HomeMy WebLinkAbout2021-11-17; Agricultural Conversion Mitigation Fee Committee Ad Hoc; ; Proposal Strategy for New Cycle of ACMF Funds
Staff Contact:
Nancy Melander, Program Manager, Housing and Homeless Services
760-434-2812 nancy.melander@carlsbadca.gov
Meeting Date: Nov. 17, 2021
To: Agricultural Conversion Mitigation Fee Committee
From: Nancy Melander, Program Manager
nancy.melander@carlsbadca.gov
Staff Contact: Nancy Melander, Program Manager
nancy.melander@carlsbadca.gov
Subject: Proposal Strategy for New Cycle of ACMF Funds
Discussion
At the Dec. 17, 2020 ACMF Committee meeting, the Committee directed staff to bring back a
report on the solicitation strategy and timeline for an additional round of grant funds.
Within the ACMF fund $585,079 is currently available to support eligible projects. If the
Committee believes that there is sufficient balance of available funds to consider the funding of
additional projects, the Committee could recommend that the City Council direct staff to solicit
grant applications for the Committee’s review and make those funds available to eligible projects
up to $585,079. The Committee would subsequently review grant applications received and
make recommendations to the City Council on awarding funding at that time.
The City Council, at its January 20, 2009 City Council meeting approved revisions to the
approved method of carrying out the Committee’s directive. This document establishes the
method for which the Committee must consider and evaluate the projects submitted for
grant consideration and is provided as Exhibit 1. The Committee is encouraged to review
the Committee’s directive and approved method.
Proposed timeline:
Actions Tentative Dates
City Council meeting to approve and authorize the solicitation of proposals March
Open solicitation application period March
Close solicitation application period April
Committee Meeting to review applications and formulate recommendation April
City Council meeting to approve the committee’s recommendations July
Nov. 17, 2021 Item #3 Page 1 of 4
Exhibits
1. Approved Method of Carrying out the Committee’s Directive
Nov. 17, 2021 Item #3 Page 2 of 4
EXHIBIT 1
CITY OF CARLSBAD
AGRICULTURAL CONVERSION MITIGATION FEE
AD HOC CITIZENS ADVISORY COMMITTEE
PROPOSAL SOLICITATION STRATEGY
Objective:
To ensure that availability of grant funds is known throughout the community and among those
organizations and individuals who might wish to apply.
Methods may include:
•Editorial Boards
•Press Releases
•Solicit feature coverage in newspapers
•OpEd (i.e., a letter from the Mayor on behalf of the City Council)
•Posters in public facilities (e.g., libraries; City Hall; Faraday building; other?)
•Posting on City’s web page with grant program info and staff contact infooElectronic links to informational flyer; press release and dedicated webpage.
o Electronic distribution via electronic subscription service
o Electronic distribution via City E-News
•Mailings to those known to be interestedoList of individuals with potential interest (list must be updated)
o List of organizations with potential interest (list must be updated)
o Other public agencies
o Downtown Merchants Assn.o Chamber of CommerceoCarlsbad Convention and Visitors Bureau
•Newspaper advertisements
o North County TimesoUnion-Tribune – North County editionoCoast News
o Chamber of Commerce Newsletter
•Other?
•Insert notification in water bills
Factors to Consider
•Time constraints
•Budget/Costs
Timetable of 2006 Grant Solicitation/Review/Award Allocation Council Approval of Committee Procedures, Criteria, etc. May 16, 2006 Public Notification Process July 2006 Deadline for Proposal Submittal September 29, 2006
Nov. 17, 2021 Item #3 Page 3 of 4
Agricultural Conversion Mitigation Fee Citizens Ad Hoc Advisory Committee Proposal Solicitation Strategy (cont.) Committee Review Process October 2006 – June 2007 Preparation of Agenda Bill (Grant Awards Recommendations) January 2007 and January
2008 Presentation to Council February 2007 and February 2008
Estimated Timetable for 2009 Grant Solicitation/Review/Award Allocation
Council Approval of Revised Procedures, Criteria, Etc. Early February 2009 Public Notification Late February 2009 Optional Proposal Preparation Workshop(s) March 2009 Closure of Application Submittal Period Late April 2009
Committee Review of Submitted Grant Applications May – June 2009
Committee Recommendations Formulated Early July 2009 Presentation of Committee’s Recommendations to Council August 2009
Nov. 17, 2021 Item #3 Page 4 of 4