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Home My WebLink About2023-02-27; Parks & Recreation Commission; ; Parks & Recreation Department Report Feb. 27, 2023 Item #3 Page 1 of 1 Meeting Date: Feb. 27, 2023 To: Parks & Recreation Commission From: Kyle Lancaster, Parks & Recreation Director Staff Contact: Mick Calarco, Recreation Services Manager mick.calarco@carlsbadca.gov, 442-339-2859 Subject: Parks & Recreation Department Report Recommended Action Receive a report on recently completed and upcoming Parks & Recreation Department activities, donations and grants, as well as other topics of interest. Executive Summary Mick Calarco, Recreation Services Manager and Todd Reese, Parks Services Manager will report on recently completed and upcoming parks and recreation activities, and other topics of local interest. Exhibits 1. Department report PARKS & RECREATION COMMISSION Staff Report Exhibit 1 Page 1 of 3 PARKS & RECREATION DEPARTMENT REPORT Feb. 27, 2023 GENERAL & RECREATION P&R Master Plan Update The final step in the community outreach and input process – a statistically reliable survey – has been completed, and results are being tallied. The survey identified levels of support for a wide range of ideas that were shared through the earlier input opportunities. Households were selected at random to take this survey and have received it only via the United States Postal Service. However, the public had the opportunity to review a copy of the survey at www.carlsbadparksplan.com and provide additional feedback via email and/or the “Your Comments” form on the website. Recreation staff has developed and established core program areas, and the recreation and adults 50+ program assessments benchmarking, and fee studies are currently underway. The department’s all-hands staff and consultant visioning exercise was held on Dec. 12, 2022. Carlsbad and national demographics, statistically reliable survey data, and recreation/adults 50+ program assessments was presented at special meetings of the Parks & Recreation and the Senior Commission on Dec. 12, 2022. A draft master plan update will be made available for input by the community, and Senior and Parks & Recreation Commissions, in advance of a tentatively scheduled special April 3, 2023 meeting, and the City Council on April 4, 2023. A final draft is expected to be presented to the Commissions at a tentatively scheduled May 8, 2023 special meeting, and the City Council for final adoption on May 9, 2023. Share a Heart – Making Intergenerational Connections @Pine On Thursday, Feb. 9, 2023, Leadership In Training and Education students, staff and senior volunteers gathered at the Pine Avenue Community Center to “Share A Heart” with local children and families to have fun and celebrate heart health month and heart awareness. This community event – featuring cookie decorating, crafts, and pool lessons – was hosted by LITE teens, with support from senior center staff. LITE is an afterschool program for Carlsbad 6th to 9th graders who want to develop skills in leadership, teamwork, communication and community service. The program requires a commitment from participants to attend regularly after school from 3 to 6 p.m. Each month will focus on a different theme like the environment, history, health and goals. Amped Music & Arts On Saturday Feb. 10, 2023, more than 200 music loving teens descended upon the Pine Avenue Community Center for the AMPED Music Throwdown. The gym was transformed into a concert venue to showcase five teen bands competing for prizes donated by Amplified, a Carlsbad business that provides access to a professional recording in their sound studio, a band videography, and studio practice with a sound engineer. The throwdown was judged by music experts, including an American Idol and X Factor contestant, audio engineer and singer/songwriter. And the winners were: •1st Place - Final Point – Zoey, Rosie, Meadow and Matthew •2nd Place – Donna Drive – Anton, Dom, Max and Jeddy •3rd Place – Taprika – Noah, Andrew, Nate, Kinsey and Shiva Feb. 27, 2023 {city of Carlsbad Parks & Recreation Page 2 of 3 The event provided a safe space for Carlsbad’s teens to be creative, socialize, dance and have fun while connecting with their friends, family and the community. Recreation Area Manager – Kevin Gohres Kevin Gohres has worked with the department since May 2018, when he joined the team to open Pine Avenue Park Community Center to the public. Since that time, Kevin has played a critical role in building all phases of community center programs and services, including teens and summer camps. Most recently, Kevin has been leading the department’s athletic field negotiations process. Kevin’s successes have contributed greatly to the department fulfilling its mission, vision, and strategic planning objectives. In his new role, Kevin will be responsible for the oversight of Calavera and Stagecoach Community Centers, sports, athletic field use, instructional camps, and classes – including, health & wellness, and learning & development. Coming Soon: Pirate Plunge Saturday March 25, 2023, 5 p.m. Alga Norte Aquatics Center Admission - $10 per person, children ages three and younger are free Enjoy pirate themed pool activities and games during the city’s annual Pirate Plunge event. Come dressed in a swimsuit and enjoy the swashbuckling activities which include diving for treasure, ship raider race, walking the plank, and other fun pool activities and floating obstacles. The Splash Pad will be open for the little ones. Dry activities include a pirate ship slide, a photo opportunity, and a treasure hunt where children will have the chance to follow a map around the pool decks collecting treasure along the way. As the sun goes down, finish the night off with movie presentation on the giant outdoor screen. Management Analyst – Marsha Weeks Marsha Weeks recently joined the department as the Management Analyst. Marsha will work in the department’s Administration/Business Systems Division on assignments such as budgets, contracts, analytics and personnel. Marsha has a bachelor’s degree in Computer Information Systems having attended Cal Poly, Pomona, and her master’s degree in Library & Information Science from San Jose State University. Marsha has been promoted from a Senior Librarian position in the Library & Cultural Arts department, where she managed the Genealogy & Carlsbad History Division. Prior to that assignment, she managed the Children’s Services Division operations at the Georgina Cole Library. In total, Marsha has over 26 years of public service experience in the library sector. PARKS Parks Planning Manager – Nick Stupin Nick Stupin recently joined the department as the new Parks Planning Manager. Nick will lead the Parks Planning section, which includes not only parks/trails design and development, but also open space preserves management, lagoons enhancement coordination and beach preservation/coastal nourishment, Nick is a Carlsbad based Licensed Landscape Architect with 15 years’ experience in landscape architecture design, project management and construction administration. He has a wide range of professional experience with both design-build and design-bid-build project delivery methods and public works projects. Nick’s approach to design includes a true understanding of sustainability and the impacts on public spaces. He has a Bachelors from UC Irvine and a Masters in Landscape Architecture from UCLA. Before joining the city, he worked as a Landscape Designer – Construction Specialist with SWA Group, a Landscape Architect with LA County Public Works, and a Feb. 27, 2023 Page 3 of 3 Landscape Associate with CALTRANS. Monroe Street Pool Renovation/Replacement Project Three design concept options were developed for this project, each with increased scope and cost. An agenda item on the project was presented at the Parks & Recreation Commission Meeting of Jan. 25, 2021, and the City Council Meeting of Jan. 26, 2021. Both bodies approved Concept 3, with the City Council directing staff to pursue a Proposition H ballot measure for the project on the June 7, 2022, Primary Election. On Feb. 22, 2022, an agenda item was presented to the City Council recommending deferring the timing of a Proposition H ballot measure for the project to an election cycle to be determined at a later date. City Council approved the deferral, with the item to be reconsidered in time for a ballot measure to be placed on the November 2022 election. On June 21, 2022, the City Council adopted a resolution approving the ballot measure language on this project for the November 2022 election. The ballot measure was passed by the voters. On Feb. 14, 2023, the City Council received a staff report and presentation; and took formal action to move forward with the design and preparation of construction plans and specifications for Concept 3 of the project. This action included authorizing an amendment to the existing agreement with the design firm, LPA, to perform the related services. The City and LPA held a kick-off meeting on Feb. 21 to review project scope and schedule. Stagecoach Park Community Garden Project Staff received cost proposals for professional design services for a community garden at the area of the park formerly used as a maintenance yard. Staff completed its evaluation of the proposals and selected a design firm to provide the requisite services. A task order for those services was executed and the kickoff meeting with the design firm, Rick Engineering, was held on Nov. 9, 2022. Staff reached out to representatives of the Carlsbad Community Garden Collaborative to get feedback on a similar project recently completed at the Pine Avenue Park Community Garden, which will serve as a template for the Stagecoach Park Community Garden. Initial conceptual drawings were delivered to staff on Dec. 20, 2022, and staff subsequently provided feedback to the consultant team. Staff anticipates receiving the 60% progress set of construction documents at the end of February 2023. The final construction document set is anticipated to be bid in late Spring 2023 and construction work commenced in Fall 2023. Robertson Ranch Park RFQ for Design Services (District 2) - The Request for Qualifications for design services for Robertson Ranch Community Park was released on Planet Bids on Wednesday Nov. 9, 2022. A pre-bid meeting was held, and staff prepared responses to bidders’ questions. Five proposals were received on Jan. 5, 2023, and evaluated by staff. Two firms were interviewed by staff on Feb. 7, 2023. Staff is currently in fee negotiations with the top ranked firm. Staff anticipates docketing a City Council agenda item for the award of a professional services agreement to the selected design firm on March 21, 2023. Trail Volunteers Events On Feb. 11, 2023, from 8:30 to 11:30am a trail volunteer event was held along the Ranch Trail. This trail is at the city’s most southeastern region and connects into the City of Encinitas trail system. City staff were joined by a total of 23 volunteers who donated a collective 69 hours of their time to rehabilitate and create new water bars for enhanced drainage, remove trash, and trim back native vegetation that had grown onto the edge of the trail. The next trails volunteer event will be held on Wednesday, March 15, 2023 at Hosp Grove. Feb. 27, 2023 Department Report Mick Calarco, Recreation Services Manager Todd Reese, Parks Services Manager Parks & Recreation Department Feb. 27, 2023 {city of Carlsbad MASTER PLAN UPDATE ITEM NO. 2 -DEPARTMENT REPORT •Public input •Program plans •Benchmarking •Fee study •Levels of service •Draft report –April 3, 2023, special commission meeting •Final report –May 8, 2023, special commission meeting SHARE A HEART •Community intergenerational event –Pine Avenue Community Center •Celebrate heart health month •Supported by LITE teens •Cookie decorating, crafts, games and pool lessons ITEM NO. 2 -DEPARTMENT REPORT AMPED MUSIC & ARTS •Music “throwdown” for teens •Five bands participated •Competition judged by an American Idol and X Factor contestant •Prizes awarded to top three bands ITEM NO. 2 -DEPARTMENT REPORT AMPED MUSIC & ARTS ITEM NO. 2 -DEPARTMENT REPORT PIRATE PLUNGE IS COMING, MARCH 25 ITEM NO. 2 -DEPARTMENT REPORT MANAGEMENT ANALYST– MARSHA WEEKS ITEM NO. 2 -DEPARTMENT REPORT •Started with the department in February •Previously with Library & Cultural Arts •New assignments include: ➢Department budget Management ➢Department contracts Management ➢Special projects RECREATION AREA MANAGER – KEVIN GOHRES ITEM NO. 2 -DEPARTMENT REPORT •Started with the department in 2018 •Recreation supervisor at Pine Ave. Community Ctr. •Responsibilities include: ➢Oversight of Calavera & Stagecoach Community Ctr. ➢Sports –including athletic field use ➢Instructional camps ➢Classes –health & wellness and learning & develop. ITEM NO. 2 -DEPARTMENT REPORT PARKS PLANNING MANAGER –NICK STUPIN •Started with department in January •Previously with LA County PW and Cal Trans •Responsibilities include: ➢Parks & Trails Planning / Development ➢Open Space Preserve Management ➢Lagoons Enhancement Coordination ➢Beach Preservation / Coastal Nourishment MONROE STREET POOL RENOVATION •Nov. 8, 2022 -Ballot measure was passed by voters •Feb. 14, 2023 -City Council acted to move forward •Preparation of construction plans/specifications •Amendment to agreement with design firm, LPA •Feb. 21, 2023 -Staff and LPA held a resumption meeting to review project scope and schedule ITEM NO. 2 -DEPARTMENT REPORT Concept 3 Option 3 Constructioncost S1S.8M-S16.SM Net annual operating cost SSSS,989 12-lSyrspool Expected life 1S-20 yrs building 1S-20 parldng lot Construction lime 12 -18 months {city of Carlsbad STAGECOACH COMMUNITY GARDEN ITEM NO. 2 -DEPARTMENT REPORT •Location of proposed garden is the former maintenance yard •Repurposed as a result of transition to contracted park maintenance services •20 to 25 new garden plots to be created to help address waiting list and growing demand {city of Carlsbad STAGECOACH COMMUNITY GARDEN •Nov. 9. 2022: Design services kick-off meeting •Met with garden collaborative representatives •December 20, 2022: Initial concept developed •February 2023: 60% Construction docs finished •4th Quarter 2023: Construction to commence •1st Quarter 2024: Community garden opens ITEM NO.2 -DEPARTMENT REPORT {city of Carlsbad ROBERTSON RANCH PARK •Nov. 9, 2022: Design services firm Request for Qualifications released •Nov. 22, 2022: Pre-bid Meeting held •Jan. 5, 2023: Proposals received •April 4, 2023: City Council to consider awarding agreement for the services •Apr. 2023: Kick-off Meeting with firm ITEM NO. 2 -DEPARTMENT REPORT TRAILS VOLUNTEERS EVENT •Feb. 11, 2023, 8:30am –The Ranch Trail •23 Volunteers and 69.00 hours donated •Rehabilitated and created new water bars to improve drainage, removed trash and trimmed- back vegetation encroaching on trail ITEM NO. 2 -DEPARTMENT REPORT {city of Carlsbad COMMENTS/QUESTIONS •Thank you ITEM NO. 2 -DEPARTMENT REPORT {city of Carlsbad