HomeMy WebLinkAbout2022-06-30; Clean Energy Alliance JPA; ; Approve Amendment of Bayshore Consulting Group, Inc. Agreement Revising Interim Board Clerk to Interim Board Secretary through June 30, 2023~
CLEAN ENERGY ALLIANCE
DATE:
TO:
FROM:
ITEM 3:
Staff Report
June 30, 2022
Clean Energy Alliance Board of Directors
Marie Berkuti, Interim Treasurer
Approve Amendment of Bayshore Consulting Group, Inc. Agreement Revising Interim
Board Clerk to Interim Board Secretary through June 30, 2023
RECOMMENDATION
Approve amendment of Bayshore Consulting Group, Inc. agreement revising Interim Board Clerk to
Interim Board Secretary and approve increase in not to exceed amount from $215,280 to $219,360
through June 30, 2023.
BACKGROUND AND DISCUSSION
At its regular meeting May 26, 2022, the Board reviewed the Proposed Fisca l Year 2022/23 budget. As a
result of the review, the Board provided direction for staff to seek cost effective alternatives to hiring a
full time Board Secretary.
Section 5.3 of the Clean Energy Alliance (CEA) Joint Powers Agreement, states that the Board is to
appoint a qualified person who is not on the Board to serve as Secretary. Since CEA's formation, the City
of Carlsbad has been providing Interim Secretary services through an Administrative Services
Agreement, with Sheila Cobian serving in this role. Sheila's service and commitment to CEA, along with
Carlsbad City Clerk's Office staff, has been invaluable to CEA over the past three years. Sheila has
indicated that due to other responsibilities she is no longer able to provide these services beginning in
Fiscal Year 2022/23.
In order to reduce the impact on workload to Carlsbad staff, CEA had previously amended the
agreement with Bayshore Consulting Group to include Interim Board Clerk services. The scope of
services being provided under the amendment include managing the Board Agenda, preparing meeting
minutes, records management, and Form 700 processing. The Interim Board Clerk position is being
provided by Susan Caputo. Susan has municipal City Clerk experience and holds a Master Municipal
Clerk (MMC) certification, making her qualified to serve as CEA Interim Secretary. The change in
workload from Interim Board Clerk to Interim Secretary is estimated to add approximately 5 hours per
month.
The FY 2022/23 Agreement is proposed as follows:
Service Hours per month
Interim Board Clerk 80
Interim Board Secretary 85
Increase to Bayshore Consulting
Agreement
FISCAL IMPACT
Rate
$68
$68
June 30, 2022
Bayshore Consulting
Page 2 of2
Total
$65,280
$69,360
$4,080
The proposed FY 22/23 budget had included $140,000 for a full-time Board Secretary. If the
amendment is approved, the proposed FY 22/23 budget is reduced by $135,920.
ATTACHMENTS
None