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Home My WebLink About2022-08-30; Municipal Water District; ; Acceptance of Bids and Award of Contract to Burtech Pipeline Incorporated for the Downtown and Terramar Water Main Replacement ProjectCA Review _RMC _ Meeting Date: Aug. 30, 2022 To: President and Board Members From: Scott Chadwick, Executive Manager Staff Contact: Dave Padilla, Utilities Engineering Manager dave.padilla@carlsbadca.gov, 442-339-2356 Keri Martinez, Utilities Senior Engineer keri.martinez@carlsbadca.gov, 442-339-2354 Subject: Acceptance of Bids and Award of Contract to Burtech Pipeline Incorporated for the Downtown and Terramar Water Main Replacement Project Districts: 1 and 2 Recommended Action Adopt a resolution accepting bids and awarding a contract to Burtech Pipeline Incorporated, a California corporation, for construction of the Downtown and Terramar Water Main Replacement, Capital Improvement Program Project No. 3904-C, in an amount not to exceed $2,475,000. Executive Summary This project will replace aging asbestos concrete pipe with PVC pipe in six noncontiguous locations in the city. The Carlsbad Municipal Water District (CMWD) Board of Directors approved the plans and specifications for the project and authorized staff to advertise the project for construction bids with the adoption of Resolution No. 1677 on June 21, 2022. Staff offered the project up for bids and, on July 21, 2022, received five bids. The lowest responsive and responsible bidder was Burtech Pipeline Incorporated, a California corporation, with a bid of $2,475,000. Staff recommend the CMWD Board of Directors award the construction contract to Burtech in an amount not to exceed $2,475,000. Carlsbad Municipal Code Sections 3.28.080(C) and 3.28.080(I)(6) require CMWD board approval for all formally bid contracts when the value exceeds $200,000. Discussion The project will construct approximately 4,400 linear feet of 8-inch diameter PVC water pipeline to replace aging asbestos concrete pipelines serving five residential areas and one business area within the City of Carlsbad. Aug. 30, 2022 Item #5 Page 1 of 11 MUNICIIPAL WATER D IISTRIC'f Staff Report The areas and the properties they serve are: Street Site Pipe length Properties served State Street alley From Grand Avenue to Carlsbad Village Drive 440 linear feet 11 businesses Juniper Avenue From Carlsbad Boulevard to Garfield Street 530 lf Homes on street Hemlock Avenue From Carlsbad Boulevard to Garfield Street 530 lf Homes on street Garfield Street From Chinquapin Avenue to southern end of street 900 lf Homes on street and Hubbs-Sea World Research Institute Tierra del Oro Entire street 800 lf Homes on street Shore Drive Entire street 1,200 lf Homes on street Also see location map, Exhibit 2. The pipe diameter will be increased to 8 inches to meet current firefighting water flow requirements and CMWD’s engineering standards. In four of the six locations, the new pipelines will be installed generally parallel to the existing pipelines. This will reduce the number and duration of pipeline shutdowns in these residential areas during construction. After the new lines are operational and water service to the effected properties is reinstated, the existing pipelines will be abandoned in place, in keeping with CMWD’s engineering standards. The two locations where pipelines will not be constructed in parallel alignments are: • State Street alley, between Grand Avenue and Carlsbad Village Drive, where the new pipe needs to be replaced in the current alignment due to existing utility constraints. A temporary aboveground pipeline will be installed before construction begins to serve State Street alley water customers while the work is underway. While this temporary pipeline will provide the businesses with water during construction operations, short duration service interruptions will occur when the businesses are connected to the temporary system and then again when they are connected the new water main. • Tierra del Oro, where the existing water main is looped along the edge of the street and private improvements have encroached over the water main. The new pipeline alignment will be located in the street, conform to CMWD engineering standards and facilitate future maintenance or repair. The existing water line will remain in service during construction to minimize residential service disruptions. After services are connected and the new line is operational, the existing looped pipe will then be abandoned in place, in keeping with CMWD’s engineering standards. Aug. 30, 2022 Item #5 Page 2 of 11 Phased construction is planned to minimize disruption of water service to the residents and businesses served. CMWD staff are working with the Communication & Engagement Department to reach out in advance of the project to meet with, notify and coordinate with the businesses and residents that will be temporarily impacted during these facility improvements. Parking and delivery access for the State Street alley businesses will be addressed during pre- construction meetings with the contractors, based on input received during outreach meetings. Appropriate city and CMWD staff with previous experience working in these areas coordinated during the project’s design. Affected customers will be provided with updates on the schedule of work. Residents will also receive multiple notifications before, during and after construction. Residential street parking will be temporarily impacted during these improvements to the residents’ water lines. The contract documents specify that the contractor must restore access to street parking after completing work each day. Additionally, the work will be scheduled to respect and incorporate the schedules of various city community events planned in these areas, such as the annual Carlsbad Marathon and the weekly Farmer’s Market. Staff have incorporated such known major city events into the contract specifications, indicating restrictions on work schedules prior to and during these events. CMWD coordinated with the Transportation Department on its planned repaving of Tierra Del Oro and Shore Drive. Paving projects on these streets will now occur after the new water lines are installed. Paving for all other segments will be completed in accordance with city engineering standards for trench repaving. Options Staff provide the following options for the CMWD board’s consideration: 1. Accept bids and award a contract to Burtech for construction of the Downtown and Terramar Water Main Replacement, Capital Improvement Program Project No. 3904-C, in an amount not to exceed $2,475,000 Pros • Burtech has been determined to be the lowest responsive and responsible bidder • Award of the contract complies with applicable municipal code sections • Project provides capacity to meet firefighting water flow demands • Project reduces risk associated with potential pipe breaks and emergency repairs Cons • Work will temporarily disrupt water service during connections • Work will temporarily disrupt traffic and parking during daily construction working hours, but will be restored at the end of the day for access and parking 2. Do not accept the bids and do not award the contract to Burtech for construction of the Downtown and Terramar Water Main Replacement, Capital Improvement Program Project No. 3904-C, in an amount not to exceed $2,475,000 Pros • None identified Aug. 30, 2022 Item #5 Page 3 of 11 Cons • Delays start of construction • Increases risk of pipe leaks or breaks and emergency construction • Potential increase in construction costs due to delay in awarding construction contract Staff recommend Option 1 for the CMWD board’s approval. Fiscal Analysis Sufficient funding has been budgeted in the Capital Improvement Program budget for this water main replacement project. A summary of available funds is shown in the table below: Carlsbad Municipal Code sections 3.28.040(C)(5) and 3.28.090(B) authorize the water district’s Executive Manager to approve change orders up to an amount equal to the contingency set at the time of contract award. That amount for this project is $371,250. The amount of the construction management and inspection services increased from the $360,000 amount that was presented to the CMWD Board on June 21, 2022, to $512,000, as shown in the table above, because of the extended schedule for phasing the construction for the multiple sites, accommodating special events and monitoring for possible cultural and archaeological resources during construction. Miscellaneous Pipeline Replacement Program Capital Improvement Program Project No. 3904 Current appropriation $7,561,634 Current expenditures and encumbrances $299,245 Total available funding $7,262,389 Downtown and Terramar Water Main Replacement CIP Project No. 3904-C Construction contract $2,475,000 Construction contingency (15%) $371,250 Construction management, inspection and material testing (estimated) $512,000 Engineering services during construction $50,000 Staff time (communications/engineer estimated) $35,000 Total estimated project costs $3,433,250 Remaining balance $3,829,139 Aug. 30, 2022 Item #5 Page 4 of 11 Next Steps Upon the CMWD board’s acceptance of the bids and award of the construction contract to Burtech, staff will issue a purchase order, schedule a pre-construction meeting with the contractor and issue a notice to proceed for construction of the project, which is expected to begin in November 2022. Upon successful completion of the project, a notice of completion to release the bonds issued for the project will be recorded. Construction is expected to take 16 months, with limited work during the summer months. Staff anticipate all construction will be complete will be in early spring 2024. Environmental Evaluation The project classifies as a replacement or reconstruction of existing utility and/or facilities involving negligible or no expansion of capacity, and the City Planner has determined it is exempt from environmental review according to California Environmental Quality Act Guidelines Section 15302 (c). Staff filed a notice of exemption with the San Diego County Clerk in compliance with Section 21152 (b) of the California Public Resources Code. No exception to the exemption as set forth in CEQA Guidelines Section 15300.2 applies. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Before construction begins, the public will be notified of the construction activities through signage, email messages the city website and other city communication channels. The construction contractor will also be required to notify the public of construction activities via changeable message signs, door hangers, letters to residents and/or “NO PARKING” signs, as applicable. Exhibits 1.CMWD Board of Directors resolution 2.Location map Aug. 30, 2022 Item #5 Page 5 of 11 RESOLUTION NO. 1682 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO BURTECH PIPELINE INCORPORATED, A CALIFORNIA CORPORATION, FOR CONSTRUCTION OF THE DOWNTOWN AND TERRAMAR WATER MAIN REPLACEMENT PROJECT WHEREAS, the Carlsbad Municipal Water District, or CMWD, Board of Directors of the City of Carlsbad, California has determined that it is necessary, desirable and in the public interest to replace water distribution pipelines for the Downtown and Terramar Water Main Replacement, Capital Improvement Program, or CIP, Project No. 3904-C, or Project; and WHEREAS, on June 21, 2022, the CMWD Board adopted Resolution No. 1677, approving plans and specifications, and authorizing advertisement for bids for construction of the Project; and WHEREAS, on July 21, 2022, staff received five bids for construction of the Project; and WHEREAS, Burtech Pipeline Incorporated, a California corporation, submitted the lowest responsive and responsible bid, in an amount of $2,475,000; and WHEREAS, sufficient funds exist in the Miscellaneous Pipeline Replacement Program fund, CIP Project No. 3904, for project costs in the current fiscal year; and WHEREAS, Carlsbad Municipal Code Sections 3.28.040(C)(S) and 3.28.090(8) authorize the Executive Manager or designee to approve change orders in an amount equal to the contingency set at the time of contract award, which is $371,250 for the Project; and WHEREAS, the City Planner has determined that the Project is categorically exempt from the California Environmental Quality Act, or CEOA, pursuant to CEOA Guidelines Section 15302(c), as a replacement or reconstruction of existing utility and/or facilities, and that no exception to the exemption as set forth in CEOA Guidelines section 15300.2 applies. NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of Directors of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the low bid of $2,475,000 submitted by Burtech Pipeline Incorporated, a California corporation, for construction of the Downtown and Terramar Water Main Replacement Project, CIP Project No. 3904-C, is accepted and the CMWD Board President is hereby authorized to execute a contract for the Project. 3.That the Executive Manager or designee is hereby authorized to approve construction change orders up to $371,250. EXHIBIT 1 Aug. 30, 2022 Item #5 Page 6 of 11 4.That the award of this contract is contingent upon Burtech Pipeline Incorporated executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within 20 days of adoption of this Resolution. The Executive Manager may grant reasonable extensions of time to execute the contract and assemble the required bonds and insurance policies. PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of Directors of the Carlsbad Municipal Water District on the 30th day of August, 2022, by the following vote, to wit: AYES: NAYS: ABSENT: Blackburn, Bhat-Patel, Acosta, Norby. None. Hall. MATT HALL, President for fJtw1J FAVIOLA MEDINA, City Clerk Servicl;;:anager (SEAL) Aug. 30, 2022 Item #5 Page 7 of 11 LOCATION MAP PROJECT NAME PROJECT EXHIBIT NUMBER 2 Page 1 of 4 EXHIBIT 2 Aug. 30, 2022 Item #5 Page 8 of 11 NOT TO SCALE PROJECT LOCATION STATE STREET ALLEY PROJECT LOCATION JUNIPER AVE. PROJECT LOCATION HEMLOCK AVE. NOT TO SCALE VICINITY MAP PROJECT LOCA GARFIELD ST. PROJECT LOCATION TIERRA DEL ORO ST. PROJECT LOCATION SHORE DR. DOWNTOWN AND TERRAMAR WATER MAIN REPLACEMENT PROJECT 3904-C LOCATION MAP PROJECT NAME PROJECT EXHIBIT NUMBER 2 Page 2 of 4 Aug. 30, 2022 Item #5 Page 9 of 11 OT TO SCA NOT TO SCALE VICINITY MAP ROJE /TE \ DOWNTOWN AND TERRAMAR WATER MAIN REPLACEMENT PROJECT [) ,.,.-._ 3904-C LOCATION MAP PROJECT NAME PROJECT EXHIBIT NUMBER 2 Page 3 of 4 Aug. 30, 2022 Item #5 Page 10 of 11 NOT TO SCALE NOT TO SCALE VICINITY MAP DOWNTOWN AND TERRAMAR WATER MAIN REPLACEMENT PROJECT AGUA HEOIONOA LAGOON 3904-C LOCATION MAP PROJECT NAME PROJECT EXHIBIT NUMBER 2 Page 4 of 4 Aug. 30, 2022 Item #5 Page 11 of 11 PROJECT SITE NOT TO SCALE VICINITY MAP DOWNTOWN AND TERRAMAR WATER MAIN REPLACEMENT PROJECT 3904-C ( \ NOT TO SCALE \ \