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HomeMy WebLinkAboutreEarth Consulting LLC; 2023-01-11; PSA23-2056ENVPSA23-2056ENV City Attorney Approved Version 8/2/2022 1 AGREEMENT FOR EARTH MONTH ENGAGEMENT SERVICES REEARTH CONSULTING, LLC THIS AGREEMENT is made and entered into as of the 11th day of January, 2023, by and between the City of Carlsbad, California, a municipal corporation ("City") and reEarth Consulting, LLC, a California limited liability company ("Contractor"). RECITALS A. City requires the professional services of a consultant that is experienced in Earth Month education and engagement. B. Contractor has the necessary experience in providing professional services and advice related to Earth Month education and engagement. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A," which is incorporated by this reference in accordance with this Agreement’s terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of one (1) year from the date first above written. The City Manager may amend the Agreement to extend it for four (4) additional one (1) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be ten thousand, five hundred dollars ($10,500). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not exceed ten thousand, five hundred dollars ($10,500) per Agreement year. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A." Incremental payments, if applicable, should be made as outlined in attached Exhibit "A." DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 23 11th January PSA23-2056ENV City Attorney Approved Version 8/2/2022 2 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City’s election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney’s fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PSA23-2056ENV City Attorney Approved Version 8/2/2022 3 in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PSA23-2056ENV City Attorney Approved Version 8/2/2022 4 maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City For Contractor Name Avecita Jones Name Lucian Toma Title Senior Program Manager Title Project Manager Department Environmental Sustainability Address 410 Calle Nina City of Carlsbad San Clemente, CA 92672 Address 1635 Faraday Avenue Phone No. 949-330-0788 Carlsbad, CA 92008 Email lucian@reearthconsulting.com Phone No. 442-339-2542 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PSA23-2056ENV City Attorney Approved Version 8/2/2022 5 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes No 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of termination of this Agreement by either party and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 □ PSA23-2056ENV City Attorney Approved Version 8/2/2022 6 Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PSA23-2056ENV City Attorney Approved Version 8/2/2022 7 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California reEARTH CONSULTING, a California limited liability company By: By: (sign here) Paz Gomez, Deputy City Manager, Public Works, as authorized by the City Manager Ionut Lucian Toma, Managing Member (print name/title) By: (sign here) (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CINDIE K. McMAHON BY: _____________________________ City Attorney DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PROJECT PROPOSAL Carlsbad 2023 CITY OF CARLSBAD - PROJECT PROPOSAL EARTH MONTH ENGAGEMENT (2023) PREPARED FOR: Avecita Jones City of Carlsbad - Sustainable Materials Management Division Date: 12/21/2022 PREPARED BY: Lucian Toma reEarth Consulting www.reearthconsulting.com reEarth Consulting - 949.330.0788 -lucian@reearthconsulting.com Page 1 of 7 PSA23-2056ENV Exhibit "A" DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 City of ~ ...__....ars PROJECT PROPOSAL Carlsbad 2023 TABLE OF CONTENTS I. EARTH MONTH 2022 ENGAGEMENT PROPOSAL Page 3 IN-PERSON FESTIVAL ENGAGEMENT APRIL 15, 2023 Page 4 EARTH MONTH ENGAGEMENT REPORT Page 8 II. EARTH MONTH ENGAGEMENT BUDGET Page 9 III. COMPANY PROFILE Page 11 reEarth Consulting - 949.330.0788 -lucian@reearthconsulting.com Page 2 of 7 PSA23-2056ENV Exhibit "A" (Cont.) DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PROJECT PROPOSAL Carlsbad 2023 I. EARTH MONTH 2022 ENGAGEMENT PROPOSAL reEarth Consulting is excited to submit this proposal for the implementation of an in-person Earth Day educational interactive event for Carlsbad residents. The elements of this proposed program were designed to engage Carlsbad residents in fun, inspirational, empowering, educational, memorable and transformational experiences that invite them to take everyday impactful sustainable actions. Moreover, the goal is to also increase the residents’ awareness of the mission and work the CCSMMD is implementing for the long term sustainability and benefit of all in Carlsbad and beyond. For Earth Day 2023, reEarth will engage Carlsbad residents in Earth centered sustainability learning interactions at the City planned Earth Day Festival on April 15th. reEarth will present at the in-person festival engagement with interactive educational booths, live band music and giveaways. For each of the proposed educational engagements, reEarth will design, develop and implement all the digital and print marketing collateral and event outreach activities, including posters, pamphlets, social media posts, targeted ads, emails to an existing list of Carlsbad residents and other outreach approaches. reEarth will also create a designated Earth Month events registration web page on its website,carlsbadsustainability.com and invite Carlsbad residents to register for events’ related communication and newsletters. This will help gather the residents’ contact information, ask their permission to be photographed during the events, remind them about the events’ times, locations and other details a few times before the events via email and engage them to learn further about the CCSMMD sustainability initiatives. For all the outward outreach and communication reEarth will work closely with the CCSMMD staff to align all designed content and communication with City of Carlsbad’s guidelines and desired brand look. APRIL 15th, 2023 - IN-PERSON FESTIVAL ENGAGEMENT reEarth will engage the public with 4 Earth and sustainability centered educational booths for the duration of the event. Each eco booth will be staffed by at least one reEarth staff and at least one volunteer that will help guide the participants in the planned activities. reEarth will create a modern village-like festival feel to the booths arrangements, featuring potted plants, veggie boxes and other earth and crafty features. Each activity will be able to be self guided by instructional posters placed on the activity tables, with help from the booth leader and volunteers. Some planned activities may have a displayed schedule and will start a few times during the duration of the event. The scheduled activities will start with a 5 to 10 minutes interactive lecture and demonstration, reEarth Consulting - 949.330.0788 -lucian@reearthconsulting.com Page 3 of 7 PSA23-2056ENV Exhibit "A" (Cont.) DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PROJECT PROPOSAL Carlsbad 2023 followed by hands-on activities with the participants. Each activity will feature large informational posters with information on each step of the hands-on activity. Informational handouts for each activity will be provided also and participants will be encouraged to take pictures of the handout or receive it as an email attachment in order to save paper and conserve resources. A schedule of activities and their starting times will be posted at each booth. reEarth will also bring one or a group of musicians, with a simple set-up, to play live music for the duration of the event. In addition, reEarth will have the event professionally recorded on video to edit and create one or multiple short videos to highlight the beauty of the event and use these videos for future Earth Day event promotions. reEarth will bring 4 booths at the in-person Earth Festival and will feature the following themes: 1.Quick-Pickle Making Station - this eco booth will educate participants about the importance and joy of home food preservation, and how this activity helps with waste reduction. It will feature a large table arrangement with diced or sliced fresh seasonal root crops, such as radishes and carrots, pickling spices, pickling liquid, and 4 to 8 ounce pickling jars with lids. reEarth will provide participants with the step-by-step process, both displayed in step by step displayed posters on the table and in repeated 5 to 10 minutes interactive style lecture and demonstration. Each participant will be invited to make their own quick pickle in a buffet style order to take home. reEarth will provide participants with the recipe on an informational handout.Optionally, reEarth will provide extra pickling packages for sale. 2.Beeswax Candle Making Station and a Live Honey Bees Observation Hive - this eco booth will educate participants about the importance of supporting and protecting honey bees and other native insect pollinators. It will feature a live honey bee observation hive, a completely enclosed box with live bees, and educational signage about honey bees. As a main hands-on activity, this booth will feature a beeswax candle rolling activity, with cut to size beeswax sheets and wicks. reEarth will provide participants with an interactive style lecture about bees and pollinators and the step-by-step process of making beeswax candles in a 5 to 10 minutes interactive style lecture. If desired, reEarth will provide honey tasting samples.Optionally, reEarth will provide extra beeswax candle making kits and other honey bees related products for sale. 3.Veggie Seed/Seedlings Planting Station - this eco booth will educate participants about the importance and joy of home edible gardening. It will feature a large table reEarth Consulting - 949.330.0788 -lucian@reearthconsulting.com Page 4 of 7 PSA23-2056ENV Exhibit "A" (Cont.) DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PROJECT PROPOSAL Carlsbad 2023 arrangement with compostable seedling pots, seeds soil mix, seeds, seedlings, compostable seedling label stick, pens and water cans. reEarth will provide participants with the step-by-step process, both displayed in step by step displayed posters on the table and in repeated 5 to 10 minutes interactive style lecture and demonstration, including what is next after the seedling is ready to be put in the garden or bigger pot. After this, each participant will be invited to plant their own seeds or seedlings in a buffet style order to take home. reEarth will provide participants with the step-by-step process on an informational handout.Optionally, reEarth will provide extra seeds, pot and soil mix packages, and grown seedlings for sale. 4. Sustainable Home-made Cleaning products -this eco booth will educate participants about making ocean safe cleaning products at home, such as simple glass,floor and multi surface cleaners in reusable containers. It will feature a large table arrangement with an array of homemade cleaners ingredients, such as essential oils, baking soda, white vinegar and distilled water, as well as 4 to 8 ounce jars for the mixes. eEarth will provide participants with the step-by-step process, both displayed in posters on the table and in repeated 5 to 10 minutes interactive style lecture and demonstration. Each participant will be invited to make their own cleaner of choice in a buffet style order to take home. reEarth will provide participants with the recipes on an informational handout.Optionally, reEarth will provide extra homemade cleaners packages for sale. COST: $9,500 - Includes 4 Booths + live band music +materials to engage a maximum of 200 participants at each station for up to 4 hours, 3 staff, 3 volunteers, marketing of event, registration web page + coordination, management and implementation of event elements + professional video recording at the festival, editing and uploading. EARTH MONTH ENGAGEMENT & IMPACT REPORT reEarth will create a special Earth Month Engagement & Impact report and share it with CCSMMD within 1 week from the event. The report will include all registration, live attendance, and interactions with the media created by reEarth for Earth month, and other important aspects of the program. COST: $1,000 reEarth Consulting - 949.330.0788 -lucian@reearthconsulting.com Page 5 of 7 PSA23-2056ENV Exhibit "A" (Cont.) DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PROJECT PROPOSAL Carlsbad 2023 II. EARTH MONTH ENGAGEMENT BUDGET Description Cost Completion Dates Approximate date to begin work period March 1st 2023 Approx. 21st, 2023 1. IN-PERSON FESTIVAL ENGAGEMENT (3 BOOTHS)$9,500 April 15th, 2023 3. ENGAGEMENT & IMPACT REPORT $1,000 Approx. April 21st,2023 TOTAL $10,500 reEarth Consulting - 949.330.0788 -lucian@reearthconsulting.com Page 6 of 7 PSA23-2056ENV Exhibit "A" (Cont.) DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 PROJECT PROPOSAL Carlsbad 2023 III. COMPANY PROFILE reEarth Consulting is a refreshed joint partnership between two highly experienced sustainability education professionals, supported by an extensive network of educators and consultants, with a stellar track record in waste diversion, recycling programs, education and sustainability management. reEarth Consulting has been successfully serving the City of Carlsbad for the past 4 years and is managing the current 2021-2022 Composting Program. Lucian Toma is a sustainability and permaculture educator, designer and consultant with over ten (10) years of experience with the design, development and implementation of sustainability programs in academic, government, nonprofit and business environments, such as The Permaculture Research Institute of Romania, The Ecology Center, City of San Clemente and The Energy Coalition. Lucian has designed, developed, implemented and managed the Composting Education and Bin Distribution Program for The City of Carlsbad since 2016 In the past 8 years, Lucian led over three hundred (300) hands-on workshops and one hundred (100) online workshops, educating over nine thousand (9,000) individuals in sustainability related subjects. Lucian holds an MA in Global Leadership and Sustainable Development, is a past professor of Permaculture and Horticulture and co-leads a 66 acres regenerative educational farm. Anna Maria Desipris is a sustainability, permaculture and regenerative farming designer, consultant and educator. She has over a decade of experience in community education in realms of sustainability, environmental protection, zero waste, farm to table movement, organic urban farming, natural beekeeping, homesteading and herbalism. Anna Maria held director positions at multiple leading organizations in the realm of environmental education, such as The Ecology Center, Irvine Ranch Outdoor Education Center, Sandero Farm and River School Farm. Anna Maria is a past professor of Horticulture, Urban Farming and Wellness Gardening at Saddleback Community College and co-leads a 66 acres regenerative educational farm Alexandra Moeser is a marketing and sustainable product development professional with a decade of experience in sustainability marketing and sales management and executive positions. Karen Gates is a high level complex accounting professional with over 40 years of experience in the construction and farming industry with the last 10 years focused on sustainability projects. Kate Sneed Phd.is an early, mid and late childhood education expert with over a decade of experience in the realm of hands-on interactive learning programs Lauren Fieberg is an ecology and sustainability teacher with over a decade experience as a middle school and high school environmental science teacher. reEarth Consulting - 949.330.0788 -lucian@reearthconsulting.com Page 7 of 7 PSA23-2056ENV Exhibit "A" (Cont.) DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBRWVDADDLINSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS AUTOSAUTOSNON-OWNEDHIRED AUTOS SCHEDULEDALL OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD MTTU Hiscox Inc. d/b/a/ Hiscox Insurance Agency in CA 520 Madison Avenue 32nd Floor New York, New York 10022 (888) 202-3007 contact@hiscox.com Hiscox Insurance Company Inc 10200 ReEarth Consulting, LLC 410 Calle Nina San Clemente, CA 92672 City of Carlsbad/CMWD 1635 Faraday Ave Carlsbad, CA 92008 City of Carlsbad/CMWD added as an additional insured 05/05/202305/05/2022P100.248.804.3 X A X X Each Claim: $ 1,000,000 Aggregate: $ 1,000,000 Professional LiabilityA 05/05/202305/05/2022P100.247.626.3 1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 03/21/2022 DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 ACORD® I ~ I -~ □ - - =7 □ □ - -- -~ -~ -H I I I I I □ I Hiscox Insurance Company Inc. Policy Number: Named Insured: Endorsement Number: Endorsement Effective: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 26 07 04 © ISO Properties, Inc.,2004 Page 1 of 1 ADDITIONAL INSURED – DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II – Who Is An Insured is amended to in- clude as an additional insured the person(s) or organi- zation(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omis- sions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. P101.360.868.1 ReEarth Consulting, LLC 20 01/04/2023 City of Carlsbad/CMWD c/o EXIGIS Insurance Compliance Services PO Box 4668 ECM 35050 New York, NY 10163 DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 ~'~ HISCOX Interinsurance Exchange of the Automobile Club Automobile Insurance Policy Coverages and Limits Renewal Declarations We are pleased to offer you a renewal for your automobile insurance policy.To renew your policy,send at least the minimum payment on or before the due date.Insurance is in effect only for the vehicles,coverages,and limits of liability shown on this declarations page and as set forth in the insurance policy and endorsements.These declarations,together with the contract and the endorsements in effect,complete your policy.If any change to your policy or to the information we have on file results in a premium decrease during the policy period,the Interinsurance Exchange reserves the right to apply any refund due to your outstanding balance. NAMED INSURED (Item 1.) AUTO POLICY NUMBER:CAA 161459227 TOMA,IONUT L. 410 CALLE NINA SAN CLEMENTE CA 92672-2220 POLICY PERIOD (PACIFIC STANDARD TIME) POLICY EFFECTIVE DATE:02-18-22 12:01 A.M. POLICY EXPIRATION DATE:02-18-23 12:01 A.M. VEHICLES VEH. NO.YEAR MAKE MODEL IDENTIFICATION NUMBER VEHICLE USE GARAGE ZIP CODE ANNUAL** MILES VERIFIED MILEAGE SALVAGE 1 2000 LEXS RX 300 JT6HF10U1Y0164287 COMMUTE 92672 12,501 -15,000 NO NO COVERAGES AND LIMITS Coverage is not in effect unless apremium or the word "included"is shown.ANNUAL PREMIUMS COVERAGES LIMITS OF LIABILITY Vehicle 1 Vehicle Vehicle Vehicle Vehicle Liability Bodily Injury $1,000,000 each person/$1,000,000 each occurrence $505 Property Damage $1,000,000 each occurrence $381 Medical No Coverage Physical Damage (Actual Cash Value unlessotherwisestated,less deductible) Vehicle 1 Vehicle Vehicle Vehicle Vehicle Comprehensive No Coverage No Coverage (Less Deductible)No Coverage Collision No Coverage No Coverage (Less Deductible)No Coverage Car Rental Expense (Per Day)No Coverage No Coverage Uninsured Motorist Bodily Injury-$each person/$each accident No Coverage Uninsured &Underinsured Vehicles Uninsured Deductible Waiver No Coverage Uninsured Collision No Coverage Total Premium $886 "No Coverage"indicates coverage not purchased.PREMIUM DISCOUNTS Please refer to the enclosed document entitled "Premium Discounts Applied to Your Automobile Policy."Total Annual Premium* (Includes all applicable discounts.)$886 Less Policyholder Savings Dividend $143 Net Premium*$743 *If at any time you choose to pay less than the full balance outstanding, finance charges of up to 1.5%per month of the balance outstanding will apply as explained in your billing statements,which are part of these declarations. **To see the annual mileage for your expiring policy,please refer to the "Notice of Annual Mileage"page contained in your renewal package. PLEASE ATTACH TO YOUR POLICY (SEE REVERSE)CAA0200AE20210301011322 PROCESS DATE 01-12-22 200220130116087773-9CAA161459227DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 ___ I ...,..___I -----+--------.1 CERTIFICATE OF EXEMPTION :ORKERS¶ COMPENSATION/EMPLO<ERS¶ LIABILIT< INS8RANCE I, , am the [insert name] [title] of . I hereby certify that [name of company] [name of company] haV no emplo\eeV and iV noW UeqXiUed b\ laZ Wo mainWain ZoUkeUV¶ compenVaWion oU emplo\eUV¶ liability insurance. Should employ any person [name of company] during the term of the Agreement with the City of Carlsbad for , [description of project or work that is being contracted] When ZoUkeUV¶ compenVaWion and emplo\eUV¶ liabiliW\ inVXUance Zill be obWained. [Name] [Title and name of company or corporation] Ionut Lucian Toma CEO reEarth Consulting reEarth Consulting reEarth Consulting Composting Education & Engagement Ionut Lucian Toma CEO reEarth Consulting DocuSign Envelope ID: 2D669472-98B9-458E-9F3B-3E7DECD788E5 JJ~