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HomeMy WebLinkAbout2022-08-30; City Council; Agendas The City Council also sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 Welcome to Your City Council Meeting We welcome your interest and involvement in the city’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch The City of Carlsbad provides three ways to watch a City Council meeting: In Person On TV Online Most City Council meetings take place at City Hall, 1200 Carlsbad Village Drive Watch live and replays of meetings on Charter Spectrum channel 24 and AT&T U-verse channel 99 Watch the livestream and replay past meetings on the city website, https://www.carlsbadca.gov/residents/communication/city- tv-channel How to Participate If you would like to provide comments to the City Council, please: • Fill out a speaker request form, located in the foyer. • Submit the form to the City Clerk before the item begins. • When it’s your turn, the City Clerk will call your name and invite you to the podium. • Speakers have three minutes, unless the presiding officer (usually the Mayor) changes that time. • You may not give your time to another person, but groups can select a single speaker as long as three other members of your group are present. Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as require by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager’s Office at 442-339-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. Aug. 30, 2022, 5 p.m. Aug. 30, 2022 Page 2 CALL TO ORDER: 5 p.m. ROLL CALL: Blackburn, Bhat-Patel, Acosta, Norby. Absent: Hall. ANNOUNCEMENT OF CONCURRENT MEETINGS: City Council is serving as the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item No. 5. INVOCATION: PLEDGE OF ALLEGIANCE: Council Member Bhat-Patel led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the Regular Meeting held July 26, 2022 ACTION: Minutes were approved as presented – 4/0/1 (Hall – Absent). PRESENTATIONS: PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: PUBLIC COMMENT: The Brown Act allows any member of the public to comment on items not on the agenda. Please treat others with courtesy, civility, and respect. Members of the public may participate in the meeting by submitting comments as provided on the front page of this agenda. The City Council will receive comments as requested up to a total of 15 minutes in the beginning of the meeting. All other non- agenda public comments will be heard at the end of the meeting. In conformance with the Brown Act, no action can occur on these items. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. This item was returned to staff to be continued at a date certain of Sept. 13, 2022. 1. AGREEMENT WITH FEHR & PEERS FOR TRANSPORTATION PLANNING AND ENGINEERING DESIGN SERVICES AND REQUEST TO CARRY FORWARD $276,399 FROM FISCAL YEAR 2021-22 TO FY 2022-23 – Adoption of a resolution authorizing execution of a professional services agreement with Fehr & Peers to provide engineering and environmental services for the Sustainable Mobility Plan Implementation Plan, Multimodal Transportation Impact Fee Study, and Vehicle Miles Traveled Mitigation Program and approval of a carryforward request to fund a portion of the agreement. (Staff contact: Nathan Schmidt, Public Works) This item was returned to staff to be continued at a date certain of Sept. 13, 2022. 2. AGREEMENT WITH SILLMAN WRIGHT ARCHITECTS FOR FIRE DEPARTMENT ADMINISTRATION OFFICES FEASIBILITY STUDY, (CIP PROJECT NO. 4089) – Adoption of a resolution authorizing execution of an agreement with Sillman Wright Architects to conduct a feasibility study for the Fire Department administration offices, in an amount not to exceed $114,630. (Staff contact: Steven Stewart, Public Works) Aug. 30, 2022 Page 3 3. DESIGNATE ALLIED WASTE SYSTEMS INC. DBA REPUBLIC SERVICES OF SAN DIEGO AS AN APPROVED COLLECTOR OF ELECTRONIC WASTE – Adoption of a resolution authorizing execution and submittal of a Proof of Designation Form 184 letter to the California Department of Resources Recycling and Recovery to designate Allied Waste Systems Inc., dba Republic Services of San Diego, as an approved collector of electronic waste for the City of Carlsbad. (Staff contact: James Wood, Public Works) ACTION: Adopted Resolution No. 2022-208 – 4/0/1 (Hall – Absent). 4. AWARD OF CONTRACT TO NU LINE TECHNOLOGIES, LLC FOR CONSTRUCTION OF THE SEWER PIPELINE REHABILITATION 2022 PROJECT, (CIP PROJECT NO. 5503-21) – Adoption of a resolution accepting bids and awarding a contract to Nu Line Technologies, LLC, for construction of the Sewer Pipeline Rehabilitation 2022 Project, in an amount not to exceed $295,160. (Staff contact: Stephanie Harrison and Vicki Quiram, Public Works) ACTION: Adopted Resolution No. 2022-209 – 4/0/1 (Hall – Absent). 5. AWARD OF CONTRACT TO BURTECH PIPELINE INCORPORATED FOR DOWNTOWN AND TERRAMAR WATER MAIN REPLACEMENT PROJECT, (CIP PROJECT NO. 3904-C) – Adoption of a Carlsbad Municipal Water District Board of Directors resolution accepting bids and awarding a contract to Burtech Pipeline Incorporated, for construction of the Downtown and Terramar Water Main Replacement Project, in an amount not to exceed $2,475,000. (Staff contact: Dave Padilla and Keri Martinez, Public Works) ACTION: Adopted Resolution No. 1682 – 4/0/1 (Hall – Absent). 6. APPROPRIATION OF FUNDS FOR 34 POLICE VEHICLES AND AUTHORIZING CONTRACTS TO OUTFIT THE VEHICLES AND INSTALLING IN-CAMERA SYSTEMS – Adoption of a resolution approving the appropriation of funds for 34 police vehicles in accordance with the 2022-24 Memorandum of Understanding between the City of Carlsbad and the Carlsbad Police Officers’ Association and authorizing contracts for outfitting the vehicles and installing in-car camera systems. (Staff contact: Cindy Anderson, Police Department and Bradley Northup, Public Works) ACTION: Adopted Resolution No. 2022-210 – 4/0/1 (Hall – Absent). 7. RENEWAL OF SERVICES AGREEMENT WITH NAVISITE INC. FOR HOSTING AND PROFESSIONAL SERVICES Adoption of a resolution ratifying and authorizing the City Manager to execute Amendment No. 2 to Service Description No. 004 and possible additional one-year extension to the Master Service Agreement with Navisite Inc. for hosting and professional services for the Lawson Human Capital Management System software in an amount not to exceed, $446,625 for a term ending in June 30, 2023, with the option for one additional one-year extension, and approve the carryforward request from the fiscal year 2021-22 Information Technology Department’s Operating Fund Budget in the amount of $446,625. (Staff contact: Doug Kappel and Maria Callander, Administrative Services Department) ACTION: Adopted Resolution No. 2022-211 – 4/0/1 (Hall – Absent). 8. REQUEST FOR ADDITIONAL 2022 GENERAL ELECTION VOTE CENTER LOCATIONS – Adoption of a resolution authorizing the use of the Alga Norte Community Park Meeting Room 301 and Stagecoach Community Center Activity Room as additional vote centers for the 2022 General Election and waiving Aug. 30, 2022 Page 4 any associated facility use fees. (Staff contact: Faviola Medina, City Clerk’s Department) ACTION: Adopted Resolution No. 2022-212 – 4/0/1 (Hall – Absent). ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: 9. ADOPTION OF ORDINANCE NO. CS-428 - CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRACT AMENDMENT CLARIFICATION TO LIFEGUARD EXCLUSION – Adoption of Ordinance No. CS- 428 authorizing an amendment to the contract between the City Council of the City of Carlsbad and the Board of Administration of the California Public Employees’ Retirement System. (Staff contact: Ana Marie Alarcon, City Clerk’s Department) City Manager’s Recommendation: Adopt Ordinance No. CS-428. ACTION: Adopted Ordinance No. CS-428 – 4/0/1 (Hall – Absent). PUBLIC HEARINGS: This item is being continued to Sept. 13, 2022. 10. 2022 ZONING ORDINANCE CLEANUP – (Staff contact: Eric Lardy, Community Development) 11. ISSUANCE OF TAX-EXEMPT BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY TO BENEFIT AVIARA EAST HOUSING LP – Adoption of resolution approving the issuance of the California Municipal Finance Authority Multifamily Housing Revenue Bonds for the benefit of Aviara East Housing, LP, or a subsidiary or affiliate thereof, in an aggregate principal amount not to exceed $25,000,000 for the purpose of financing or refinancing the acquisition, construction, rehabilitation, improvement and equipping of Aviara East Housing, a multifamily rental housing project located in Carlsbad, California. (Staff contact: Mandy Mills, Housing & Homeless Services) City Manager’s Recommendation: Take public input, close the public hearing, and adopt the resolution. ACTION: Adopted Resolution No. 2022-213 – 4/0/1 (Hall – Absent). DEPARTMENTAL AND CITY MANAGER REPORTS: 12. RATIFICATION OF A PROCLAMATION OF BICYCLE, E-BICYCLE AND MOTORIZED MOBILITY DEVICE SAFETY LOCAL EMERGENCY – Adoption of a resolution ratifying the proclamation of bicycle, e-bicycle and motorized mobility device safety local emergency in the City of Carlsbad, California dated Aug. 23, 2022, by the Director of Emergency Services; and, authorizing the Deputy City Manager of Administrative Services to appropriate $2 million from unspent funds from the fiscal year 2021-2022 General Fund budget to support the City’s coordinated efforts to increase attention and resources on a range of solutions including infrastructure, safety, enforcement and safe driving and riding education. (Staff contact: Geoff Patnoe, City Manager’s Department) City Manager’s Recommendation: Adopt the resolution. ACTION: Adopted Resolution No. 2022-214 – 4/0/1 (Hall – Absent). Aug. 30, 2022 Page 5 13. HOMELESS QUARTERLY UPDATE FOR APRIL 1 – JUNE 30, 2022 – Receive the fourth quarterly update on the city’s goal to reduce its unsheltered homeless population, covering the period from April 1 - June 30, 2022. (Staff contact: Mandy Mills and Chris Shilling, Housing & Homeless Services) City Manager’s Recommendation: Receive the report. ACTION: Council received the report. COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: City Council Regional Assignments (Revised 1/11/22) Matt Hall Mayor City Council Legislative Subcommittee Economic Development Subcommittee North County Homeless Action Committee SANDAG Board of Directors (primary) San Diego County Water Authority Keith Blackburn Mayor Pro Tem – District 2 Buena Vista Lagoon JPC Encina Joint Powers JAC Encina Wastewater Authority Board of Directors SANDAG Board of Directors (2nd alternate) Priya Bhat-Patel Council Member – District 3 Chamber of Commerce (alternate) City/School Committee Clean Energy Alliance JPA (alternate) Economic Development Subcommittee League of California Cities – SD Division (alternate) North County Dispatch Joint Powers Authority (alternate) North County Homeless Action Committee North County Transit District (primary) SANDAG Board of Directors (1st alternate) Peder Norby Council Member – District 1 Buena Vista Lagoon JPC Encina Wastewater Authority Board of Directors (alternate) North County Dispatch Joint Powers Authority (primary) Teresa Acosta Council Member – District 4 Chamber of Commerce Liaison (primary) City Council Legislative Subcommittee City/School Committee Clean Energy Alliance JPA (primary) Encina Joint Powers JAC Encina Wastewater Authority Board of Directors League of California Cities – SD Division North County Transit District (alternate) PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. Aug. 30, 2022 Page 6 CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ADJOURNMENT: 7:40 p.m. City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk’s office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk. Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager’s Office at 442-339-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager’s Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people’s business. That’s why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action. City Council Agenda The City Council follows a regular order of business that is specified in the Carlsbad Municipal Code. The City Council may only make decisions about topics listed on the agenda. Presentations The City Council often recognizes individuals and groups for achievements and contributions to the community. Well-wishers often fill the chamber during presentations to show their support and perhaps get a photo. If you don’t see an open seat when you arrive, there will likely be one once the presentations are over. Consent Items Consent items are considered routine and may be enacted together by one motion and vote. Any City Council member may remove or “pull” an item from the “consent calendar” for a separate vote. Members of the public may pull an item from the consent calendar by requesting to speak about that item. A speaker request form must be submitted to the clerk prior to the start of the consent portion of the agenda. Public Comment Members of the public may speak on any city related item that does not appear on the agenda. State law prohibits the City Council from taking action on items not listed on the agenda. Comments requiring follow up will be referred to staff and, if appropriate, considered at a future City Council meeting. Members of the public are also welcome to provide comments on agenda items during the portions of the meeting when those items are being discussed. In both cases, a request to speak form must be submitted to the clerk in advance of that portion of the meeting beginning. Public Hearing Certain actions by the City Council require a “public hearing,” which is a time within the regular meeting that has been set aside and noticed according to different rules. Departmental Reports This part of the agenda is for items that are not considered routine and do not require a public hearing. These items are usually presented to the City Council by city staff and can be informational in nature or require action. The staff report about each item indicates the purpose of the item and whether or not action is requested. Other Reports At the end of each meeting, City Council members and the City Manager, City Attorney and City Clerk are given an opportunity to share information. This usually includes reports about recent meetings, regional issues, and recent or upcoming meetings and events. Aug. 30, 2022 Page 7 City Council Actions Resolution A resolution is an official statement of City Council policy that directs administrative or legal action or embodies a public City Council statement. A resolution may be introduced and adopted at the same meeting. Once adopted, it remains City Council policy until changed by subsequent City Council resolution. Ordinance Ordinances are city laws contained in the Carlsbad Municipal Code. Enacting a new city law or changing an existing one is a two-step process. First, the ordinance is “introduced” by city staff to the City Council. If the City Council votes in favor of the introduction, the ordinance will be placed on a subsequent City Council meeting agenda for “adoption.” If the City Council votes to adopt the ordinance, it will usually go into effect 30 days later. Motion A motion is used to propose City Council direction related to an item on the agenda. Any City Council member may make a motion. A motion must receive a “second” from another City Council member to be eligible for a City Council vote.