Municipal Code section 2.15.020(C). Exhibit 4 June 6, 2022 Item #6 Page 36 of 38 Participation at City Council meetings • Per Carlsbad Municipal Code section 2.15.020(D), the commission (chair or another commissioner designated by the commission) will provide periodic written reports to the City Council, which should include: 1. Recent activities of the commission. 2. Attendance at the commission’s meetings. 3. Any ad hoc subcommittees which the commission has formed. 4. Any proposed amendments to the commission’s work plan; and 5. Any matters which the commission wishes to bring to the attention of the City Council or to have placed on a future City Council agenda. • In addition to providing the above-described written reports to City Council, the commission (chair or another commissioner designated by the commission) will also: 1. Participate in the semi-annual update to City Council by city staff on traffic and mobility initiatives. 2. Participate in the presentation to City Council on the commission’s annual work plan. 3. Affirm the commission’s recommendations and provide input on traffic and mobility items being presented to City Council. • The commission will also undertake other tasks from time to time as requested or approved by the City Council per Carlsbad Municipal Code section 2.15.020(F). Commissioners will coordinate participation at City Council meetings with the staff liaison to ensure proper protocols are followed. Meeting Agendas and Public Records • Items requested by a majority commission vote shall be agendized within a reasonable time if they are related to the work plan and staff resources are available. • The commission may place a time-certain item on their next agenda related to the items listed in CMC section 2.15.020 (D). • Best efforts will be made to distribute the commission agenda packet, staff reports, and meeting minutes available to the public and commissioners at least five (5) days in advance of a scheduled commission meeting. When not feasible, city staff will attempt to publicly circulate the full agenda package a minimum of 72 hours prior to the commission meeting in accordance with applicable law, including posting on the city’s website. • Commissioners may submit pre-meeting questions to staff, and staff shall make reasonable efforts to answer the questions prior to the meeting, consistent with City Council practice. • Additional materials received by the Friday before the scheduled meeting shall be distributed by staff to the commission and the public consistent with City Council practice. Exhibit 4 June 6, 2022 Item #6 Page 37 of 38 • Commission meeting minutes will focus on noticed agenda items and accurately record recommendations, actions and public comments, so the commission’s activities are transparent to the public. • Commission records will be retained in accordance with the records retention schedule adopted by the City Council and applicable law. Exhibit 4 June 6, 2022 Item #6 Page 38 of 38 Traffic and Mobility Commission Work Plan for Fiscal Year 2022-23 Nathan Schmidt, Transportation Planning and Mobility Manager June 6, 2022 1 RECOMMENDED ACTION •Provide input on the fiscal year (FY) 2022-23 Traffic and Mobility Commission Workplan for future submittal to the City Council ITEM 6:T&MC FY 2022-23 WORK PLAN 2 BACKGROUND •Carlsbad Municipal Code requires commissions to have annual work plans (CMC 2.15.020 (C)) •Encourage increased dialogue between the Traffic and Mobility Commission and the City Council •Ensure that the commission is working in line with the council’s priorities ITEM 6: FY 22-23 TMC WORK PLAN 3 MISSION STATEMENT •The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. ITEM 6: FY 22-23 TMC WORK PLAN 4 FY 21-22 WORK PLAN: FIRST GOAL Review staff recommendations on the multimodal transportation system, and provide input on data, best practices, and public input. •Review of mobility policies, programs, and reports •Top priorities: Updated Transportation Impact Analysis Guidelines, Traffic Impact Fee Program, Local Roadway Safety Plan, Transportation Demand Management (TDM) Program, Vehicle Miles Traveled (VMT) Program, and implementation of the Sustainable Mobility Plan ITEM 6: FY 22-23 TMC WORK PLAN 5 FY 21-22 WORK PLAN: SECOND GOAL Focus on mobility around school locations including safety. •Review of mobility and safety projects near schools •Proactively engage the school districts in Safe Routes to School planning •Receive reports from the Carlsbad Police Department ITEM 6: FY 22-23 TMC WORK PLAN 6 FY 21-22 WORK PLAN: THIRD GOAL Enhance Transparency •Propose updates to the city website to enhance public input related to mobility issues •Work with the city clerk’s office to provide video recordings of all Traffic and Mobility Commission meetings ITEM 6: FY 22-23 TMC WORK PLAN 7 OPEN DISCUSSION & RECEIVE DIRECTION FROM THE COMMISSION ON WORK PLAN UPDATES ITEM 6:T&MC FY 2022-23 WORK PLAN 8 NEXT STEPS •Staff will revise the current work plan based on direction received from the Traffic and Mobility Commission •Return to the TMC in June for final review •Submit the FY 2022-23 Work Plan to City Council for adoption ITEM 6: FY 22-23 TMC WORK PLAN 9