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HomeMy WebLinkAboutTheatre and Arts Foundation of San Diego County; 2023-01-11; PSALCA-23085CADocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF PSALCA-23085CA 2022-2023 GRANT AGREEMENT FOR Theatre and Arts Foundation of San Diego County This agreement, is made on the 11th day of January 2023 by Theatre and Arts Foundation of San Diego County {ORGANIZATION), hereinafter referred to as "Grantee," and the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City'' (the "Agreement.") City, as Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the 2022-2023 Community Arts Grants Program in an amount not to exceed five thousand dollars {$5,000) ("Grant.") The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope {"Agreement Scope"). Project Title: Performance Outreach Program (POP) Tour 2023-Jin vs. The Beach The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms. TERMS AND CONDITIONS OF GRANT 1. TERM. The term of this Agreement shall mean the period commencing on the execution date of this Agreement and expiring on September 30, 2023. The term of this Agreement may be extended by mutual written agreement of the parties. The parties will prepare a written amendment indicating the effective date and length of extended Agreement. 2. USE OF COMMUNITY ARTS GRANTS PROCEEDS. a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on condition that the sum be expended in carrying out the purpose as set forth in the Agreement Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume any obligation to furnish any additional funds that may be necessary to complete the Agreement Scope. b. In accordance with the Agreement Scope and the Fiscal Year 2022-23 Community Arts Grants Guidelines, all grant funds are eligible to be used from January 3, 2023 through August 31, 2023. Any extension of fund use must be requested in writing at least 30 days prior to the end of the original agreement or sooner to allow time for written amendment and approval in writing by City. Extension of Community Arts Grants 2022-2023 funds may render that organization ineligible to apply for or receive additional funds as part of the subsequent Community Arts Grants 2022-2023 cycle. c. All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible for funding or reimbursement through the use of Grant proceeds. d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2022-23 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached hereto as Exhibit A. 3. CONDITIONS OF FUNDING AND DISBURSEMENT. City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are not fully satisfied: a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant funds to only cover expenditures for programs and services incurred during the Agreement Scope dates and under the terms and conditions of this Grant Agreement. b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee's main address is within Carlsbad city limits, as specified in the Fiscal Year 2022-23 Community Arts Grants Guidelines. 1 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF PSALCA-23085CA c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as possible, but in no case later than thirty {30) calendar days, Grantee shall notify the City of events or proposed changes that could affect the Agreement Scope. d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for the preparation of reports required by this Agreement. e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City Staff in writing within ten {10) working days of the decision to implement said change. City may request documentation to support the change, and Grantee agrees to submit to the City, in writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no material changes to the Agreement Scope unless and until City formally approves the Grantee's request in writing. f. Grantee shall acknowledge the City's Grant consistent with the Fiscal Year 2022-23 Community Arts Grants Guidelines, attached hereto as Exhibit A. g. Grantee shall provide full and timely information to the City to update staff on programs and include naming the City in any publications and/or social media, whether in digital or print format, as opportunities arise. h. Grantee shall retain all records and supporting documentation, including expenditure receipts, applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make all records and supporting documentation readily available, upon request, for inspection and/or audit by representatives of the City. 4. EVENT/PROGRAM PROMOTIONALOPPORTUNITIES. Grantee has the option to supply event and/or program information including the date, location, time, admission, parking and related details for inclusion in Cultural Arts' communications such as e-newsletter, emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the information through the city's established channels of communication. If grantee wishes to participate, the grantee needs to submit the information to the Cultural Arts Office at least sixty {60) days prior to the event or program. Please initial box to opt-in to promotional opportunities I Ob I 5. RETURN OF GRANT FUNDS. If City determines that Grantee has failed to comply with the terms and conditions of this Grant Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to return to the City the amount requested by the City, up to and including an amount equivalent to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for return of Grant funds if, in the judgment of the City, such failure was due to no fault of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be required to return up to the full amount of the award or a prorated amount based on the percentage of the work completed. 6. REQUIRED REPORTS. Failure to complete the following reports may render the recipient ineligible to receive the full and final payment of the Grant award. a. Submit a Revised Project Form, as required per the Fiscal Year 2022-23 Community Arts Grants Guidelines, attached hereto as Exhibit A, within thirty {30) days of Grant award notification. b. Submit a Final Report including all required attachments by completing the designated form to the City {30) calendar days after the Agreement Scope end date or, September 30, 2023, whichever is earlier. 2 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF PSALCA-23085CA Grantees in noncompliance with the above reporting requirements agree to return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in noncompliance, Grantee agrees that for the year immediately following a determination of noncompliance, Grantee shall be ineligible to receive any new grants from the City. 7. DISBURSEMENT OF GRANT FUNDS. The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows: a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as applicable, and receipt of fully executed contract. b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval by Library & Cultural Arts Director or designee. c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City within sixty {60) days of completion of the Agreement Scope or the Project end date, whichever is earliest. 8. PROJECT CANCELLATION. a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within fifteen {15) calendar days of the decision to cancel and Grantee, at the time it provides the City with notice of cancellation, shall return all Grant funds to the City. b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the Cityforthwith. 9. PROJECT MODIFICATION OR TERMINATION. a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the Project, or prior to first disbursement of funds. After Project commencement, as outlined in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified or amended only by mutual agreement, in writing, of both the City and Grantee. b. Any changes, whether planned or unanticipated, to funded projects due to a local health order (including, but not limited to, state or local health orders and social distancing measures) must be submitted to City at least seven (7) calendar days before implementation of the change. Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts Manager or designee will notify Grantee in writing whether the proposed changes are approved. Any project changes must continue to adhere to the City's Fiscal Year 2022-23 Community Arts Grants Guidelines provided with the original executed agreement. 10. LOSS OF GRANT. At the discretion of the City, the following actions may result in a loss of all orin part of any Grant amount allocated to the Grantee: a. A Grantee fails to enter into a signed Agreement with the City within thirty {30) calendar days of receipt of the Agreement. b. Activities associated with Grantee occur that do not align with activities described in the Agreement Scope, including, but not limited to, reduction in services, significant alteration of Agreement Scope elements, such as performers, artists or attendees, or significant changes in budget income, expenses or line-item designations from Grantee's budget, included in the Agreement Scope. c. A Grantee withdraws or terminates the Agreement Scope. d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports and/or documentation before September 30, 2023. 3 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF PSALCA-23085CA 11. COVENANT AGAINST DISCRIMINATION. Grantee will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any clients, prospective clients, employees, prospective employees, contractors, or prospective contractors on the basis of race, color, religion, sex, national origin, age, disability or familial status. 12. NOTICES. a. The names and addresses of the persons who are authorized to give written notices to receive written notice on behalf of City and on behalf of Grantee under this Agreement. b. Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. For Grantee: Theatre and Arts Foundation of San Diego County Attn: Rebecca Goodman 2910 La Jolla Village Drive La Jolla, CA 92037 rgoodman@ljp.org 13. INDEMNIFICATION. For City: City of Carlsbad Cultural Arts Manager Richard Schultz 1775 Dove Lane Carlsbad, CA 92011 rich a rd .sch u ltz@carlsbadca.gov Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials, employees and volunteers from and against any and all claims, damages, losses, costs (including but not limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any way whatsoever to the provision of Grant proceeds. 14. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Granter and Grantee. Under no circumstances shall City and Grantee be deemed to be partners or involved in a joint venture. 15. MODIFICATIONS. This Agreement may not be modified or amended except by written document executed by a duly authorized representative of both the City and the Grantee. 16. GOVERNING LAW. This Agreement shall be construed in accordance with and be governed by the laws of the State of California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court. 17. SEVERABILITY. In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall not affect other provisions of this Agreement, which can be given effect without the conflicting provision. To this end, the provisions of this Agreement are declared to be severable. 18. DRAFTING AMBIGUITIES. Grantee understands that it is aware that it has the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which either Party participated in the drafting of this Agreement \\\ \\\ 4 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF PSALCA-23085CA 19. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. GRANTEE *By: Vww~ ~vi {1st signature here) DEBBY BUCHHOLZ, Managing Director {Print name/Title) dbuchholz@ljp.org {Email address) ATTEST: {Date) **By: v{ ~ K;/h (2nd signature here) LAURA KILLMER. Chief Financial Officer {Print name/Title) lkillmer@ljp.org {Email address) {Date) CITY OF CARLSBAD, a municipal corporation of the State of California By: S° l,VJIUUU, S° WtiflSblA, SUZANNE SMITHSON Library & Cultural Arts Director As authorized by the City Manager For SHERRY FREISINGER City Clerk If required by City, proper notary acknowledgment of execution by contractor must be attached. J.f..B. Corporation. Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B. Chairman, President, or Vice-President Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer{s) signing to bind the corporation. APPROVED AS TO FORM: For CINDIE K. McMAHON, City Attorney By:UUu;:o.. fV'bSt Deputy/ Assistant City Attorney 5 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF PSALCA-23085CA EXHIBIT "A" SCOPE OF GRANT Itemized list of what Grantee will complete to satisfy grant funding. Items which may be included in this section: Required 1. Fiscal Year 2022-23 Community Arts Grants Guidelines 2. Completed Community Arts Grants 2022-2023 Application 3. Guidelines for Funding Acknowledgement 4. Educational Institutions/ Art in Schools -Arts Commission Meeting Minutes dated 11/03/2022 Optional. As Needed 5. Community Arts Grants 2022-2023 -Project Budget Information 6. Community Arts Grants 2022-2023 -Revised Project Form 7. Community Arts Grants 2022-2023-Revised Project Budget Information 6 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF WELCOME FISCAL YEAR 2022-23 COMMUNITY ARTS GRANTS GUIDELINES The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the 2018 Arts & Culture Master Plan. The City of Carlsbad's Community Arts Grants program supports quality arts and cultural programming that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations or veteran status. Our mission supports the following values: • Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents; reducing/eliminating barriers for participation; • Provide arts education and lifelong learning opportunities for all ages; • Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County; • Support arts education in schools and through affiliated organizations; • Develop and support organizational strength and capacity of Carlsbad arts organizations; • Encourage new and emerging artists, arts organizations and programs in Carlsbad; • Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike, and; • Acknowledge indigenous land and cultural awareness in the Carlsbad community. FISCAL YEAR 2022-23 OVERVIEW The updated Fiscal Year 2022-23 guidelines reflect national grantmaking trends and best practices and supports funding for artists and arts organizations in Carlsbad and surrounding areas. Updates have were approved by the City of Carlsbad's Arts Commission on January 6, 2022; the timeline has been adjusted based on staff capacity. Important dates for the Fiscal Year 2022-23 grant cycle application are as follows: Applications open: Monday, August 29, 2022 Applications due: Friday, October 7, 2022 Arts Commission Funding Plan review & approval: Thursday, November 3, 2022 Project/ Activity period begins Tuesday, January 3, 2023 All projects must be completed by Thursday. August 31, 2023 Applications will be submitted online at www.carlsbadca.gov/artsgrants • Total funding available for the Fiscal Year 2022-23 cycle is $117,128 • All projects must be completed by August 31, 2023 • All final reports are due within 30 days of the completion of the event or September 30, 2023, whichever comes first • 80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget are submitted and approved DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF HEALTH AND SAFETY CERTIFICATION •Grantees are asked to remain vigilant and informed of current community health and safety requirements, including mandated protocols as outlined by state, county, local or other governmental bodies at all times. Failure to do so may result in cancellation of the agreement and grant funds. ELIGIBILITY • All organizations, including fiscal agents and school-affiliated groups, must be determined to be not-for-profit, tax-exempt organizations by either the Internal Revenue Service or the California State Franchise Tax Board and must have a complete Statement of Information with the California Secretary of State. The Statement of Information must be filed within the first 90 days offiling the Articles of Incorporation, after which a Statement of Information is due every two years {every odd year or every even year based on year of initial registration). o Applicants will be required to provide a Federal Employer Identification Number (or Federal Tax ID#), assigned by the Internal Revenue Service. No other form of verification will be accepted. The City of Carlsbad will use GuideStar's Charity Check to verify status. o Organizations must have a tax-exempt status from federal income tax under Section 501(c)(3) of the Internal Revenue Code and must qualify as a charitable organization under Section 170(c) of the Internal Revenue Code of 1986 as amended. o Educational Institutions are not required to obtain this status and are still eligible to apply. • If projects include partnerships, only one application may be submitted for that project involving all parties; o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of agreement between the two parties, and; o the school must act as the applying party. GUIDELINES APPENDICES • Appendix 1-Frequently Asked Questions (FAQ) • Appendix 2-Ineligible Organizations and Activities FISCAL YEAR 2022-23 FUNDING CATEGORIES Project/ Activity is structured by classification of each organization, then according to available categories. Applicants may only apply to one category per grant cycle: • Arts Organizations (including Fiscal Agents of Organizations or Individual Artists) o Capacity Building -$5,000 maximum award per year o Arts Projects -$5,000 maximum award per year • Emerging Arts Organizations (NEW) -$5,000 maximum award • Emerging Artists (NEW) -$5,000 maximum award • Educational Institutions and Affiliated Groups o Arts in Schools -$2,500 maximum award DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF ARTS ORGANIZATIONS • Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least three (3) years as of January 1, 2023. • Applicants may only submit one application per funding cycle and cannot apply to multiple categories. • Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history may apply for a two (2) year arts project funding opportunity. • Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding. ARTS ORGANIZATIONS -CAPACITY BUILDING • Capacity Building grants have a maximum award of $5,000 • Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational and/or financial stability, increase community impact and effectively support the nonprofit's mission • Capacity Building grants will only be awarded to organizations based in Carlsbad • The applicant/organization must also be focused all or in part on how the Capacity Building project will benefit the City of Carlsbad; the number of anticipated residents served will need to be indicated in your funding application • Capacity Building Grants cannot be used for projects that fall under the Arts Project category. Examples of potential projects that cannot be funded include, but are not limited to: o Marketing support for changes in programming o Staff training and/or technology to transition to virtual programming o Professional development for staff and board members o Opportunities for peer learning, networking or leadership development o Creating or re-examining organizational plans o Initiating collaboration with other nonprofits o Developing new sources for earned income ARTS ORGANIZATIONS -ARTS PROJECTS • Arts Projects grants have a maximum award of $5,000. • Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These projects may be presented in person or virtually if health mandates are in place. • Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad, pending current community health and safety requirements and following staff review and approval. • Arts Project grants cannot be used for general operating support; awards must be used for specific art project support. • Arts Organizations with an established minimum five (5) year Community Arts Grants Arts Project award history may apply for a two (2) year arts project funding opportunity. o The two (2) year Arts Project grants are available for more established arts organizations that receive Community Arts Grants funding for projects that have been consistently similar year after year. o A final report and budget will still be required after the completion of the two (2) year arts project and must include a final budget for final payment. • Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF • Any partnership between an individual, educational institution or organization must include a letter of agreement from the partnering entities. PROJECTS THROUGH FISCAL AGENT • Individuals or organizations in the process of applying for non-profit status may apply through a fiscal agent. • Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant. • Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own. • Individual artists receiving funding through a fiscal agent must be 18 years of age on or before the application due date. ARTS ORGANIZATIONS -EMERGING (NEW) • Emerging Arts Organizations -$5,000 maximum award. • Funding Opportunity for One (1) Year Grants only. • Arts Organization must be based in Carlsbad. • Grants for smaller non-profit organizations that are relatively new to the non-profit community. • Must have a non-profit 501(c)(3) status of three (3) years or less. o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a non-profit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of activities directly related to the purpose of eligibility to attain a non-profit status. o Additionally, emerging arts organizations aspiring to a non-profit status must apply through a fiscal agent. o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant. • Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad. • Projects must be representative of at least one of the following mediums/forms of artistic expression. o Dance. o Original music composition/lyrics. o Literacy/Spoken word/poetry. o Visual Arts that utilizes sustainable or recycled materials EMERGING ARTISTS {NEW) • Emerging Artists -$5,000 maximum award. • Funding Opportunity for One (1) Year Grants only. • This program will support artists, 18 years of age and older, at key moments in their careers, elevating their potential for continued contribution to the arts. • Artists with less than three (3) years of professional experience in their artistic field and preferably working with a mentor. • Artists must be based in Carlsbad and artists must apply through a fiscal agent. • Artists must obtain three (3) letters of support to be included in the application; these support letters will be considered by grant panelists when scoring applications. • Intended to support those artists who show significant potential, yet are under-recognized and can include those having: o Specialized training in the arts. o Experience in a peer-reviewed gallery or performance space and/or received media reviews. o Committed to devoting more time to artistic activity, which will be assessed by staff on a case-by-case basis. • Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad. • Projects must be representative of at least one of the following mediums/forms of artistic expression. o Dance. o Original music composition/lyrics. o Spoken word/poetry. o Visual Arts that utilize sustainable or recycled materials. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS -ARTS IN SCHOOLS Requests are only available to non-profit schools or school-affiliated groups in Carlsbad. EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS -ARTS IN SCHOOLS • Arts in Schools grants -$2,500 maximum award • Project/ Activity Opportunity for One (1) Year Grants only Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused. • Projects may be presented virtually or in person ONLY if all health and safety requirements (including COVID-19 mandates and restrictions as outlined by state, county, local or other governmental bodies) are met. • Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad, pending current community health and safety requirements and following staff review and approval. • There is no limit to requests by school or district. Consideration will be given to projects of differing disciplines when housed at the same school. • No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the school district in which they will be leading activities, performances or projects but may utilize teaching artists that are employed by any district. o Out of school programs may utilize teaching artists that are employed by any district. • All partnerships must include a signed letter of agreement from the partnering entities. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF APPLICANT INFORMATION FISCAL YEAR 2022-23 PROGRAM SCHEDULE Aug.29,2022 Sept. 6, 2022 Sept. 7, 2022 Oct. 7, 2022 Oct. 14-24, 2022 Nov. 3, 2022 Nov. 7 -Dec. 16, 2022 Dec. 30, 2022 Jan. 3, 2023 Aug. 31, 2023 Sept. 30, 2023 FY 2022-23 Application Opens: application link will be available at www.carlsbadca.gov/artsgrants Applicant Workshop@ Dove Library, Gowland Meeting Room: information at www.carlsbadca.gov/artsgrants Applicant Workshop@ Cole Library, Community Room: information at www.carlsbadca.gov/artsgrants Application Deadline: applications must be submitted electronically by 11:59 p.m. Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and arts professionals Funding plan presented to Arts Commission for review and approval Begin notifications/DocuSign agreements process {any applicant that receives less than 50% of requested amount will be required to complete a Revised Project Form) Deadline for DocuSign agreement completion; First payments disbursed within 30 days Projects/activities period opens Projects/activities period closes All FY 2022-23 Final Reports are due. Grantees complete a Final Report within 30 days of program end date or by September 30, 2023, whichever comes first. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS Application information and links will be available on the Community Arts Grants www.carlsbadca.gov/artsgrants , including tutorials for the online Cultural Arts application portal. Additionally, the following resources will be available for applicants in the 2022-23 cycle. New applicants are highly encouraged to attend: • Applicant Workshops (virtual or in-person) will include a general overview of the grant process, application, and procedures. • New/First-time applicants are encouraged to attend at least one (1) one workshop. • General one-on-one appointments -applicants may be able to schedule a 30-minute appointment with grant program staff to answer questions about the process, application, or other topics. These appointments will be dependent on staff capacity and availability and applicants are required to have attended at least one applicant workshop prior to the appointment. To schedule a one-on-one appointment, please call the Community Arts Grants office at 442-339-5982. • Application review appointments -applicants may request applications be reviewed by Cultural Arts staff for general feedback as staff time allows. These appointments will be available on a limited basis and not all requests will be fulfilled. All appointments must be made no later than Sept 28, 2022. Staff is available for brief consultation by phone until application period closes. To schedule an appointment, please visit the Community Arts Grants._ www.carlsbadca.gov/artsgrants. o Please note that staff will review applications for effective and impactful delivery of information, as well as to ensure completeness and clarity of information provided. Staff will not be providing feedback on content, programming, or other project details. PANEL REVIEW AND SCORING OF APPLICATIONS Submitted applications are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals. The panelists will create a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS) Application scores will be based on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be asked to undertake the following scoring recommendations and directives: • Panelists will score applications on how closely the project(s) achieve the goals of each category. • Panelists may be asked to convene together to discuss the merits of an application. • Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average scores of the applicants and the percentage of the requested award amount to be funded, based on those scores. Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for informational purposes only and are not meant to be exhaustive: • Quality of Program(s) (10 points) o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents. o Provide arts education and lifelong learning opportunities for all ages. • Community Impact (30 points) o Celebrate and promote Carlsbad as an exciting, vibrant, and creative destination for our community, students, as well as visitors and tourists throughout the world. o Support local and regional arts and cultural organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County. o Accessibility of program for participants and audience members, including economic limitations under the Americans with Disabilities Act. o Encouragement of programs that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations, and veteran status. • Management Capability (10 points) o Support and develop the strength of Carlsbad arts organizations. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF o Encourage new & emerging arts programs and organizations in Carlsbad SCORING RUBRIC FOR EMERGING ARTISTS CATEGORY Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for information purposes only and are not meant to be exhaustive: • Quality of Program(s) (10 points) o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents o Provide arts education and lifelong learning opportunities for all ages. • Community Impact (30 points) o Celebrate and promote Carlsbad as an exciting, vibrant, and creative community destination for our community and students, as well as visitors and tourists throughout the world. o Support local and regional arts and cultural organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County. o Accessibility of program for participants and audience members, including coverage under the Americans with Disabilities Act and economic considerations. o Encouragement of programs that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations, and veteran status. • Three (3) Letters of Support (10 points) o Three (3) letters of support will be reviewed by panelists and should include: ■ The context of the relationship with the artist. ■ potential for success, and; ■ why the artist should be recommended for funding OTHER REVIEW AND SCORING INFORMATION • Cultural Arts Office staff will review applications after the deadline • Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or program as outlined in the application. • Incomplete applications, or applications with incorrect information, will be deemed ineligible. GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD AGREEMENT All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all grant agreements and signature forms. Projects cannot commence until the DocuSign agreement has been completed. Failure to return signed agreement within this timeline may affect the current cycle award, or future application eligibility. See Appendix 4 for a sample Community Arts Grants 2022-23 agreement. All agreements must be signed by two (2) officers listed on the organization's Statement of Information filed with the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent Statement of Information has not been filed. Agreements for Emerging Artists, Individuals or Arts Organizations applying through a fiscal agent must be signed by two (2) officers listed on the fiscal agent organization's Statement of Information filed with the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of yourself or your organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent Statement of Information has not been filed. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Educational Institutions will need a completed Signature Verification Form to be completed by the school site principal and school district representative (i.e. Assistant Superintendent) in addition to the DocuSign agreements. School-Affiliated Groups (i.e. school booster groups) will require the same signature requirements as non-profit 501(c)(3) organizations. All approved organization signatories will receive an agreement packet, which will include instructions and agreement language. All agreements must be signed and submitted per instructions within 30 days of receipt. Any applicant that has received funds during a previous funding cycle will not receive their FY 2022-23 Community Arts Grants agreement until the previous agreement requirements are completed and approved by staff. FINANCIAL MANAGEMENT Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and revenues acquired under the respective grant program. Grantees should be able to provide upon request: • Accurate, current, and complete disclosure of revenue and expenses for the project. • Records that adequately identify the sources and application of funds for grant sponsored activities. • Accounting records supported by source documentation-invoices, receipts, bank statements, etc. • All awardees must provide documents within 30 days of receipt or of request. This includes, but is not limited to, agreements, revised project forms, final reports, and financial accounting. PUBLIC ACKNOWLEDGEMENT • Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or broadcast promotions. • The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic materials: ''This program is funded in part by the City of Carlsbad's Cultural Arts Office." This logo and guidelines for acknowledgment are available on the Community Arts Grants www.cartsbadca.gov/artsgrants or upon request. • Grantees who fail to provide public acknowledgment may be denied future project funding. PROMOTION BY CITY • Grantees are required to keep the Cultural Arts Office informed of all program dates and times. • If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All participation in promotion through city's social media channels as well as other outlets, is subject to review, editing and approval by staff prior to promotion. • Grantees are encouraged and expected to: o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts Commission at least two weeks in advance of program. o Extensively promote funded events and projects. FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The reports of these visits will be included in grant application files and may provide a basis for evaluation of future requests. Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/ interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to the to each grant. Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit final budget forms digitally for staff review and approval. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF If a grantee chooses to submit an in-person final report, all requests require prior staff consultation and approval. All final reports are due within 30 days of the completion of the event or September 30, 2023, whichever comes first, in order to receive the final payment of award. Excessively late submission of a final report may result in action taken per agreement. ASSISTANCE Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or by phone at 442-339-2090, for one on one appointments please call 442-339-5982. POLICIES • Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will be made to the applicant. • The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score, based on fiscal year limitations. • Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they are implemented. • Any significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes, but is not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date, activities or budget. This requirement will be included in the agreement. • The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be returned to the Cultural Arts Office within 30 days of notification. • No two entities (organization or school/affiliated groups) may apply for funding for the same project. • Applicants may only apply to one category per funding cycle. OTHER INFORMATION CARLSBAD ARTS COMMISSION MEETINGS: Carlsbad Arts Commission meetings are public and held the first Thursday of every month throughout the year. For more information about the duties of the Carlsbad Arts Commission and its meetings, visit www.carlsbadca.gov/city-hall/meetings- agendas/boards-commissions/arts-commission DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF HOW TO APPLY APPLICATION All applications must be submitted on line. The application is comprised of approximately five main sections, some of which include long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants . 1. Organization Information. 2. Project Information and Narrative. 3. Project Support Information. 4. Budget (a sample budget form is included as Appendix 3). 5. Signatory Information. APPENDIX 1: COMMUNITY ARTS GRANTS FAQ • Are there any organizations that are ineligible to receive Community Arts Grant funding? o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for-profit schools and businesses. • Can I apply to more than one category? o Unlike previous grant cycles, artists and organizations may only apply to ONE category per fiscal year grant cycle. • What projects are eligible for the "Emerging" categories? o Projects must be representative of at least one of the following mediums/forms of artistic expression. ■ Dance. ■ Original music composition/ lyrics. ■ Literature/ Spoken word / poetry. ■ Visual Arts using sustainable or recycled materials. • What is the new two (2) year grant opportunity for arts projects and what are the eligibility requirements? o Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history may apply for a two (2) year arts project funding opportunity. o This opportunity is not applicable for the Educational Institutions and Affiliated Groups category for this fiscal year 2022-23 cycle. • What is an example of the new two (2) year grant opportunity? o For example, Organization A has been a Community Arts Grants arts project award recipient for five (5) continuous years. Each year, Organization A has been awarded $5,000 to fund a theatrical performance in a Carlsbad venue, but only the production and dates change year to year. If Organization A applies for (and is awarded) a two (2) year arts project funding grant. Organization A will receive $5,000 for year one, then another $5,000 for year two. The year two award will be distributed after the completion of the year one progress report. o A final report and budget will still be required after the completion of the two (2) year arts project and this report (including final budget) will be required for final payment. o Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding. • What is an "Emerging Artist?" o Artists who are at key early moments in their careers, elevating their capacity for continued contribution to the arts and are committed to devoting more time to artistic activity, when possible, financially. o Artists who self-identify as emerging and show significant potential as an artist but are under-recognized. • Is there an age limit for the Emerging Artists category? o Yes. Artists must be 18 years of age on or before application deadline. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF • Do applicants for the Emerging Artists category need a fiscal agent? o Yes. Emerging Artists must apply through a fiscal agent. If the applicant does not have one, staff may assist the applicant with finding a local established 501(c)(3) that is willing to partner with the artist. • What arts organizations qualify to apply in the Emerging Arts Organization category? o Arts Organization must be based in Carlsbad o Must have a non-profit 501(c)(3) status of three (3) years or less; o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a non-profit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of activities directly related to the purpose of eligibility to attain a non-profit status. o Additionally, emerging arts organizations aspiring to a non-profit status must apply through a fiscal agent • Is attendance required for the workshops and information sessions? o Although these workshops are not required, it is highly recommended and encouraged for new applicants and those applying in the "Emerging" categories. It is an opportunity for staff to guide and assist applicants who are new to the Community Arts Grants program. • How are final awards decided? o All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying entity. After panelist scoring, panelists will create a funding plan based on these factors, which is forwarded to the Arts Commission for final approval. • Can one school site apply for multiple Educational Institutions (or Arts in Schools) awards? o Yes. While there is no limit to applications from one school site, consideration will be given to projects of differing disciplines when housed at the same school. APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES The City of Carlsbad will NOT award Community Arts Grants to: • For-profit organizations, schools, and businesses. • Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on behalf of (or in opposition to) any candidate for public office. • Governmental agencies or public authorities. • Applicants that have a "delinquent" status with the Community Arts Grants funding programs. • Retroactive funding for completed activities. • Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of, or consumption by a specific religious order and/or sect. • Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period. • Capital expenditures, including construction, renovation or purchase of real property. • Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted. Proposals requesting funds for such expenses must be discussed with Cultural Arts staff. • Applications that do not support non-profit, public art activities or projects that benefit a for-profit business or activity. • Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring organization's programs or services. • Support groups and/or non-profit organizations supporting city departments or facilities. • General operating costs, including costs associated with the start-up of a new organization. • Applications to reduce existing deficits. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Funding may NOT be used for: • Fund raising expenses. • Consultants who are members of an applicant's staff or board. • Political campaigns or lobbying activities. • Payments to students. • Endowments or endowment campaigns. • Scholarships, fellowships, or tuition assistance. • Costs incurred before the start of the funded project or outside the funding period. • Any and all in-person activities outside the City of Carlsbad limits. • Entry fees for competitions or sponsorship fees. • Pageants, fund-raising events, or hospitality costs. • Private foundations or other re-granting organizations. • Religious or doctrinal purposes, although faith-based organizations may apply for program support. • Publication of manuscripts or compositions not created as part ofa grant-supported project. • Purchase of monetary awards, cash prizes, contributions, or donations. • Professional development for staff and board members. • Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic or professional degree. • Creation of textbooks. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Performance Outreach Program (POP) Tour 2023 -JIN VS. THE BEACH Fiscal Year 2022-23: Arts Projects for Arts Organizations Theatre and Arts Foundation of San Diego County Debby Buchholz 2910 La Jolla Village Drive La Jolla, CA 92037 Rebecca Goodman 2910 La Jolla Village Drive La Jolla, CA 92037 Printed On: 19 October 2022 information@}jp.org 0: 858-550-1070 rgoodman@ljp.org 0: 858-228-3059 Fiscal Year 2022-23: Arts Projects for Arts Organizations 1 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Application Form Application Verification Application Type Verification:* This application is for Arts Organizations applying for the Arts Project category. If you are looking for other funding opportunities, please click on the "Apply• button in the blue bar on the top of this screen. Applicants may only submit one application per category per funding cycle. I verify that this is the application for the Arts Projects for Arts Organizations categoty". Guidelines & Eligibility Requirements Review Confirmation:* Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a grant application. A summary of the eligibility requirements is also provided on the application homepage. I have reviewed the Community Arts Grants Guidelines and the eligibility requirements. Fiscal Sponsor Role As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual artists! (OPTIONAL) All applicants that wish to collaborate with others to complete this grant application may use the "collaborator" button on the top right section of this page (instructions below.): Collaborator featu~ Video Tutorial /2 minutes long) Written Tutorial •1f applicable, please note that some data from the applylng organization's GuldeStar profile may be pre- populated (copied) Into the corresponding GuldeStar questions on this application form. You may do so by clicking on the "Copy GuldeStar" profile button on the top right section of this page (next to the "Collaborator" button) and selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated information. Organization Information • Arts Organizations must be registered S01(c)(3) nonprofit organizations established for at least 3 years as of January 1, 2023 • Applicants may only submit one application per funding cycle and cannot apply to multiple categories Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 2 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Past Funding* Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past? No Are you an individual artist applying through a fiscal agent?* No Primary Organization Name Name as shown on an IRS letter of determination. Theatre and Arts Foundation of San Diego County OBA (if applicable) La Jolla Playhouse Organization Website www.LaJollaPlayhouse.org Organization Mission Statement: Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste your organization's GuideStar mission statement or provide another version here. If you are an individual artist, use this section to give us an idea of your mission/vision as an artist. La Jolla Playhouse advances theatre as an art form, telling stories that inspire empathy and create a dialogue toward a more just future. With our intrepid spirit and eclectic, artist-driven approach we will continue to cultivate a local, national and global following with an insatiable appetite for audacious work. We provide unfettered creative opportunities for a community of artists of all backgrounds and abilities. We are committed to being a permanent safe harbor for unsafe and surprising work, offering a glimpse of the new and the next in American theatre. 2-Year Arts Project 2-Year Arts Project Funding* Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history may apply for a two (2) year arts project funding opportunity: Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 3 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County • The two (2) year arts project grants are available for more established arts organizations that receive Community Arts Grants funding for projects that have been consistently similar year after year. • A final report and budget will still be required after the completion of the two (2) year arts project and must include a final budget for final payment. • Organizations that are awarded two (2)year arts project grants must wait until year three (3) to apply again for arts grants funding. • If your arts organization is awarded this two (2) year grant, the funding for Year Two (2) of the arts project would be the same funding amount awarded for Year One(l). Is your arts organizations applying for a 2-year arts project? No Project Information and Narrative Project Name:• Please provide us with the name of the arts project. Perfonnance Outreach Program (POP) Tour 2023 -JIN VS. THE BEACH Project Summary:• Please provide us with a brief summary of your project. The Performance Outreach Program (POP) Tour, started in 1987, is a core program at La Jolla Playhouse, run by our Learning and Engagement department. Each year, the Playhouse commissions and develops a new play specifically for San Diego students. The final production travels throughout San Diego County, touring schools, libraries, community centers, and cultural organizations. The 2023 POP Tour, JIN VS. THE BEACH written by Min Kahng and directed by the Playhouse's Director of Arts Engagement Jacole Kitchen, is a musical about fifth grader Jin who Is on a field trip to a local San Diego beach-something he is not familiar with, and a bit anxious about. He would rather spend his time indoors playing with his favorite game, CUBECRAFfIA. With the support of friends, teachers, the environment, and his imagination, Jin learns that everyone has different feelings when it comes to approaching the unknown and that it is important to express those feelings even if they may feel scary. The POP Tour set, costumes, and props are designed to be fully mobile. They pack into a 16-foot truck and can be unloaded and set up in any space in 60 minutes. Pre-show workshops and post-show discussions allow students to explore the play and its themes, including those of courage and emotional expression. The Playhouse Leaming team also provides POP Tour-related lesson plans on a user-friendly website for educators to incorporate into their classroom curriculum. Project Start Date:• Please note that project start date must be on or after January~ 2023. 01/03/2023 Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 4 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Project End Date:* Please note that the project end date must be on or befo~ August 31, 2023. "2-year arts project end date would be no later than AUKUSt 31, 2024. 04/30/2023 Project Details: Please provide additional details for the project such as additional dates, times and location(s) for all project events for marketing, communications and/or possible future site visits. We have written commitments from Buena Vista Elementary and Jefferson Elementary in Carlsbad to host performances of our 2023 POP Tour. (The audience numbers below estimate 250 students per Carlsbad school.) JIN VS. THE BEACH will tour San Diego County Schools in March-April 2023. Public Performances will take place at La Jolla Playhouse's WOW FESTIVAL at the Rady Shell in downtown San Diego in April 2023. Tour sites and dates will be finalized in January-February 2023. Rehearsals will be during the month of February-we are happy to invite the Carlsbad Community Arts Grants team to both final rehearsals and the Carlsbad school performances. Amount Requested:* This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that the maximum funding amount request is $5,000 for Arts Projects. $5,000.00 Participants:* Total number of expected participants for this project (i.e. artists, coordinators, directors.) 25 Audience:* Total number of expected audience attendance for this project. 500 Previous Project Success: If your organization has completed a similar project, please provide details of the project and why it was successful. La Jolla Playhouse's Performance Outreach Program (POP) Tour has been around for 35 years, which speaks to its popularity and success. In a typical year, our POP Tour reaches around 20,000 people with about 80 performances at 65 different schools and community centers throughout all five districts in San Diego County. Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 5 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County The Playhouse's goal is to help fill the void of arts education in San Diego County schools. A majority of the students who experience the POP Tour each year have never seen a play or experienced live theatre in any way. This program is especially vital for youth who would otherwise have limited or no exposure to the arts, including students at Title 1 schools. Live theatre helps shape creative problem-solvers, innovative thinkers, confident communicators, and collaborators (National Endowment for the Arts). A high concentration of the arts in a city, both in schools and in the community, leads to higher civic engagement and child welfare, more social cohesion, and lower poverty (Americans for the Arts). "Every year we have loved having you [visit] our school. You always bring up topics that are current and that are important for our kids to continue to dialogue about and to have it presented in a different format such as a play. Many of our students do not have the opportunity to attend live performances such as these outside of school. Theater is very under represented within our community." -Teacher at Palomar Elementary School Project Distinction: What makes this project distinctive? La Jolla Playhouse is the only regional theatre in San Diego County that annually tours a professional play for young audiences to area schools and community centers. Attending live theatre increases students' empathy and tolerance, as well as their understanding of the world and its diversity (University of Arkansas). Qualitative responses from a teacher survey following the most recent POP Tour production, Hoopla!, provides a sense of how the children in the audience process the themes of the play, as well as how the ideas and experience may continue to resonate with them in the future. What ideas/themes did your students discuss with you after seeing the performance? • The idea that students are allowed to express themselves freely • Being Filipino! They LOVED seeing themselves in the actors! • Bullying, family dynamics, friendship, being yourself • They discussed the stereotypes around folks who are homeless, being a foster youth, mental illness, bullying, and being abandoned by your parents • Empathy, kindness, differences • Kindness, Empathy, Integrity -doing the right thing • Themes of bullying, identity, family relationships, and friendship • Pronouns, trauma (the reaction to the siren), bullying, talents, self-advocacy 'We got to have an awesome conversation about pronouns in class after your play, I love that your actors started by sharing their own and that this is something we are able to start normalizing for our students!" - Teacher at McAuliffe Elementary Project Goals: What are the goals (outputs and/or outcomes) of the project? How will you measure your goals? Outputs: • Develop and produce a full, dynamic, engaging performance series that introduces students to professional theatre • Nine-week tour (80 performances) that will reach at least 50 San Diego schools (20,000 students), minimum 25 Title 1 schools • Online resource guides with pre-and post-performance supplemental materials to enhance STEAM education in classrooms Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 6 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County • Schedule La Jolla Playhouse-trained teaching artists to conduct pre-show, in-classroom workshops preparing students for the show • Include post-show learning opportunities facilitated by the actors to help students process the messages of the production as well as the theatre experience Outcomes: • Positively impact students' lives and academic careers by encouraging youth to understand theatre, be creative, develop 21st-century skills, gain empathy and tolerance, and form a lifelong appreciation of the arts • Positively impact educators' effectiveness in the classroom by providing resources, lesson plans, and curriculum guides that enhance students' learning Evaluation Methods: • School statistics to ensure broad socio-economic and geographic impact • Website analytics to determine resource guide access • Survey responses and written feedback from participating teachers • Student-created thank-you letters and artwork • Student assessments administered by teachers which explore the development of analytical skills, knowledge integration, collaborative work, and written and oral expression Target Population: Who is your target population and why? How will you reach them? The target population for our POP Tour is students in grades 3-6 who live in San Diego County. Access to live theatre and arts education is non-existent or very limited for much of this population and La Jolla Playhouse aims to help fill that gap. Studies show positive associations between arts activities and developing social skills such as helping, sharing, caring, and empathizing with others, in addition to helping children regulate their emotions (National Endowment for the Arts). Other studies show strong links between arts education and cognitive development including thinking, problem solving, concept understanding, information processing, and overall intelligence; students motivated in the arts develop attention skills and memory retrieval that also apply to other subject areas (Americans for the Arts). Our Learning & Engagement team reaches out to schools, school districts, educators, educational not-for- profit organizations, and other community partners to book as many performances as we can in the two- month time frame. We also work with the San Diego County Office ofEducation to help make introductions and build relationships. We send postcards and emails out to schools and post on social media to promote the opportunity as well. Project Partnerships: If applicable, please provide names and brief descriptions of roles for any partners in this project. This would include any organizations, artists or individuals involved in your project that are not employed or affiliated with the applying organization. Min Kahng, Playwright Partner Resumes: If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project here. Please consolidate into one PDF if possible. *Feel free to contact the Cultural Arts Office at 442-339-2090 or email arts@carlsbadca.gov should you need assistance. Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 7 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Min Kahng Resume (from website).pdf Organization Changes/Challenges/Circumstances: What special circumstances, challenges or changes have affected your organization? What impact has this had on your organization? As with other performing arts organizations, La Jolla Playhouse had to cease in-person operations during the pandemic. We lost a great deal ofrevenue from ticket sales as well as from contributed sources. As we emerge from the pandemic restrictions, La Jolla Playhouse continues to reflect internally on our place in our community. We recently revised our mission statement and developed a set of values driven by our anti- racism action plan which we stand by and ask our audience and donors to stand by as well. To meet the needs of our community of San Diego County, we are seeking revenue sources that allow us to bring more art to the people, where they are, free of charge. The POP Tour is one of the strategies that we are utilizing to attain this goal. Project Support Information You may upload support information in this section. •Feel free to contact the Cultural Arts omce at 442-339-2090 or email artst,carlsbadca.gov should you need assistance. Materials Upload {OPTIONAL, but recommended): Please upload any marketing materials, images and/or files that would provide more information about your project. POP-Tour-2022-schools-postcard.pdf Videos Upload (OPTIONAL): Please provide us with a host website link for all videos relevant to the project. https://www.pop-tour-lajollaplayhouse-2022.com/lesson-plans Videos Upload (OPTIONAL) If you do not have a URL that hosts your videos, you may upload it here. Additional Materials: You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from partnering organization(s) that is essential to your project.) Pre Show HOOPLA! Lesson Plan 2_ Gina's Notebookdocx.pdf Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 8 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Budget Information You may upload budget support information in this section. Please consolidate into one PDF if possible. •Feel free to contact the CUiturai Arts Office at 442-339-2090 or email artstpcarfsbadca.gov should you need assistance. Total Project Budget $387,744.00 Project Budget Form:* Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. •sudget forms may be available upon request or may be available on the Cultural Arts Community Arts Grants webpage; however you may use any budget form that you wish so long as it contains similar line items. Feel free to contact the Cultural Arts Office at 442-339-2090 or email arts@carlsbadca.gov should you need assistance. La Jolla Playhouse -FY 2022-23 Community Arts Grants Budget Form.pdf Organizational Budget:* Please upload a current organizational budget. La Jolla Playhouse FY23 Budget -Board Approved.pdf Letter of Determination: If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination. LJP IRS 501(c)3 determination letter.pdf Audited Financials:* Please upload your organization's most recent completed short form 990s. La Jolla Playhouse FY22 Audited Financials.pdf Board Roster:* Please upload your organization's roster of board members and ensure the document includes names, titles, organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board meeting minutes that includes the board roster. LJP Board Affiiations FY22-23.pdf Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 9 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Organization Signatory Information Please list the names and organizational titles of the two (2) officers listed on the Stattlmentoflnformationfiled with the California Secretary of State for your organization (or listed on the most recent board roster.) These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO, Treasurer, Secretary.) Signor #1 First and Last Name (i.e. Mary Wilson):* Debby Buchholz Signor #1 Organizational Title (i.e. CEO):* Managing Director Signor #1 Email address:* dbuchholz@ljp.org Signor #2 First and Last Name (i.e. Luke Wilson):* Laura Killmer Signor #2 Organizational Title (i.e. Secretary):* Chief Financial Officer Signor #2 Email Address:* lkillmer@ljp.org Application Submission Application Submission: Note: Once you submit your application, you cannot edit the form. Please review your answers before submitting After you submit this application, you will receive an email for the submission confirmation. Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 10 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County Application Certification:* I certify that the information contained in this application, including all attachments and support materials, is true and correct to the best of my knowledge. Yes Date of Application Submission:* 10/07/2022 Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 11 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Rebecca Goodman Theatre and Arts Foundation of San Diego County File Attachment Summary Applicant File Uploads • Min Kahng Resume (from website).pdf • POP-Tour-2022-schools-postcard.pdf • Pre Show HOOPLA! Lesson Plan 2_ Gina's Notebook.docx.pdf • La Jolla Playhouse -FY 2022-23 Community Arts Grants Budget Form.pdf • La Jolla Playhouse FY23 Budget-Board Approved.pdf • LJP IRS 501(c)3 determination letter.pdf • La Jolla Playhouse FY22 Audited Financials.pdf • LJP Board Affiiations FY22-23.pdf Printed On: 19 October 2022 Fiscal Year 2022-23: Arts Projects for Arts Organizations 12 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF RESUME FOR MIN KAHNG PLA VS & MUSICALS Happy Pleasant Valley: An Asian American Senior Sex Scandal Murder Mystery Musical (in development), commissioned by TheatreWorks Silicon Valley • Residency: Aug 2022, MacDowell Fellowship, Peterborough, NH • Residency: May 2022, Willapa Bay AiR, Oysterville, WA • Reading: November 2020, Theatre Works Silicon Valley, Zoom • Workshop: December 2019, Theatre Works Silicon Valley, Redwood City, CA • Writers Retreat: January 2019, Theatre Works Silicon Valley, Redwood City, CA The Adventures of Honey & Leon, the Musical (in development), commissioned by New York City Children's Theater • Residency: Aug 2022, MacDowell Fellowship, Peterborough, NH • Workshop: July 2022, Ripley Grier Studios, New York City Children's Theater, NYC, NY Jin vs. the Beach (in development), commissioned by La Jolla Playhouse • Workshop: Sep 2022, Shank Theater, La Jolla Playhouse, La Jolla, CA • Residency: May 2022, Willapa Bay AiR, Oysterville, WA Opera for Monsters (in development) Calafia: A Reimagining (in development) • Movement Workshop: June 2019, Self-Produced, Funded by a Theatre Bay Area CA$H Grant, San Francisco, CA • Workshop: June 2018, Berkeley Rep's The Ground Floor, Berkeley, CA • Experimental Sound Workshop: May 2016, Playwrights Foundation, San Francisco, CA Freedom Conference (in development) • Residency: March 2019, Kimmel Harding Nelson Center for the Arts, Nebraska City, NE • New Play Lab: 2018-2019, Just Theater, Berkeley, CA Iris Lee's Audio Odyssey: A 21st Century Radio Play • Published by Playscripts GOLD: The Midas Musical • World Premiere: February 23, 2019, Bay Area Children's Theatre, Berkeley, CA • Workshop: October 2018, Bay Area Children's Theatre, Oakland, CA • Residency: September 2018, Djerassi Resident Artists Program, Woodside, CA • Table Reading: June 2018, Bay Area Children's Theatre, Oakland, CA • Table Reading: November 2016, Playwrights Foundation, San Francisco, CA Inside Out & Back Again, commissioned by Bay Area Children's Theatre • World Premiere: March 31, 2018, Bay Area Children's Theatre, Berkeley, CA • Workshop: December 2017, Bay Area Children's Theatre, Berkeley, CA • Table Reading: August 2017, Bay Area Children's Theatre, Berkeley, CA DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF The Four Immigrants: An American Musical Manga • World Premiere: July 12, 2017 at the Lucie Stern Theatre in Palo Alto, CA with TheatreWorks Silicon Valley • Concert Reading: November 2019, University of Southern California/ Artists At Play LA • Workshop: April 2017, Playwrights Foundation, San Francisco, CA. • Staged Readings: August 2016, Theatre Works Silicon Valley New Works Festival, Palo Alto, CA • Staged Reading: December 2015, Theatre Works Silicon Valley, Redwood City, CA • Excerpt Reading: January 2015, Musical Cafe Showcase, Oakland, CA • Writers Retreat: April 2014, TheatreWorks Silicon Valley, Redwood City, CA Story Explorers, commissioned by Bay Area Children's Theatre • School Tour: March 2018-Ongoing at various schools throughout the Bay Area • World premiere: February 18, 2017, Bay Area Children's Theatre, Berkeley, CA • In-school Workshops: September 2015-December 2015, and January 2017 in various Bay Area schools. Bad Kitty On Stage!, co-commissioned by Bay Area Children's Theatre & Oregon Children's Theatre • Co-World Premiere: January 23, 2016, Bay Area Children's Theatre, Berkeley & San Francisco, CA • Co-World Premiere: February 27, 2016, Oregon Children's Theatre, Portland, OR • Production: January 2017, TYKEs at the JCC Rochester, NY. • Production: May-June 2017, Gifford Family Theatre, Syracuse, NY. • Workshop: August 2015, Oakland, CA. Bay Area Children's Theatre. • Workshop: July 2015, Portland, OR. Oregon Children's Theatre. Where the Mountain Meets the Moon: A Musical Adaptation, commissioned by Bay Area Children's Theatre • World premiere: February 22, 2014, Bay Area Children's Theatre, Berkeley, CA • Production: September-October 2019, Bay Area Children's Theatre, Berkeley, CA • Production: February 2020, South Coast Repertory, Costa Mesa, CA • Recipient of three Theatre Bay Area Awards in 2014; Finalist in seven categories The Song of the Nightingale • World premiere: October 11, 2013 with Altarena Playhouse in Alameda, CA • Production: October 2017 at Town Hall Theatre in Lafayette, CA • Production: May 2021 at Beijing City International School in Beijing, China • Table Reading atDiablo Theatre Company, June 2011 • Staged Reading produced by Altarena Playhouse November 22, 2010 at the Little Theater in Alameda, CA Tales of Olympus for Young Performers • World premiere: September 18, 2015, Firehouse Arts Center, Civic Arts Stage Company & Bay Area Children's Theatre, Pleasanton, CA Tales of Olympus: A Greek Myth Musical, commissioned by Bay Area Children's Theatre • World Premiere: December 8, 2012, Bay Area Children's Theatre, Berkeley, CA DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF • Production: June-July 2019, The Children's Museum oflndianapolis, IN • School Tour: January-February 2013, various Bay Area schools • Chicagoland Tour: 2014-2019, American Eagle Productions. SHORT PLAYS • Half a Dozen of the Other, 2020 Play At Home Commission, Berkeley Repertory Theatre • Variations on a Fairy Tale, The Leap 2017, American Conservatory Theater MFA Program • Please Seat Yourself: ShortLived 2017, PianoFight • Homeless Fairy Godmother, FlashPlays 2016, Playwrights Foundation • Space Spelunker, FlashPlays 2016, Playwrights Foundation DISCOGRAPHY • GOLD: The Midas Musical, Original Cast Album, 2020 • The Four Immigrants: An American Musical Manga, Original Cast Album, 2018 • Where the Mountain Meets the Moon: A Musical Adaptation, Original Cast Album, 2014 • Tales of Olympus: A Greek Myth Musical, Cast Album, 2013 SONGWRITING • We're Back!, for the CalShakes 2021 Virtual Fundraiser • Are You Ready For Me 7, for Monica Ho & Theatre Mu's virtual production of Elizabeth Wong's China Doll • Oh, Sponsors & Donors, for the CalShakes 2020 Gala • Various, Lyrics by Bertolt Brecht, Translated by Tony Kushner, Music by Min Kahng, for CalShakes' production of The Good Person of Szechwan, 2019 • Extraordinary, Lyrics by Leah Nanako Winkler, Music by Min Kahng, for Ferocious Lotus Theatre Company's production of Two Mile Hollow by Leah Nanako Winkler, 2018 • This Woman Does ltAII, "Instant Song" in honor of Charlotte Jacobs MD, TheatreWorks, 2018 • Like Lotto, What's Your Story Bay Area? Muttville, FOGG Theatre Company, 2018 AWARDS, GRANTS & HONORS 2022 • Willapa Bay AiR Residency • O'Neill National Playwrights Conference Semi-Finalist for Freedom Conference 2021 • Theatre Bay Area CA$H Grant for Opera for Monsters 2020 • Bay Area Playwrights Festival Finalist for Freedom Conference DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF 2019 • NAMT Writers Residency Grant to TheatreWorks for Happy Pleasant Valley • Theatre Bay Area Award for Outstanding World Premiere of a Musical -GOLD: The Midas Musical • Bay Area Playwrights Festival Semi-Finalist for Calajia • Richard Rodgers Award Finalist for The Four Immigrants • Jonathan Larson Grant Finalist • Kimmel Harding Nelson Center for the Arts Residency 2018 • Theatre Bay Area CA$H Grant for Calajia: A Reimagining • Just Theater New Play Lab Playwright • Djerassi Residency • Safeway Foundation Grant to Bay Area Children's Theatre for Story Explorers School Tour • Bay Area Theatre Critics Circle Awards for Original Script, Original Music, and Entire Production -The Four Immigrants 2017 • Theatre Bay Area Award for Outstanding World Premiere of a Musical -The Four Immigrants • Edgerton Foundation New Play Award to Theatre Works for The Four Immigrants • NAMT Production Grant to Theatre Works for The Four Immigrants • Lafayette Community Foundation, Anonymous Donor to Town Hall Theatre for The Song of the Nightingale • Bill Graham Foundation Grant to Town Hall Theatre for The Song of the Nightingale • Mechanics Bank Grant, Lafayette Branch to Town Hall Theatre for The Song of the Nightingale 2016 • Theatre Bay Area CA$H Grant for Story Explorers • East Bay Fund for Artists Grant for Story Explorers • Resident Playwright with Playwrights Foundation 2015 • NEA Grant to Bay Area Children's Theatre for Story Explorers • NAMT Writers Residency Grant to TheatreWorks for The Four Immigrants • Theatre Bay Area CA$H Grant for The Four Immigrants 2014 • Theatre Works Writers Retreat participant 2013 • Theatre Bay Area Titan Award recipient DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF 2012 • East Bay Fund for Artists Grant for Tales of Olympus • Safeway Foundation Grant to Bay Area Children's Theatre for Tales of Olympus EDUCATION & TRAINING • 2016-2019 Resident Playwright with Playwrights Foundation • 2013 Business of Arts Workshop: East Bay Community Foundation & Center for Cultural Innovation • 2013 ATLAS for Playwrights: Theatre Bay Area • 2004 BA Music & Rhetoric: University of California, Berkeley PROFESSIONAL MEMBERSHIPS Dramatists Guild of America, Publications Committee Theatre for Young Audiences/USA (Board Member 2019-2022) Creativity Coaching Association Theatre Communications Group Theatre Bay Area PUBLISHED ARTICLES 2020 • The Dramatist, "On Writing For Young Audiences," Roundtable Panelist 2016 • The Dramatist, "What are the Obligations of Writing Outside Your Own Ethnicity?" Contributor SPEAKING & PANEL EXPERIENCE 2021 • Panelist, Relmagining New Play Development Pathways, TYA USA Conference & Festival, Virtual. • Workshop Leader, The Craft of Music & Lyrics in Storytelling, Play Cafe, Virtual. • Panelist; Playwright Panel: Career Pathways, Theatre Bay Area, Virtual. • Guest Artist, A Life in the Arts Series, Altarena Playhouse, Virtual. 2020 • Panelist; Listen, Learn, Lead: Antiracism in TYA Webinar Series, TYA USA, Virtual. • Workshop Leader, Song-aturgy: How Musical Theatre Songs Work, Play Cafe, Virtual • Workshop Leader, Digital Self Marketing for Playwrights, Play Cafe, Virtual • Panelist, Cross-Community Panels, TYA USA Conference & Festival, Virtual • Reader, Musical Theatre Factory Makers Program, New York, NY DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF 2019 • Panelist, The Four Immigrants: From Manga to Musical, Artists At Play /USC Visions & Voices, Cammilleri Hall, Los Angeles, CA • Presenter, Envisioning the Future of Theater for Young Audiences, NEA-TYA/USA-TCG, The Jewel Box, Miami, FL • Guest Artist, Young Playwrights of The Rose Theater, Omaha, NE • Reader, Musical Theatre Factory Makers Program, New York, NY • Guest Artist, Berkeley Rep School of Theatre, Berkeley, CA 2018 • Guest Speaker, From Manga to Musical: The Journey of the Four Immigrants, Houghton Library, Harvard University, Cambridge, MA • Guest Artist, Musical Theater Workshop, Learning from Performers, Office for the Arts at Harvard, Cambridge, MA • Reader, Young Playwrights in Process, Indiana Repertory Theatre, Indianapolis, IN • Panelist, The Great American Musical, ConFest, Consortium of Asian American Theaters and Artists, Chicago, IL • Guest Artist, Practical Aspects of Being A Professional Musician, San Francisco Conservatory of Music, CA • Guest Artist, Creating A Musical, TAPS department, Stanford University, CA 2017 • Master Class Teacher, Song-aturgy: Making Musical Songs Serve Your Story • Guest Presenter, Lit Up, Town Hall Theatre, Lafayette, CA • Panelist, Radical Hope & The New Resistance, Dramatists Guild Town Hall at 3 Girls Theatre New Works Festival, San Francisco, CA • Guest Speaker, How Musical Theatre Songs Work, Town Hall Theatre Summer Camp, Lafayette, CA • Panelist, TITAN Award, Theatre Bay Area, San Francisco, CA • Presenter, Song Slam, One Theatre World Conference, Berkeley, CA • Guest Artist, Theatre and Loneliness, TOPS department, UC Berkeley, CA • Resume Doctor, Theatre Bay Area Annual Conference, Berkeley, CA 2016 • Panelist, How to Get Your Musical Produced, Musical Cafe, Berkeley, CA 2015 • CA$H Grant Panelist, Theatre Bay Area, San Francisco, CA • Master Class Teacher, Song and Dramaturgy, Playwrights' Center of San Francisco, CA • Guest Lecturer, Theatre/Forensics, San Jose State University, CA • TBA Conference Panelist, Intrinsic Impact, Berkeley, CA 2014 • Open Door Panelist, TheatreWorks (San Francisco State, Berkeley High, Willow Glen High), CA DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF DRAMATURGY 2021 • Musical Cafe, Next Stages Program o The White Rose, Brian Belding & Natalie Brice 2020 • Musical Cafe, Next Stages Program o Finding Medusa, Jeff Dunn & Madeline Puccioni o The Unseen World, Ira Marlowe 2019 • Musical Cafe, Next Stages Program o Paper Raincoat, Amber Rubarth, Alex Wong & Devon Copley o Pickpocket, Sandy Kasten & Billy Wolfe o Love the Struggle, Stacy Kray 2016 • Goodnight, Goodnight, Construction Site, the Musical, Austin Zumbro, Bay Area Children's Theatre With Your Booking You Receive: • SO-minute performance • Pre-performance workshop+ & curriculum guide • Post-performance Q&A with the castA +Pre-performance workshops must be scheduled separately and are based on availability. •rime permitting Theatre and Arts Foundation La Jolla Playhouse P.O. Box 12039 La Jolla, CA 92039 NON-PROFIT ORG. U.S. POSTAGE PAID SAN DIEGO,CA PERMIT#164 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF Pre Show HOOPLA! Lesson Plan 2: Gina's Notebook Grade Level: 3-6 Student Learning Objective(s): Students will identify settings in their own neighborhoods which are meaningful in their lives, and become set designers to create illustrations of their settings. Supplies/Resources Needed: Lined notebook paper, pens/pencils, color pencils, markers, and/or crayons. California Arts Standards Addressed : 3.VA:Crl:1 Elaborate on an imaginative idea. 3.VA: Cr2:1 Create personally satisfying artwork using a variety of artistic processes and materials 3.VA: RE:7.1 Speculate about processes an artist uses to create a work of art. 3.TH:Crl Imagine and articulate ideas for costumes, props and sets for the environment and characters in a drama/theatre work. Common Core Standards Addressed: CCSS. ELA-Literacy.SL.3.4 Report on a topic or text, tell a story, or recount an experience with appropriate facts and relevant, descriptive details, speaking clearly at an understandable pace. Step by Step Directions for Lesson Plan for Teacher Activator: • Ask students if they know what a set designer does for a production. Linked here are some helpful talking points in engaging in a discussion with your class. • Say: "The set designer for our upcoming Production of HOOPLA! is Jonathan Gilmer. (Meet Jonathan here!) Jonathan developed the ideas for the set for HOOPLA! After reading the script and talking to the director. He then sketched out ideas for his set design, and created a miniature model of his designs, and lastly the La Jolla Playhouse carpenters and technicians built the set!" Go to the POP TOUR website, to the Behind DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF the Scenes DESIGN PROCESS PAGE. At the top of the page, show your students Jonathan's slide show including his sketches, model, and images of the set. Ask your students to share what they observe in the set design. Actjyjtv: • Tell the students that today they will become set designers in their own imaginary play about their life based off of the set designs from HOOPLA! • Say: "Jonathan's designs are inspired by one of the characters in HOOPLA!, Gina, who loves to immerse herself into her own notebook and sketch and illustrate her life. She doodles, she draws her friends, and she draws her neighborhood." • Say: "Let's generate some ideas for our set designs! But first let's warm up our brain the way that Gina likes to with some doodles. Draw a rectangle on your paper. In that rectangle, you will have about a minute to doodle whatever you would like to! This is your choice and a way to express yourself. Ready: Doodle!" o Time the students for about a minute while they doodle in their notebooks. You can show them the doodles in the slide show if they want some inspiration. • Say: "Now that we are warmed up, let's create the set for an imaginary play about our lives. In our set, we will have four different locations each indicated by a drawing in a rectangular section on your paper similar to your doodle. Let's start one together. The first part of our set design will be of your bedroom. Let's look at this image of Gina's bedroom from her sketch in Jonathan's set design. (Show the students the imaged at the bottom of this lesson plan labeled "Gina's Bedroom" o Ask the students to share what they notice was important to include in this sketch. Note that you cannot see her whole bed and that we are just seeing pieces of who she is. o On your paper, make a list of some of props (objects) or set pieces (furniture) you would see in your room. (allow students the time to do this). Once you have your list, you will think about what props or set pieces would be important to include in order to show your room and your personality. For example, Jonathan put a photo of Gina with her Dad because that was important to her. Draw a rectangle on your paper, and now you will illustrate what you would want an audience to see in your room. (Allow students time to illustrate their rooms using colors if they wish). • Say: "Now we will choose our other three settings for our play about our lives. Your other three places can be any places you want to that will help tell an audience about who you are. Now, make a list of your three places on your paper and what props and set pieces we will see as an audience in those pieces. DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF o For students that may need prompting here is a non exhaustive list of other settings for their play: other rooms in their home, parks/playgrounds, school, church, sports fields, theaters, comic book stores, dance studio, restaurant, etc. o Say: "Once you have your ideas written down, now you will draw three more rectangles to create your three other places in your set." o Allow students the time to complete their four rectangle set drawings. • Have students get into small groups and do a design presentation for each other in which they share about their set design and point out details to their peers. • If you have time, or wish to extend the lesson, students could write monologues or scenes that take place in those locations featuring people they know or fictitious characters. Closing; • Bring the students back to the larger group. Have a few students share out something they loved in one of their peers' design presentations. • Have students turn to their neighbor and share about what a set designer is, and have one or two students share with the class. • Ask the students what they are looking forward to seeing or what questions they may have about the set design as it arrives with HOOPLA! In your school soon! DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF 1/f jl////1/ G Ina's Bedroom Set Design by Jonathan GIimer DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF FY 2022-23 BUDGET FORM CAG PR OJECT INCOME GI E 8 .5 "C GI E ... w Admissions Gifts/Merchandise/ Concessions Advertising Other Subtotal Earned Income Private Individual Public Support Applicant Cash CAG Request Amount Other Other Subtotal Unearned Income INCOME TOTALS s s s s s s s s s s s PROJECTED -APPLICATION $ Notes Some ij(:hools pay a subsidized fee to host the POP Tour (S6SO for 1 2,500 performance, S8SO for 2 performances) - - - $ 2,500 Subtotal Earned Income $ Notes 100,0SO Foundations { committed & pending) 50,000 Estimated based on J]l'evious years 61,250 Committed: City of Encinitas and California Arts Council; Pending: County of San Diego 96,444 General Operating Funds S,000 Amount requested through Community Arts Grants 2022/2023 72,SOO Corporate Sponsors { committed & pending) - $ 385,244 Subtotal Unearned Income $ 387,7441 Theater Arts Foundation of San Diego County dba La Jolla Playhouse ACTUALS -FINAL REPORT $ Notes $0 $ Notes Amount received through Community Arts Grants 2022/2023 $0 $0 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF CAG PR FY 2022-23 BUDGET FORM OJECT EXPENSES Project Staff (non-artist) Project Artist(s) or Arts lnstructor(s) Educational Materials/Printing Costumes/Props Sets Supplies Licensing/Royalties Rentals (space and/or other) Transportation Food & Beverage Marketing/Promotion/ Publicity Fiscal Agency Fee Other Other Other EXPENSES TOTAlS s s s s s s s s s s s s s s s PROJECTED -APPLICATION cash Notes Regular employees: Artistic, Leaming & Engagement, Production 127,108 Mgmt, General Mgmt, Company Mgmt, Finance, Marketing 207,441 Seasonal Employees & Contractors: Performers, Technical Crew, Teaching Artists, Creative Team, Designers 1,500 Educational Materials; Research/Dramaturgy 6,600 Costume & Props Materials 3,300 Scenery & Paint Materials 2,695 Sound, Production Supplies - 9,200 Truck Ren1al; Instrument Rental 16,050 Travel, Accomnodations, Gas, Parlcing -lncbled in Company Management 5,500 - 1,050 Administration (phone, office supplies, copying) 5,000 Production Contingency 2,300 Company Management (fingerprinting. meals, first aid) $ 387,744 I Theater Arts Foundation of San Diego County dba La Jolla Playhouse ACTUAlS -FINAL REPORT cash Notes $0 DocuSign Envelope ID: 5206C4B7-E613-4D06-97CE-593702550CBF CA IN G FY 2022-23 BUDGET FORM -KIND SUPPORT Value s - s - s - s - s - s - s - s - IN-KIND TOTALS I._ __ $ __ _, For application, fill out only green. For final report, fill In blue. PROJECTED -APPLICATION Notes You will only be able to fill out the cells highlighted In green or blue. The application project budget must balance. Total Income must equal total expenses. Final Report may Round all budget figures to the nearest whole dollar. Enter a 'O' In any cells that you don't have an amount to add. Theater Arts Foundation of San Diego County dba La JoDa Playhouse ACTUALS -FINAL REPORT Value Notes $0 Please give detailed descriptions for each line Item In the notes column. For example, If your total admissions Is $1,000, enter "4 shows, 50 attendees, $5 each." Please Insert your organization name In the top right header.