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San Diego County Bicycle Coalition; 2023-01-05;
City Attorney Approved Version 8/2/2022 1 AGREEMENT FOR PUBLIC EDUCATION AND TRAINING FOR BICYCLE SAFETY SAN DIEGO COUNTY BICYCLE COALITION THIS AGREEMENT is made and entered into as of the ______________ day of ________________________, 2023 by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and San Diego County Bicycle Coalition, a 501(c)(3) non-profit organization, ("Contractor"). RECITALS A.City requires the professional services of a communication consultant specializing in public education and training for bicycle safety to support city staff on an as needed, project by project basis to promote safe behaviors among all road users. B.Contractor has unique experience in providing public education programs related to bicycle training and safety. C.Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1.SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement’s terms and conditions. 2.STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3.TERM The term of this Agreement will be effective for a period of 12 months (12) months from the date first above written. 4.TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5.COMPENSATION The total fee payable for the Services to be performed during the Agreement term will not exceed thirty thousand dollars ($30,000.00). Professional services will be billed at the following rates: •City cycling workshops - $1,250 each •Bike friendly driver training - $750 each •Safe cycling parents’ workshops - $750 each •Bike Commuter 101 employer training - $750 each •School assembly participation - $750 each •Bike rodeos - $2,500 each DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 January 5th City Attorney Approved Version 8/2/2022 2 •Media events - $500 each •Community event participation – $1,750 each •Public Service Announcements - $300 each •Bike Route Maps - $500 total •Digital Communication Support - $500 total •Monthly Metrics Reports - $200 per month The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". 6.STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City’s election, City may deduct the indemnification amount from any balance owing to Contractor. 7.SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8.OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9.INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney’s fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 3 compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10.INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 4 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11.BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12.ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13.OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records. 14.COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15.NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City For Contractor Name Kristina Ray Name Elizabeth Bowersox Title Director Title Programs Director Department Communication & Engagement Address 300 15th Street City of Carlsbad San Diego, CA 92101 DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 5 Address 1200 Carlsbad Village Drive Phone No. 760-803-1319 Carlsbad, CA 92008 Email elizabeth@sdbikecoalition.org Phone No. 442-339-2957 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16.CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes No 17.GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18.DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19.DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20.TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned X DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 □ □ City Attorney Approved Version 8/2/2022 6 by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor may terminate this Agreement by tendering (30) days written notice to City. In the event of termination of this Agreement by either party and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21.COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22.CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23.JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24.SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 7 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California By: By: STEPHAN VANCE Chair KRISTINA RAY Communication & Engagement Director ATTEST: By: DANIEL GAYTAN FAVIOLA MEDINA Treasurer City Clerk Services Manager If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CINDIE K. McMAHON, City Attorney BY: _____________________________ Deputy / Assistant City Attorney DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 8 EXHIBIT “A” SCOPE OF SERVICES Public Education Services San Diego County Bicycle Coalition (Contractor) will provide the following services on an as needed basis to support the City of Carlsbad’s efforts to promote traffic safety for a total amount not to exceed $30,000. City Communication & Engagement Director or her designee will provide direction on which of the following are needed, how many, and when, based on the overall Safer Streets Together public education program’s needs. City cycling workshops ($1,250 each) Duration: 3 hours each Format: In person (One hour of in-person instruction, one hour of parking lot drills, one hour of road riding) Maximum attendance: 100 Expectations: • SDCBC shall work with City of Carlsbad to determine appropriate location and route • SDCBC shall provide smart cycling certified trainer(s) with a trainer/participant ratio of 1/15 • SDCBC will provide staff to do helmet fitting hands on demonstrations Bike friendly driver training ($750 each) Duration: 60 minutes each Format: Virtual (Zoom) Maximum attendance: No limit Safe cycling parents’ workshop ($750 each) Duration: 60 minutes each Format: Virtual (Zoom) Maximum attendance: No limit Expectations: • Speaker from City of Carlsbad Police Department will provide overview of Carlsbad specific laws and diversion program • Speaker from SDCBC shall provide helpful information for parents regarding bike safety and being a bike friendly driver Bike Commuter 101 employer training ($750 each) Duration: 45 minutes Format: A mix of virtual and in-person training sessions to be offered Maximum attendance: 50 Expectations: • The city will facilitate introductions to large employers in Carlsbad for SDCBC to offer free safe biking employee trainings • At least one training session to be offered to City of Carlsbad staff • For in person events, SDCBC will provide staff to do helmet fitting hands on demonstrations School assembly participation ($750 each) Duration: Up to 40 minutes Format: In person Expectations: DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 9 • Speaker from SDCBC shall cover basics of biking to school safely in a grade- appropriate interactive format • Speaker from City of Carlsbad Police Department will be provide overview of Carlsbad specific laws and diversion program • SDCBC will provide staff to do helmet fittings if desired Bike rodeos ($2,500 each) Duration: Up to 90 minutes Format: In person (in a large parking lot or paved open area) Maximum attendance: No more than 20 kids participating at a time, 180 total Expectations: • Conduct bike rodeo events at Carlsbad-based schools or businesses • Events to include hands-on learning opportunities, helmet fittings, parking lot drills, safety courses and guidance from a certified instructor Media events ($500 each) Duration: Up to 60 minutes each (includes time for interview availability) Format: In person Expectations: • SDCBC will participate in city-arranged media events designed to raise awareness of traffic safety in Carlsbad (although messages would have regionwide application) • Events could include media ride alongs in Carlsbad, a news conference announcing new partnership with the city, training program, or tips for seasonal events, such as the start of winter break, time change, etc. • SDCBC and the city to agree on event themes and logistics • SDCBC will provide a media spokesperson for each event, who may be asked to speak during a press conference or be available for interviews before, during or after the event • SDCBC will promote the media events to its media contacts • City of Carlsbad to produce broll, advisory and news release to support media event • City of Carlsbad to provide draft advisory and news release 2 business days before each event for SDCBC review Community event participation ($1,750 each) Duration: Up to 5 hours each; duration may vary significantly depending on the nature of the community event Format: In person Maximum attendance: N/A Expectations: • SDCBC will provide bike valet service at city events identified by city staff and assist with promoting the service through its communication channels • SDCBC will offer helmet fitting hands on demonstrations to interested attendees • SDCBC will offer Safer Streets Together collateral provided by the City of Carlsbad to attendees Public Service Announcements ($300 each) Duration: 30 minutes per shoot Format: In person Expectations: • SDCBC will provide spokespeople and subject matter experts to participate in a series of video PSAs on bike safety, tailored to the Carlsbad audience • SDCBC and city will agree on themes and message points DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 10 • City of Carlsbad will provide videographer and video production services • To the extent possible, video recordings will be done to coincide with when SDCBC staff are in Carlsbad for other events. No more than 2 videos will be recorded at a time that requires SDCBC to travel to Carlsbad separate from previously planned events Bike route maps ($500 total) SDCBC will work with the city’s transportation and police departments to develop preferred bike routes for common Carlsbad destinations, agreed upon by the city and SDCBC • City will develop maps/graphic design • SDCBC and City of Carlsbad will share final maps through their promotional channels Digital communication support ($500 total) • SDCBC will share City of Carlsbad traffic safety content and promote its partnership activities on its social media platforms • SDCBC will participate in live social media events, such as virtual helmet fittings, AMA style interviews and virtual ride alongs in Carlsbad • SDCBC will create a page on its website with information about the city partnership activities. City of Carlsbad will have an opportunity to review this content 3 business days before posting • SDCBC will include information about upcoming events in emails to Carlsbad residents in its database Monthly metrics reports ($200 a month) • SDCBC will document the following and provide monthly reports to city staff • Total number of events by type • Total number of attendees • Analytics for digital communication support, including impressions, page views, email opens, etc. Expectations for all events: • San Diego County Bicycle Coalition shall provide: • Registration (as applicable) • AV or other necessary support materials • PowerPoint slides, presentation outline and any other presentation materials to the City of Carlsbad at least 3 business days before each event. • A brief email recap to City of Carlsbad following each event noting the approximate number of attendees, general sentiment and any significant questions or feedback provided by attendees The City of Carlsbad shall provide: • Final promotional materials • Approval for all presentation materials • Location/host coordination Other Considerations • Written work products must follow the City of Carlsbad writing style guidelines and be free from Contractor logos or other branding elements. • Contractor is responsible for alerting the city’s project manager in advance in writing of any out of scope requests before commencing work. • Contractor will provide invoices to the city in a format specified by the Communication & Engagement director. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 City Attorney Approved Version 8/2/2022 11 • Contractor must get approval in advance in writing from the Communication & Engagement director prior to disclosing information about this contract or Contractor activities on behalf of the city, including using this project for marketing purposes, case studies, professional association presentations and any other purpose. • Any creative/design products must conform of the City of Carlsbad brand guidelines. All work products must be provided in the following file formats: • Microsoft Word or Google Docs (for documents) • Microsoft Excel or Google Sheets (for spreadsheets) • Microsoft PowerPoint or Google Slides for presentations Total not to exceed $30,000 DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 12/16/22, 11:37 AM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…1/3 Re: Contract documents Elizabeth Bowersox <elizabeth@sdbikecoalition.org> Thu 12/15/2022 2:56 PM To:Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Hi Sue, We are a 501(c)(3) non-profit organization. I am the Programs Director and I will be signing the contract! Thank you! On Thu, Dec 15, 2022 at 2:49 PM Sue Armstrong <Sue.Armstrong@carlsbadca.gov> wrote: Hi Elizabeth, Thank you for sending the insurance documents and the business license applica on. Can you please let me know about the en ty and who will be signing the contract per the email below? Thank you, Sue From: Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Sent: Thursday, December 8, 2022 9:06 AM To: elizabeth@sdbikecoali on.org <elizabeth@sdbikecoali on.org> Subject: Re: Contract documents Hi Elizabeth, Please also let me know the legal name and what type of en ty the organiza on is. If it's a corporation, the agreement will need to be signed by one corporate officer from each of the following two groups: Group A: Chairman, President or Vice President Group B: Secretary, Assistant Secretary, CFO or Treasuer We use DocuSign so please send the names, tles and email addresses for the signers. Thank you, Sue From: Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Sent: Thursday, December 8, 2022 8:54 AM To: elizabeth@sdbikecoali on.org <elizabeth@sdbikecoali on.org> Subject: Contract documents DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 12/16/22, 11:37 AM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…2/3 Hi Elizabeth, Per Lindsey's email, the city is preparing to move forward with a contract. The list of required documents is a ached. Please be sure your insurance provider sends the separate "endorsement" which must include the following language: The City of Carlsbad, its officials, employees and volunteers are named as an addi onal insured with respect to liability arising out of ac vi es performed by or on behalf of (the Named Insured). If you have any ques ons, please let me know. -Sue Sue Armstrong she | her | hers Communica on & Engagement 442-339-5126 | sue.armstrong@carlsbadca.gov From: Lindsey Hansen <Lindsey.Hansen@carlsbadca.gov> Sent: Thursday, December 8, 2022 8:21 AM To: Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Subject: SDCBC contract documents Hi Sue! We’re nearly ready to move forward with rou ng the SDCBC contract for approval. Hopefully that will be able to happen tomorrow or Monday. Before we do that, could you reach out to them to get the necessary documents like insurance, business license, etc.? Elizabeth Bowersox is our contact, and I gave her a heads up that you would be reaching out. elizabeth@sdbikecoali on.org 760-803-1319 Thanks so much! Lindsey Hansen she | her | hers Communica on & Engagement City of Carlsbad 1200 Carlsbad Village Drive Carlsbad, CA 92008 DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 12/16/22, 11:37 AM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…3/3 www.carlsbadca.gov | lindsey.hansen@carlsbadca.gov 442-339-5357 (office) | 442-339-8010 (mobile) Instagram | Facebook | Twi er | You Tube | |Enews -- Elizabeth Bowersox (she/her/hers) Programs Director San Diego County Bike Coalition (760) 803-1319 Advocate. Educate. Celebrate! CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 ---- ----- D 12/16/22, 11:38 AM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…1/4 Re: Contract documents Elizabeth Bowersox <elizabeth@sdbikecoalition.org> Thu 12/15/2022 5:01 PM To:Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Cc:Lindsey Hansen <Lindsey.Hansen@carlsbadca.gov> Hi Sue, The League of American Bicyclists offers an insurance policy, through American Speciality, to member organizations (like us!) The coverage applies to us and the City of Carlsbad is an additional insured. If there's questions from the risk department I'll connect them with our insurance rep, Rene. Thank you! On Thu, Dec 15, 2022 at 3:05 PM Sue Armstrong <Sue.Armstrong@carlsbadca.gov> wrote: Hi again ... I'm no cing that the insured name does not match your name (San Diego County Bicycle Coali on): The League of American Wheelmen dba League of American Bicyclists. Our Risk Department may ques on this so I thought I'd ask you for more informa on first. -Sue From: Elizabeth Bowersox <elizabeth@sdbikecoali on.org> Sent: Thursday, December 15, 2022 2:55 PM To: Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Subject: Re: Contract documents Hi Sue, We are a 501(c)(3) non-profit organization. I am the Programs Director and I will be signing the contract! Thank you! On Thu, Dec 15, 2022 at 2:49 PM Sue Armstrong <Sue.Armstrong@carlsbadca.gov> wrote: Hi Elizabeth, Thank you for sending the insurance documents and the business license applica on. Can you please let me know about the en ty and who will be signing the contract per the email below? Thank you, Sue From: Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Sent: Thursday, December 8, 2022 9:06 AM To: elizabeth@sdbikecoali on.org <elizabeth@sdbikecoali on.org> Subject: Re: Contract documents DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 12/16/22, 11:38 AM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…2/4 Hi Elizabeth, Please also let me know the legal name and what type of en ty the organiza on is. If it's a corporation, the agreement will need to be signed by one corporate officer from each of the following two groups: Group A: Chairman, President or Vice President Group B: Secretary, Assistant Secretary, CFO or Treasuer We use DocuSign so please send the names, tles and email addresses for the signers. Thank you, Sue From: Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Sent: Thursday, December 8, 2022 8:54 AM To: elizabeth@sdbikecoali on.org <elizabeth@sdbikecoali on.org> Subject: Contract documents Hi Elizabeth, Per Lindsey's email, the city is preparing to move forward with a contract. The list of required documents is a ached. Please be sure your insurance provider sends the separate "endorsement" which must include the following language: The City of Carlsbad, its officials, employees and volunteers are named as an addi onal insured with respect to liability arising out of ac vi es performed by or on behalf of (the Named Insured). If you have any ques ons, please let me know. -Sue Sue Armstrong she | her | hers Communica on & Engagement 442-339-5126 | sue.armstrong@carlsbadca.gov From: Lindsey Hansen <Lindsey.Hansen@carlsbadca.gov> Sent: Thursday, December 8, 2022 8:21 AM To: Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Subject: SDCBC contract documents DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 12/16/22, 11:38 AM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…3/4 Hi Sue! We’re nearly ready to move forward with rou ng the SDCBC contract for approval. Hopefully that will be able to happen tomorrow or Monday. Before we do that, could you reach out to them to get the necessary documents like insurance, business license, etc.? Elizabeth Bowersox is our contact, and I gave her a heads up that you would be reaching out. elizabeth@sdbikecoali on.org 760-803-1319 Thanks so much! Lindsey Hansen she | her | hers Communica on & Engagement City of Carlsbad 1200 Carlsbad Village Drive Carlsbad, CA 92008 www.carlsbadca.gov | lindsey.hansen@carlsbadca.gov 442-339-5357 (office) | 442-339-8010 (mobile) Instagram | Facebook | Twi er | You Tube | |Enews -- Elizabeth Bowersox (she/her/hers) Programs Director San Diego County Bike Coalition (760) 803-1319 Advocate. Educate. Celebrate! CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. -- Elizabeth Bowersox (she/her/hers) Programs Director San Diego County Bike Coalition (760) 803-1319 DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 ---- ----- [J 12/16/22, 11:38 AM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…4/4 Advocate. Educate. Celebrate! CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 D SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 12/12/2022 American Specialty Insurance & Risk Services, Inc. dba A.S.I.R.S.I. Insurance Agency (CA License #0E72661) 7609 W. Jefferson Blvd., Suite 100 Fort Wayne IN 46804 League of American Wheelmen dba League of American Bicyclists 1612 K Street NW, Suite 1102 Washington DC 20006 Arch Insurance Company 11150 1002068214 A CLUB Y Y SBCGL0054505 02/01/2022 02/01/2023 1,000,000 1,000,000 Excluded 1,000,000 5,000,000 5,000,000 - Coverage applies to SAN DIEGO COUNTY BICYCLE COALITION, 300 15TH STREET, #100, SAN DIEGO, CA 92101. City of Carlsbad, its officials, employees and volunteers - The City of Carlsbad, its officials, employees and volunteers shall be an Additional Insured, but only with respect to the operations of the Named Insured, and subject to the provisions and limitations of Form CG 2026 Additional Insured - Designated Person or Organization, but only with respect to BICYCLE EDUCATION WITH THE CITY OF CARLSBAD, EFFECTIVE DECEMBER 12, 2022. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 ACORD® I ~ I X ~ □ [X] ~ ~ ~ □ □ ~ ~ ~ ~ ~ ~ ~ ~ H I I I I I □ I EFFECTIVE DATE: NAMED INSURED POLICY NUMBER NAIC CODECARRIER AGENCY LOC #: AGENCY CUSTOMER ID: ofPageADDITIONAL REMARKS SCHEDULE ADDITIONAL REMARKS FORM TITLE:FORM NUMBER: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORD 101 (2008/01) 1 1 American Specialty Insurance & Risk Services, Inc. SBCGL0054505 League of American Wheelmen dba League of American Bicyclists 1612 K Street NW, Suite 1102 Arch Insurance Company 11150 Washington, DC 20006 02/01/2022 CERTIFICATE OF LIABILITY INSURANCE - Certificate #1002068214ACORD 25 - The General Liability policy is primary and non-contributory per Form CG 2001. - Waiver of Subrogation applies as per Form CG 2404 Waiver of Transfer of Rights of Recovery Against Others to Us. - The general liabiltiy policy has been endorsed to provide 30 days notice of cancellation. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 I COMMERCIAL GENERAL LIABILITY CG 20 01 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 01 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 CG 20 26 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 POLICY NUMBER:SBCGL0054505 COMMERCIAL GENERAL LIABILITY CG 20 26 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED – DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization you are required to add as an additional insured to this policy by written contract or written agreement which is currently in effect or coming into effect during the term of this policy and executed prior to the occurrence of any "property damage", "bodily injury", or "personal and advertising injury". Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 00 ML0207 00 11 03 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CANCELLATION NOTIFICATION TO OTHERS ENDORSEMENT It is hereby understood and agreed that in the event coverage is cancelled for any statutorily permitted reason, other than nonpayment of premium, advanced written notice will be mailed or delivered to person(s) or entity(ies) according to the notification schedule shown below: NAME OF PERSON(S) OR ENTITY(IES) & MAILING ADDRESS: City of Carlsbad, its officials, employees and volunteers NUMBER OF DAYS ADVANCED NOTICE OF CANCELLATION: 30 No change in premium All other terms and conditions of this Policy remain unchanged. Company: Arch Insurance Company Endorsement Number:116 Policy Number: SBCGL0054505 Named Insured: League of American Wheelmen dba League of American Bicyclists Endorsement Effective Date: 12/12/22 President Issued by: LF December 13, 2022 DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 12/12/2022 American Specialty Insurance & Risk Services, Inc. dba A.S.I.R.S.I. Insurance Agency (CA License #0E72661) 7609 W. Jefferson Blvd., Suite 100 Fort Wayne IN 46804 San Diego County Bicycle Coalition 1111 6th Avenue, #402 San Diego CA 92101 Arch Insurance Company 11150 1002068229 A SBAUT0045104 02/01/2022 02/01/2023 NON-OWNED/HIRED AUTO 1,000,000 A SBFXS0249900 08/12/2022 02/01/2023 2,000,000 2,000,000 - Evidence of coverage with respect to the BICYCLE EDUCATION WITH THE CITY OF CARLSBAD, EFFECTIVE DECEMBER 12, 2022. City of Carlsbad, its officials, employees and volunteers - The following physical damage deductibles apply to the Automobile Liability policy: HIRED AUTOS - Collision $1,000 For Each Covered Auto; Comprehensive $1,000 For Each Covered Auto. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 ACORD® I ~ I ~ □ □ ~ ~ Fl □ □ ~ ~ ~ X X x ~ I I I I I □ I 12/15/22, 12:17 PM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…1/2 Fwd: APPLICATION FOR BUSINESS LICENSE ID- 25885 Elizabeth Bowersox <elizabeth@sdbikecoalition.org> Mon 12/12/2022 3:33 PM To:Sue Armstrong <Sue.Armstrong@carlsbadca.gov> Here's that email receipt for our business license application. Thanks! ---------- Forwarded message --------- From: <business.license@carlsbadca.gov> Date: Thu, Dec 8, 2022 at 4:02 PM Subject: APPLICATION FOR BUSINESS LICENSE ID- 25885 To: <elizabeth@sdbikecoalition.org> Dear Elizabeth Bowersox, Thank you! Your new business license application has been received and is being reviewed. Your reference number is 25885. If any data was entered incorrectly, please email business.license@carlsbadca.gov and include your reference number. The current processing time is 3-4 weeks. An invoice for payment will be sent once your application has been processed and all necessary department approvals are received. Due to the high volume of applications received, we are unable to expedite the application. Thank you for your patience during this time. Sincerely, Business License Staff City of Carlsbad -- Elizabeth Bowersox (she/her/hers) Programs Director San Diego County Bike Coalition (760) 803-1319 Advocate. Educate. Celebrate! DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35 D 12/15/22, 12:17 PM Mail - Sue Armstrong - Outlook https://outlook.office365.com/mail/inbox/id/AAMkAGFmM2Q1ODRhLTM1NWYtNGM3NC1hNzk5LWU2YmI1MmQ0MmMzMQBGAAAAAADaVD8UdXy…2/2 CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. DocuSign Envelope ID: 94AD8AA7-FC92-4E30-B396-24E4576EBE35