HomeMy WebLinkAbout2022-05-25; Library Board of Trustees; ; FY 2022-23 Library Budget Submittal Support
May 25, 2022 ITEM 3 1 of 2
Meeting Date: May 25, 2022
To: Library Board of Trustees
From: Fiona Everett, Senior Management Analyst
Staff Contact: Fiona Everett, fiona.everett@carlsbadca.gov
Subject: FY 2022-23 Library Budget Submittal Support
District: All
Recommended Action
Provide support for the FY 2022-23 budget submission via a memo to City Council.
Executive Summary/Discussion
On April 27, 2022, the Library Board of Trustees received a report summarizing city direction on
preparation of the fiscal year 2022-2023 budget and the resulting Library & Cultural Arts budget
submittal. Pursuant to Carlsbad Municipal Code Section 2.16.060, the Library Board of Trustees
“…may make recommendations to the city council and advise the city council in matters
pertaining to…the amounts of monies required to operate the library.” By proper motion and
vote the Library Board will determine its support of the fiscal year 2022-23 library budget
submission and will draft a memo to City Council confirming the decision (Exhibit 1).
Next Steps
Staff will assist the Library Board in finalizing a memo to City Council confirming their vote
whether to support the library’s fiscal year 2022-23 budget submission.
Fiscal Analysis
None.
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and was available
for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
1. Draft memo from the Library Board of Trustees to City Council
LIBRARY BOARD OF TRUSTEES
Staff Report
EXHIBIT 1
Library and Cultural Arts
1775 Dove Lane Carlsbad, CA 92011 442-339-2011www.carlsbadlibrary.org
May 25, 2022 ITEM 3 2 OF 2
May 25, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: Library Board of Trustees
SUPPORT OF LIBRARY STAFF BUDGET RECOMMENDATIONS FOR FISCAL YEAR 2022-23
On April 27, 2022, the Library Board of Trustees received a presentation summarizing city
direction on preparation of the fiscal year 2022-23 budget, the resulting library budget
submission, and proposed changes to library fees in the master fee schedule. On May 25, 2022,
The Library Board of Trustees received an update on library budget items presented to City
Council on May 24, 2022.
Pursuant to Carlsbad Municipal Code Section 2.16.060, the Library Board of Trustees “…may
make recommendations to the city council and advise the city council in matters pertaining
to…the amounts of monies required to operate the library.” At this meeting, by proper motion
and vote, the Library Board of Trustees determined that it supports staff’s budget submission
and proposed fee changes.
Respectfully,
LIBRARY BOARD OF TRUSTEES
Gina McBride, Chair Dr. Sherman DeForest, Vice-Chair Art Larson
Stan Schatt William Sheffler
SS: fe
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Geoff Patnoe, Assistant City Manager
Gary Barberio, Deputy City Manager
LIBRARY BOARD OF TRUSTEES
FY 2022-23 Library Budget
Submittal Support
Fiona Everett, Senior Management Analyst
May 25, 2022
f Carlsbad
City Library
CITY BUDGET PRIORITIES
•Focus on Strategic Planning Themes
•Budget Challenges
•2% reduction for every department
ITEM 3: FY 2022-23 Library Budget
Submittal Support
{city of
Carlsbad
CITY BUDGET CHALLENGES
•City expenses projected to outpace revenues
by FY 2025-26
•Rising personnel costs
•Service costs are outpacing revenues
•Fiscal sustainability with slower
development
•Funding long-term capital investments and
aging infrastructure
•Inflationary environment
ITEM 3: FY 2022-23 Library Budget
Submittal Support
{city of
Carlsbad
APPROVED: 10% INCREASE IN GRANT FUNDING
$10,648 increase in Community Arts Grant Funding
•Arts & Culture Master Plan Initiative, approved by City Council in
FY 2019-20:
–10% annual increase
–Only 50-60% of the requests are filled with existing funding
•Numerous Carlsbad schools utilize these funds to provide students
with arts programming
•Supports the arts sector and provides economic revitalization in
the post-pandemic
ITEM 3: FY 2022-23 Library Budget
Submittal Support
f Carlsbad
City Library
NOT APPROVED: SIX PERSONNEL REQUESTS
•Reclassify Senior Business Systems Specialist
•Add New Business Systems Specialist
•Convert part-time FTE to 4 new full-time positions
ITEM 3: FY 2022-23 Library Budget
Submittal Support
f Carlsbad
City Library
APPROVED: ELIMINATE LATE FINES
•Community focused
•Support for equity and access
–Financial penalties drive away the people who stand
to benefit the most from free library resources
–Libraries that eliminated late fines found a higher
rate of item return and increased circulation
•Coronado will be the last city in San Diego county with
late fines for overdue materials
ITEM 3: FY 2022-23 Library Budget
Submittal Support
f Carlsbad
City Library
GOING FORWARD
•Uncertain economy warrants caution
•Department strategic planning effort underway
•Mid-year budget process
ITEM 3: FY 2022-23 Library Budget
Submittal Support
f Carlsbad
City Library
NEXT STEPS
Date
MAY 24
Budget Presentation
to City Council
JULY 1
New Fiscal
Year Begins
JUNE 14
City Council Adopts
FY 2022-23 Budget
MAY 25
•Library Board Meeting
•Vote: Concurrence
with Budget
ITEM 3: FY 2022-23 Library Budget
Submittal Support
r Carlsbad
City Library
ACTION
Pursuant to Carlsbad Municipal Code Section 2.16.060, the Library
Board of Trustees “…may make recommendations to the city council
and advise the city council in matters pertaining to…the amounts of
monies required to operate the library.”
•By proper motion and vote, the Library Board will determine
its support for the FY 2022-23 budget submission and
proposed fee changes
•Finalize a memo to City Council
ITEM 3: FY 2022-23 Library Budget
Submittal Support
r Carlsbad
City Library