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Home My WebLink About2022-06-30; Clean Energy Alliance JPA; ; Declare Community Advisory Committee Vacancies for the City of Solana Beach and City of Del Mar~ CLEAN ENERGY ALLIANCE DATE: TO: FROM: ITEM 5: Staff Report June 30, 2022 Clean Energy Alliance Board of Directors Barbara Boswell, Chief Executive Officer Declare Community Advisory Committee Vacancies for the City of Solana Beach and City of Del Mar RECOMMENDATION Declare Community Advisory Committee Vaca ncies for the City of Solana Beach for Term through December 2023 and City of Del Mar for Term through December 2022 and Direct Period to be Open through August 1, 2022. BACKGROUND AND DISCUSSION Clean Energy Alliance's (CEA) Comm unity Advisory Committee (CAC) Policy (Attachment A) establishes that the CAC sha ll consist of two (2) appointees from each CEA member agency as well as 1 CEA Board Alternate to serve as CAC Chair, to serve three (3) year staggered terms. CEA received resignations from the appointee for Solana Beach whose term was through December 2023 and for Del Mar whose term was through December 2022. It is recommended the Board declare the vacancies and direct that applications be accepted through August 1, 2022. CAC members shall be residents (property owners or renters) or business owners within the service territory for the city which the CAC member is representing and are subject to all applicable conflict of interest laws and may be required to disclose potential conflicts by filing a Form 700. The CAC Policy further states that CAC applicants that have a relevant background in, or expertise related to, one of the following fields: electricity, community outreach or engagement, or policy advocacy will be considered. CAC appointees must be committed to serving on t he CAC and attend regular CAC meetings and occasional CEA Board meetings, with CAC meetings occurring bi-monthly on the first Thursday of each month. CAC members are expected to maintain a good attendance record and will be removed from the CAC after two consecutive unexcused absences from CAC meetings or have unexcused absence for more than 25% of the CAC meetings in a calendar year. Meetings for the remainder of 2022 are scheduled for August 4, October 6, and December 1. Th e annual workplan for the CAC is set by the Board and the 2022 Workplan is attached (Attachment B). The CAC is subject to the Brown Act and all meetings are publicly noticed and held in public settings pursuant to requirements of the Brown Act. June 30, 2022 CAC Member Vacancies Page 2 of2 CEA will advertise the openings on its social media, post a notice along with the application on its website, and will work with staff of the cities of Solana Beach and Del Mar to advertise the vacancies. Applications will be accepted through August 1, 2022 and will be provided to the appropriate Board Members the week of August 1 for review and consideration. The Board Member will nominate the replacement CAC member from their respective pool of applicants for full CEA Board approval at the August 25, 2022, CEA Board meeting. FISCAL IMPACT There is no fiscal impact as a result of this action. ATTACHMENTS Attachment A -Clean Energy Alliance Community Advisory Committee Policy Attachment B -2022 Community Advisory Committee Workplan Clean Energy Alliance JOINT POWERS AUTHORITY Item S Attachment A COMMUNITY ADVISORY COMMITTEE PURPOSE AND SCOPE Community Advisory Committee (CAC) Authorization Section 5.9 of the Clean Energy Alliance (CEA) Joint Powers Authority (JPA) Agreement provides the authority for the CEA Board to establish an advisory committee to assist the Board in implementing and operating its CCA program. Pursuant to the JPA Agreement, the committee should have equal representation from the member agencies. The Board may establish criteria to qualify for appointment to the committee, and establish rules, regulations, policies or procedures to govern the committee. CAC Membership Criteria • The CAC membership shall consist of two (2) appointees from each CEA member agency and 1 Board Alternate. CAC committee members shall serve staggered three (3) year terms with a two-term limit. In the inaugural year, one appointee seat from each member agency shall serve two (2) years. • Board Alternate will serve as CAC Chair and provide regular reports to the CEA Board. • Committee members serve at the pleasure of the Board. • CAC members will be subject to all applicable conflict of interest laws and may be required to disclose potential conflicts by filing a Form 700. (Information about conflicts of interest and Form 700 can be found here: http://www.fppc.ca.gov/Form700.html. • Members shall be residents {property owners or renters) or business owners within the service territory of CEA. • CAC membership will be considered for those that have a relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. • Applicants must be committed to serving on the CAC and attending regular committee meetings, and occasional CEA Board meetings. Committee meetings will be held quarterly unless additional meetings are directed by the Board. Members are expected to maintain a good attendance record. A committee member will be removed from the City of Carlsbad I City of Del Mar I City of Escondido I City of San Marcos I City of Solana Beach CAC if the member has two consecutive unexcused absences from CAC meetings or has unexcused absences from more than 25% of the CAC meetings in a calendar year. • The CAC is subject to Brown Act and all meetings will be publicly noticed and held in public settings pursuant to requirements of the Brown Act. • CAC meetings, times and location will be determined by the CEA Board. CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. CAC Member Selection Process Applicants must complete and submit the Clean Energy Alliance Community Advisory Committee Application (Attachment A). Board Members will nominate two applicants from their respective communities to the full Board for approval. In addition, the full Board will select one Board Alternate to participate on the CAC. Clean Energy Alliance CAC July 16, 2020 2 Attachment A Clean Energy Alliance Community Advisory Committee Application CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board. The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. NAME: ------------------------------- ADDRESS: _________________________ _ PHONE: ____________ EMAIL: _______________ _ Are you a resident/business owner of one of the CEA member cities? If yes, which city: _______________ _ Please attach a current resume and respond to the following questions. Please attach a separate sheet if additional space is needed. What experience/perspective will you bring to the committee? Clean Energy Alliance CAC July 16, 2020 3 Describe any relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. Do you have any interests or associations that might present a conflict of interest? If yes, please explain: What do you hope to accomplish as a member of the Clean Energy Alliance Community Advisory Committee? Please provide three references Clean Energy Alliance CAC July 16, 2020 I Phone Number I Relationship 4 By signing below I acknowledge that I have sufficient time to actively participate in the Clean Energy Alliance Community Advisory Committee for the benefit of the program and the communities it serves. I understand that committee members are subject to conflict of interest laws and required to disclose potential conflicts by filing Form 700. Signature: _____________________ _ Date: _______________________ _ Completed applications should be emailed to: Secretary@TheCleanEnergyAlliance.org Clean Energy Alliance CAC July 16, 2020 5 Item 5 Attachment B ~ CLEAN ENERGY ALLIANCE 2022 Community Advisory Workplan and Schedule MEETING DATE WORK PLAN/TOPICS February 3, 2022 Review CEA Website & Provide input for Update April 7, 2022 Receive report from CEA Board Budget Workshop June 2, 2022 Review CEA Draft FY 2022/23 Budget August 4, 2022 Marketing and Outreach Strategy for Escondido & San Marcos Launch October 6, 2022 Education, Outreach and Training Plan re: GHG Emissions Reductions Strategies December 1, 2022 2022 Achievements and 2023 Workplan Suggestions for Board Consideration