HomeMy WebLinkAboutMainly Mozart Inc; 2023-01-11; PSALCA-23076CA1
PSALCA-23076CA
2022-2023 GRANT AGREEMENT FOR
Mainly Mozart Inc.
This agreement, is made on the _____ day of ______________________________, 20___ , by Mainly
Mozart Inc. (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a
municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to
provide Grantee the Grant funds awarded to Grantee during the 2022-2023 Community Arts Grants
Program in an amount not to exceed four thousand four hundred dollars ($4,400) (“Grant.”) The
purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Mainly Mozart Youth Orchestra returns to St. Elizabeth Seton Church for a spring concert
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on September 30, 2023. The term of this Agreement may be extended by mutual written
agreement of the parties. The parties will prepare a written amendment indicating the effective date and
length of extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2022-23 Community Arts Grants
Guidelines, all grant funds are eligible to be used from January 3, 2023 through August 31,
2023. Any extension of fund use must be requested in writing at least 30 days prior to the end of
the original agreement or sooner to allow time for written amendment and approval in writing
by City. Extension of Community Arts Grants 2022-2023 funds may render that organization
ineligible to apply for or receive additional funds as part of the subsequent Community Arts
Grants 2022-2023 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2022-23 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit A.
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
2022-23 Community Arts Grants Guidelines.
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c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Grant consistent with the Fiscal Year 2022-23 Community
Arts Grants Guidelines, attached hereto as Exhibit A.
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS. If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees
to return to the City the amount requested by the City, up to and including an amount equivalent to the
full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the
cause for return of Grant funds if, in the judgment of the City, such failure was due to no fault of the
Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations
properly incurred shall be eligible to be paid by Grant funds. However, if, due to a local health order,
Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be
required to return up to the full amount of the award or a prorated amount based on the percentage of
the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2022-23 Community Arts
Grants Guidelines, attached hereto as Exhibit A, within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, September 30, 2023,
whichever is earlier.
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Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are
approved. Any project changes must continue to adhere to the City’s Fiscal Year 2022-23
Community Arts Grants Guidelines provided with the original executed agreement.
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
budget income, expenses or line-item designations from Grantee’s budget, included in the
Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before September 30, 2023.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against
any clients, prospective clients, employees, prospective employees, contractors, or prospective
contractors on the basis of race, color, religion, sex, national origin, age, disability or familial status.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Mainly Mozart Inc. City of Carlsbad
Attn: Linda Spuck Cultural Arts Manager Richard Schultz
404 Euclid Ave., Suite 221 1775 Dove Lane San Diego, CA 92114 Carlsbad, CA 92011
linda.spuck@mainlymozart.org richard.schultz@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document executed by a duly
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands that it is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek
advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee.
This Agreement shall not be construed in favor of or against either Party by reason of the extent to which
either Party participated in the drafting of this Agreement
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19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
NANCY LATURNO, CEO
(Print name/Title)
ceo@mainlymozart.org (Email address) ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
ALEXANDRA PEARSON, Secretary
(Print name/Title)
alexep@sbcglobal.net
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By:
Deputy / Assistant City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
Itemized list of what Grantee will complete to satisfy grant funding.
Items which may be included in this section:
Required
1. Fiscal Year 2022-23 Community Arts Grants Guidelines
2. Completed Community Arts Grants 2022-2023 Application
3. Guidelines for Funding Acknowledgement
4. Educational Institutions / Art in Schools – Arts Commission Meeting Minutes dated 11/03/2022
Optional, As Needed
5. Community Arts Grants 2022-2023 – Project Budget Information
6. Community Arts Grants 2022-2023 – Revised Project Form
7. Community Arts Grants 2022-2023 – Revised Project Budget Information
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FISCAL YEAR 2022-23
COMMUNITY ARTS GRANTS GUIDELINES
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to
provide financial support to organizations, schools and individuals for various projects through a competitive application and review
process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community
Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the 2018 Arts &
Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the
representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class,
generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations or veteran status.
Our mission supports the following values:
•Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents; reducing/eliminating
barriers for participation;
•Provide arts education and lifelong learning opportunities for all ages;
•Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and
North San Diego County;
•Support arts education in schools and through affiliated organizations;
•Develop and support organizational strength and capacity of Carlsbad arts organizations;
•Encourage new and emerging artists, arts organizations and programs in Carlsbad;
•Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike, and;
•Acknowledge indigenous land and cultural awareness in the Carlsbad community.
The updated Fiscal Year 2022-23 guidelines reflect national grantmaking trends and best practices and supports
funding for artists and arts organizations in Carlsbad and surrounding areas. Updates have were approved by the City
of Carlsbad’s Arts Commission on January 6, 2022; the timeline has been adjusted based on staff capacity.
•Total funding available for the Fiscal Year 2022-23 cycle is $117,128
•All projects must be completed by August 31, 2023
•All final reports are due within 30 days of the completion of the event or September 30, 2023, whichever comes first
•80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget
are submitted and approved
WELCOME
FISCAL YEAR 2022-23 OVERVIEW
Important dates for the Fiscal Year 2022-23 grant cycle application are as follows:
Applications open: Monday, August 29, 2022
Applications due: Friday, October 7, 2022
Arts Commission Funding Plan review & approval: Thursday, November 3, 2022
Project/Activity period begins Tuesday, January 3, 2023
All projects must be completed by Thursday, August 31, 2023
Applications will be submitted online at www.carlsbadca.gov/artsgrants
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• Grantees are asked to remain vigilant and informed of current community health and safety requirements, including
mandated protocols as outlined by state, county, local or other governmental bodies at all times. Failure to do so may
result in cancellation of the agreement and grant funds.
• All organizations, including fiscal agents and school-affiliated groups, must be determined to be not-for-profit, tax-exempt
organizations by either the Internal Revenue Service or the California State Franchise Tax Board and must have a complete
Statement of Information with the California Secretary of State. The Statement of Information must be filed within the
first 90 days of filing the Articles of Incorporation, after which a Statement of Information is due every two years
(every odd year or every even year based on year of initial registration).
o Applicants will be required to provide a Federal Employer Identification Number (or Federal Tax ID #), assigned by
the Internal Revenue Service. No other form of verification will be accepted. The City of Carlsbad will
use GuideStar’s Charity Check to verify status.
o Organizations must have a tax-exempt status from federal income tax under Section 501(c)(3) of the Internal
Revenue Code and must qualify as a charitable organization under Section 170(c) of the Internal Revenue Code of
1986 as amended.
o Educational Institutions are not required to obtain this status and are still eligible to apply.
• If projects include partnerships, only one application may be submitted for that project involving all parties;
o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of
agreement between the two parties, and;
o the school must act as the applying party.
• Appendix 1 – Frequently Asked Questions (FAQ)
• Appendix 2 – Ineligible Organizations and Activities
Project / Activity is structured by classification of each organization, then according to available categories. Applicants may only
apply to one category per grant cycle:
• Arts Organizations (including Fiscal Agents of Organizations or Individual Artists)
o Capacity Building - $5,000 maximum award per year
o Arts Projects - $5,000 maximum award per year
• Emerging Arts Organizations (NEW) - $5,000 maximum award
• Emerging Artists (NEW) - $5,000 maximum award
• Educational Institutions and Affiliated Groups
o Arts in Schools - $2,500 maximum award
HEALTH AND SAFETY CERTIFICATION
ELIGIBILITY
GUIDELINES APPENDICES
FISCAL YEAR 2022-23 FUNDING CATEGORIES
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• Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least three (3) years as of January
1, 2023.
• Applicants may only submit one application per funding cycle and cannot apply to multiple categories.
• Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history may apply
for a two (2) year arts project funding opportunity.
• Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding.
ARTS ORGANIZATIONS – CAPACITY BUILDING
• Capacity Building grants have a maximum award of $5,000
• Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational
and/or financial stability, increase community impact and effectively support the nonprofit’s mission
• Capacity Building grants will only be awarded to organizations based in Carlsbad
• The applicant/organization must also be focused all or in part on how the Capacity Building project will benefit the City of
Carlsbad; the number of anticipated residents served will need to be indicated in your funding application
• Capacity Building Grants cannot be used for projects that fall under the Arts Project category. Examples of potential
projects that cannot be funded include, but are not limited to:
o Marketing support for changes in programming
o Staff training and/or technology to transition to virtual programming
o Professional development for staff and board members
o Opportunities for peer learning, networking or leadership development
o Creating or re-examining organizational plans
o Initiating collaboration with other nonprofits
o Developing new sources for earned income
ARTS ORGANIZATIONS – ARTS PROJECTS
• Arts Projects grants have a maximum award of $5,000.
• Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These projects
may be presented in person or virtually if health mandates are in place.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad,
pending current community health and safety requirements and following staff review and approval.
• Arts Project grants cannot be used for general operating support; awards must be used for specific art project support.
• Arts Organizations with an established minimum five (5) year Community Arts Grants Arts Project award history may apply
for a two (2) year arts project funding opportunity.
o The two (2) year Arts Project grants are available for more established arts organizations that receive Community
Arts Grants funding for projects that have been consistently similar year after year.
o A final report and budget will still be required after the completion of the two (2) year arts project and must
include a final budget for final payment.
• Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding.
ARTS ORGANIZATIONS
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o Visual Arts that utilizes sustainable or recycled materials
• Any partnership between an individual, educational institution or organization must include a letter of agreement from
the partnering entities.
PROJECTS THROUGH FISCAL AGENT
• Individuals or organizations in the process of applying for non-profit status may apply through a fiscal agent.
• Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of
the amount awarded to the applicant.
• Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own.
• Individual artists receiving funding through a fiscal agent must be 18 years of age on or before the application due date.
ARTS ORGANIZATIONS – EMERGING (NEW)
• Emerging Arts Organizations - $5,000 maximum award.
• Funding Opportunity for One (1) Year Grants only.
• Arts Organization must be based in Carlsbad.
• Grants for smaller non-profit organizations that are relatively new to the non-profit community.
• Must have a non-profit 501(c)(3) status of three (3) years or less.
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition
of a non-profit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a
history of activities directly related to the purpose of eligibility to attain a non-profit status.
o Additionally, emerging arts organizations aspiring to a non-profit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than
10% of the amount awarded to the applicant.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression.
o Dance.
o Original music composition/lyrics.
o Literacy/Spoken word/poetry.
EMERGING ARTISTS (NEW)
• Emerging Artists - $5,000 maximum award.
• Funding Opportunity for One (1) Year Grants only.
• This program will support artists, 18 years of age and older, at key moments in their careers, elevating their potential for
continued contribution to the arts.
• Artists with less than three (3) years of professional experience in their artistic field and preferably working with a mentor.
• Artists must be based in Carlsbad and artists must apply through a fiscal agent.
• Artists must obtain three (3) letters of support to be included in the application; these support letters will be considered by
grant panelists when scoring applications.
• Intended to support those artists who show significant potential, yet are under-recognized and can include those having:
o Specialized training in the arts.
o Experience in a peer-reviewed gallery or performance space and/or received media reviews.
o Committed to devoting more time to artistic activity, which will be assessed by staff on a case-by-case basis.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression.
o Dance.
o Original music composition/lyrics.
o Spoken word/poetry.
o Visual Arts that utilize sustainable or recycled materials.
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Requests are only available to non-profit schools or school-affiliated groups in Carlsbad.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools grants - $2,500 maximum award
• Project / Activity Opportunity for One (1) Year Grants only Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused.
• Projects may be presented virtually or in person ONLY if all health and safety requirements (including COVID-19 mandates
and restrictions as outlined by state, county, local or other governmental bodies) are met.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in
Carlsbad, pending current community health and safety requirements and following staff review and approval.
• There is no limit to requests by school or district. Consideration will be given to projects of differing disciplines when
housed at the same school.
• No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the
school district in which they will be leading activities, performances or projects but may utilize teaching artists that are
employed by any district.
o Out of school programs may utilize teaching artists that are employed by any district.
• All partnerships must include a signed letter of agreement from the partnering entities.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS - ARTS IN SCHOOLS
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Jan. 3, 2023 Projects/activities period opens
Aug. 31, 2023 Projects/activities period closes
Sept. 30, 2023 All FY 2022-23 Final Reports are due. Grantees complete a Final Report within 30 days of
program end date or by September 30, 2023, whichever comes first.
Aug. 29, 2022 FY 2022-23 Application Opens: application link will be available at
www.carlsbadca.gov/artsgrants
Sept. 6, 2022 Applicant Workshop @ Dove Library, Gowland Meeting Room: information at
www.carlsbadca.gov/artsgrants
Sept. 7, 2022 Applicant Workshop @ Cole Library, Community Room: information at
www.carlsbadca.gov/artsgrants
Oct. 7, 2022 Application Deadline: applications must be submitted electronically by 11:59 p.m.
Oct. 14-24, 2022 Submitted materials are reviewed and scored by a peer panel consisting of local and regional
artists and arts professionals
Nov. 3, 2022 Funding plan presented to Arts Commission for review and approval
Nov. 7 - Dec. 16, 2022 Begin notifications/DocuSign agreements process (any applicant that receives less than 50% of
requested amount will be required to complete a Revised Project Form)
Dec. 30, 2022 Deadline for DocuSign agreement completion; First payments disbursed within 30 days
APPLICANT INFORMATION
FISCAL YEAR 2022-23 PROGRAM SCHEDULE
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Application information and links will be available on the Community Arts Grants www.carlsbadca.gov/artsgrants , including tutorials
for the online Cultural Arts application portal. Additionally, the following resources will be available for applicants in the 2022-23
cycle. New applicants are highly encouraged to attend:
• Applicant Workshops (virtual or in-person) will include a general overview of the grant process, application, and procedures.
• New/First-time applicants are encouraged to attend at least one (1) one workshop.
• General one-on-one appointments – applicants may be able to schedule a 30-minute appointment with grant program staff
to answer questions about the process, application, or other topics. These appointments will be dependent on staff
capacity and availability and applicants are required to have attended at least one applicant workshop prior to the
appointment. To schedule a one-on-one appointment, please call the Community Arts Grants office at 442-339-5982.
• Application review appointments – applicants may request applications be reviewed by Cultural Arts staff for general
feedback as staff time allows. These appointments will be available on a limited basis and not all requests will be fulfilled.
All appointments must be made no later than Sept 28, 2022. Staff is available for brief consultation by phone until
application period closes. To schedule an appointment, please visit the Community Arts Grants.
www.carlsbadca.gov/artsgrants.
o Please note that staff will review applications for effective and impactful delivery of information, as well as to ensure
completeness and clarity of information provided. Staff will not be providing feedback on content, programming, or
other project details.
Submitted applications are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals.
The panelists will create a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will
be asked to undertake the following scoring recommendations and directives:
• Panelists will score applications on how closely the project(s) achieve the goals of each category.
• Panelists may be asked to convene together to discuss the merits of an application.
• Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants and the percentage of the requested award amount to be funded, based on those scores.
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for informational
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant, and creative destination for our community, students,
as well as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality
of life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the
Americans with Disabilities Act.
o Encouragement of programs that promotes the representation and participation of diverse groups of individuals,
including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities,
religious or spiritual beliefs, sexual orientations, and veteran status.
• Management Capability (10 points)
o Support and develop the strength of Carlsbad arts organizations.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
PANEL REVIEW AND SCORING OF APPLICATIONS
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
o Encourage new & emerging arts programs and organizations in Carlsbad
SCORING RUBRIC FOR EMERGING ARTISTS CATEGORY
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for information
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant, and creative community destination for our community
and students, as well as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality
of life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including coverage under the Americans with
Disabilities Act and economic considerations.
o Encouragement of programs that promotes the representation and participation of diverse groups of individuals,
including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities,
religious or spiritual beliefs, sexual orientations, and veteran status.
• Three (3) Letters of Support (10 points)
o Three (3) letters of support will be reviewed by panelists and should include:
The context of the relationship with the artist.
potential for success, and;
why the artist should be recommended for funding
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline
• Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
• Incomplete applications, or applications with incorrect information, will be deemed ineligible.
AGREEMENT
All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all
grant agreements and signature forms. Projects cannot commence until the DocuSign agreement has been completed. Failure to
return signed agreement within this timeline may affect the current cycle award, or future application eligibility. See Appendix 4 for
a sample Community Arts Grants 2022-23 agreement.
All agreements must be signed by two (2) officers listed on the organization’s Statement of Information filed with the California
Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e.
CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent Statement of
Information has not been filed.
Agreements for Emerging Artists, Individuals or Arts Organizations applying through a fiscal agent must be signed by two (2) officers
listed on the fiscal agent organization’s Statement of Information filed with the California Secretary of State. These are officers who
are authorized to enter into legally binding agreements on behalf of yourself or your organization (i.e. CEO, CFO, Secretary). Further
documentation of signature authorization will be requested if the most recent Statement of Information has not been filed.
GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Educational Institutions will need a completed Signature Verification Form to be completed by the school site principal and school
district representative (i.e. Assistant Superintendent) in addition to the DocuSign agreements. School-Affiliated Groups (i.e. school
booster groups) will require the same signature requirements as non-profit 501(c)(3) organizations.
All approved organization signatories will receive an agreement packet, which will include instructions and agreement language.
All agreements must be signed and submitted per instructions within 30 days of receipt.
Any applicant that has received funds during a previous funding cycle will not receive their FY 2022-23 Community Arts Grants
agreement until the previous agreement requirements are completed and approved by staff.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current, and complete disclosure of revenue and expenses for the project.
• Records that adequately identify the sources and application of funds for grant sponsored activities.
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within 30 days of receipt or of request. This includes, but is not limited to,
agreements, revised project forms, final reports, and financial accounting.
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
• The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants www.carlsbadca.gov/artsgrants or upon request.
• Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
• If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All
participation in promotion through city’s social media channels as well as other outlets, is subject to review, editing and
approval by staff prior to promotion.
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts
Commission at least two weeks in advance of program.
o Extensively promote funded events and projects.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The
reports of these visits will be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site
visits/ interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to the to
each grant. Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be
required to submit final budget forms digitally for staff review and approval.
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
If a grantee chooses to submit an in-person final report, all requests require prior staff consultation and approval. All final
reports are due within 30 days of the completion of the event or September 30, 2023, whichever comes first, in order to
receive the final payment of award. Excessively late submission of a final report may result in action taken per agreement.
Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or
by phone at 442-339-2090, for one on one appointments please call 442-339-5982.
• Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff.
Notification will be made to the applicant.
• The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
• Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
• Any significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts
Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes, but is
not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date, activities
or budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered or
shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be
returned to the Cultural Arts Office within 30 days of notification.
• No two entities (organization or school/affiliated groups) may apply for funding for the same project.
• Applicants may only apply to one category per funding cycle.
CARLSBAD ARTS COMMISSION MEETINGS:
Carlsbad Arts Commission meetings are public and held the first Thursday of every month throughout the year. For more
information about the duties of the Carlsbad Arts Commission and its meetings, visit www.carlsbadca.gov/city-hall/meetings-
agendas/boards-commissions/arts-commission
ASSISTANCE
POLICIES
OTHER INFORMATION
OTHER INFORMATION
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All applications must be submitted online. The application is comprised of approximately five main sections, some of which include
long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants .
1. Organization Information.
2. Project Information and Narrative.
3. Project Support Information.
4. Budget (a sample budget form is included as Appendix 3).
5. Signatory Information.
• Are there any organizations that are ineligible to receive Community Arts Grant funding?
o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This
includes for-profit schools and businesses.
• Can I apply to more than one category?
o Unlike previous grant cycles, artists and organizations may only apply to ONE category per fiscal year grant cycle.
• What projects are eligible for the “Emerging” categories?
o Projects must be representative of at least one of the following mediums/forms of artistic expression.
Dance.
Original music composition / lyrics.
Literature / Spoken word / poetry.
Visual Arts using sustainable or recycled materials.
• What is the new two (2) year grant opportunity for arts projects and what are the eligibility requirements?
o Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history
may apply for a two (2) year arts project funding opportunity.
o This opportunity is not applicable for the Educational Institutions and Affiliated Groups category for this fiscal year
2022-23 cycle.
• What is an example of the new two (2) year grant opportunity?
o For example, Organization A has been a Community Arts Grants arts project award recipient for five (5) continuous
years. Each year, Organization A has been awarded $5,000 to fund a theatrical performance in a Carlsbad venue,
but only the production and dates change year to year. If Organization A applies for (and is awarded) a two (2) year
arts project funding grant. Organization A will receive $5,000 for year one, then another $5,000 for year two. The
year two award will be distributed after the completion of the year one progress report.
o A final report and budget will still be required after the completion of the two (2) year arts project and this report
(including final budget) will be required for final payment.
o Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants
funding.
• What is an “Emerging Artist?”
o Artists who are at key early moments in their careers, elevating their capacity for continued contribution to the
arts and are committed to devoting more time to artistic activity, when possible, financially.
o Artists who self-identify as emerging and show significant potential as an artist but are under-recognized.
• Is there an age limit for the Emerging Artists category?
o Yes. Artists must be 18 years of age on or before application deadline.
HOW TO APPLY
APPLICATION
APPENDIX 1: COMMUNITY ARTS GRANTS FAQ
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
by school or district. Consideration will be given to projects of differing disciplines when housed at the same school..
• Do applicants for the Emerging Artists category need a fiscal agent?
o Yes. Emerging Artists must apply through a fiscal agent. If the applicant does not have one, staff may assist the
applicant with finding a local established 501(c)(3) that is willing to partner with the artist.
• What arts organizations qualify to apply in the Emerging Arts Organization category?
o Arts Organization must be based in Carlsbad
o Must have a non-profit 501(c)(3) status of three (3) years or less;
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of
a non-profit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a
history of activities directly related to the purpose of eligibility to attain a non-profit status.
o Additionally, emerging arts organizations aspiring to a non-profit status must apply through a fiscal agent
• Is attendance required for the workshops and information sessions?
o Although these workshops are not required, it is highly recommended and encouraged for new applicants and
those applying in the “Emerging” categories. It is an opportunity for staff to guide and assist applicants who
are new to the Community Arts Grants program.
• How are final awards decided?
o All award amount decisions consider the total amount of funding available, scores from panelists
and the request from the applying entity. After panelist scoring, panelists will create a funding plan
based on these factors, which is forwarded to the Arts Commission for final approval.
• Can one school site apply for multiple Educational Institutions (or Arts in Schools) awards?
o Yes. While there is no limit to applications from one school site, consideration will be given to projects of
differing disciplines when housed at the same school.
The City of Carlsbad will NOT award Community Arts Grants to:
• For-profit organizations, schools, and businesses.
• Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
• Governmental agencies or public authorities.
• Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
• Retroactive funding for completed activities.
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of, or
consumption by a specific religious order and/or sect.
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
• Capital expenditures, including construction, renovation or purchase of real property.
• Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted.
Proposals requesting funds for such expenses must be discussed with Cultural Arts staff.
• Applications that do not support non-profit, public art activities or projects that benefit a for-profit business or activity.
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services.
• Support groups and/or non-profit organizations supporting city departments or facilities.
• General operating costs, including costs associated with the start-up of a new organization.
• Applications to reduce existing deficits.
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
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Funding may NOT be used for:
• Fundraising expenses.
• Consultants who are members of an applicant’s staff or board.
• Political campaigns or lobbying activities.
• Payments to students.
• Endowments or endowment campaigns.
• Scholarships, fellowships, or tuition assistance.
• Costs incurred before the start of the funded project or outside the funding period.
• Any and all in-person activities outside the City of Carlsbad limits.
• Entry fees for competitions or sponsorship fees.
• Pageants, fund-raising events, or hospitality costs.
• Private foundations or other re-granting organizations.
• Religious or doctrinal purposes, although faith-based organizations may apply for program support.
• Publication of manuscripts or compositions not created as part of a grant-supported project.
• Purchase of monetary awards, cash prizes, contributions, or donations.
• Professional development for staff and board members.
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
• Creation of textbooks.
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 1
Mainly Mozart Youth Orchestra returns to St. Elizabeth
Seton Church for a spring concert
Fiscal Year 2022-23: Arts Projects for Arts
Organizations
Mainly Mozart Inc
Nancy Laturno
404 Euclid Ave., Suite 221
SAN DIEGO, CA 92114
katie@mainlymozart.org
O: 619-239-0100
Linda Spuck
404 Euclid Ave., Suite 221
SAN DIEGO, CA 92114
linda.spuck@mainlymozart.org
O: 619-379-1313
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 2
Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
•Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2023
•Applicants may only submit one application per funding cycle and cannot apply to multiple categories
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 3
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Mainly Mozart Inc.
DBA (if applicable)
Organization Website
www.mainlymozart.org
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
To enrich the lives of today's and tomorrow's passionate music lovers by connecting them to the genius of
Mozart and the Masters, to world-class musicians and music-making, and to each other.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 4
2-Year Arts Project
2-Year Arts Project Funding*
Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history
may apply for a two (2) year arts project funding opportunity:
•The two (2) year arts project grants are available for more established arts organizations that receive
Community Arts Grants funding for projects that have been consistently similar year after year.
•A final report and budget will still be required after the completion of the two (2) year arts project and
must include a final budget for final payment.
•Organizations that are awarded two (2)year arts project grants must wait until year three (3) to apply
again for arts grants funding.
•If your arts organization is awarded this two (2) year grant, the funding for Year Two (2) of the arts project
would be the same funding amount awarded for Year One(1).
Is your arts organizations applying for a 2-year arts project?
No
Project Information and Narrative
Project Name:*
Please provide us with the name of the arts project.
Mainly Mozart Youth Orchestra returns to St. Elizabeth Seton Church for a spring concert
Project Summary:*
Please provide us with a brief summary of your project.
Mainly Mozart is pleased to announce that our Youth Orchestra (MMYO) will be returning to Carlsbad in
Spring 2023 to present a concert of classical and popular music presented by members of the Advanced
Orchestra and the newly created Chamber Orchestra. This will represent their second concert in the
community for the 2023 school year -- the first will be a presentation of Handel's "Messiah" in December. It
also marks a return to St. Elizabeth Seton Church where the MMYO Chamber Orchestra concept was first
debuted in May 2022 to great success. The Advanced/Chamber Orchestras are made up of nearly 100
student musicians ages 12-18.
Project Start Date:*
Please note that project start date must be on or after January 3, 2023.
02/01/2023
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 5
Project End Date:*
Please note that the project end date must be on or before August 31, 2023. *2-year arts project end date would
be no later than August 31, 2024.
06/30/2023
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
This concert will take place at St. Elizabeth Seton in May, similar to the concert presented this Spring. This
year's concert was intended to be a trial for a new Chamber Orchestra ensemble, something that students
have been requesting for several years, and it was a huge success!
Mainly Mozart has a history of presenting chamber concerts in Carlsbad -- a tradition that is being continued
by MMYO. We anticipate that many of the audience that attended our Spotlight Series will choose to come out
and hear our outstanding young musicians. Marketing will also be directed to parents & extended family
members and to the Carlsbad community.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $5,000 for Arts Projects.
$4,400.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
50
Audience:*
Total number of expected audience attendance for this project.
125
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
Due to changes in strategy that stemmed from and oversaturation of the market and other strategic analysis,
a decision was made in early 2022 to shutter Mainly Mozart's Spotlight Chamber Music series, which had
always taken place in Carlsbad. Instead, we were pleased to continue our partnership with St. Elizabeth Seton
Church by presenting a performance from the top student musicians in our youth orchestra program in
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 6
Carlsbad. We are even more pleased that the partnership between the Youth Orchestra and the church will be
expanding this winter when the Advanced Orchestra presents its first performance of Handel's "Messiah".
The May 13, 2022 concert also represented an opportunity to "try out" the concept of a chamber orchestra --
something that students have been requesting for several years. With the success of this performance, the
new MMYO Chamber Orchestra officially launched in September 2022, allowing students the opportunity to
expand their repertoire as well as fulfilling their desires to perform more frequently.
Project Distinction:
What makes this project distinctive?
MMYO is the only Youth Orchestra that rehearses and regularly performs in Coastal North County. Since the
program moved to Solana Beach in 2021, enrollment in our music education programs has jumped 40% to
nearly 300 students for Fall 2022, including a similar increase from Carlsbad students.
MMYO is the only youth orchestra in California that fully integrates young musicians with physical and
neurodiverse challenges into its core ensembles, with a special focus on those affected by autism spectrum
disorder. A professional Autism Advisory Council made up of leaders from local nonprofits, educators and
other experts plays a key role in recruiting & serving students on the Austim spectrum to the program, and
also provides us with valuable feedback.
.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
- Provide a meaningful ensemble and solo performance opportunity for members of the MMYO Advanced
Orchestra
- Increase community awareness of MMYO by 20% (through media impressions and other outreach related to
this concert)
- Increase attendance at a St. Elizabeth Seton concert by at least 30%
Mainly Mozart measures impact through: student retention; parent/community feedback; event attendance;
analysis; testimonials; audience surveys; and new engagement.
Target Population:
Who is your target population and why? How will you reach them?
In Fall 2021 Mainly Mozart moved the Youth Orchestra rehearsals to a new site in Solana Beach. We believe
that the growth of the program is directly attributable to that move and to robust recruiting efforts to schools
nd music teachers in North County. The number of students participating from Zip codes in the region --
including Carlsbad -- increased significantly in this new school year and we anticipate those numbers to keep
growing. Students represent a broad geographic and ethnic demographic, and range from age 4-18.
MMYO's spring concert in Carlsbad will be promoted throughout the community via targeted media
placements as well as social media and school outreach, as well as to MMYO's existing audience and the
broader Mainly Mozart constituency. Our goal is to reach an audience who wishes to experience a chamber
performance in their community, as well as future MMYO participants from Carlsbad and the surrounding
area.
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 7
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible. *Feel free to contact the Cultural Arts Office at 442-339-2090 or
email arts@carlsbadca.gov should you need assistance.
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Like every performing and arts education program, Mainly Mozart has been affected by the pandemic. For
our organization, that included a doubling down on live performance with drive-in and outdoor concerts, and
identifying creative ways to reach our students while they were studying from home. More importantly, it
gave us an opportunity to do some strategic analysis of our programs to identify a path forward. This
resulted in several outcomes: 1) A new outdoor venue for our June Festival, which bring outstanding
musicians to San Diego; 2) Expanding our Youth Orchestra program by moving rehearsals to Coastal North
County and offering new options for performance (resulting in a 40% enrollment increase!), 3) Continuing
our commitment to being the only youth orchestra in California that welcomes students with physical and
neurodiverse challenges. We also made the difficult decision to shutter our Spotlight Chamber Series and
replace it with an additional full orchestra festival, which is at the core of our mission. These moves have
already been well received - festival attendance has not only increased, but we are now reaching a more
diverse audience. But change in a time of pandemic has also brought financial challenges that we are slowly
overcoming, which is why we are even more grateful for the support we have received -- and hope to receive -
- from the City of Carlsbad for our programs. Thank you!
Project Support Information
You may upload support information in this section. *Feel free to contact the Cultural Arts Office at 442-339-2090
or email arts@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 8
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible. *Feel free
to contact the Cultural Arts Office at 442-339-2090 or email arts@carlsbadca.gov should you need assistance.
Total Project Budget
$8,800.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. *Budget
forms may be available upon request or may be available on the Cultural Arts Community Arts Grants webpage;
however you may use any budget form that you wish so long as it contains similar line items. Feel free to contact
the Cultural Arts Office at 442-339-2090 or email arts@carlsbadca.gov should you need assistance.
FY 2022-23 Community Arts Grants Budget Form.pdf
Organizational Budget:*
Please upload a current organizational budget.
FY22 Budget - Board Approved.pdf
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
FY 2021 990 p 1-8.pdf
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
Board list 8-30-22.pdf
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 9
Organization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
Signor #1 First and Last Name (i.e. Mary Wilson):*
Nancy Laturno
Signor #1 Organizational Title (i.e. CEO):*
CEO
Signor #1 Email address:*
ceo@mainlymozart.org
Signor #2 First and Last Name (i.e. Luke Wilson):*
Ronald Heller
Signor #2 Organizational Title (i.e. Secretary):*
President
Signor #2 Email Address:*
kmaccarthy@mainlymozart.org
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 10
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
10/07/2022
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Linda Spuck Mainly Mozart Inc
Printed On: 19 October 2022
Fiscal Year 2022-23: Arts Projects for Arts
Organizations 11
File Attachment Summary
Applicant File Uploads
• FY 2022-23 Community Arts Grants Budget Form.pdf
• FY22 Budget - Board Approved.pdf
• FY 2021 990 p 1-8.pdf
• Board list 8-30-22.pdf
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
$ Notes $
Admissions $ 2,500.00 100 tickets at $25/each (plus complimentary tickets for students)
Gifts/Merchandise/
Concessions
Advertising
Other
2,500.00$ Subtotal Earned Income $0
$ Notes $
Private $ 2,000.00 Other grants proposed
Individual $ 300.00
Public Support
Applicant Cash
CAG Request Amount $ 4,000.00 Amount requested through Community Arts Grants 2022-23
Other
Other
Subtotal Unearned Income 6,300.00$ Subtotal Unearned Income $0
INCOME TOTALS
CAG FY 2022-23 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
8,800.00$ $0
Amount received through Community Arts Grants 2022-2023
Subtotal Earned Income
NotesEarned IncomeCAG FY 2022-23 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME Notes
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Cash Notes Cash
Project Staff (non-artist) $ 2,250.00 MMYO Administrator
Project Artist(s) or Arts
Instructor(s) $ 5,000.00 Teaching Artists
Educational Materials/Printing $ 250.00 Programs
Costumes/Props
Sets
Supplies
Licensing/Royalties
Rentals (space and/or other) $ 500.00 St. Elizabeth Seton
Transportation
Food & Beverage
Marketing/Promotion/
Publicity $ 800.00 Online Marketing & Social Media
Fiscal Agency Fee
Other
Other
Other
EXPENSES TOTALS 8,800.00$ $0
PROJECT EXPENSES Notes
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Value Notes Value
IN-KIND TOTALS -$ $0
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
IN-KIND SUPPORT Notes
CAG FY 2022-23 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Mainly Mozart, Inc.FY22 Budget FY22
BUDGET
INCOME
EARNED REVENUE
Ticket Sales 298,750
Club Amadeus: Ticket portion of membership 174,800
Handling Fees 9,000
MMYO Tuition & Fees 150,000
Concessions 13,000
Merchandise 8,250
Fees for Services (runout)25,000
Interest Income/miscellaneous 3,000
Other 0
TOTAL EARNED REVENUE 681,800
CONTRIBUTED REVENUE
Individual Donations 1,015,000
Club Amadeus: contribution portion of membership 18,800
Memorial Gifts 0
Total Individual Gifts 1,033,800
Corporate 100,000
Government 332,000
Foundations 125,000
Special Events (Nov auction/Gala tix/auction)215,000
TOTAL CONTRIBUTED REVENUE 1,805,800
IN-KIND REVENUE 250,000
TOTAL INCOME 2,737,600
EXPENSE
OPERATING EXPENSES
Artistic Expenses (Artist Fees, accommodations, travel, Music Director)626,650
Production (Venue/event production, Audio/Video, concessions, programs)598,500
Merchandise Purchases 8,500
Marketing (Advertising, Print material, PR & social media, photography)110,200
TOTAL OPERATING EXPENSES 1,343,850
ADMINISTRATIVE EXPENSES
Office and Other (rent, insurance, CRM, telephone/technology, bank card fees)157,900
Development Expense (Gala expense, grants consultant, donor benefits)116,000
Personnel Wages and Benefits (staff wages, benefits, payroll fees, taxes)869,850
TOTAL ADMINISTRATIVE EXPENSES 1,143,750
IN-KIND EXPENSE 250,000
TOTAL EXPENSE 2,737,600
NET INCOME/(LOSS)0
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214
Mainly Mozart Board of Directors - August 30, 2022
Don Agostino dagostino@carlsbadgroup.com (760) 445-5545
Jing Bourgeois jingbourgeois@yahoo.com (530) 828-3203
Johan Brahme johanbrahme@yahoo.com (858) 342-5877
Mark Burgess mark@burgess.com (619) 405-7636
Alida Cervantes mozartbi@mac.com (619) 885-0441
Joann Clark socardme@gmail.com (858) 717-6697
Cristina Della Coletta cdellacoletta@ucsd.edu (434) 989-4575; (858) 534-6270
Dwight Hare dhare@asilo.com (760) 846-0140
Phyllis Harris pkharris@sbcglobal.net (619) 992-8095
Steve Hart raney53@gmail.com (760) 533-5865
Jerry Heller hellerja4296@gmail.com (858) 248-5947
Ronald Heller ronaldjay999@gmail.com (858) 822-9102; (858) 453-6500
Reginald Jones rjones@jacobscenter.org (619) 573-5459
Jo Ann Kilty joannkilty@gmail.com (858) 775-4456
Reinette Levine reinettelevine@cox.net (619) 544-6495; (619) 389-6800
Dennis Muckermann dennis@muckermann.com (619) 876-9497
Tim Mullen mullen.tim@gmail.com (510) 205-8871
Esther Nahama ern333@san.rr.com (858) 459-0704; (858) 361-4840
Alexandra Pearson alexep@sbcglobal.net (619) 275-5767; (619) 248-5626
Marsha Sewell marsha@marshasewell.com (619) 921-9006
Anne Taubman ataubman@ix.netcom.com (310) 472-8822; (619) 985-8313
Rhianna White Rhi@Rwhite.co (760) 686-4486
STAFF:
Nancy Laturno nlaturno@mainlymozart.org (619) 925-4543
Connie Cooper connie@mainlymozart.org (206) 430-0678
DocuSign Envelope ID: F411E03A-E063-4D58-9B4E-7AC82112E214