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Home My WebLink About2022-07-19; City Council; ; Annual Carlsbad Sister City Program UpdateCA Review CKM Meeting Date: July 19, 2022 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Sheila Cobian, Legislative & Constituent Services Director sheila.cobian@carlsbadca.gov, 442-339-2917 Subject: Annual Carlsbad Sister City Program Update Districts: All Recommended Action Receive the annual update on the programs, relationships and finances of Carlsbad’s Sister City Program as required by City Council Policy No. 77. Executive Summary/Discussion Carlsbad’s Sister City Program is operated by the not-for-profit, community-based organization Carlsbad Sister City Ambassadors. At the City Council Meeting held Jan. 23, 2018, City Council Policy No. 77 (Exhibit 1) was modified, requiring an annual update on the programs, relationships and finances of the ambassadors. Tom Hersant, President of the organization, will present the update to the City Council (Exhibit 2). Fiscal Analysis There is no fiscal impact associated with this item. Environmental Evaluation This action does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, it does not require environmental review. Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1.City Council Policy No. 77 2.Carlsbad Sister City Ambassadors Presentation July 19, 2022 Item #12 Page 1 of 20 Exhibit 1 July 19, 2022 Item #12 Page 2 of 20 {9ityof Carlsbad Council Policy Statement Category: CARLSBAD SISTER CITY PROGRAM Policy No. Date Issued: Effective Date: Resolution No: Cancellation Date: Supercedes No. 77 Jan. 23, 2018 Jan.23,2018 2018-008 N/A 77 dated Apr. 24, 2012 Specific Subject: Guidelines for the establishment and management of sister city relationships involving the City of Carlsbad PURPOSE: The purpose of this policy is to: • Establish guidelines for the maintenance and expansion of Carlsbad's Sister City Program. • Encourage sister city programs for the benefit of the City of Carlsbad and its residents. • Duly authorize and endorse a not-for-profit, community-based organization to be the managing organization for the sister city relationships with Futtsu, Japan and Karlovy Vary, Czech Republic and for sister city program activities conducted for the benefit of Carlsbad citizens. BACKGROUND: The Sister City Program was officially established in 1956 by President Eisenhower for the purpose of aiding in the development of mutual understanding between U.S. cities and international cities. One facet of the program was furthering economic and cultural cooperation and interchange between the participating entities. In January 1988, the City of Carlsbad established its first sister city relationship with Futtsu, Japan (Resolution 88-18) by invitation of that city. It also established a Sister City Steering Committee (Resolution 88-19), made up of representatives from several community organizations, to be responsible for the sister city program in Carlsbad. This body worked together for 18 months, and then requested a new structure with additional assistance from the city. The Carlsbad Sister City Committee and Program were established in 1990 by City Council Resolution 90-3 which created a nine-member Sister City Committee with a staff liaison in the Cultural Arts Office to assume management of the existing sister city relationship with Page 1 of 3 July 19, 2022 Item #12 Page 3 of 20 Futtsu, Japan. In early 1991, Karlovy Vary, Czech Republic requested a formal relationship with its namesake, Carlsbad, California, and became the program's second sister city (Resolution 90-452). In June 2010, the City Council dissolved the Sister City Committee by Resolution 2010-160, and suggested that the sister city program should be conducted and managed by a not- for-profit, community-based organization rather than through continued city management. POLICY: It is the policy of the City Council of the City of Carlsbad that the relationships between the City of Carlsbad and its sister cities be conducted by a not-for-profit, community-based organization whose purpose is the operation of international relations with sister city partners and the presentation of appropriate recommendations to the City Council concerning the establishment of possible additional sister city relationships. Activities undertaken in pursuit of this purpose should increase the visibility, effectiveness, efficiency and viability of Carlsbad's existing sister city partnerships, thereby supporting their missions in the areas of cultural, educational and economic relationships. At all times the benefits to the residents of Carlsbad should serve as the primary objectives of the not-for- profit, community-based organization as it develops its relationships, programs and activities. The City Council reserves to itself the right to rescind, restrict or transfer its appointment and endorsement by a vote of the majority of the City Council members. The not-for-profit,community-based organization must maintain and demonstrate the ability to fund its activities without reliance on direct financial support from the City of Carlsbad, other than CSCA's annual Sister City lnternational's membership fee, including future fee increases, which the City can decide to discontinue at any time. CSCA will maintain membership in the Sister Cities International for the general benefit of the community and to support effective management of the program, unless otherwise directed by the City Council. If the City Council directs CSCA to not enroll with Sister Cities International, the City will no longer appropriate the annual membership fee to CSCA. In considering the establishment of additional sister city relationships, the not-for-profit, community-based organization should use sound policy and practices of its own development, should recommend additional relationships only if the following requirements are satisfied: 1. There must be a logical area of mutual interest with the city in prospect, in the fields of culture, commerce, education or history. 2. The not-for-profit, community-based organization must favor the proposed affiliation and intend to pursue a meaningful program after the relationship is established. The not-for-profit, community-based organization must be in a position to finance the resulting expanded activities without expectation of financial backing by the City. Page 2 of 3 July 19, 2022 Item #12 Page 4 of 20 3. A similar identifiable civic or official group must exist in the city with which affiliation is proposed, with a clear indication of intent to carry out active mutual programs. The government of the foreign city itself must evidence a desire to affiliate. Recommendations of new sister cities will be brought before the City Council for consideration and approval before the not-for-profit,community-based organization proceeds with the formation of a Sister Cities Agreement (Agreement) with any proposed sister city. The Agreement will be executed between the officials of the sister city and the not-for-profit, community-based organization and the City of Carlsbad will not be a party to any specific obligations and commitments undertaken within the scope of the Agreement. After execution of the Agreement,and following a vote in favor by the City Council, the City of Carlsbad will sign an Acknowledgement recognizing the partner city as a Sister City of Carlsbad. As a condition of its authorization to manage and operate Carlsbad's Sister City Program, the not-for-profit, community-based organization will appear before the City Council annually to submit current reports on its programs, relationships and finances. Within its appropriate scope of activities as an incorporated not-for-profit organization, the not-for-profit, community-based organization is encouraged to pursue independent funding opportunities in the community. Page 3 of 3 2021-2022 Annual Report to the Carlsbad City Council Presentation by Tom Hersant President of Carlsbad Sister City Ambassadors Exhibit 2July 19, 2022Item #12 Page 5 of 20 Carlsbad Sister City Ambassadors (CSCA) is a member of Sister Cities International (SCI) SCI was initiated in 1956 by President Dwight Eisenhower It is a United States State Department sponsored citizen diplomacy network That motivates and empowers private citizens, municipal officials and business leaders to promote peace - one individual and community at a time. July 19, 2022Item #12 Page 6 of 20 About Carlsbad Sister City Ambassadors Carlsbad - Futtsu -Karlovy Vary Mission is: “Taking Carlsbad to the World AND bringing the World to Carlsbad”July 19, 2022Item #12 Page 7 of 20 Futtsu, Japan Sister City since January 1988 Through efforts of Mr. Yoshiro FujimuraJuly 19, 2022Item #12 Page 8 of 20 Karlovy Vary, Czech Republic Sister City since January 1991 Through efforts of Mr. Jiri Slach and Mr. Ludvik GrigorasJuly 19, 2022Item #12 Page 9 of 20 CSCA Annual Programs ●Young Artists and Authors Showcase (YAAS) ●Junior Ambassadors: ○Global Citizen Youth Leadership ○Sponsored Trips ●Ringing of Peace Bells ●Community OutreachJuly 19, 2022Item #12 Page 10 of 20 Young Artists and Authors Showcase An annual Sister Cities International sponsored contest Encourages youth worldwide to express the SCI mission through: Original artwork, literature, photography, and music. Grand Prize Winners in each category win a $1,000 prize CSCA doubled Carlsbad participating students (14) in this year’s contest July 19, 2022Item #12 Page 11 of 20 Junior Ambassadors Programs ●Our Junior Ambassador programs connect our youth globally. ●It does this both online and in person. ●Although a youth initiative, we welcome educators who wish to arrange global discussions for their students.July 19, 2022Item #12 Page 12 of 20 Sponsored by Global Education Elite Junior Ambassadors -Global Citizen Youth Leadership In January we hosted a virtual STEM mentorship exchange between CHS’s robotic team and students in Hong Kong.July 19, 2022Item #12 Page 13 of 20 Junior Ambassadors -Sponsored Trip 2023 Received agreement from Futtsu to exchange students on a 9-day trip next year Will include home stays, school exchanges and cultural immersion.July 19, 2022Item #12 Page 14 of 20.. Community Outreach ●2021 & 2022: Accepted invitation from Japan’s Consul General in Los Angeles to join other sister cities in networking for economic ties through trade missions to Japan ●2021-2022: Participated in our Chamber of Commerce’s Green Expo at the Flower Fields. ●July 2022: Showcased our YAAS art pieces at the 76th Assembly District’s Summer Community Spotlight event.July 19, 2022Item #12 Page 15 of 20CELE.BRATE EARTH DAY! GREENtilBUSINESS EXPO§ WEDNESDAY, APRIL 20, 2022 I 2-7 PM AT THE FLOWER FIELDS IN CARLSBAD, CA Ringing of Peace Bells Our 2020 event commemorated 75 years of peace with Japan since the Hiroshima bombing Our August 5, 2022 event commemorates 77 years of peace as well as the urgent need for peace in Ukraine Register on our website: CarlsbadAmbassadors.orgJuly 19, 2022Item #12 Page 16 of 20Partners: ~ CARLSBAD 00 ADVOCATE CHAMBER OF COMMERCE Son ~ego Chopler Event sponsor: Global Education Elite lc-:i,r ,. ex :::ilorc c i~covc-r. 30 Year Anniversary with Karlovy Vary 2021 event in Carlsbad featured Czech folk dancers, crafts, cookies and cuteness! July 19, 2022Item #12 Page 17 of 20\ I· 30 Year Anniversary with Karlovy Vary 2022 event in Karlovy Vary: We gifted them a bronze statue (“Elegance”) by CSCA Director Laurenn Barker and they gifted us a framed section of aragonite-lined pipe from their recent reworking of their famous spa fountains. July 19, 2022Item #12 Page 18 of 20 SCI is sponsoring a networking opportunity with mayors and businesses from USA and Mexico in exploring economic, social, education collaborations through sister cities relationships. Upcoming Event July 19, 2022Item #12 Page 19 of 20U.S.-Mexico MAYORS' 1COMMUNITY SUMMIT ***** ~--OCTOBER 11-14, 2022 SAN D IEGO, CA • TIJ UAN A, BC Want to join in? CarlsbadAmbassadors.org Prepared by Iris Cheung, Global Education EliteJuly 19, 2022Item #12 Page 20 of 20 Tammy Cloud-McMinn From: Sent: To: Sheila Cobian Monday, July 18, 2022 11 :04 AM City Clerk Subject: Item #12 -Annual Update from Carlsbad Sister City Ambassadors Attachments: CSCA Financial Summary 2021-2022.pdf From: Tommy Hersant <thersant@me.com> Sent: Sunday, July 17, 2022·12:53 AM . To: Sheila Cobian <Sheila.Cobian@carlsbadca.gov> All Receive -Agenda Item # J J For the Information of the: c;ITYCOUNCIL Date7M2;X.A v-cc _::::::- CM ..-ACM --OCM (3) ....::::::- Cc: Laurenn Barker <artlark17@yahoo.com>; Bill Ishii <billishii@yahoo.com>; Scott Morgosh <scottmorgosh@yahoo.com>; Grant Parsons <pargrant@gmail.com>; Rich Paulsen <richpaulk@cox.net>; Polly Yu <pollyue@gmail.com> Subject: Re: Annual Update from Carlsbad Sister City Ambassadors Hello again, One more request, if I may: As part of our annual report we are asked to provide a financial summary. Might I ask that copies be made and distributed to the Council at the presentation? Many thanks, Tom 1 Carlsbad Sister City Ambassadors Financial Report 2021-22 Statement Beginning i Deposits I Withdrawals I Ending Revenue Expenses End Date I FY 7/01 -6/30 FY 7/01 -6/30 7/31 $1143.59 $0.00 $0.00 $1143.59 8/31 $1143.59 $0.00 $0.00 $1143.59 9/30 $1143.59 $0.00 $0.00 $1143.59 2021 10/31 $1143.59 $0.00 $0.00 $1143.59 11/30 $1143.59 $0.00 $0.00 $1143.59 12/31 $1143.59 $2700.87 $2482.06 $1362.40 $3792.27 $3512.06 1/31 $1362.40 $61.40 $0.00 $1423.80 2/29 $1423.80 $0.00 $1030.00 $393.80 3/31 $393.80 $0.00 $0.00 $393.80 2022 4/30 $393.80 $1030.00 $0.00 $1423.80 5/31 $1423.80 $0.00 $0.00 $1423.80 6/30 $1423.80 $0.00 $0.00 $1423.80 Notes: 12/31 Income/Expenses for 12/5/2021 commemoration of 30 Years with Karlovy Vary 2/29 1 4/30 Annual Dues paid/reimbursed for Sister City International membership 1