Loading...
HomeMy WebLinkAbout2022-05-25; Library Board of Trustees; ; Library naming request May 25, 2022 ITEM 2 1 of 18 Meeting Date: May 25, 2022 To: Library Board of Trustees From: Suzanne Smithson, Director Library & Cultural Arts Staff Contact: Suzanne Smithson, suzanne.smithson@carlsbadca.gov Subject: Library naming request District: All Recommended Action Provide support for the Carlsbad City Library on Dove Lane courtyard naming opportunity via a memo to City Council. Executive Summary/Discussion The family of former Councilmember Ann Kulchin reached out to the library seeking an honorary naming of a part of the Carlsbad City Library on Dove Library in recognition of her more than three decades of service to the City of Carlsbad. Council Policy No. 48 (Exhibit 1) addresses the specific guidelines and procedures for naming rights of parks and municipal facilities. The procedure requires a written proposal for the honorific naming complete with a justification and at least three, but no more than five, letters of support. Attached is the required letter from the Kulchin family and an addendum highlighting her experiences serving Carlsbad (Exhibit 2), and five letters of support (Exhibit 3) for the honorific naming, as required by Council Policy No. 48. Following the application submission, the next step in the process is for the department director and the city manager to determine whether all applicable criteria has been satisfactorily demonstrated and achieved. Exhibit 4 is a memo confirming both the department director’s and the city manager’s support, including the area designated for naming as the courtyard and entrance at the Carlsbad City Library on Dove Lane. With their approval, and following Council Policy No. 48, the Library Board of Trustees can consider whether to support the proposed naming, per Carlsbad Municipal Code 2.16.060, which states the Library Board of Trustees may make recommendations to the City Council on matters pertaining to library facilities. This also provides an opportunity for input from the community. The Library Board of Trustees’ recommendation will be forwarded to the City Council for their final determination. LIBRARY BOARD OF TRUSTEES Staff Report May 25, 2022 ITEM 2 2 OF 18 Next Steps If the Library Board supports the naming of the Carlsbad City Library courtyard for former Councilmember Ann Kulchin, staff will assist the Library Board in finalizing a memo to City Council confirming their support (Exhibit 5). Fiscal Analysis None. Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1. Council Policy No. 48 2. Letter from the Kulchin family 3. Letters of support 4. Memo confirming department director and city manager support of honorary naming 5. Draft memo from the Library Board of Trustees to City Council EXHIBIT 1 May 25, 2022 ITEM 2 Page 3 of 18 (T ~1\> CITY OF ~iY CARLSBAD Policy No. Date Issued: 48 March 13, 2012 March 13, 2012 Effective Date: Resolution No. Cancellation Date: Supersedes No. 48 issued 1/16/07 Council Policy Statement Category: NAMING RIGHTS OF PARKS AND MUNICIPAL FACILITIES Specific Subject: Naming Rights Of Parks, Municipal Facilities, and Amenities Within Those Facilities PURPOSE: The purpose of this policy is to: • • • • • Address naming or renaming where an exchange of consideration takes place (naming rights}, and address memorial or honorific naming where there is no financial consideration. Create and establish criteria and procedures for the naming or renaming of parks, designated municipal facilities, and amenities within those facilities. Encourage philanthropic giving while acknowledging public investments and safeguarding against the unwanted commercialization of the public realm. Provide guidance on how to apply for approval to name or rename parks, designated municipal facilities, and amenities within those facilities. Present a clear and consistent evaluation framework and approval process for City Council in considering naming or renaming requests. BACKGROUND: The intent of this policy is to: • • • • • • Confirm the practice of naming or renaming parks, designated municipal facilities, and amenities within those facilities, after significant geographical, neighborhood, cultural and historical elements. Recognize substantial personal and financial contributions that individuals, groups, or community organizations have made to the public life and the well-being of the residents of the city. Promote the practice of naming or renaming parks to include designated municipal facilities and amenities within a park or municipal facility. Create, maintain, and make available a list by department of parks, designated municipal facilities, and amenities within those facilities eligible for City Council's consideration of naming. Institute a process under which a city-sponsored or city-recognized fund raising support group may work with staff and the City Council to formally establish conditions (via the agenda bill process} under which the group may identify and market naming opportunities, and enter into an agreement with the city under these terms. No vested rights shall be conferred or received by any individual, entity, group, or community organization as a result of this policy. City Hall 1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2820 I 760-720-9461 fax I www.carlsbadca.gov EXHIBIT 1 May 25, 2022 ITEM 2 Page 4 of 18 Policy No. 48 GRANTING OF RIGHTS • Naming rights of parks, designated municipal facilities, and amenities within those facilities usually granted in exchange for a significant financial contribution by an individual, group, community organization, entity, company, corporation or foundation to the city. • Memorial or honorific naming of parks, designated municipal facilities, and amenities within those facilities in memory or honor of outstanding achievement, meritorious service, or exceptional community involvement on the behalf of an individual, generally without a financial contribution to the city. POLICY: Names of individuals, groups, community organizations, entities, companies, corporations, or foundations will be considered when they have made a significant contribution to the city by: • Enhancing the quality of life and well-being of the city and a majority of its residents. • Contributing to the historical or cultural preservation of the city. • Contributing toward the acquisition, development, or conveyance of land or building to the city. • A direct relationship or association that exists between a former place of residence of the person and the parks, designated facilities, and amenities within those designated facilities to be named. General criteria for naming rights (including memorial or honorific naming): • Must be consistent with personal or financial contribution level. • Provides a sense of place, continuity and belonging reflecting the geographic location, community, neighborhood or street where the park, municipal facility or amenity within the facility is located. • Recognizes the natural, historical and/or cultural significance of the area. • Reflects the unique characteristics of the site. • Consistent with the mission, vision and values of the city. Additional criteria for memorial or honorific naming: Memorial naming is designed to specifically acknowledge deceased individuals, while honorific naming is intended to recognize living individuals. Parks, designated municipal facilities and amenities within those facilities may be named in memory or honor of an individual that has: • Made a significant, positive contribution to the community without which the park, designated municipal facility, or amenity within those facilities may not have otherwise existed, or; • Made an important contribution that enhanced a park, designated municipal facility, or an amenity within those facilities in an extraordinary way, and; • Demonstrated continuous and longstanding track record of exemplary public service, or community volunteerism over a period of 15 or more years. • Achieved such unique distinction as to warrant recognition; Page 2 of 5 EXHIBIT 1 May 25, 2022 ITEM 2 Page 5 of 18 Policy No. 48 • Had a longstanding and beneficial affiliation with the city, and; • Maintained a continuous residence in the city. • Where the name(s) of an individual(s) is recommended, written consent shall be obtained from the individual(s) (for honorific naming), their heir(s), or their estate (for memorial naming) prior to the City Council's public consideration. In the case of a memorial naming opportunity, the person must be deceased for a minimum of one year before the proposal will be considered. If the name proposed is that of an elected official or public employee, they must be retired from public service to be eligible for consideration. Where the naming rights opportunity is the result of a financial contribution, the following factors must be considered: • The duration of the naming opportunity. • The cost paid to the city for naming shall be negotiated and established according to a market value assessment. The naming cost shall be commensurate with the cost of specific construction, operating, maintenance, and replacement costs of the parks, designated municipal facilities, and amenities within those facilities to be named. • Market value assessment (a current assessment of the potential property value within the marketplace of the Naming Rights for a specific park, designated municipal facility and amenities within those facilities) to be coordinated by the responsible department on an individual basis. Renaming: A proposal to rename or add an additional name to a park, designated municipal facility, and amenities with those facilities shall adhere to all applicable criteria outlined above. In addition, the following guidelines shall be followed: • The review process shall include due consideration and a comprehensive review of all pertinent documents by city staff. This includes a legal review by the city attorney of information relating to the original naming and proposed renaming. • When a park, designated municipal facility, and amenities within those facilities has already been named, and will be replaced, substantially renovated, or developed for another use, the replaced or renovated park, designated municipal facility, and amenities within those facilities may be renamed. • When a preexisting name is deemed by the Board, Commission, or city manager to be no longer befitting. • When in default or the terms of the Naming Agreement have been violated or not fulfilled. • When a park, designated municipal facility, and amenities with those facilities is proposed for renaming, a reasonable effort will be made to notify in advance the current individual named (or immediate family members), group, or community organization of the renaming. Page 3 of 5 EXHIBIT 1 May 25, 2022 ITEM 2 Page 6 of 18 Policy N<:,, 48 Existing names may not be changed without consideration of: • Community input. • The historical significance of the existing name. • The impact on the individual or organization previously named. • The cost and overall effect of changing existing signs, rebuilding community recognition and updating records (e .g. letterhead, databases, and promotional materials). • The Terms and Conditions of the Naming Agreement. Names will not be chosen that: • Cause confusion due to duplication or names sounding similar to existing locations within the city. • Are the names of companies whose business is substantially derived from the sale of alcohol, tobacco, firearms, pornography, and sexually explicit goods or services. • Are discriminatory or derogatory considering race, gender, creed, religious or political affiliation, or other similar factors. • Recognize the birth, marriage or anniversary of specific individuals. Naming Rights and Memorial or Honorific Naming Agreement: The terms of naming rights and memorial or honorific naming of parks, designated municipal facilities, and amenities within those facilities shall be individually negotiated and agreed upon by all parties. The agreement is a legal contract between the applicant and the city, and shall contain: • A description of the contractual relationship, specifying the exact nature of the agreement. • The term of the agreement (specified commencement and termination period). Naming rights and memorial or honorific naming of parks, designated municipal facilities, and amenities within those facilities shall never be granted in perpetuity. • Renewal options, if any. • For Naming Rights proposals, market value assessment, including cash, in-kind goods and services (and method of evaluating in-kind contributions). • Payment schedule. • Description of rights and benefits. • Release, indemnification, non-compliance and early termination clauses. • Insurance clauses. Each naming or renaming rights and memorial or honorific naming or renaming proposal will be considered on a case-by-case basis, and final approval is at the sole discretion of the City Council. No vested rights shall be conferred or received by any individual or entity as a result of this policy or any action taken under this policy. The City of Carlsbad reserves the right to reject or revoke naming rights and memorial or honorific naming proposals submitted by individuals, groups, community organizations, companies, corporations and foundations whose views or public statements do not promote and support the mission, vision and values, or best interests of the city. Page 4 of 5 EXHIBIT 1 May 25, 2022 ITEM 2 Page 7 of 18 Policy No. 48 · Procedure: • Applicant(s) shall submit a written proposal for naming rights or memorial or honorific naming to the corresponding department complete with justification to aid in considering the proposal. It is incumbent upon the applicant to clearly document and illustrate how the proposed name satisfies the criteria as defined in this policy. • For memorial or honorific naming, the proposal shall include supporting background information and/or biographical information (newspaper articles, photos, proclamations, awards, and certificates) demonstrating that the proposed name is of significance to the community, and be accompanied by at least three, and no more than five, letters of support. • Staff shall thoroughly review the proposal, and then forward it to the department director and City Manager for a recommendation. • Only if the department director and City Manager determines that all applicable criteria as required by this policy has been satisfactorily demonstrated and achieved, shall the proposed name be placed on the Board and/or Commission agenda (if required) for further consideration. Incomplete or ineligible proposals will be returned to the applicant. • Sufficient time shall be allowed for review by the Board and/or Commission and subcommittee if required, and to publicize and receive input from the community at the Board and/or Commission meeting. The Board and/or Commission's recommendation will be forwarded to the City Council for their final determination of the official name. City sponsored or city-recognized support group fundraising guidelines: In the case of city sponsored or city-recognized support groups fundraising on behalf of the City (i.e. Rotary Club, Friends of the Library and/or Friends of Carrillo Ranch), it is necessary to establish naming opportunities and gift levels prior to soliciting gifts and offering naming rights to prospective donors. No final commitment to name a park, designated municipal facility or amenity within those facilities shall be made to a potential donor without the appropriate prior approvals as outlined within this policy. The support groups will first establish recommended naming opportunities and gift levels. The recommended naming opportunities and gift levels will then be submitted to the corresponding department director for review, and then submitted to the corresponding Board and/or Commission. The Board and/or Commission's recommendation on the naming opportunities and gift levels will then be forwarded to the City Council for final approval via the agenda bill process prior to the support group soliciting donations. Appeals Process: • Within 30 calendar days of the denial of a Naming Rights Application by a department director/City Manager, an applicant(s) may only submit a written request for reconsideration if the applicant can demonstrate that criteria and documentation were not properly assessed at the time of the initial department director's review. • The decision of the department director/City Manager may be appealed to the City Council. The decision of the City Council is final. It is the city's policy to not consider requests for reconsideration based solely on questions pertaining to the evaluation. Page 5 of 5 April 4, 2022 Mr. Scott Chadwick City Manager City of Carlsbad c/o Ms. Suzanne Smithson Dove Library and Cultural Arts Director City of Carlsbad Dear Scott, I am writing on behalf of the Kulchin family to respectfully request consideration for appropriate naming recognition at the Dove Library for our mother, Ann Kulchin, This request is made in accordance with Policy 48, Naming Rights of Parks and Municipal Facilities, and based upon her significant contribution to the City of Carlsbad. For background, our understanding is that the City will consider the names of individuals when they have made a significant contribution to the city by: ●Enhancing the quality of life and well-being of the city and the majority of the residents ●Contributing to the historical or cultural preservation of the city ●Contributing toward the acquisition, development, or conveyance of land or building to the city We believe Ann’s contribution to the quality of life and well-being in Carlsbad spanning three decades clearly meets the criteria for significant contribution; and, that her devotion and love for Carlsbad speaks for itself. Please find enclosed an addendum highlighting Ann’s involvement and accomplishments since her first election in 1980. In addition, five letters of support from key individuals, themselves pillars of our community, are included. Thank you very much for your consideration. Please feel free to contact me with any further questions. Respectfully, Steve Kulchin Ann and David Kulchin’s Son kulch@me.com EXHIBIT 2 May 25, 2022 ITEM 2 Page 8 of 18 Addendum Elected Carlsbad City Council Member: 1980, 1984, 1988, 1992, 1996, 2000, 2004, 2008 Appointed Carlsbad Mayor Pro Tem: 1982-86, 2000-02, 2006-2012 Achievements and Awards: ●2013, with David Kulchin, Scripps Memorial Hospital Encinitas Circle of Life Distinguished Achievement Award ●1993 Woman of the Year ●1991 California Women in Government, Tribute to Women Award ●1989 Who’s Who in California ●1989 State of Israel, Outstanding Participation Award ●1982 Who’s Who in San Diego Women ●National Association of Clean Water Agencies Environmental Award Regional Government: ●Encina Wastewater Authority Board Member and Past Chair ●Encina Wastewater Authority Policy and Finance Committee Member ●Encina Financing Authority Past Chair ●San Diego County Water Authority Past Board Member ●San Diego Water Agencies Association Past President ●North County Transit District Board of Directors Past Chair ●Service Authority for Freeway Emergencies (SAFE) Board Member and Past Chair ●Abandoned Vehicle Abatement Authority Board Member and Past Chair ●SANDAG Board Member (First Alternate) ●SANDAG Shoreline Preservation Committee Member and Past Chair ●American Shore and Beach Preservation Association Past Director ●American Coastal Coalition Past Director ●Buena Vista Lagoon Joint Powers Committee Past Member ●Carlsbad ConVis Board of Directors Past Member ●League of California Cities San Diego Division Past President ●CalCoast Board of Directors Member Community Involvement: ●Agua Hedionda Lagoon Foundation Member ●Batiquitos Lagoon Foundation Member ●Buena Vista Lagoon Foundation Member ●League of Women Voters Past Director ●Friends of Carrillo Ranch Member ●North County Concert Association Auxiliary Board of Directors ●Carlsbad Arts Associates Member ●Carlsbad Historical Society Member ●Carlsbad Charitable Foundation Member EXHIBIT 2 May 25, 2022 ITEM 2 Page 9 of 18 EXHIBIT 3 May 25, 2022 ITEM 2 Page 10 of 18 March 31, 2022 Mr. Scott Chadwick City Manager City of Carlsbad c/ o Ms. Suzanne Smithson Dove Library and Cultural Arts Director City of Carlsbad Dear Scott, I am writing to respectfully request consideration for proper naming recognition at the Dove Library for my fellow councilmember and dear colleague, Ann Kulchin. This request is made in accordance with Policy 48, Naming Rights of Parks and Municipal Facilities, and based upon her significant contribution to the City of · Carlsbad. I strongly believe Ann's contribution to the quality of life and wellbeing in Carlsbad spanning more than three decades clearly meets the criteria for significant contribution. • My working relationship with Ann on behalf of the City began with my election to the Council in 1990. During the three consecutive terms I served, I saw firsthand how she helped to steer the development of the long range Carlsbad vision. She was an integral part of why Carlsbad is such a well-planned, well-managed and well- financed city. Ann's deep devotion to the development of the Dove Library is well known. Her number one passion was always for a strong library presence in the community. The creation of the Dove Library was her joy. Ann sat on every committee for the new library: the location committee, architect committee, and arts committee. She was instrumental in conceiving the facility to be a cultural center not just for South Carlsbad, but all of Carlsbad. Having been so involved in the Dove's creation, Ann called it "my library" because she felt so invested in it. Our community would not be the wonderful place it is without Ann's careful direction. She is so deserving of this hon._,g.r -what a wonderful way to show appreciation and recognition for her devotion and love for her city. Thank you very much for your consideration. ard. ~~ Councilmem 002; 2007-08 mail.com EXHIBIT 3 May 25, 2022 ITEM 2 Page 11 of 18 March 28, 2022 Mr. Scott Chadwick City Manager City of Carlsbad c/o Ms. Suzanne Smithson Dove Library and Cultural Arts Director City of Carlsbad Dear Scott, I am writing in behalf of the Kulchin family to support their respectful request for appropriate naming recognition at the Dove Library of my former colleague, Ann Kulchin. This request is made in accordance with Policy 48, Naming Rights of Parks and Municipal Facilities, and is based upon her countless contributions to the City of Carlsbad. I have been blessed with the opportunity to work closely with Ann for over thirty~six years and have witnessed her dedication and devotion firsthand. I cannot imagine anyone else who loved the City of Carlsbad, its citizens and employees as much as Ann. It was not uncommon for her to be spotted regularly conversing with someone who nonnally would not receive the attention from a city councilman. She did not appeal just to those who shared her same views, but to everyone. She truly cared for each individual and had their best interest at heart. She wanted the citizens of Carlsbad to be fulfilled and to flourish in their community. If not for Ann being on the city's council and her tenacity for working towards creating a brighter future, Carlsbad would not be where it is today. I cannot think of a better way to show recognition of Ann Kulchin's contributions than with the naming of a section of the Dove Library in her honor where she shared a deep love and support in its creation. Thank you for your attention and time. K · n Crawford Kevin@Kevincrawfordconsulting.com EXHIBIT 3 May 25, 2022 ITEM 2 Page 12 of 18 March 31, 2022 Mr. Scott Chadwick City Manager City of Carlsbad % M . uzanne miths n Do Library and u.lturaJ Arts Director ity of Carl bad Dear cott, I am writing on behalf of the Kulchin family to respectfully request consideration for the appropriate naming recognition at the Dove Library for Ann Kulchin. As you are aware, I was police chief in Carlsbad for five years (2010-2015). During my tenure as chief Ann was a council person. Our relationship built over the years and I witnessed her compassion and love she had for the city of Carlsbad. I feel this honor would be entirely appropriate to signify and represent Ann's countless contributions in Carlsbad, which spanned over three decades. Ann was relentless in ensuring a high quality of life for all members of the Carlsbad community. She constantly reached out to me to make sure the police department had what it needed to guarantee the safety of the Carlsbad's citizens, and members of the department. In conclusion, I have heard it said, three key aspects of a successful city are: public safety, business and commerce, and cultural institutions. Working with Ann for five years, I can truly say she mastered this philosophy and left an amazing legacy in Carlsbad that should be model for all who wish to serve in Carlsbad. Please feel free to contact me with any further concerns or questions. Very B~e ,@:;;;:_~ __ K~-;;:::::::->--> Gary W. Morrison (gamorri007@gmail.com or 714-308-3079) EXHIBIT 3 May 25, 2022 ITEM 2 Page 13 of 14 March 30, 2022 Mr. Scott Chadwick City Manager City of Carlsbad c/o Ms. Suzanne Smithson Dove Library and Cultural Arts Director City of Carlsbad Dear Scott, I am writing in behalf of the Kulchin family to support their request for proper naming recognition at the Dove Library for Ann Kulchin. This request is made in accordance with Policy 48, Naming Rights of Parks and Municipal Facilities, and is based upon her substantial contribution to the City of Carlsbad. In the forty-seven years that I have known and worked closely with Ann, and her husband David, they have truly exemplified the meaning to enhance the well-being of the City of Carlsbad and its residents. There are not enough kind words that can be spoken about the devotion and contributions that Ann has made to Carlsbad during her three decades of service. She truly wanted to make the world a better place and extended her reach far beyond Carlsbad by participating in and supporting many other organizations such as Scripp's Hospital. I feel there is not a better way to show recognition to Ann Kulchin and her family for the years of service she contributed to the community than to name a section of the Dove Library, which she helped establish, in her honor. The recognition of such a key person in Carlsbad's history and its citizens' lives exemplifies and encourages others to follow in such a great example's footprints to ensure a successful and positive future for the City of Carlsbad. Thank you for your consideration on this matter. Greg Nelson Ann and David Kulchin's Friend and Colleague Gnelsonsr@gmail.com EXHIBIT 3 May 25, 2022 ITEM 2 Page 14 of 18 GRAND PACIFIC RESORTS March 30, 2022 Mr. Scott Chadwick City of Carlsbad City Manager 1200 Carlsbad Village Drive Carlsbad,CA 92008 Dear Scott, Time Away ... Time Together .. Recently I became aware that there has been some discussion in the city to have Ann Kulchin recognized by naming the Dove Library in her honor. I believe that Ann's contribution to the City of Carlsbad is noteworthy of such an honor. Ann stared her professional career as a schoolteacher and holds literacy as a special place in the core of who she is. She recognizes that for every student to reach their potential they need to have education as a key foundational element to their success. later on, Ann expanded her horizon of influence and ran for city council in 1980. Ann saw the need to have quality of life as a cornerstone for all who lived in the area. Ann served on the city council for eight terms from 1980 to 2012! During this time, Ann was involved with the creation of parks and their locations, community centers, police and fire services, and most of all, the location and placement of libraries. You see, because of Ann's educational background, she had the desire for the city to have multiple library locations that would be easily accessible for all Carlsbad Residents. Ann was most instrumental in wanting a library in the southern end of the city to serve those residents -especially school-aged children and senior citizens. From the initial concept of a south library to its completion and dedication, Ann provided strategic leadership as to its location, its design and look, and expanding its vision to include being a cultural center for the community. I would be remiss, being from the business community, if I did not stop and recognize Ann's contribution to the business community. From the first time that I talked with Ann, she convincingly urged us to head quarter our company, Grand Pacific Resorts, in Carlsbad. Her thought is if you are going to have projects developed in our community then you need to be a permanent part of the community. Looking back over the years, it was some of the best advice that I have received. Ann was a friend to the business community, but she was always fair and balanced in her approach, desiring to have harmony between the quality of life for the residents and the needs of business. Ann certainly knew first hand that to have a growing community that provided a quality of life for its residents there must also be a strong, vibrant business environment in that community. As we look back for the 32 years that Ann served on the Carlsbad City Council, those years were the most significant period of time when the city grew and became what it is today. We are a remarkable city and a lot of our success was foresight and leadership of which Ann was a key stakeholder. Scott, I would urge the city to consider naming the Dove library in honor of Ann Kulchin. Tim Stripe ur consideration, \ 5900 PAS11.UR eou,u: SUITE 200 ♦ CARL'iBA0. C-A 92008 ♦ THIPHONE. 760-431-8500 ♦ www.grandpacificrC$Orts.com Memorandum May 5, 2022 To: From: Via: Re: Scott Chadwick, City Manager Gary Barberio, Deputy City Manager, Community Services Suzanne Smithson, Library & Cultural Arts Director Geoff Patnoe, Assistant City Manager Honorary Naming of Dove Library Space for Ann Kulchin (District 3) {city ofCarlsbad This memorandum provides background information about a request from the family of Ann Kulchin to establish an honorific naming of part of the Carlsbad City Library on Dove Lane (Dove Library) in recognition of her years of service to the City of Carlsbad. In accordance with Council Policy No. 48 (Attachment A), Library & Cultural Arts staff are requesting City Manager support of the naming, as indicated by his signature at the end of this memorandum. Background Former Council Member Ann Kulchin's family reached out to Dove Library seeking an honorary naming of a part of Dove Library in recognition of her more than three decades of service to the City of Carlsbad. Council Policy No. 48 addresses the specific guidelines and procedures for naming rights of parks and municipal facilities. The procedure requires a written proposal for the honorific naming complete with a justification and at least three, but no more than five, letters of support. Attached is the required letter from the Kulchin family and an addendum highlighting her experiences serving Carlsbad (Attachment B), and five letters of support (Attachment C) for the honorific naming, as required by Council Policy No. 48. Following the application submission, the next step in the process is for the department Director and the City Manager to determine whether all applicable criteria has been satisfactorily demonstrated and achieved. With their approval, and following Council Policy No. 48, the proposed naming will be placed on a Library Board of Trustees agenda, for their consideration, per Carlsbad Municipal Code 2.16.060, which states the Library Board of Trustees may make recommendations to the City Council on matters pertaining to library facilities. This also provides an opportunity for input from the community. The Library Board of Trustees' recommendation will be forwarded to the City Council for their final determination. I, Suzanne Smithson, Library & Cultural Arts Director, support an honorific naming of a portion of the Dove Library in Ann Kulchin's honor. Ann's dedication to building the Dove Library, to staffing the Dove Library, to providing library access to southern Carlsbad, to supporting the library's requests through her many years on City Council, support the Kulchin family request. Ann's consistent and long-standing use of the Dove Library, advocacy for and promotion of library services to the community, and passion for the public venue, have created an area in southern Carlsbad for gathering, education, and entertainment. Community Services Library & Cultural Arts Department 1775 Dove Lane I Carlsbad, CA 92009 I 442-339-2011 EXHIBIT 4 May 25, 2022 ITEM 2 Page 15 of 18 EXHIBIT 4 May 25, 2022 ITEM 2 Page 16 of 18 Memo -Honorary Naming of Dove Library Space for Ann Kulchin (District 3) May 5, 2022 Page 2 At one point in the process, the Kulchin family suggested the whole Dove Library be renamed for Ann. However, the library industry is trending toward naming libraries for the communities they serve, rather than after individuals. Ann's son, Steve Kulchin, walked the Dove Library with me last week, and we discussed three areas as options for naming: 1. The courtyard and entrance 2. The Great Hall 3. The Children's Library These three areas are also the top three locations listed on the approved Naming Opportunities Recommended for the Improved Spaces at the Carlsbad City Library (Resolution No. 2016-032) for those who wish to establish naming rights through financial donations. The family supports the nomination of the courtyard and entrance for the naming, possibly as the Kulchin Courtyard, writing "The Courtyard is beautiful and welcoming to all Library patrons. We love that the area is also used for special events." I, Suzanne Smithson, Library & Cultural Arts Director, support the naming of the courtyard and entrance and confirm that all criteria required by City Council Police No. 48 has been demonstrated and achieved. Next Steps If the City Manager agrees to the proposed naming opportunity, next steps include: • Staff will place the honorific naming proposal on a Library Board of Trustees agenda, seeking their recommendation. • With department Director, City Manager and Library Board of Trustees support, staff will place the item on a future City Council agenda, for their final determination. • Staff will work with the City Attorney to draft an agreement between the Kulchin family and the city, with the specific terms of the naming, to be agreed upon by all parties and legally binding .. Approval I up port the proposed naming of the courtyard and entrance at the Carlsbad City Library on D e Lane in honor of Ann Kulchin, former City Council Member, and her more than 30 years of o the City of Carlsbad. Attachment: A. City Council Policy No. 48 -Naming Rights -Parks & Facilities B. Kulchin family's written proposal for the honorific naming C. Required letters of support EXHIBIT 4 May 25, 2022 ITEM 2 Page 17 of 18 Memo -Honorary Naming of Dove Library Space for Ann Kulchin (District 3) May 5, 2022 Page 3 cc: Celia Brewer, City Attorney Allegra Frost, Deputy City Attorney EXHIBIT 5 Library and Cultural Arts 1775 Dove Lane  Carlsbad, CA 92011  442-339-2011www.carlsbadlibrary.org May 25, 2022 ITEM 2 18 of 18 May 25, 2022 TO: MAYOR AND COUNCIL MEMBERS FROM: Library Board of Trustees SUPPORT OF HONORARY NAMING OF CARLSBAD CITY LIBRARY COURTYARD On May 25, 2022, the Library Board of Trustees received a presentation about a request from the family of former Councilmember Ann Kulchin to establish an honorific naming of part of the Carlsbad City Library on Dove Lane (aka Dove Library) in recognition of her years of service to the City of Carlsbad. In accordance with Council Policy No. 48, Naming of Parks, Facilities & Amenities in Parks, and pursuant to Carlsbad Municipal Code Section 2.16.060, the Library Board of Trustees “…may make recommendations to the city council and advise the city council in matters pertaining to…the advisability and desirability of facilities of the city library.” At this meeting, by proper motion and vote, the Library Board of Trustees determined that it supports the naming of the Carlsbad City Library courtyard for former Councilmember Ann Kulchin. Respectfully, LIBRARY BOARD OF TRUSTEES Gina McBride, Chair Dr. Sherman DeForest, Vice-Chair Art Larson Stan Schatt William Sheffler SS: fe cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Geoff Patnoe, Assistant City Manager Gary Barberio, Deputy City Manager LIBRARY BOARD OF TRUSTEES