HomeMy WebLinkAbout2020-05-19; City Council; ; Authorize Contract with and Receipt of Homelessness Prevention and Intervention Funds from the State of California; Authorize Contract with Designated Partner Agency, theMay 19, 2020 Item #6 Page 1 of 38
Meeting Date:
To:
From:
Staff Contact:
Subject:
Project Name:
May 19, 2020
Mayor and City Council
Scott Chadwick, City Manager
Holly Nelson, Homeless Program Manager
760-931-3824; holly.nelson@carlsbadca.gov
CA Review MK
Authorize Contract with and Receipt of Homelessness Prevention and
Intervention Funds from the State of California; Authorize Contract with
Designated Partner Agency, the CommuniW Resource Center
District 76 Homelessness Prevention and Intervention Funds
Recommended Action
Adopt a resolution authorizing the city to contract with and receive District 76 Homelessness
Prevention and Intervention Funds from the State of California and authorize the chief of police
or his designee to distribute the funds received to the state-designated partner agency, the
Community Resource Center, for implementation of services.
Executive Summary
District 76 Homelessness Prevention and Intervention Funds were approved and included in the
2019-20 governor's budget for "$1 million to fund Encinitas, Carlsbad, Oceanside and Vista with
$250,000 each for homelessness prevention and intervention services in partnership with the
Community Resource Center."
The city's intended purpose of the funds, through its partnership with the Community Resource
Center, is to assist 40 individuals, households or families in the City of Carlsbad who are at risk
of homelessness1 or who are chronically homeless, homeless seniors or other vulnerable
homeless populations. Such assistance would include providing for strategic basic needs,
including finding appropriate and affordable long-term housing placements.
To use these funds for the City of Carlsbad's homeless population, the city first needs to accept
them from the state through a standard agreement with the state Department of Housing and
Community Development {Exhibit 2). The funds must then be used "for homelessness
prevention and intervention services in partnership with the Community Resource Center,"
which would be accomplished through the city's standard professional services agreement,
including a scope of services that staff has negotiated with the Community Resource Center for
a one-year term (see Exhibit 3, Sub-Exhibit A).
1 The terms "chronically homeless" and "at risk of homelessness" are used in the staff report and attached contract
documents as defined by the U.S. Department of Housing and Urban Development.
May 19, 2020 Item #6 Page 2 of 38
Discussion
Background
Pursuant to item 2240-103-0001 of section 2.00 of the state Budget Act of 2019 (Chapter 23 of
the Statutes of 2019), the state Department of Housing and Community Development shall
allocate $1 million, with $250,000 going to each of the cities of Encinifas, Carlsbad, Oceanside
and Vista, "for homelessness prevention and intervention services in partnership with the
Community Resource Center." This award is payable from the state's General Fund. The funding
is intended to expand existing homelessness services, including but not limited to case
management, housing navigation, domestic violence services, substance abuse and mental-and
medical-health services. To receive this allocation, the City of Carlsbad must execute a standard
agreement with the Department of Housing and Community Development and must maintain
records for inspection for a period of three years to demonstrate that the funding was used for
the appropriate purposes.
The Community Resource Center's model of service delivery follows a trauma-informed,
Housing First Model2 of integrative services, case management, housing navigation and
domestic violence-related services. The Community Resource Center has been very flexible in
negotiating its professional services agreement with the city and is willing to fill in gaps or
needs in the city's current Homeless Response Plan to the extent it is staffed and resourced to
do so. Staff are confident that the resulting contract and scope of services with the Community
Resource Center (see Exhibit 3, Sub-Exhibit A) fits squarely within the city's Homeless Response
Plan and appropriately captures the city's expectations for homelessn·ess prevention and
intervention services.
Services
The scope of services to be provided by the Community Resource Center (Exhibit 3, Sub-Exhibit
A) under its professional services agreement with the city is summarized as follows:
• Assist 20 individuals, households or families who are homeless, while prioritizing those
who are chronically homeless, homeless seniors and other vulnerable homeless
populations in the City of Carlsbad, to find appropriate, affordable long-term housing
placements.
• Assist 20 individuals, households or families who are at risk of becoming homeless in the
City of Carlsbad stabilize their housing placements with rental assistance, mediation and
advocacy, utility assistance, security deposit assistance, employment assistance and all
other costs interfering with such participants' ability to maintain their current
household.
2 Housing First Model is a housing assistance approach that prioritizes providing_permanent housing to people
experiencing homelessness, thus ending their homelessness and serving as a platform from which they can pursue
personal goals and improve their quality of life. This approach is guided by the belief that people need basic
necessities like food and a place to live before attending to other needs. Housing First is based on the theory that
client choice is valuable in housing selection and supportive service participation, and that exercising choice is
likely to make a client more successful in remaining housed and improving their life. Retrieved May 6, 2020 from
the Natio.nal Alliance on Ending Homelessness. https://endhomelessness.org/resource/housing-first/
2
May 19, 2020 Item #6 Page 3 of 38
• The Community Resource Center will provide long-term case management and housing
navigation services for up to 12 months to participants by helping them identify or
stabilize housing resources, offering utility-deposit support, providing community-based
referrals, providing interim housing resources, helping them achieve financial stability,
guiding them through landlord-tenant mediation and referring them to mental-health
and substance abuse resources. The Community Resource Center has committed to ·
creative and collaborative problem solving with participants to address other barriers
that may interfere with their housing stability.
• The Community Resource Center will coordinate with the city's Homeless Outreach Team,
Homeless Response Program manager, city staff, community providers and faith centers
and other nonprofits to provide an integrative service delivery approach with this
population.
• The Community Resource Center will provide quarterly outcomes and monthly program
invoices to the city's homeless program manager specifying the number of referrals,
program eligibility denials and acceptances, housing placements, community referrals
and housing-retention data. All documentation will be tracked in the Homeless
Management Information System.
Staff believes that these services, both singularly and collectively, represent important and
timely opportunities for the City of Carlsbad to expedite an increasing demand for local
homelessness prevention and intervention. These services fulfill an urgent need in the city's
current Homeless Response Plan, as well as aligns with the goals set forth by the North County
Regional Ad Hoc Committee on Homeless to "reduce the unsheltered population" and "increase
long-term housing options to end homelessness for people experiencing homelessness or who
are in shelter." Additionally, these services may fulfill other state homelessness goals and
measures that are either existing or foreseeable.
Pandemic impact
Considering the national, state and local emergency imposed by the COVID-19 pande.mic, time
is of the essence to execute the two agreements with the Department of Housing and
Community Development and the Community Resource Center and begin providing the
negotiated services to the city's homeless population. In a report published in March 2020 on
the U.S. homeless population related to COVID-19, individuals experiencing homelessness are
twice as likely to be hospitalized; two to four times more likely to require critical care; and two
to three times more likely to die compared to the general population.3 In the 2020 Point-in-
Time Count, the City of Carlsbad had 94 unsheltered individuals experiencing homelessness. It
is projected many more individuals will fall into homelessness as a result of the economic and
3 Culhane, D., Treglia, D., Steif, K., Randall, K. & Byrne, T. (2020) Estimated Emergency and
Observational/Quarantine Capacity Need for the U.S. Homeless Population Related to COVID-19 Exposure by
County; Projected Hospitalizations, Intensive Care Units, and Mortality. Retrieved April 3, 2020 from
https://endhomelessness.org/wp-content/uploads/2020/03/COVID-paper clean-636pm.pdf.
3
May 19, 2020 Item #6 Page 4 of 38
health impacts of COVID-19. It would be extremely beneficial to accept these state resources to
help 20 unsheltered and 20 at-risk individuals find or maintain their housing resources.
If, after the end of the one-year contract term with the Community Resource Center, the city is
satisfied with the provision of services and still has a need for such services, the city manager
would have authority to renew the contract for one additional year, with the appropriation of
funds from the City Council. At this time, it is unclear if any additional District 76 Homelessness
Prevention and Intervention Funds will be allocated in the 2020-21 governor's budget. This,
however, does not preclude the possibility of other similar homeless funding sources being
available to the city in the future.
Fiscal Analysis
There is no anticipated fiscal impact. There are no matching funds required and these funds
were not allocated as part of a competitive grant process. Once the standard agreement with
the Department of Housing and Community Development is approved, all but 5% of the
$250,000 in designated funding will be pa"ssed through to the Community Resource Center over
the course of the one-year contract. The 5% value, or $12,500, will be retained by the city for
the city's administrative costs, as authorized by Department of Housing and Community
Development and agreed to by the Community Resource Center_.
Next Steps
The City Council's action on this item is final. Once the standard agreement with the
Department of Housing and Community Development is executed, the District 76 Homelessness
Prevention and Intervention funds will be deposited with the city. The city will then execute its
professional services agreement with the Community Resource Center, with a proposed start
date of July 1, 2020. The funds will be paid to the Community Resource Center on a monthly
basis over the course of the one-year contract term, less the 5% city administrative costs. Under
the terms of the professional services agreement, the center will be required to submit
quarterly reports to the city to track progress. The city's homeless program manager will
facilitate monthly meetings with the center to review and discuss programmatic needs. The
homeless program manager will also monitor data outcomes reported on a quarterly basis and
review and process program invoices on a monthly basis.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code section 21065, this action does not constitute a project
within the meaning of the California Environmental Quality Act in that it has no potential to
cause either a direct physical change in the environment, or a reasonably foreseeable indirect
physical change in the environment, and therefore does not require environmental review.
Public Notification
This item was noticed in accordance with the Ralph M . Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
4
May 19, 2020 Item #6 Page 5 of 38
Exhibits
1. City Council resolution
2. Department of Housing and Community Development standard agreement
3. Commu·nity Resource Center professional services agreement
A. Scope of services
B. Community Resource Center contract budget
5
May 19, 2020 Item #6 Page 6 of 38
RESOLUTION NO. 2020-091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING A CONTRACT WITH AND RECEIPT OF
HOMELESSNESS PREVENTION AND INTERVENTION FUNDS FROM THE STATE
OF CALIFORNIA AND AUTHORIZING A SECOND CONTRACT WITH
DESIGNATED PARTNER AGENCY, THE COMMUNITY RESOURCE CENTER
WHEREAS, the 2019-20 Governor's Budget dedicated one (1) million dollars to fund Encinitas,
Carlsbad, Oceanside and Vista with $250,000 each for homelessness prevention and intervention
services in partnership with the Community Resource Center ("CRC"), a non-profit social services
outreach organization based in Encinitas. These funds are also known as District 76 Homelessness
Prevention and Intervention Funds ("District 76 HPIF");
WHEREAS, the City of Carlsbad must accept the District 76 HPIF through a Standard Agreement
with the Department of Housing and Community Development ("HCD");
WHEREAS, upon acceptance of the District 76 HPIF, the City of Carlsbad seeks to solidify its
partnership with the CRC through the execution of a one-year Professional Services Agreement ("PSA")
that would require the City of Carlsbad to pay the CRC $237,500 of the District 76 HPIF, the remaining
funds to be retained by the City for administrative costs;
WHEREAS, the PSA would require the CRC to assist 40 individuals, households or families who
are homeless or who are at risk of homelessness in the City of Carlsbad with strategic basic needs,
including finding appropriate, affordable long-term housing placements;
WHEREAS, the City's Homeless Program Manager seeks to formalize the City's authority to
execute both the Standard Agreement with HCD accepting District 76 HPIF and the PSA with the CRC
expending the District 76 HPIF over the course of a one-year period;
WHEREAS, the City Council of the City of Carlsbad finds that the aforementioned contracts with
HCD and the CRC represent important and timely opportunities for the City to expedite an increasing
demand for local homelessness prevention and intervention services, and that these contracts fulfill
urgent needs or gaps in the city's current Homeless Response Plan, as well as fulfill other potential
state homelessness outreach goals that are either existing or foreseeable; and
WHEREAS, the City Council of the City of Carlsbad finds that the health, safety and welfare of
all residents would be better served by entering into the aforementioned contracts with HCD and the
CRC to assist the City's homeless residents;
May 19, 2020 Item #6 Page 7 of 38
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the city manager is hereby authorized to execute the Standard Agreement between
HCD and the City of Carlsbad, a copy of which is attached as Exhibit 2.
3. That the city manager is hereby authorized to execute the Professional Services
Agreement between the CRC and the City of Carlsbad, a copy of which is attached as
Exhibit 3 (including internal Exhibits A and B).
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on
the 19th day of May 2020, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Schumacher.
None.
None.
MA TT HALL, Mayer
(SEAL}
May 19, 2020 Item #6 Page 8 of 38
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL
SERVICES
PURCHASING AUTHORITY NUMBER (if applicable) STANDARD AGREEMENT 1-.. AGR. EEMENT NUMBER
STD 213 (Rev. 03/2019) ___j 19-GFD-12932
1. This Agreement is entered into between the Contracting Agency and the Cont•-=ra:-:ct::.-0:-:r:-:n::a:=m::e-::;d-;:b:=-e-=10':':'w::-: ---------------
------·---·--··-.. -~-----· CONTRACTING AGENCY NAME
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT -----------------CONTRACTOR'S NAME
City Of Carlsbad
2. The term of this Agreement is:
START DATE
Upon HCD Approval
-----------------.. ~·-· ·----, ··-"··-----THROUGH END DATE
06/30/2020
3. The maximum amount of this Agreement is:
$250,000.00
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the
Agreement.
Exhibit A Authority, Purpose and Scope of Work
Exhibit 8 Budget Detail and Payment Provisions
Exhibit c• State of California General Terms and Conditions
Exhibit D State of California General Terms and Conditions
Exhibit E Special Conditions
Exhibit F Additional Provisions
TOTAL NUMBER OF PAGES ATTACHED
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership.etc.)
City of Carlsbad
I CITY Carlsbad
~AGES
I ire-0412011 . 0
0
0
6 pages
STATE I ZIP
CA 92008
TGE ~Mtt~ V ... . -------.i--□,,,::Ao,:;T=e~s~-NED~~~~---ERSON SIGNING
~~4.:,-\-1-J..'=~~~-i_Lk ___ _
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTING AGENCY ADDRESS
2020 W. El Camino Ave., Suite 130
PRINTED NAME OF PERSON SIGNING
Synthia Rhinehart
CONTRACTING AGENCY AUTHORIZED SIGNATURE
ks'"'-'v2.l> ---------'----------STATE OF CALIFORNIA
CITY
Sacramento
STATE
CA
Contracts Manager,
ZIP
95833
Business & Contract Services Branch
DATE SIGNED
California Department of·General Services Approval (or exemption, if applicable)
Exempt per; SCM Vol. 1 4.04,A.3 (DGS memo dated 6/12/1981)
May 19, 2020 Item #6 Page 9 of 38
EXHIBIT A
AUJHORIJY. PURPOSE. AND scopE Of WORK
1. Authority
City of Carlsbad
19-GFD-12932
Page 1 of 1
Pursuant to item 2240-103-0001 of section 2.00 of the Budget Act of 2019 (Chapter 23 of the
Statutes of 2019) (the "Statute"), the Department of Housing and Community Development (the
"Department") shall allocate the designated funding to the specified city, county, or city and
county, or other entity, as enumerated in the Statute. (Exhibit 8) This Agreement is entered into
under the authority of, and in furtherance of the purposes of, the Statute.
2. purpose
In accordance with the authority cited above, the Department shall distribute $250,000 to the
City of Carlsbad.
3. scope ot work
This distribution is for homelessness prevention and intervention services in partnership with the
Community Resource Center. This funding would expand existing homelessness services,
including, but not limited to: case management, housing navigation, domestic violence shelters,
substance abuse and mental and medical health services.
4. Monitoring
The City of Carlsbad shall maintain books, records, documents, and other evidence that
demonstrates the funding was used for the appropriate purposes, as laid out in the Scope of
Work. These books, records, documents, and other evidence shall be made available for audit
and inspection by the Department for a pe_riod of three years.
May 19, 2020 Item #6 Page 10 of 38
EXHIBIT B
Budget Detail and Payment Provisions
The Budget Act of 2019
City of Carlsbad
19-GFD-12932
Page 1 of 1
2240-103-0001-For local assistance, Department of Housing and Community
Development.. ................ 25,700,000
Schedule:
1665-Financial Assistance Program .............................................. 25, 700,000
Provisions:
(1-7 omitted)
8. Of the amount appropriated in this item, $1,000,000 shall be available to provide the
cities of Encinitas, Carlsbad, Oceanside, and Vista $250,000 each for homelessness
prevention and intervention services in partnership with the Community Resource
Center. This funding would expand existing homelessness services, including, but not
limited to: case manage,:nent, housing navigation, domestic violence shelters,
substance abuse and mental and medical health services.
May 19, 2020 Item #6 Page 11 of 38
GTC 04/2017
GENERAL TERMS AND CONDITIONS
EXHIBITC
City of Carlsbad
19-GFD-12932
Page 1 of 4
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and
approved by the Department of General Services, if required. Contractor may not commence
performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid
unless made in writing, signed by the parties and approved as required. No oral understanding or
Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in
part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services,
the Bureau of State Audits, or their designated representative shall have the right to review and
to copy any records and supporting documentation pertaining to the performance of this
Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three
(3) years after final payment, unless a longer period of records retention is stipulated. Contractor
agrees. to allow the auditor(s) access to such records during normal business hours and to allow
interviews of any employees who might reasonably have information related to such records.
Further, Contractor agrees to include a similar right of the State to audit records and interview
staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub.
Contract Code § 10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its
officers, agents and employees from any and all claims and losses accruing or resulting to any
and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation
furnishing or supplying work services, materials, or supplies in connection with the performance
of this Agreement, and from any and all claims and losses accruing or resulting to any person,
firm or corporation who may be injured or damaged by Contractor in the performance of this
Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during
any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of
any payments should the Contractor fail to perform the requirements of this Agreement at the
time and in the manner herein provided. In the event of such termination the State may proceed
with the work in any manner deemed proper by the State. All costs to the State shall be deducted
from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to
the Contractor upon demand.
Page 1 of 4
May 19, 2020 Item #6 Page 12 of 38
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor,
in the performance of this Agreement, shall act in an independent capacity and not as officers or
employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of
perjury, the minimum, if not exact, percentage of post consumer material as defined in the Public
Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the
State regardless of whether the product meets the requirements of Public Contract Code Section
12209. With respect to printer or duplication cartridges that comply with the requirements of
Section 12156(e), the certification required by this subdivision shall specify that the cartridges so
comply (Pub. Contract Code § 12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor
and its subcontractors shall not deny the contract's benefits to any person on the basis ofrace,
religious creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully
against any employee or applicant for employment because of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, genetic
information, marital status, sex, gender, gender identity, gender expression, age, sexual
orientation, or military and veteran status. Contractor shall insure that the evaluation and
treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and
Housing Act (Gov. Code § 12900 et seq.), the regulations promulgated thereunder ( Cal. Code
Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2
of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards
adopted by the awarding state agency to implement such article. Contractor shall permit access
by representatives of the Department of Fair Employment and Housing and the awarding state
agency upon reasonable notice at any time during the normal business hours, but in no case less
than 24 hours' notice, to such of its books, records, accounts, and all other sources of information
and its facilities as said Department or Agency shall require to ascertain compliance with this
clause. Contractor and its subcontractors shall give written notice of their obligations under this
clause to labor organizations with which they have a collective bargaining or other agreement.
(See Cal. Code Regs., tit. 2, § 11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES
contained in the document CCC 04/2017 are hereby incorporated by reference and made a part
of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in
compensation for all of Contractor's expenses incurred in the performance hereof, including
travel, per diem, and taxes, unless otherwise expressly so provided.
Page 2 of 4
May 19, 2020 Item #6 Page 13 of 38
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance
with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if
these services or goods are obtained by means of a competitive bid, the Contractor shall comply
with the requirements of the Government Codes Sections set out below.
a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or
materials by the State or any of its political subdivisions or public agencies on whose behalf the
Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the
Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public
purchase. Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, materials, or services by the
bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and
become effective at the time the purchasing body tenders final payment to the bidder.
Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or
settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor
shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand,
recover from the public body any portion of the recovery, including treble damages, attributable
to overcharges that were paid by the assignor but were not paid by the public body as part of the
bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code
Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year from such
demand, reassign the cause of action assigned under this part if the assignor has been or may
have been injured by the violation of law for which the cause of action arose and (a) the assignee
has not been injured thereby, or (b) the assignee declines to file a court action for the cause of
action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the
contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall
fully comply with all applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and compliance with
earnings assignment orders, as provided in Chapter 8 ( commencing with section 5200) of Part 5
of Division 9 of the Family Code; and
Page 3 of 4
May 19, 2020 Item #6 Page 14 of 38
b. The contractor, to the best of its knowledge is fully complying with the earnings assignment
orders of all employees and is providing the names of all new employees to the New Hire
Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is
unenforceable or held to be unenforceable, then the parties agree that all other provisions of this
Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of
$200,000, the Contractor shall give priority consideration in filling vacancies in positions funded
by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200
in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING
REQUIREMENTS: .
a. If for this Contract Contractor made a commitment to achieve small business participation,
then Contractor must within 60 days of receiving final payment under this Contract ( or within
such other time period as may be specified elsewhere in this Contract) report to the awarding
department the actual percentage of small business participation that was achieved. (Govt. Code
§ 14841.)
b. If for this Contract Contractor made a commitment to achieve disabled veteran business
enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment
under this Contract ( or within such other time period as may be specified elsewhere in this
Contract) certify in a report to the awarding department: (1) the total amount the prime
Contractor received under the Contract; (2) the name and address of the DVBE(s) that
participated in the performance of the Contract; (3) the amount each DVBE received from the
prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5)
the actual percentage of DVBE participation that was achieved. A person or entity that
knowingly provides false information shall be subject to a civil penalty for each violation. (Mil.
& Vets. Code§ 999.5(d); Govt. Code§ 14841.)
20. LOSS LEADER:
If this contract involves the furnishing of equipment, materials, or supplies then the following
statement is incorporated: It is unlawful for any person engaged in business within this state to
sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business
and Professions Code. (PCC 10344( e ). )
Page 4 of 4
Exhibit 3
May 19, 2020 Item #6 Page 15 of 38
AGREEMENT FOR USE OF STATE HOMELESSNESS PREVENTION AND INTEVENTION
FUNDS BETWEEN CITY OF CARLSBAD AND
COMMUNITY RESOURCE CENTER
THIS AGREEMENT is made and entered into as of the 1st day of July, 2020, by and
between the CITY OF CARLSBAD, a municipal corporation, ("City"), and Community Resource
Center, a non-profit organization, ("Contractor").
RECITALS
A. City requires the professional services of an organization that is experienced in
providing housing navigation and case management services for assessment, diversion,
placement, prevention and stabilization of its homeless or imminently homeless residents.
B. Contractor has the necessary experience in providing professional services and
advice related to all of the areas set forth in recital A.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one year from the date first above
written. The City Manager may amend the Agreement to extend it for one (1) additional one (1 )-
year period or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
A. The total fee payable for the Services to be performed during the initial Agreement term will be
two hundred thirty-seven thousand five hundred dollars ($237,500) in state grant funds from the
Department of Housing and Community Development. Contractor's employees will provide case .
management and housing navigation services as provided in Exhibit "A" using these funds.
Incremental payments, if applicable, should be made as outlined in Exhibit "A". Contractor's
budget for expenditure of these funds is set forth in Exhibit "B."
B. No other compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement.
City Attorney Approved Version 6/12/18
May 19, 2020 Item #6 Page 16 of 38
C. If the City elects to extend the Agreement, the amount shall not exceed two hundred thirty-
seven thousand five hundred dollars ($237,500) per Agreement year ..
D. The City reserves the right to withhold a ten percent (10%) retention until City has accepted
the work and/or.Services specified in Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City,
although Contractor may utilize the supplementary assistance of one (1) MSW Intern as described
in Exhibit "A." If Contractor subcontracts any Services, Contractor will be fully responsible to City
for the acts and omissions of Contractor's subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons
directly employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein cau·sed by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
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May 19, 2020 Item #6 Page 17 of 38
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amoun~s of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believe_s that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
"occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this projecUlocation or the general aggregate limit shall be twice the required
occurrence limit.
10.1.2 Automobile Liability. (if the use of-an automobile is• involved for Contractor's work
for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1 ,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
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10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City .
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs ·incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Holly Nelson
Title Homeless Program Manager
Department Police ----------
City of Carlsbad
Address 2560 Orion Way
Carlsbad, CA 92010
Phone No. 760-931-3824
4
For Contractor
Name John Van Cleef
Title Chief Executive Officer
Address 650 2nd Street
Encinitas, CA 92024
Phone No. 760-230-6309
Email johnvancleef@crcncc.org
City Attorney Approved Version 6/12/18
May 19, 2020 Item #6 Page 19 of 38
Email:
Holly.nelson@
carlsbadca.gov
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
YesD · No ■
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal , state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to·the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. .TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination , Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
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May 19, 2020 Item #6 Page 20 of 38
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld .
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
City Attorney Approved Version 6/12/18
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May 19, 2020 Item #6 Page 21 of 38
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR RLSBAD, a municipal
f the State of California
By: By:
Scott adwick, City Manager or
Geoff Patnoe, Assistant City Manager
ATTEST:
By: '-imuJO_Krrtzr/4;~
(sign here) ~RBARA ENGLESON
h'"' City Clerk
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY: ~ ~ -------------Marissa Kawecki
Deputy City Attorney
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May 19, 2020 Item #6 Page 22 of 38
Contractor shall:
EXHIBIT "A"
SCOPE OF SERVICES
A. Provide at least two (2) staff members comprised of one (1) housing navigator at .25 FTE (10
hours per week) and one (1) case manager at .SO FTE (20 hours per week), each of whom must
provide the direct services or direct assistance to the City's homeless residents or those
residents at risk of becoming homeless ("Participants"). Contractor may retain the assistance of
one (1) second-year MSW student from Cal State San Marcos to supplement the staffing hours
as stated, to achieve the outcomes as identified in this Exhibit "A." The MSW student shall
receive a stipend in a range between $4,000 and $8,000 of the contract value.
B. All staff must possess a bachelor's degree and have one (1) year of case management
experience working with vulnerable populations, such as persons experiencing homelessness,
co-occurring disorders, serious mental illness, criminal justice-involved or medically fragile. It is
strongly desired to have at least one (1) staff member who is bilingual in both English and
Spanish.
c. Provide services during its regular business hours, between 8:30 a.m. and 5 p.m., Monday
through Friday. This agreement does not contemplate emergency services or after-hour
obligations, with the exception of participating in public meetings as requested by City. All
holidays observed by City may be excluded from these days and hours of operation.
D. Offer services to Participants at designated locations primarily within, but not limited to, the City
of Carlsbad. These locations may include Contractor's offices in Carlsbad and Encinitas, City
facilities, faith-based centers, City community sites, public locations or Participants' homes.
Service locations shall be determined and modified as needed based on Participant need and
convenience. Contractor staff travel is expected in this role and reliable transportation is
required .
E. Abide by the strategies set forth in City's Homeless Response Plan and any amendments
thereto, which takes a community focused and collaborative approach to addressing the needs
of those experiencing or at risk of homelessness within the City of Carlsbad.
F. Assist at least 20 individuals, households or families who are homeless, prioritizing those who
are chronically homeless, homeless seniors and other vulnerable homeless populations in the
City of Carlsbad with strategic basic needs, including finding appropriate, affordable long-term
housing placements. In accomplishing this goal, Contractor's Housing Navigator, Case Manager~
and MSW intern shall use their best, good faith efforts to complete an assessment, apply
diversion strategies, develop an individualized case plan and assist such Participants with
obtaining housing and addressing other barriers that may interfere with future housing stability.
Case management services shall include financial resources including but not limited to short-
term rental assistance for a maximum duration of 9 months, utility assistance, security deposit
assistance, housing applications, renter's insurance, employment assistance, new move-in
expenses and all other costs interfering with Participants' ability to establish housing. All
1
May 19, 2020 Item #6 Page 23 of 38
services other than short-term rental assistance shall be provided for a duration not to exceed
12 months or the date of contract termination, whichever is sooner.
G. Assist at least 20 individuals, households or families who are at risk of becoming homeless in the
City of Carlsbad as follows: Contractor's Housing Navigator, Case Manager and MSW Intern shall
use their best, good faith efforts to complete an assessment; apply diversion strategies; develop
a case plan; and assist participants with stabilizing their housing placements with rental
assistance, mediation and advocacy, utility assistance, security deposit assistance, employment
assistance and all other costs interfering with such Participants' ability to maintain their current
household. Contractor agrees to stabilize these Participants' immediate housing needs, while
continuing to provide case management services and identifying other potential barriers that
may impact Participants' future housing stability. Housing assistance shall be provided for a
duration not to exceed 9 months. All other services shall be provided for a duration not to
exceed 12 months or the date of contract termination, whichever is sooner.
H. Operate within the guidelines and principles of the Housing First Model. Contractor will not
require Participants to address the full scope of their issues, challenges or barriers before they
can access housing, nor will Contractor mandate participation in service~ either before obtaining
housing or in order to retain housing. Supportive services such as rental assistance,
landlord/tenant advocacy, security deposits, utility assistance and late fees shall be offered to
support Participants with housing stability and individual well-being, but Participants are not
required to accept these services. is not required.
I. Bridge Participants into interim housing resources, such as congregate shelters, transitional
housing programs or hotel/motel vouchers, while they search for permanent housing resources.
J. Connect or refer Participants who desire or need a higher level of care with appropriate
community resources, such as mental health referrals to Assertive Community Treatment (ACT),
substance use treatment programs, Whole Person Wellness (WPW), Veterans Affairs Supportive
Housing (VASH) or Permanent Supportive Housing (PSH) units.
K. Address financial needs and barriers with Participants by creating a budget and providing
financial literacy. Refer Participants who do not have sustainable income to appropriate job
training programs, employment resources, Social Security benefits and other long-term, public
benefit programs, so they are able to maintain their housing placement.
L. Receive intervention referrals and make referrals to and from the Carlsbad Homeless Outreach
Team (HOT), City staff, community partners, nonprofits and self-referrals. To qualify,
Participants must be:
1. Literally homeless; and
2. Exper\encing homelessness in the City of Carlsbad. This information can be verified verbally
by a provider, self-certification, employment, HOT, HMIS system, bank statements, or a
verified mailing address.
M. Receive prevention referrals and make referrals to and from HOT, City staff, community
partners, nonprofits and self-referrals. To qualify, Participants must:
2
May 19, 2020 Item #6 Page 24 of 38
1. Be a resident in the City of Carlsbad. This information can be verified by a rental agreement,
utility bill or school documentation;
2. Be at risk of losing their residence of the time application of homeless assistance is
submitted;
3. Be unable to identify any alternative residence;
4. As an individual or household, lack the resources or support network needed to obtain other
permanent housing;
5. As an individual or household, Participants receiving prevention support must be considered
"low income;" and
6. Prioritization will be given to individuals or households who have a history of homelessness.
N. Work collaboratively and maintain communication with City's Homeless Response Program
Manager, HOT, faith centers, community partners and any other homeless outreach workers
operating in the City of Carlsbad to identify homeless individuals in need of services. City and
Contractor shall attend monthly meetings to review and discuss programmatic needs.
o. Identify gaps in homeless services and assistance needs in the City of Carlsbad, and develop
recommendations for community and program improvements in support of City's Homeless
Response Plan .
P. Comply with the following requirements related to documentation:
1. Complete accurate and thorough documentation in a timely manner;
2. Utilize the Homeless Management Information System (HMIS) to track the entry/exit of
Participants;
3. Maintain data on Participants and outcomes, to be reported on a quarterly basis in
coordination with billing invoices (see section Q); and
4. Housing retention follow-up will be provided at 6 months and 12 months after housing
placement.
Q. Data outcomes will be reported to the City's Homeless Response Program Manager on a
quarterly basis, with accompanying narrative, due by the 15th of the month on October 15, 2020,
January 15, 2021, April 15, 2021; and July 15, 2021. The outcome data shall include:
1. Number of referrals received and the source of the referring party;
2. Number of Participants who have been screened and consented to services;
3. Number of Participants who have been screened and denied program eligibility;
4. Number of Participants placed into permanent housing resources and/or received support
to maintain existing housing placement;
5. Number of Participants who have declined case management services, either initially, or
non-participation; and
6. Total number of referrals to interim housing or higher level of care resources.
R. All billing invoices shall be submitted monthly and are due by the 15th of the month, beginning
August 15, 2020 and ending on July 15, 2021. Contractor will submit monthly billing invoices
with accompanying documentation for funds expended, which shall include but not be limited
3
May 19, 2020 Item #6 Page 25 of 38
to documentation of timecards, mileage, office supplies, housing receipts, and flex funds
receipts.
s. Operate within the budget set forth in Exhibit "B."
a. If there is a possibility that any portion of the total fee payable for the Services under the
Agreement is not expended by the date of contract termination, City and Contractor agree to
mutually decide how such excess funds will be allocated in the budget. In the event of a
mutually agreeable budget modification, Contractor agrees to modify the budget accordingly
and attach as an amended Exhibit "B" to this contract.
b. City and Contractor further agree to discuss and mutually determine any necessary changes
to the budget during the lifetime of the Agreement. In the event of a mutually agreeable budget
modification, Contractor agrees to modify the budget accordingly and attach as an amended
Exhibit "B" to this contract.
T. Furnish all general office supplies, printing costs, postage and other incidental costs associated
with normal office and service operations related to case management duties.
u. Within thirty (30} days of contract execution, develop a detailed project plan for implementation
of program services based on this scope of services.
4
May 19, 2020 Item #6 Page 26 of 38
CITY OF CARLSBAD
Community Resource Center & City of Carlsbad District 76 HPIF Project Budget
FY 2020/21
Program Services
Assessment*
Diversion*
Prevention (20} Households (1)
Intervention/Placement (20} Households (1)
Stabilization *
Sub Total
Personnel Cost
Housing Navigator (0.25 FTE)
Case Manager (0.50 FTE)
MSW Intern Stipend
Sub Total
Program Support
Trave l (2)
Printing & Materials (3)
Sub Total
Total Direct Costs
Indirect Costs (4)
Grand Total
Budget Notes:
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
48,720.00
127,400.00
176,120.00
17,063.00
25,823.00
4,000.00
46,886.00
1,500.00
494.00
1,994.00
225,000.00
12,500.00
237,500.00
1 This includes security deposits, rental assistance, transportation etc. referenced in scope of work, Exhibit A.
2 Travel for outreach efforts and meetings throughout San Diego County, reimbursed at federal rate of $.545 per mile, 2,752 miles.
3 Printing costs for outreach materials (flyers, cards, etc .... )
Exhibit B
4 Indirect rate is 5% of total direct costs. Allowable Program related expenses: User fees, equipment, accounting, data management, audit fees, etc.
May 19, 2020 Item #6 Page 27 of 38
Tammy Cloud-McMinn
From:
Sent:
To:
Cc:
Subject:
Attachments:
John Van Cleef <JohnVanCleef@crcncc.org>
Friday, May 15, 2020 12:00 PM
City Clerk
Holly Nelson; Marissa Kawecki; Rebecca Palmer
Letter of Support -HCD Homeless Prevention Grant
2020.05.15 -City of Carlsbad -HCD Funds.pdf
Barbara & Staff of the City Clerk's Office,
All Receive -Agenda Item # J:f
For the Information of the:
CllYCOUNCIL
DateSI HZ CA ~ cc v
CM ✓ACM ~DCM (3) ~
Please accept and distribute/read for public comment the attached letter of support for the HCD Homeless Prevention
Grant, on consent agenda for Tuesday, May 19. Please let me know if you have any questions.
Kind regards,
John
John Van Cleef
Chief Executive Officer I Community Resource Center
o. 760.230.6309 I m. 858.822.9329
LGBTQ & Child Safe Zone
Pronouns: He/Him/His
Obtain the most recent information on CRC programs and events here ...
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1
May 19, 2020 Item #6 Page 28 of 38
May 15, 2020
RE: Letter of Support -HCD Homeless Prevention Grant
Mr. Mayor and Councilmembers,
On behalf of CRC and the people we serve, I am supporting approval of the HCD Homeless
Prevention Grant between the City of Carlsbad and ·community Resource Center.
It is an understatement to say the world has changed since the inception of these funds to
address homeless prevention and intervention in California Assembly District 76. The international
impact of COVID-19, as well as the timing economic turbulence surrounding and resulting from this
pandemic present a historic challenge affecting people everywhere, especially those who are financially
vulnerable. Locally, we are experiencing never-before-seen unemployment rates; and CRC is seeing
more people seeking relief from food and housing insecurity, and escape from domestic violence.
Though the amount of ava-ilable funds limits the number of people we can serve, the HCD
Homeless Prevention Grant will make a difference in the lives of 40 Carlsbad Households -helping
prevent homelessness for people who are currently housed, and providing a path to being housed for
those who are currently homeless. The value of people maintaining and finding housing cannot be
minimized, and the on-going support for these households from CRC will help ensure those people who
have been served are able to maintain permanent housing.
With this letter of support, I com~end to you the City Staff we have been and will be working
with. As a human service professional and resident of the City of Carlsbad, I'm impressed by their
consummate professionalism and dedication to the people of our City.
Thank you for your service to our community as an elected leader.
Warm regards,
650 Second Street, Encinitas, CA 92024 7601.753.1156 www.crcncc.org
Community Resource Center is a 501(c){3) charitable tax-exempt organization; Tax wentification #95-3497926
May 19, 2020 Item #6 Page 29 of 38
Tammy-Cloud-McMinn
From:
Sent:
To:
Elen_a Thompson
Tuesday, May 19, 2020 2:36 PM
City Clerk
Subject: 5-19-20 Agenda -Item #6 and PLEASE PULL from the consent calendar for
presentation an~ review, qiscussion
All Receive -Agenda Item # Jd..
Importance: High
Please Pull from the consent calendar and confirm receipt thank you! @
For the Information of the:
C/1COUNCIL
Date CA v c;:c __.:::-
CM _c'ACM _:_...-UCM (3) ~
Hello,
I am writing to you as a concerned citizen from Encinitas about item #6 and Homelessness along our north
county 1:oastline. -
My belief is that each city should work together on the Homelessness issue as we are all neighbors and there are
significant spill over _effocts based upon what each city does relative to working on the. intractable and tragic .
Homelessness situation.
Before you vote to approve agenda item #6 today, I believe a full staff report and discussion should be had in
order to quantify the_ impacts of "growing" the homeless service offerings of the CRC in Carlsbad, which will
also have impacts on our town of Encinitas seeing as this is the headquarters of the CRC.
· There is a growing acceptance of Homelessness as a way of life and relaxation of laws and city code relative to
the situation. This is-of great concern and causing significant and growing problems for law and safety, city
officials and public works, residents, even children wanting to· play in our parks; It impacts the overall health
and safety of our communities and our quality of life.
With the sizable dollars being thrown at the issue, $2.4 BILLION_ dollars alone in the state of California in
. 2019, and no real results, Carlsbad must carefully weigh its involvement in this matter or risk impacting the
overall desirability of the Carlsbad Community as a place to live and work. And risk it's tax revenue streams ·
from property, sales, TOT and other taxes that fund city operations.
We would urge you to POSTPONE making any decisions on this agenda item and work first with neighboring
cities, on a viable plan for the coastal communities that will actually be beneficial and impactful. To date; we
have not seen the results from the CRC that should be had and for this reason, the grant should not be rubber
stamped here today. · · ·
Thank you for your attention to this very important situation that impacts ALL of us and runs the risk of getting .
out of control as other cities have ex:perienced up and down the California coast and now there is no way out.
Respectfully,
Elena Thompson, Encinitas Resident
1
Holly Nelson, LCSW
Homeless Program Manager
May 19, 2020
District 76 Homelessness Prevention
and Intervention Funds
May 19, 2020 Item #6 Page 30 of 38
•Background
•District 76 Funds
•Proposed contract with Community Resource Center
•Staff’s recommendation
Overview
May 19, 2020 Item #6 Page 31 of 38
Homelessness in Carlsbad
We have 147 individuals
experiencing
homelessness in
Carlsbad based on the
2020 Point-in-Time
Count.
May 19, 2020 Item #6 Page 32 of 38
Homeless Profile
•The governor approved $1 million to fund homelessness prevention and intervention services in District 76.
•The cities of Carlsbad, Encinitas, Oceanside, and Vista were each awarded a one-time grant of $250,000 from the governor’s 2019/2020 budget.
•The state funding requires cities to work in “partnership” with Community Resource Center.
State Homelessness Funds
May 19, 2020 Item #6 Page 33 of 38
•One-year contract starting in July 1, 2020.
•Assist 20 individuals, households, or families experiencing homelessness in the City of Carlsbad to find appropriate, affordable long-term housing placements.
•Assist 20 individuals, households, or families at-risk of homelessness in the City of Carlsbad to stabilize and maintain their housing placements.
Community Resource Center’s proposed services
May 19, 2020 Item #6 Page 34 of 38
•Support local Carlsbad residents
•Work collaboratively with existing homeless services providers in Carlsbad
•Provide individualized, case management services up to 12 months
•Bridge participants to community-based resources or interim housing
•Address financial barriers or needs
•Support participants with any barriers that may interfere with their housing stability
Community Resource Center’s proposed services
May 19, 2020 Item #6 Page 35 of 38
•Strategy #1: Prevent, reduce, and manage homelessness in Carlsbad.
•Strategy # 2: Support and build capacity within the city and community to address homelessness.
•Strategy #3: Encourage collaboration within the city, community partnerships, and residents.
•Strategy #4: Retain, protect, and increase the supply of housing in Carlsbad.
Homeless Response Plan
May 19, 2020 Item #6 Page 36 of 38
Adopt the resolution authorizing the city to:
•Contract with and receive District 76 homelessness funds from the State of California.
•Distribute funds in partnership with the Community Resource Center.
Staff’s Recommendation
May 19, 2020 Item #6 Page 37 of 38
Holly Nelson, LCSW
Homeless Program Manager
Holly.nelson@Carlsbadca.gov
Questions?
May 19, 2020 Item #6 Page 38 of 38