HomeMy WebLinkAbout2022-07-26; City Council; ; Final Design Concept for the Permanent Public Art at Fire Station 2CA Review __AF__
Meeting Date: July 26, 2022
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Richard Schultz, Cultural Arts Manager
richard.schultz@carlsbadca.gov, 442-339-2086
Tonya Rodzach, Public Art Coordinator
tonya.rodzach@carlsbadca.gov, 442-339-2087
Subject: Final Design Concept for the Permanent Public Art at Fire Station 2
Recommended Action
Adopt a resolution approving the final design concept for permanent public art at Fire Station 2.
Executive Summary
The city is in the process of constructing a new Fire Station 2 to replace a building that was
outdated and too small for the Fire Department’s current needs. The design for the building
includes a public art element in its glass panels or facade.
Staff and the Public Art Advisory Subcommittee have requested, received, and reviewed
proposals for public artworks and presented the recommended proposal to the Carlsbad Arts
Commission on May 5, 2022. In keeping with Carlsbad Municipal Code Section 2.18.120 –
Selection and placement of works of art, and the City Council-approved Art in Public Places
Program (Exhibit 2), the commission voted at that meeting to confirm its support of the final
design concept by artist Mary Carter Taub, (Exhibit 1, Attachment A), as was reported in a
memo to the City Council (Exhibit 3).
The city’s Art in Public Places Program specifies that the City Council is responsible for
approving the final design concepts for such public artworks recommended by the Carlsbad
Arts Commission.
No additional funding is needed.
Discussion
Background
The reconstruction of Fire Station 2 is part of Capital Improvement Program Project No. 4060,
approved by the City Council in April 2020. (It also includes the construction of a temporary fire
station for the department to use during construction.)
July 26, 2022 Item #10 Page 1 of 35
The project’s total budget is $13 million. Carlsbad Municipal Code Section 2.18.110 –
Appropriations for Arts requires all construction projects to include an amount for public art
equal to at least one percent of the total cost of all construction projects. That amounts to a
budget of $130,000 for permanent public art for the new Fire Station 2.
Timeline
July 6, 2021 - Staff published a request for proposals asking artist and artist teams to
respond with a design concept for Fire Station 2 that incorporated an illumination
feature that enhances the architectural elements and/or treatments to the glass panels
or exterior facades. This request, which aligns with a national public art trend, was
crafted to encourage a distinctive design for this prominent site that would meet
Carlsbad’s aesthetic and material standards for public art.
Nov. 10, 2021 - Four artists made presentations on their initial design concepts to the
city’s Public Art Advisory Subcommittee, and the subcommittee recommended one
artist, artist Mary Carter Taub, to the Carlsbad Arts Commission.
Dec. 2, 2021 - The Carlsbad Arts Commission received a presentation from the selected
artist who shared her initial design concepts for the project. The commission approved
the Public Art Advisory Subcommittee’s recommendation of Taub.
May 5, 2022 - The final design concept for public art at Fire Station 2 (Exhibit 1,
Attachment A) was presented to the Carlsbad Arts Commission. The commissioners
voted to confirm their support of the final design concept by artist Mary Carter Taub
and reported their decision in a memo to the City Council. (Exhibit 3)
May 2022 to present - Taub has been meeting with key project team members to
ensure that the design concept would be of the highest aesthetic and artistic quality and
fulfill the overall goals of the project.
Community outreach
Cultural Arts staff worked closely with the city’s Communication & Engagement Department to
develop a strategy to reach many different individuals and through many formats. Staff
developed a project webpage1 to keep the community well-informed, including a public input
final report. Information was released through digital engagement, which included a newsletter
and social media posts, and through two in-person events held in South Carlsbad with over 125
community members in attendance.
A survey was developed to elicit feedback from the community. It was designed to share two
concepts of the garage bays and two concepts with slightly varying color palettes. In all, 195
responses were received, with 59% coming from individuals who call South Carlsbad home (ZIP
codes 92009 and 92011). More than half of the respondents were pleased with the proposed
design. About 13% of reactions were noted as neutral for not stating a negative or positive
sentiment, and a little more than a quarter of the community reactions were negative. The
survey resulted in the community ultimately favoring the final design concept that was shared
and recommended by the Carlsbad Arts Commission on May 5, 2022 (Exhibit 3).
1 At carlsbadca.gov/city-services/cultural-arts/public-art/public-art-fire-station-2
July 26, 2022 Item #10 Page 2 of 35
Recommendation
Staff recommend the City Council approve this final design concept. This public art placement
will be the first glass artwork to be included in the city’s public art collection and will help
create a sense of place in the community in a prominent civic site along one of the city’s major
thoroughfares. Such public art enhances the artistic character in Carlsbad, which aligns to the
city’s Arts & Culture Master Plan, Art in Public Places Program and Carlsbad’s Community
Vision, Character & Values.
Options
Staff provide the following options for the City Council’s consideration:
Option 1 - Adopt the proposed resolution approving this final design concept.
Pros
• Adoption affirms the majority of public input (at 61% favorable) and furthers the
goals of the city’s public art collection.
Cons
• None identified
Option 1 – Do not adopt the proposed resolution approving this final design concept.
Pros
• This could be an opportunity to readdress the smaller percentage (39%) who did
not support the artwork.
Cons
• Additional expenses will be incurred to restart the public art process. Additional
funding will be needed since the current artist’s design fee of $26,000 has been
paid.
• Fire Station 2 will not have a public art at its grand opening and for a potentially
extended period of time.
Fiscal Analysis
A total budget of $130,000 has been allocated to fund permanent public art for the new Fire
Station 2 Capital Improvement Program Project No. 4060. $26,000 was allocated to the design
agreement and $90,000 to the fabrication agreement. The remaining $14,000 for installation of
the artwork is part of the larger Capital Improvement Program Project budget.
Next Steps
Cultural Arts and Public Works staff will work with Taub to complete the fabrication of the
permanent public art for the new Fire Station 2. The installation of the artwork will be managed
by the Capital Improvement Program project team.
Environmental Evaluation
This action does not constitute a project within the meaning of the California Environmental
Quality Act under Public Resources Code section 21065 in that it has no potential to cause
either a direct physical change in the environment, or a reasonably foreseeable indirect physical
change in the environment.
Public Notification
This item was noticed in keeping with the state's Ralph M. Brown Act and it was available for
public viewing and review at least 72 hours before the scheduled meeting date.
July 26, 2022 Item #10 Page 3 of 35
Exhibits
1.City Council resolution
2.Art in Public Places Program
3.Memo from the Carlsbad Arts Commission to the City Council dated May 5, 2022
July 26, 2022 Item #10 Page 4 of 35
RESOLUTION NO. 2022-197
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE FINAL DESIGN CONCEPT BY ARTIST MARY
CARTER TAUB FOR PERMANENT PUBLIC ART AT FIRE STATION 2, CAPITAL
IMPROVEMENT PROGRAM PROJECT NO. 4060
WHEREAS, the City Council of the City of Carlsbad, California has determined that one percent
of every new Capital Improvement Program Project will be allocated to public art to enhance the
project; and
WHEREAS, a total budget of $130,000 has been identified for permanent public art at Fire
Station 2, Capital Improvement Program Project No. 4060, including $26,000 for the design agreement,
$90,000 for the fabrication agreement and the remaining $14,000 for the installation of the artwork as
part of the Capital Improvement Program Project budget; and
WHEREAS, artist Mary Carter Taub was selected following a public art process to design a glass
artwork installation for the newly rebuilt Fire Station 2; and
WHEREAS, 61 percent of the community feedback supports the final design concept by artist
Mary Carter Taub; and
WHEREAS, on May 5, 2022, the Carlsbad Arts Commission confirmed their support of the final
design concept by artist Mary Carter Taub in a memo to the City Council; and
WHEREAS, the final design concept will be the first glass artwork installation in the city, and will
create a gateway in south Carlsbad and an enhanced sense of place in the community; and
WHEREAS, the city's Art in Public Places Program guidelines require City Council approval of the
final design concept.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council approves the final design concept by Artist Mary Carter Taub,
attached and incorporated as Attachment A, for permanent public art at Fire Station 2,
Capital Improvement Program Project No. 4060.
Exhibit 1
July 26, 2022 Item #10 Page 5 of 35
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 26th day of !!!!Y, 2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
None.
MATT HALL, Mayor
lli _fvFAVIOLA MEDINA, City Clerk Services Manager
(SEAL)
July 26, 2022 Item #10 Page 6 of 35
Fire Station 2, Public Art
Final Design Concept by artist Mary Carter Taub
July 26, 2022 Attachment AJuly 26, 2022Item #10 Page 7 of 35
July 26, 2022Item #10 Page 8 of 35
July 26, 2022Item #10 Page 9 of 35
1
City of Carlsbad
Cultural Arts Office
Art in Public Places
Program
Mailing Address: Location:
1200 Carlsbad Village Drive 2955 Elmwood St.
Carlsbad, CA 92008 Carlsbad, CA 92008
Exhibit 2
July 26, 2022 Item #10 Page 10 of 35
C cityof
Carlsbad
Cultural Arts
2
Table of Contents
Topic Page
Introduction .............................................................................. 3
Goals ................................................................................ 3
Public art as it relates to the city’s General Plan ............. 4
Purpose .................................................................................... 5
Intent ...................................................................................
Budget Process .......................................................................... 6
Capital Improvement Projects ......................................... 6
Community Arts Projects ................................................. 7
City Council Review .......................................................... 8
Initiating a Public Art Project .................................................... 8
Responsibilities ................................................................ 8
Selection Procedures .............................................................. 15
General Process ............................................................. 15
Public Art Advisory Committee ...................................... 16
Appeals Process ............................................................. 18
Insurance and Risk Management ........................................... 18
Policy on Donated Works, Gifts and Accessions ..................... 19
Procedures for Acquisition – Donated Artworks ........... 19
Donated Funds for Public Art ......................................... 21
Panel Review Process ..................................................... 21
Collection Management.......................................................... 22
Collection Management Goals ....................................... 22
Deaccession Policies ...................................................... 23
Adopted by the Carlsbad Arts Commission, May, 1995.
Updated February, 2014.
Adopted by City Council March 2015.
July 26, 2022 Item #10 Page 11 of 35
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Introduction
The City of Carlsbad’s Art in Public Places Program seeks to ensure the highest quality of
design where arts and culture and public art have a constant presence. The city wishes to
advance Carlsbad’s reputation as a unique community by expanding residents' appreciation of
art, reflecting the city's aspiration to improve the quality of life, enhancing public spaces for
all residents and visitors and becoming a world class city for innovation and creativity. The Art in
Public Places Program works to integrate art and the ideas of artists into the development of
public settings by collaborating with local and nationally-known artists to include the values and
history of our community into their work.
Goals
1. To increase the understanding and appreciation of art in public places of Carlsbad
residents and visitors.
2. To acquire and commission quality and diverse works of art for community enrichment
that is site specific and environmentally responsive.
3. To encourage participation of diverse socioeconomic and ethnic groups in the art in
public places program and process.
4. To support and involve artists in developing, collaborating and implementing Carlsbad's
public spaces and community development projects.
5. To encourage collaboration between artists and architects, landscape architects and civil
engineers for public projects.
6. To encourage an environment for artistic creativity in Carlsbad and promote Carlsbad as
a local, state and national leader in arts, culture and public art.
7. To increase awareness of Carlsbad's art in public places activities as an integral
component for attracting business and tourism to Carlsbad.
July 26, 2022 Item #10 Page 12 of 35
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Public Art as it relates to the City of Carlsbad General Plan
The General Plan outlines the community’s vision for the future development of Carlsbad. The
plan introduces its purpose, use, and policy structure, and how it can be amended and updated
to continually embody the Community’s Vision and direction for the future. The plan draws its
ideas from more than 8,000 residents and over 100 community groups and organizations, as
well as business owners, elected officials, and city staff who directly participated in the process
to create the Carlsbad Community Vision, which is the foundation for this plan. The plan is
comprehensive and long-range and will be used on an ongoing basis, reflecting the city’s
commitment to the Carlsbad Community Vision and the state law requirement that all actions
related to the city’s physical development—from transportation and park plans, to facility
plans, as well development regulations and fee programs—should be consistent with the
General Plan.
The Carlsbad Community Vision reflects the community’s aspirations for Carlsbad’s future; it is
a clear and motivational synthesis of the ideas expressed by community members during the
first phase of Envision Carlsbad. The Carlsbad Community Vision is based upon nine core values
that were commonly expressed by the community. These values represent the qualities and
characteristics of Carlsbad that community members aspire to protect, maintain, improve,
change or achieve in the future.
Small town feel, beach community character and connectedness
Open space and the natural environment
Access to recreation and active, healthy lifestyles
The local economy, business diversity and tourism
Walking, biking, public transportation and connectivity
Sustainability
High quality education and community services
Neighborhood revitalization, community design and livability
History, the arts and cultural resources
The Arts, History, Culture and Education (AHCE) Element of the General Plan recognizes that an
aesthetic environment and connections to culture and education are essential characteristics of
a community that values its quality of life and wishes to be seen by its residents, neighbors and
visitors as an attractive and desirable place, addressing the needs of the human spirit. This
element is intended to enhance availability and accessibility of the arts for all residents,
preservation of the important historic and cultural elements that make Carlsbad unique, and
educational opportunities for lifelong learning.
July 26, 2022 Item #10 Page 13 of 35
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Carlsbad boasts a variety of arts and cultural events, institutions and programs aimed at
promoting a sense of community identity and providing education and information about the
city’s heritage. Events such as ArtSplash, TGIF Concerts in the Parks and exhibits at the William
D. Cannon Art Gallery provide outlets for the arts and cultural community. These events help
Carlsbad residents from all cultural backgrounds to celebrate local traditions and heritage in
creative and inspiring ways by building connections between historic resources and the arts and
by promoting and strengthening both.
General Plan goals related to public art:
Integrate the arts and arts education as a vital aspect of community life, with a wide range
of facilities and public programs designed to engage the city’s diverse audiences as active
participants and patrons.
Foster an environment of active participation in and attendance at artistic and educational
programs and activities by residents and visitors.
Enhance cultural and generational diversity and social connections through opportunities
for volunteerism and civic engagement; more public gathering places, family-friendly
activities; and more events that connect residents to one another and keep them active in
the community.
General Plan policies related to public art:
Allocate funding for the purchase, maintenance and conservation of the city’s public art
collection and provide, when possible, for the siting, selection, installation and maintenance
of works of art within or upon public facilities and land.
Promote cooperative arrangements with other public or private agencies that facilitate the
temporary or permanent display of works of art within or upon public or private facilities
and land.
Develop programs that invest in and contribute to the enhancement of arts and cultural
programs, services, organizations and artists to foster ongoing cultural tourism efforts and
creative economy development in the city.
PURPOSE
It is the intent of city ordinance 2.18.110 (appropriations for arts) to direct the inclusion of
works of art in all city construction projects. The Art in Public Places Program is designed to
manage the acquisition and disposition of public art in order to expand residents’ and visitors’
experience with art and enable them to better understand their communities and their
individual lives. By encouraging artists capable of creating works of art in public places, the Art
in Public Places Program shall strive to stimulate the vitality and economy of the city and
enhance Carlsbad’s reputation as a regional leader in arts and culture.
July 26, 2022 Item #10 Page 14 of 35
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BUDGET PROCESS
There are two ways a public art project may be funded. These methods require Carlsbad Arts
Commission and City Council approval. The methods used to fund a project are:
Capital Improvement Projects
Funding for public art was authorized by City Council on May 7, 1985, under chapter 2.18.130
(Appropriations for Arts) of the Carlsbad Municipal Code. Within this chapter, all city
department heads are directed to include at least one percent of project cost estimates for a
public art element when requesting Capital Improvement Projects (CIPs) authorizations or
appropriations. All Capital Improvement Projects must include public art as a design
requirement.
For the purposes of the Art in Public Places Program, Capital Improvement Project means any of
the following:
1. Construction, reconstruction, or renovation in excess of $500,000, involving any publicly
owned, leased, or operated facility including any plant, building, structure, utility
system, real property, streets and highways, or other public work improvement.
2. Street or streetscape improvement projects other than street repair or reconstruction.
In the case of streetscape and right-of-way enhancement projects, streetscape means
an improvement to a public right-of-way, including a sidewalk, tree, light fixture, sign,
and furniture. Some funding sources (e.g., sources restricted to “transportation
purposes” or “direct construction costs”) may prohibit formula-based expenditures for
art. Thus, percent for art will not be collected from those sources. However, City Council
may provide funding for public art for street or streetscape improvements from General
Fund revenues on a case by case basis.
3. In the case of a publicly owned utility system, capital improvement project shall include
only the construction, erection, improvement, of dams, reservoirs and power plants.
For the purposes of the Art in Public Places Program, Capital Improvement Project does not
mean any of the following maintenance work:
1. Routine, recurring and usual work for the preservation or protection of any publicly
owned or publicly operated facility (see 2.18110 b-1) for its intended purposes.
2. Resurfacing of streets and highways.
3. Landscape maintenance, including mowing, watering, trimming, pruning, planting,
replacement of plants, and servicing of irrigation and sprinkler systems.
4. Work performed to keep, operate, and maintain publicly owned water, power, or waste
disposal systems, including, but not limited to, dams, reservoirs, and power plants.
July 26, 2022 Item #10 Page 15 of 35
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Annually, the Administrative Services Department of the City of Carlsbad will verify the one
percent for public art allocation for all eligible CIP projects has been included in the budgeted
amounts for City Council approval. As an alternative, where funding for eligible projects is
restricted and cannot be used for public art, the City Council may appropriate percent for art
funding from the General Capital Construction Fund or the General Fund. The funds for art
allocations may be used for projects located at the direct site of the CIP project, or pooled for
other future public art projects identified by the cultural arts manager and Carlsbad Arts
Commission. The park in lieu fee funded percent for art allocations must be used for artwork at
a park within the same quadrant where the fee was paid.
Community Arts Projects
The second method is a Community Arts Project. In addition to the above Capital Improvement
Projects, the city may wish to provide art in other significant locations throughout Carlsbad.
These projects may be initiated by a request from City Council or City Manager’s office, city
departments or commissions, community members or groups or individual artists. Requests
may include proposals for permanently placed artworks or temporary exhibitions or projects.
Requests will be reviewed by the cultural arts manager and forwarded to the public art advisory
committee and the Carlsbad Arts Commission. If approved, the recommendation will go to the
City Council as a request for appropriation. In most cases, these projects will be listed in and
submitted as part of the annual budget process.
A Community Arts Project request should include the following information:
A. Title of the Capital Improvement or Community Project identified for public art (if any).
B. Location of the project (description and map).
C. Source of funding for the proposed artwork.
D. Fiscal year or years the project covers and the amount of funds requested per year.
E. Amount of appropriation requested for the project in total.
F. Proposed method of selection for the artist/artwork.
G. General description of the artist’s involvement with the CIP project.
H. Statement of project need.
I. Project description (statement).
J. Outline of operational costs (if any).
K. Any additional information as required by the specific site, project or design.
*F, G, I and K will be completed by the Cultural Arts Office.
Funding for the Community Art Projects may come from individuals, community organizations
or other city departments. City Council may also choose to fund public art projects from the
General Fund, special projects fund or other sources.
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City Council Review
All public art projects in the City of Carlsbad require City Council approval at three stages. These
stages are:
A. Appropriation of funds.
B. Approval of contracts (both individual artists/artwork and integrated Capital
Improvement Projects which exceeds the city manager’s authority).
C. Final approval of the final design concepts.
This approval is presented in the form of an agenda item, which is prepared by the Cultural Arts
Office staff.
INITIATING A PUBLIC ART PROCESS
Responsibilities
City Council
1. Appoints and empowers the Carlsbad Arts Commission.
2. Receives recommendations from the Carlsbad Arts Commission on public art policies
and issues.
3. Reviews and adopts the annual Capital Improvement Project budget.
4. Approves final public artwork design concepts recommended by the Carlsbad Arts
Commission.
5. Approves artists’ contracts for public art projects exceeding the city manager’s signature
authority.
6. In the case of a CIP project where the artwork is an integrated part of that project, the
City Council will be asked to approve the artwork as part of the project to go out to bid,
not as a separate unit. The City Council will not be asked to make an aesthetic judgment.
This will be determined by the Carlsbad Arts Commission after a process has been
completed which has involved input from the public.
7. In the case of artwork which is not an integrated part of the capital improvement
project, the City Council will be asked to approve the final design concepts.
Carlsbad Arts Commission
1. Makes recommendations on policies and procedures related to the Art in Public Places
Program.
2. Approves selection of public art and/or artist.
3. Serves as part of the public art advisory committee.
4. Approves changes and updates to the Art in Public Places Program policies and
procedures.
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Public Art Advisory Committee
Reports to the cultural arts manager on the following:
1. Offers recommendations on all public art projects.
2. Reports on possible public art sites.
3. Submits recommendations on site integrations, scope of project, selected media,
selection criteria and process.
4. Reviews proposals.
5. Recommends policy to the Carlsbad Arts Commission.
Cultural Arts Office
1. Determines and implements artist selection and review processes for public art projects.
2. Assembles public art advisory committee to assist in artist selection and review.
3. Handles all administrative components:
a. Liaison to all groups: Carlsbad Arts Commission, city departments, outside
agencies, community representatives and selection panels, public art advisory
committee.
b. Works with artists on contracts, proposal development and project coordination.
4. Provides education, publicity and information materials.
5. Reports to City Council on public art projects, issues and trends.
6. Manages, documents and conserves collection.
7. Implements approved program guidelines.
8. Develops and coordinates community involvement.
9. Works with private sector to promote the arts.
10. Works with private developers on public art projects in private development.
Host City Department
1. Includes at least one percent of Capital Improvement Project cost in all construction
projects for public art (or via the Administrative Services Department).
2. Coordinates project integration at site with Cultural Arts Office and artist.
3. Representative serves on selection panel/public art advisory committee.
4. Co-hosts dedication of public artwork.
5. Maintains artwork according to conservation directions in consultation with the Cultural
Arts Office.
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Artworks
The City of Carlsbad wishes to encourage the broadest interpretation of art and the diverse
venues used by artists. Artworks may include all forms of original creations of visual art which
may be portable as well as permanent. The various media and materials which can be used by
contemporary artists include but are not limited to the following:
1. Sculpture: Free standing, wall supported or suspended; kinetic, electronic, etc., in any
material or combination of durable materials.
2. Murals or portable paintings: In any material or variety of materials, with or without
collage or the addition of non-traditional materials and means.
3. Earthworks, fiber works, neon, glass, mosaics, photographs, prints, calligraphy, any
combination of forms of media including sound film, holographic and video systems,
hybrids of any media and new genres.
4. Standardized fixtures such as gates, streetlights, etc., may be contracted to artists for
unique or limited editions, provided the work is designed specifically for the city as
public art.
5. Architectural elements designed and executed by visual artists in collaboration with an
architect or landscape architect; which may be incorporated into, upon or adjacent to
publicly funded structures or projects such as streetscapes and other development
efforts.
6. Design elements incorporated into a Capital Improvement Project that are designed by
an artist for fabrication and execution by the project contractor.
Exclusions
The following items are identified as ineligible for inclusion in the city’s Art in Public Places
Program.
(These items may be funded through other programs or departments within the city, but they
do not fall within the parameters of public art):
1. Directional elements such as supergraphics, signage or color coding except where these
elements are integral parts of the original work of art.
2. “Art objects” which are mass produced as a standard design such as playground
equipment, fountains or statuary objects.
3. Reproductions, by mechanical or other means of original works of art, except in cases of
film, video, photography, printmaking or other media arts, specifically commissioned by
the city.
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4. Decorative, ornamental or functional elements which are designed by the building
architect as opposed to an artist commissioned for this purpose.
5. Landscape architecture and landscape gardening except where these elements are
designed by an artist and/or are an integral part of the work of art by an artist.
6. Services or utilities necessary to operate or maintain the artwork over time.
7. Existing works of art offered for sale or donation to the city which do not have an
established and recognized significance as public art among art professionals and art
appraisers.
8. Works of art which are not publicly accessible.
9. Works of art which cannot reasonably be maintained within the resources allocated by
the residents of Carlsbad.
Project Parameters
In coordination with the schedule of the Capital Improvement Project or of a public art project
obtained through other means, the Cultural Arts Office proceeds according to the following
steps:
1. Project Identification: The Cultural Arts Office starts the project after consultation with
the Administrative Services Department, Host City Department and the Carlsbad Arts
Commission.
2. Administrative Parameters: Following initial consultations with the city department
concerned with the project, the Cultural Arts Office will convene a meeting of the public
art advisory committee. The public art advisory committee shall consider and make
recommendation to the cultural arts manager and the Carlsbad Arts Commission
regarding the following aspects:
a. Project site and the scope of the project.
b. Project guidelines to be used for the artwork. These guidelines might suggest the
possible venue (mural, freestanding sculpture, architectural element, etc.)
c. Selection criteria for the project to be used by the committee members.
d. Project calendar developed in conjunction within the overall schedule.
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Following Cultural Arts staff and Carlsbad Arts Commission (if needed) approval, the following
steps will be taken;
1. Administrative components:
a. Develop and send requests for qualifications, requests for proposal(s) or prospectus
to artists.
b. Develop a project outline to further define the goals and objectives of the art
project.
c. Prepare all necessary materials, entries or proposals for the public art advisory committee.
2. The public art advisory committee meets to select an artist or an artwork. All finalist or
selected artworks (proposals) should be ranked in the order of selection in case the
chosen artists cannot complete the project.
3. Selection approval: All selections and finalists are submitted to the Carlsbad Arts
Commission.
Design Only
4. Upon acceptance of the artist by the Carlsbad Arts Commission, the Cultural Arts Office
will negotiate a contract with the artist.
5. Design Phase: The artist develops the design in consultation with the Cultural Arts Office
and the Host City Department.
Design and Fabrication
6. When artwork includes fabrication, a contract is approved prior to the design phase for
both design and fabrication. Upon acceptance of the design by the Carlsbad Arts
Commission and approval from City Council, the artist may proceed to the fabrication
stage of the contract.
According to the terms and timetable defined in the contract, the project(s), plans, schematics
and structural engineering drawings (if necessary) are submitted. Agency requirements or
permits are obtained at this time.
Payments will be outlined in the contract(s). Final payment is held until all phases of the
contract are completed.
7. Project dedication: Dedication is planned with the Cultural Arts Office, artist, Host City
Department and Communications Office.
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Site Selection Guidelines
All sites for public art will be reviewed and approved by the Cultural Arts Office and the
Carlsbad Arts Commission. The selection of an artwork and the appropriate media are
determined on a project-by-project basis.
The public art advisory committee will consider:
1. Accessibility of the site. The site must be accessible or visible to the public.
2. Interior or exterior placement.
3. Suitable locations for public art. Locations may include surface treatments on buildings,
retaining walls or bridges. Other locations may include design elements or free standing
works adjacent to or upon the Capital Improvement Project site. The definition of
location may be expanded by an artist’s ability to extend the possibilities of public art in
an unconventional manner. This will be considered on a case-by-case basis.
4. Appropriateness of materials in relationship to the overall project. This includes
consideration such as durability and resistance to vandalism.
5. Community context should be considered in all cases.
6. Historical, environmental and cultural factors of the project area.
7. Environmental factors such as land forms, geographic features or predominate or pre-
existing structures or landmarks at a Capital Improvement Project site.
Community representatives will be consulted by the public art advisory committee when
studying a public art site. Also, community representatives will be included in the public art
advisory committee.
Eligible Costs
1. Professional fees for the artist(s).
2. Required permits or certification fees including structural engineering.
3. Studio and operating costs incurred in the fabrication of commissioned artworks.
4. Fabrication costs including artist’s labor, materials, subcontractor and studio assistant
fees, and contracted services required for production, transport and installation of the
work of art.
5. Communication and indirect costs (including insurance and utilities).
6. Travel expenses of the artists(s) for consultation with the city or its agents, or for site
study and/or inspection by the artist or the artist’s consultants doing research for the
project.
7. Site preparation or modification directly related to the installation of the artwork.
8. All required services to install the commissioned artwork (including subcontractors),
except site landscaping or modifications not directly related to the artwork.
9. Documentation from the artist of the artwork required by the city (i.e. accession report,
conservation record, photo documentation, etc.).
10. Administrative costs.
July 26, 2022 Item #10 Page 22 of 35
14
Ineligible Costs
The city’s Art in Public Places Program will not fund the following:
1. Any fees paid to an artist’s agency, gallery or dealer; or any referral, commission or fee
paid to an art consultant; or any fee paid to other arts professionals not directly
involved in the engineering, fabrication or installation of the artwork.
2. Architectural or decorative elements designed by an artist, but not specifically
commissioned by the city for a Capital Improvement Project site; or existing art
elements which do not receive approval through the city’s regular public art acquisition
process.
3. Any costs incurred as a result of cost overruns incurred by the artist or contractor.
Administrative Costs
Up to 20 percent of the funds budgeted for a public art project may be used by the city for
administration or conservation and related expenses incurred in the process of commissioning
a public artwork. These expenses may include the following:
1. Information and publicity materials regarding public art projects.
2. Consultant or curatorial fees for services utilized by the city in the selection of an artist.
3. Developing, printing and distributing a request for proposal, request for qualification or
a call for artist’s project prospectus.
4. Travel expenses incurred by consultants and city staff deemed necessary to the project;
and for artists selected as finalists who are required to travel for public art advisory
committee meetings upon the city’s request.
5. Proposal development fees for artist upon being selected to design, exclusive of travel
and per diem; or maquette fees as approved by the Cultural Arts Office.
6. Technical assistance or advice to the cultural arts office staff as required to inspect,
develop or install an artwork. Also, costs incurred in relationship to any structural
integrity and safety compliance inspection or examination.
7. Rental of storage space as required which may be due to delay installing the work,
should the city fail to prepare the site at the agreed upon installation date.
8. Documentation and media services required in the accession of the artwork into the
public art collection, including plaques or labels.
9. Project dedication ceremonies and civic receptions related to public art projects.
10. Conservation costs: (See below for more details).
11. Community involvement and education related to public art.
July 26, 2022 Item #10 Page 23 of 35
15
Conservation Costs
Part of the 20 percent administration costs for a public art project may be held in a trust fund to
conserve, maintain and repair artworks as needed by the city. The percentage amount will be
determined by the Cultural Arts Office, and may be used as follows:
1. Routine maintenance: Removal of dust, dirt, maintenance of protective surfaces;
tightening, adjusting or oiling; trimming of plant material (if part of the actual artwork),
general cleaning (usually paid by the Host City Department).
2. Cyclic maintenance: Repainting, sealing, disassembly for inspection, reapplying
protective surfaces, repatination (in specific cases).
3. Repair or restoration: Replacement of damaged or broken parts, manufacture of
defective components, replacement of substructures or mountings, resurfacing (in
extreme cases).
4. Removal and/or deaccession: The removal and destruction of an artwork upon the
determination for deaccession and disposal as described in the deaccession report.
5. Inspection: Any costs related to the inspection of a public artwork, including the fees or costs
incurred in hiring conservation professionals as consultants.
The conservation fund will not be used for the relocation of an artwork. The only exception will
be if the relocation is to protect the work. In most cases, the host city department should pay
for any relocation requested by that department. Funding for conservation costs and other
maintenance may also be funded by direct allocation by City Council for such activities.
SELECTON PROCEDURES
General Process
The following methods may be used to select public art:
1. Open Competition: The proposed commission and site are widely publicized. Proposals
are accepted from all qualified artists. A “Call to Artists” prospectus will be mailed to
artists registered with or requesting forms from the Cultural Arts Office. Depending on
the size of the commission, the competition may be local, regional or national. No
proposal development fee will be paid at the initial stages. A fee will be paid to finalists
only following their selection and upon approval by the Carlsbad Arts Commission.
2. Limited Competition: A small number of artists will be invited to participate in the
competition. Each artist will be paid a fee to develop a proposal to be presented to a
public art advisory committee for study and recommendation.
3. Collaboration: Based on reputation and experience, an artist is invited to develop a
proposal for the site or to work collaboratively with architects, engineers or landscape
architects to create artwork integral to a project.
4. Artist Registry: Periodically, the Cultural Arts Office may send out a call for artists or a
request for qualifications to develop an artist registry for future public art projects.
July 26, 2022 Item #10 Page 24 of 35
16
Artists will be required to submit specific information to the Cultural Arts Office to be
included in the registry for consideration for future public art projects. From time-to-
time, selection committees may review the registry in selecting artists for art in public
places project. In addition, the registry can be made available to developers as a
resource. Applicants may also be considered for temporary exhibitions or special
community projects.
When the Cultural Arts Office opens the registry for submissions, a public art advisory
committee will be convened to act as a selection panel. The artist’s registry offers the
opportunity to consider all interested artists.
Public Art Advisory Committee
The public art advisory committee advises the Cultural Arts Office and Carlsbad Arts
Commission on matters pertaining to public art and acts as the selection committee for public
art projects. The members of a public art advisory committee will be selected on the basis of
each members’ specific expertise relating to public art or relationship to the project. Public art
advisory committees may be convened by the cultural arts manager on a project specific basis
or to serve on multiple public art projects. The committees meet (as necessary) to complete the
artist selection or proposal review.
Voting members: All voting members shall meet the criteria established in at least one of the
following four categories:
1. Artists or arts professionals who are:
a. Knowledgeable about contemporary art of related fields.
b. Respected within their field.
c. Capable of communicating effectively in a jury process.
d. Willing to be available for multiple or follow-up meetings if necessary
(No geographical restrictions on artists or arts professionals selected).
2. Carlsbad Arts Commission members who are assigned to the public art committee and
who are:
a. Willing to represent the commission and the local community’s interest in a public
art project.
b. Willing to familiarize themselves with the public art process.
c. Capable of communicating effectively in a jury process.
d. Willing to be available for multiple or follow-up meetings if necessary.
3. Residents of Carlsbad who are:
a. Willing to represent the local community’s interest in a public art project.
b. Willing to familiarize themselves with the public art process.
c. Capable of communicating effectively in a jury process.
d. Willing to be available for multiple or follow-up meetings if necessary.
July 26, 2022 Item #10 Page 25 of 35
17
4. City or other agency representative(s) who:
a. Represent the department or departments involved in the project to include public
art.
b. An expert in the design, planning or implementation of the specific project involved.
c. Willing to carry out the City Council’s mandate to implement an arts element.
d. Willing to be available for follow-up meetings and department consultations.
Non-voting members: The purpose of non-voting members is to offer advice and expertise to
the public art advisory committee.
The panel may include the following non-voting members:
a. Cultural Arts Office staff members.
b. City department or agency representatives.
c. Architects or engineers who may be involved on a Capital Improvement Project.
d. Neighborhood association representatives or residents at large who live in the
community.
e. State or federal agency representatives either providing funding or granting permits for
a public art project.
f. Experts of paid consultants who have specialized knowledge required for a specific
aspect of a project.
The public art advisory committee shall have the following responsibilities:
a. Recommend artist(s)/artwork for each project to the Carlsbad Arts Commission.
b. The cultural arts manager will facilitate the Carlsbad Arts Commission’s determination of
the public art advisory committee.
c. The Carlsbad Arts Commission shall appoint two to three members to serve on the
public art advisory committee. The public art advisory committee shall serve at the
discretion of the cultural arts manager and may be removed by the cultural arts
manager.
July 26, 2022 Item #10 Page 26 of 35
18
Selection Guidelines
Selection guidelines are established for each project by the Cultural Arts Office staff, with input
from the Carlsbad Arts Commission. Each proposed project will be evaluated as to: artistic merit
and appropriateness in terms of scale, materials and context relative to the site.
Artists will be selected on the basis of their qualifications as demonstrated by past work,
appropriateness of the proposal to the particular project, and its probability of successful
completion. In selecting artists and works of art, the panel shall recommend those artists and
works of art of the highest aesthetic and artistic quality, and those which fulfill the goals of the
project and the Art in Public Places Program. In all cases, consideration will be given to content,
materials, construction, durability, maintenance, public access and safety; as well as site
selection guidelines on page 12.
The Carlsbad Arts Commission will review the selection forwarded by the public art advisory
committee and vote to accept or reject the recommendation. If the Carlsbad Arts Commission
approves the selection, the Cultural Arts Office will proceed with the project and initiate the
City Council approval process.
Appeal Process
The Carlsbad Arts Commission and the Cultural Arts Office have adopted a policy that provides
for a process of appeal by an organization or individual whose proposal was not approved. The
city manager makes final decisions in all matters in dealing with the denials of public art
proposals based on staff input and the Carlsbad Arts Commission recommendations. Arts
Commission meetings are public meetings held throughout the year, and provide opportunities
for citizen comments on program guidelines, general and specific Carlsbad Arts Commission and
Cultural Arts Office policies, objectives, budget requests, and other matters. During these
meetings, public comment from organizations, artists and members of the public is
encouraged. Contact the cultural arts manager for more information regarding an appeal of any
public art proposal submission.
INSURANCE AND RISK MANAGEMENT
1. All public artworks commissioned by the city will be submitted to the risk manager at
the planning and contract negotiation stages.
2. The risk manager will determine:
a. If liability insurance will be required.
b. The extent of coverage and limits of liability.
c. Any additional insurance or coverage required for fabrication and installation.
3. All artists working on a public art project are required to provide proof of automobile
liability coverage to the risk manager if driving within the City of Carlsbad.
4. Additional certificates of coverage may be required if requested.
July 26, 2022 Item #10 Page 27 of 35
19
POLICY ON DONATED WORKS, GIFTS AND ACCESSIONS
Acquisitions Policy
Donated Works
Ordinance No. 1279, Chapter 2.18 of the Carlsbad Municipal Code states that the Arts
Commission shall have power to “review and make recommendations upon all works of art to
be acquired by the City, either by purchase, gift or otherwise and their proposed locations”.
The City of Carlsbad encourages donations of works of Art in Public Places Program. As the City
of Carlsbad grows, more and more people are interested in contributing to the cultural life of
the city through the donation of works of art. There are instances, however, where work may
be significant but not appropriate to accept: the work may be too costly for the city to install, or
no appropriate site can be found, or maintenance may be costly; for example. The city wishes
to encourage donations of works of art, but at the same time it must be sensitive to its fiduciary
and stewardship responsibilities as well.
When gifts or donations are proposed for the commissioning or placement of major works of
art or works of cultural or historic significance with any city department, the proposal shall be
reviewed by the cultural arts manager and forwarded to the Carlsbad Arts Commission for
review and consideration. This procedure shall also apply to works of art proposed for long-
term loan to the city long term loan is defined as any loan longer than one year.
Objectives of this policy are:
To provide uniform procedures for review and acceptance of gifts and long term loans
of works of art or works of cultural or historic significance to the City of Carlsbad.
To vest in a single city agency the responsibility for ensuring management and oversight
of the city’s public works of art.
To facilitate placement of works of art in city facilities or on city land.
To maintain high artistic standards in works of art displayed by the City of Carlsbad.
To provide for appropriate recognition of donors of works of art to the City of Carlsbad.
Procedures for potential donors are as follows:
1. The donor notifies the Cultural Arts Office in writing of his/her desire to donate an
artwork or works of cultural or historic significance to the city, providing as many details
as possible about the proposed gift.
2. Cultural Arts Office staff may consult with the donor on site selection and in
development of cost estimates for installation and maintenance. The donor may also be
asked to provide a professional appraisal of the artwork and disclose the value in
writing.
3. The cultural arts manager will convene a public art advisory committee to review the
proposed donation.
July 26, 2022 Item #10 Page 28 of 35
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4. The public art advisory committee shall develop a recommendation on the acceptability
of the gift of artwork based on the following criteria:
a. Its aesthetic quality.
b. The professional credentials of the artist.
c. Its suitability for public display in terms of: vulnerability to vandalism; safety; costs
of site preparation, installation and insurance; and technical feasibility.
d. The most appropriate site for its installation and the ability of the recipient city
department to maintain the site and the artwork.
5. The recommendation of the public art advisory committee is then brought forward to
the Carlsbad Arts Commission for consideration.
6. If the Carlsbad Arts Commission rejects the donation offer, it is returned to the donor.
If the Carlsbad Arts Commission decides to move forward on the donation proposal, they can
proceed in two ways:
1. The Carlsbad Arts Commission can make a recommendation to City Council to accept
the artwork donation.
2. The Carlsbad Arts Commission can seek public input. Information about the work
(model, renderings, artist information) is put on public display for review and comments
from the public. Comments are then brought back to the Carlsbad Arts Commission who
considers the matter for a second time and in turn, rejects the donation proposal or
makes a recommendation to City Council to accept the artwork.
3. The City Council accepts the gift.
4. The city will only accept gifts without restrictions and waiver of all rights.
Upon acceptance of the art donation/gift, the Cultural Arts Office will complete an accession
report along with a conservation record and an accession report. Once the gift and donations
are accepted by City Council, the artwork becomes a part of the city’s public art collection.
Temporary Public Art for Exhibition:
All of the above policies apply to donated artworks with the following exceptions:
1. An appraisal may or may not be required for temporary artwork.
2. The Carlsbad Arts Commission will make the determination if a temporary artwork loan
is appropriate.
3. City Council approval will not be required for temporary art, except in cases involving
public safety or other issues identified by the Cultural Arts Manager or the Commission.
4. Temporary public art and other visual art programs initiated or sponsored by the
Cultural Arts Office do not require Carlsbad Arts Commission or City Council approval.
July 26, 2022 Item #10 Page 29 of 35
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Donated Funds for Public Art
From time to time, individuals, civic business or corporate groups may wish to donate funds for
the acquisition and placement of public art within the city or for maintenance of public
artworks. The Carlsbad Arts Commission and the city wish to encourage donations of artwork or
funds to acquire and maintain artworks.
All donated funds will be deposited in a special revenue account dedicated for the purpose of
supporting public art upon acceptance by the City Council. All funds will be accepted without
restriction or stipulations.
All funds will be spent in accordance with the provisions of the acquisitions policy, with the
exception of sections addressing appraisal and review for acceptability of the gift.
Artworks acquired with the donated funds will be selected according to the selection
procedures outlined in this document (see page 15).
Panel Review Process for Gifts and Donations
A public art advisory committee will review the artwork and develop a recommendation for the
Carlsbad Arts Commission on the acceptability of the gift or donation. The donation will be
processed according to the procedures outlined in the Art in Public Places Program.
Upon acceptance of the art donation/gift, the Cultural Arts Office will complete an accession
report along with a conservation record. Once the gift and donations are accepted by City
Council, the artwork becomes part of the city’s Art in Public Art Collection.
July 26, 2022 Item #10 Page 30 of 35
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COLLECTION MANAGEMENT
Collection Management Goals
One of Carlsbad’s Art in Public Places Program goals is to administer, maintain and conserve the
public art collection. The premises for this goal are as follows:
1. Public art held in the civic collection are held as a public trust. The Host City Department
has a legal obligation to protect artworks as both public assets and as objects of cultural
significance.
2. Public art which is well cared for demonstrates a commitment to the cultural vitality of
the city, and is a symbol of a community’s civic pride.
3. The care and maintenance of a public artwork preserves the original intention of both
the artist and the civic leaders who sponsored the artwork.
4. It is less expensive to maintain an artwork on a routine basis that it is to restore a
damaged or neglected artwork.
5. A well-maintained artwork is a fixed public asset which retains its value and may
appreciate in value over time.
All artworks acquired by commission, purchase, gift, or other means will be a fixed asset of the
Host City Department and the city, and all artworks within the public art collection will fall
under the administrative authority of the Cultural Arts Office. To ensure that the city and the
public are offered a full accounting of public funds and assets regarding the public art
collection, the Cultural Arts Office will maintain a complete registry of works within the
collection.
Responsibilities:
Cultural Arts Office:
The Cultural Arts Office will provide for the inspection of and will report on each work of art in
the public art collection on an ongoing basis, including the following information;
a. Present location of the artwork.
b. Present condition of the artwork.
c. Recommendations in regard to necessary maintenance or repairs of the artwork.
d. This regular inspection may be carried out by Cultural Arts Office staff, or may be
contracted to a qualified individual or an approved conservation service.
Host City Department:
a. Routine maintenance will be the responsibility of the Host City Department in
consultation with the Cultural Arts Office. All repairs must be consistent with the routine
maintenance schedule as completed by the artist and the Cultural Arts Office.
b. In the case of extraordinary maintenance or repairs to the artwork, the Host City
Department and the Cultural Arts Office may negotiate the manner and funding for the
repairs.
July 26, 2022 Item #10 Page 31 of 35
23
c. The Host City Department will not affect any extraordinary maintenance or repair to an
artwork without the consent of the Cultural Arts Office.
d. The Host City Department will not move an artwork from the site for which it was
selected or remove it from display without prior approval of the Cultural Arts Office and
the Carlsbad Arts Commission.
Deaccessioning Policy
Deaccessioning is defined here as the process by which the Cultural Arts Office and the Carlsbad
Arts Commission recommends, acting in accordance with the policies and procedures City
Council has adopted, approval to oversee the disposal of a work of art from the City of
Carlsbad’s public art collection through sale, trade or other public means. Periodically, the city’s
public art collection shall be evaluated by the Cultural Arts Office in order to determine what
works, if any, will be deaccessioned.
It is recognized that the deaccessioning of artworks is a very delicate matter, and must be
handled with the greatest diplomacy. Any apprehension on the part of donors and/or artists
that their works might be disposed of to pay operating expenses or to satisfy the trading desires
of the city could easily discourage and alienate potential donors and/or artists.
Moreover, if not properly conducted, deaccessioning can cause irreparable harm to the city’s
public art collection and, in certain cases, lead to legal action against the city. The Cultural Arts
Office has a fiduciary obligation to maintain the public art collection for the benefit of Carlsbad
residents.
The policies outlined below shall be subject to periodic review. From time to time, as necessary,
the Carlsbad Arts Commission may recommend incorporation into this policy such additional
guidelines as it deems essential.
Policies
1. No work of art may be deaccessioned until all policies set forth below have been
observed.
2. Criteria for selecting works for deaccessioning:
The City of Carlsbad may choose to deaccession works only if, in the opinion of the
cultural arts manager, they meet at least one of the following criteria:
a. If the city cannot properly care for or store the works.
b. If the works have little or no aesthetic and/or historical/cultural value.
c. If the works represent in large quantity a single artist of minor stature. In such a
case, staff may recommend it both sufficient and desirable to retain only a
representative selection.
d. If the works are duplicates (e.g., prints, sculptures, multiples) of lesser quality of
works already in the collection.
e. If the work are copies or pastiches without significant historical, documentary or
aesthetic value.
July 26, 2022 Item #10 Page 32 of 35
24
f. If the works are forgeries or fakes. The Cultural Arts Office staff is responsible for
ensuring that any forgery or fake it disposes of be identified as such when it leaves
the city’s public art collection.
g. Works whose condition requires restoration in gross excess of their aesthetic value
or works is such a deteriorated stat that restoration would prove either unfeasible
or misleading.
3. Application of monies raised from deaccession.
Monies raised from the sale of deaccessioned works shall be placed in a special
revenue fund to be used only for acquisitions of new works or restoration for
works in the city’s public art collection.
4. Deaccessioning through trade.
In some cases, the Carlsbad Arts Commission may recommend to trade a
deaccessioned work for another by the same artist.
5. All deaccessioned works are disposed of through public negotiations whether by sale,
trade, or other means; unless that artwork is determined to be destroyed and beyond
repair. In the first instance, the original artist will be offered the deaccessioned work, to
be removed at the artist’s expense.
6. Acknowledgements.
In acquiring an object through trade or through monies raised from the sale of
deaccessioned objects, the Cultural Arts Office acknowledges in the credit of the
acquired object the donor(s) of the original object or objects.
7. No work of art may be deaccessioned from the city’s public art collection before five
years have elapsed; unless that artwork is deemed to be destroyed and not repairable.
8. In keeping with the California Resale Royalties Act, if a deaccessioned work of art is sold,
5 percent of the sale price of any work valued over $1,000 will be given to the artist who
created the work, provided that the artist can be located by reasonable means. If the
artist cannot be found, the Resale Royalty shall revert to a City of Carlsbad special
revenue account dedicated for the purpose of supporting public art.
9. A recommendation for deaccessioning will be developed by the cultural arts manager
and presented to the Arts Commission for review and approval. The Carlsbad Arts
Commission will make a recommendation to City Council for deaccession. City Council
ultimately makes the final determination.
July 26, 2022 Item #10 Page 33 of 35
25
Request for Removal or Relocation of Public Art
Procedures
A person wishing to remove or relocate a work in the City of Carlsbad’s public art collection
from its current display location must first complete a “Request for Removal or Relocation of
Public Art” form (hereinafter, “request”) sign his/her name, and mail or email the completed
form to the Cultural Arts Office.
The request will be reviewed by the cultural arts manager. The cultural arts manager shall
review the request and all available and relevant file material associated with the original
development of the project. The cultural arts manager will forward a recommendation to the
Carlsbad Arts Commission.
The Carlsbad Arts Commission will then review the “request”, associated file materials and the
cultural arts manager’s recommendation and vote on a recommendation. If the Carlsbad Arts
Commission disagrees with the complainant and votes not to recommend removal or relocation
of the artwork, the matter ends. If the Carlsbad Arts Commission agrees with the complainant
and votes to recommend removal or relocation of the artwork, the recommendation will be
forwarded to City Council for final decision.
The complainant shall be notified of the Carlsbad Arts Commission’s decision within 120 days of
submitting the request.
Deaccessioning Report
The Cultural Arts Office will determine to deaccession a work of art when necessary due to
deterioration, loss or transfer by gift, sale or exchange.
Deaccessioning an artwork will be recorded. A brief report should accompany these records
stating who authorized the deaccession of the work, when the work was removed and how the
work was disposed of.
July 26, 2022 Item #10 Page 34 of 35
May 5, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: Joni Miringoff, Vice Chair, Arts Commission
SUPPORT OF FINAL DESIGN CONCEPT FOR PUBLIC ART AT FIRE STATION 2
On May 5, 2022, the Arts Commission heard a presentation summarizing city direction on the
process and resulting final design concept for public art at Fire Station 2.
At this meeting, by proper motion and vote, the Arts Commission affirmed its support of the final
design concept.
Respectfully,
ARTS COMMISSION
Frances Carrillo
Barbara Chung
Angela Ferone
Nora George
Gita Nassiri
Laurenn Prater-Barker
SS: fe
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Geoff Patnoe, Assistant City Manager
Gary Barberio, Deputy City Manager
Paz Gomez, Deputy City Manager
Suzanne Smithson, Library & Cultural Arts Manager
Michael Calderwood, Fire Chief
Kristina Ray, Communications & Engagement Director
Steven Stewart, Municipal Projects Manager
Exhibit 3
July 26, 2022 Item #10 Page 35 of 35
ARTS COM MISSION
Fire Station 2
Public Art
Library & Cultural Arts Department
Suzanne Smithson, Library & Cultural Arts Director
Richard Schultz, Cultural Arts Manager
City Council Meeting
July 26, 2022
{city of
Carlsbad
•Public art process
•Design concept
•Meet the artist
•Proposed action
TONIGHT’S PRESENTATION
ITEM 10: FIRE STATION 2 PUBLIC ART
{ City of
Carlsbad
PROPOSED ACTION
Adopt a resolution approving the
final design concept for the permanent
public art at Fire Station 2.
ITEM 10: FIRE STATION 2 PUBLIC ART
{ City of
Carlsbad
PUBLIC ART PROCESS
Design
Agreement
Key Stakeholder
Meetings
Design Concept
Community
Engagement Design Concept to
Arts Commission
Design Concept
to City Council
Fabrication
Contract
Installation
Public Art Advisory
Subcommittee
Meeting
Release
Call to Artists
Develop Strategy
Capital
Improvement
Project Funds
ITEM 10: FIRE STATION 2 PUBLIC ART
l
PUBLIC ART PROCESS
VISION REQUEST FOR
PROPOSALS
PROJECT
BUDGET
PUBLIC ART ADVISORY
SUBCOMMITTEE
ITEM 10: FIRE STATION 2 PUBLIC ART
Carlsbad Municipal Code 2.18.110
(Appropriations for arts) allocates 1% of the total cost
of certain Capital Improvement Program construction
projects to fund permanent public art.
Fire Station 2 Project No. 4060
Public Art = $130,000
PROJECT BUDGET
ITEM 10: FIRE STATION 2 PUBLIC ART
{city of
Carlsbad
•Gateway into south Carlsbad
•Incorporate national public art trends focused
on glass and illumination
•Capture the spirit of innovation as embodied in
the design of the building
VISION
ITEM 10: FIRE STATION 2 PUBLIC ART
{city of
Carlsbad
•CODAWorx
Distribution:
•City communication channels
•Americans for the Arts
•California Arts Council
•Public Art Coalition
Southern California
•San Diego Visual Arts Network
•CODAworx
•Arizona Commission for Arts
ITEM 10: FIRE STATION 2 PUBLIC ART
{city of
Carlsbad
Request for Proposals
Public Art: Conceptual Design,
Artist Selection and Fabrication
Fire Station 2
CIP Project 4060
RFP 22-01
Date Issued Tuesday, July 6, 2021
Due
Contact
Tuesday, August 10, 2021 at 4 p.m.
Tonya Rodzach
Public Art Coordinator
Library & Cultural Arts Department
City of Carlsbad
1775 Dove Lane
Carlsbad, CA 92011
760-602-2090
arts@carlsbadca.gov
' -Bidding
The Qty of Carlsbad encourages the participation of minority and 1NOmen--owned businesses.
PUBLIC ART ADVISORY
SUBCOMMITTEE
Project Team
SchneiderCM, Senior Construction Manager
Robert Polley, CCM
Delawie, Principal
Michael L. Asaro, AIA, LEED AP
Community Representatives
Community Member, District 3
Tina Schmidt
Community Member, District 4
Ron Lenc
Arts Professional
Public Art Advisory Committee
City of San Diego
Larry Herzog
City Arts Commissioners
City of Carlsbad, Arts Commissioner
Barbara Chung
City of Carlsbad, Arts Commissioner
Gita Nassiri
City Staff
City of Carlsbad, Public Safety,
Fire Battalion Chief
Eric Evonsion
City of Carlsbad, Public Works
Municipal Projects Manager
Steven Stewart
ITEM 10: FIRE STATION 2 PUBLIC ART
RATING CRITERIA
ARTISTIC
MERIT
SCALE MATERIALS CONTEXT
RELATIVE TO SITE
APPROPRIATENESS
IN TERMS OF
ARTIST
QUALIFICATIONS
ART IN PUBLIC
PLACES PROGRAM
GOALS
ITEM 10: FIRE STATION 2 PUBLIC ART
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MARY CARTER TAUB
•Nationally recognized multimedia
artist
•25 years experience with site-based
and community engagement
including:
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PROPOSED DESIGN
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FOR Fl RE STATION 2
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l. Wh1tw;iiyourini1ialrHC\IOIIIO!hispropo$edut7
2. Ooe$U1ep,oposed1rtfeellikeC1rlsb...:l?IIYfl,inwh11
w.,yi? If not.why?
3. wti11partof1owodovouc1ll home?
0 92008 092010
092009 092011
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Catyof
Carlsbad (111111111 AIU
COMMUNITY WORKSHOPS
Total: 125 participants
City Library on Dove Lane
COMMUNITY WORKSHOPS
Batiquitos Lagoon
SURVEY RESULTS
195 RESPONSES
Question 1:
What was your initial reaction to this
proposed art?
61% positive
26% negative
13% neutral
Question 2:
Does the proposed art feel like Carlsbad?
If yes, in what ways? If not, why?
53% positive
37% negative
10% neutral
■ 92008
■ 92009
■ 92010
■ 92011
I don't live in Carlsbad
PROPOSED ACTION
Adopt a resolution approving the
final design concept for the permanent
public art at Fire Station 2.
ITEM 10: FIRE STATION 2 PUBLIC ART
{ City of
Carlsbad
QUESTIONS
ITEM 10: FIRE STATION 2 PUBLIC ART
{city of
Carlsbad