HomeMy WebLinkAbout2023-01-25; Library Board of Trustees; ; Fiscal Year 2023-24 Budget Policies and Timelines
Jan. 25, 2023 ITEM 4 Page 1 of 1
Meeting Date: Jan. 25, 2023
To: Library Board of Trustees
From: Fiona Everett, Senior Management Analyst
Staff Contact: Fiona Everett, Senior Management Analyst
fiona.everett@carlsbadca.gov, 442-339-2014
Subject: Fiscal Year 2023-24 Budget Policies and Timelines
District: All
Recommended Action
Receive the FY 2023-24 budget policies and timelines report.
Executive Summary/Discussion
Staff will share the city’s FY 2023-24 budget policies and timelines with the board.
Next Steps
None.
Fiscal Analysis
None.
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and was available
for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
None.
LIBRARY BOARD OF TRUSTEES
Staff Report
FY 2023-24 Budget
Priorities & Timelines
Fiona Everett, Senior Management Analyst
Library & Cultural Arts Department
January 25, 2023
{ City of
Carlsbad
TODAY’S PRESENTATION
•City Council Strategic Plan
•Budget Guiding Principles
•Budget Challenges
•Budget Directives
•Department Strategy
•Timeline
ITEM 4: FY 2023-24 BUDGET
{ City of
Carlsbad
CITY COUNCIL STRATEGIC PLAN
•Adopted on Oct. 11, 2022
•5-year vision for the city and develop goals around it
•Strategic Plan themes and objectives guide
prioritization of programs and projects within
departments
•The annual adopted budget is the work plan
for implementation of the strategic plan
ITEM 4: FY 2023-24 BUDGET
( City of
Carlsbad
BEING BRILLIANT AT THE BASICS
•Community character
•Economic vitality
•Organizational excellence and fiscal health
•Sustainability and the natural environment
•Quality of life and safety
ITEM 4: FY 2023-24 BUDGET
( City of
Carlsbad
LIBRARY IN THE STRATEGIC PLAN
Community Character
•Community participation in library programs & services
•Develop, implement and promote programs that enhance wellness, socialization, inclusion and active living
•Host special events to bring the community together
•Maintain three library locations, open a total of 7,600 hours annually
•Circulate over 800,000 library materials annually
•Priority Project includes the Audio-visual upgrade/replacement for Schulman Auditorium and Cannon Gallery
ITEM 4: FY 2023-24 BUDGET
( City of
Carlsbad
LIBRARY IN THE STRATEGIC PLAN
Economic Vitality
•Vibrant economy…support inclusive growth & diverse business
•Partnerships with local and regional business support organizations
Organizational Excellence & Fiscal Health
•Realistic and fiscally sound annual city budget
•Ongoing opportunities for community engagement
•Oversee learning and development opportunities for staff as well as ensure completion of mandatory training
•Deliver technology services to city users
ITEM 4: FY 2023-24 BUDGET
{ City of
Carlsbad
CITY BUDGET GUIDING PRINCIPLES
•Ongoing revenue must equal or exceed ongoing expenditures
•One-time revenues shall be used for one-time costs
•Make sound decisions that are supported by data
•Efficient and effective service delivery to meet service needs
•Nimble and flexible, in response to unanticipated needs and to build
resilience
ITEM 4: FY 2023-24 BUDGET
{ City of
Carlsbad
BUDGET CHALLENGES
•Rising costs, inflationary environment
•Risk of Recession
•Aging Infrastructure
•Pension Funding
•Structural Deficit (lines crossing in FY26)
•Service costs are outpacing revenues
•Finding ways to maintain fiscal sustainability with slower
revenue growth
ITEM 4: FY 2023-24 BUDGET
{city of
Carlsbad
3% REDUCTION
•Each department is required to reduce their
operating budget by 3%
•This reduction must be ongoing in nature
•Goal is to help city adjust ongoing expenses
to better match ongoing revenues over time
•Explain how reduction will impact service levels
•Cuts should be made in lower priority areas, not
high priority programs
ITEM 4: FY 2023-24 BUDGET
FY 2023-24 DEPARTMENT STRATEGY
3% required reduction
Options include:
•Remaining closed on Sundays. Personnel budget tied to Sunday
hours will be eliminated
•Fewer patron computers
•Examine and prioritize service areas to find savings
•Optimize use of funds from support organizations, donations and
endowments
ITEM 4: FY 2023-24 BUDGET
{city of
Carlsbad
BUDGET PROCESS
BUDGETS
SUBMITTED TO
BUDGET TEAM BY
FEBRUARY 10
FINANCE REVIEWS,
MEETS AND
WORKS WITH
DEPARTMENTS
MARCH 14
EACH
DEPARTMENT
MEETS WITH
CITY MANAGER
MARCH 20-31
BUDGETS
FINALIZED AND
PRESENTED TO
CITY COUNCIL
MAY 23
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{ City of
Carlsbad