HomeMy WebLinkAbout2023-03-07; City Council; Resolution 2023-072RESOLUTION NO. 2023-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE FISCAL YEAR 2021-22 LIBRARY BOARD OF
TRUSTEES WORK PLAN REPORT OF ACCOMPLISHMENTS AND APPROVING
THE FISCAL YEAR 2022-23 LIBRARY BOARD OF TRUSTEES WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work
plans ensure boards and commissions are working in line with priorities of the City Council; and
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or
commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission and a subsequent report of its accomplishments; and
WHEREAS, Chapter 2.16 of the CMC details the composition of the Library Board of Trustees;
and
WHEREAS, on Jan. 18, 2022, the City Council accepted the fiscal year 2021-22 Library Board of
Trustees Work Plan; and
WHEREAS, at the Library Board of Trustees September 2022 meeting, staff assisted trustees
with the preparation of an updated work plan that is consistent with the duties described in CMC
Chapter 2.16; and
WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters
pertaining to library services, as well as the rules and regulations necessary to operate the library; and
WHEREAS, On Oct. 26, 2022, the Library Board of Trustees voted unanimously to accept the
updated work plan and is recommending that the City Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council accepts the fiscal year 2021-22 Library Board of Trustees Work Plan
report of accomplishments, attached hereto as Attachment A.
3.That the City Council of the City of Carlsbad approves the fiscal year 2022-23 Library
Board of Trustees Work Plan, attached hereto as Attachment B.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 7th day of March, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
-l4vv � SHERRY FREISINGER, City Clerk
(SEAL)
Attachment A
Library Board of Trustees
FY 2021-22 Work Plan Accomplishments
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor
with the approval of the city council.
III.FY 2021-22 Goals & Tasks
The Library Board of Trustees focused on the following FY 2021-22 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Review and approve rules
and regulations of the
library as developed and
revised from time to time
•Supported elimination
of overdue fines
Overdue fines
eliminated in
September 2022
Review and approve the
library's response to the
California Public Library
survey submitted annually
to the California State
Library
•Approved annual
report submitted in
October 2021
Annual, ongoing goal
Receive reports on and
maintain knowledge of
library services and
programs
o Serve as a liaison from
the community on its
needs and interests
o Serve as an
ambassador to the
community in
promoting library
services
•Received and reviewed
monthly reports on
library activities
•Received presentations
on the following topics:
Literacy Services,
Bilingual Services,
Genealogy & Carlsbad
History, eResources,
Cultural Arts
•Received presentations
regarding major
programs such as
Carlsbad Reads
Together and Summer
Reading Adventure
Ongoing
GOAL TASK STATUS, COMMENTS
Receive an annual report
on safety and security of
library facilities
•No update City Facilities Security
team established
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
•Supported the honorific
naming of the Ann
Kulchin Courtyard in
May 2022
Courtyard dedicated
in December 2022
Provide recommendations
on the proposed budget
and use of community
contributions for the
delivery of library services
•Provided concurrence
on the department
budget submission for
FY 2022-23 in May
2022
•Supported and
advocated for the
addition of a donor
recognition page to the
library website
Donor recognition
page added to
library website in
June 2022
Maintain awareness of and
promote community
support of the library, and
of opportunities to
collaborate with other
community partners
•Provided a trustee as
representative on the
Carlsbad Library & Arts
Foundation Board
•Provided a trustee as
representative on the
Carlsbad Friends of the
Library
Ongoing
Promote progressive and
innovative delivery of
services to ensure the
library remains in the
forefront of community life
•No update
Advise the city council on
resource sharing among
library jurisdictions, as
needed
•No update
GOAL TASK STATUS, COMMENTS
Provide community
perspective in the strategic
planning of library services
•No update
Participate in relevant
events, community
meetings and
conversations on behalf of
the Library Board of
Trustees
•No update
Serve on relevant city
committees as a
representative of the
Library Board of Trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
•Provided a trustee as
representative on the
city Growth
Management
Committee
Continued service
on this committee is
anticipated through
FY 2022-23.
Attachment B
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2022-2023
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
Ill. FY 2022-2023 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
•Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve an updated collection
development policy and others as needed
•Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
•Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
•Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
•Provide community perspective on issues and interests related to library service
delivery and facilities
•Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the conversion of part-time
into full-time staff positions
o Receive report and vote whether to support the annual budget submission
•Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
•Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
•Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive report and vote whether to support the new Serra Cooperative
Library System Link+ book-sharing service
•Provide community perspective in the strategic planning of library services
o Support and advocate for a new Georgina Cole Library as part of the city hall
building project
o Review and discuss update to strategic plan
•Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
•Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
o Continue service on Growth Management Citizens Committee