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Home My WebLink About2023-05-15; Parks & Recreation Commission; ; Schedule for a Parks & Recreation Commission Special Meeting/TourMeeting Date: May 15, 2023 To: Parks & Recreation Commission From: Kyle Lancaster, Parks & Recreation Director Staff Contact: Mick Calarco, Recreation Services Manager mick.calarco@carlsbadca.gov, 442-339-2859 Subject: Schedule for a Parks & Recreation Commission Special Meeting/Tour Recommended Action Discuss scheduling options for a Parks & Recreation Commission special meeting, to tour pre- determined parks, recreation facilities and capital improvement program projects. Executive Summary In past years, the Parks & Recreation Commission has opted to hold a special meeting, allowing staff to provide a tour of pre-determined parks, recreation facilities and capital improvement program projects. The Parks & Recreation Commission recently expressed an interest in scheduling a special meeting for such a tour. Staff will provide the Commissioners with a set of dates and time ranges that are available for consideration based upon staff availability, transportation requirements, and scheduled activities/programs/camps at selective parks and community centers. Should the Commissioners reach a consensus on a date and time range for the tour, staff will proceed with making the corresponding arrangements. Conducting a tour in this manner will also address the following Goals and Tasks of the Parks & Recreation Commission’s Work Plan for Fiscal Year 2022-23 (Exhibit 1): 2.Enhance accessibility, visibility and engagement a.Ensure a quorum at all Commission meetings b.Have Commissioners conduct site visits to parks, facilities and programs Exhibits 1. Parks & Recreation Commission Work Plan, Fiscal Year 2022-23 May 15, 2023 Item # 1 Page 1 of 3 PARKS & RECREATION COMMISSION Staff Report Exhibit 1 City of Carlsbad Parks & Recreation Commission Work Plan Fiscal Year 2022-23 I.Mission Statement The Mission of the Parks & Recreation Commission is to promote community health and wellness while supporting a culture that embraces change and continuous improvement. II.Composition Consistent with Chapter 2.36 of the Carlsbad Municipal Code, the Parks & Recreation Commission shall consist of seven members appointed by the mayor with the approval of the city council. Members shall serve four-year terms. The Parks & Recreation Commission shall have the power, and it shall be the duty of the commission, to make recommendations to the city council and to advise the council in matters pertaining to the creation, operation, maintenance, management and control of community recreation programs, of playgrounds and indoor and outdoor recreations, activities and facilities. Further, it shall be the duty of the commission to advise and make recommendations to the city council on matters pertaining to planting, trimming, pruning, and care of all trees, shrubs or plants and to the removal of all objectionable trees, shrubs and plants in and upon any park of the city. The parks and recreation commission shall have the additional power, and it shall be the duty of the commission to review tree-related issues and to determine the needs of the city with respect to its tree planting, replacement, maintenance and preservation programs. The commission will also make recommendations to the city council on policies, regulations or ordinances pertaining to the care and protection of public trees and the selection of specific species of trees for designation along city streets, including the development of a community forest management plan for the city. In addition, in accordance with Section 11.12.150 of the municipal code, the Parks & Recreation Commission shall hear appeals from decisions of the city manager acting through the parks and recreation director or designee, regarding the planting or removal of street trees. III.FY 2022-23 Goals & Tasks The Parks & Recreation Commission will focus on the following FY 2022-23 Goals and Tasks: (Goals identified in numerals; Tasks to accomplish those Goals identified in alphas) 1.Advise City staff and City Council on projects and programs a.Focus on progress and impact May 15, 2023 Item # 1 Page 2 of 3 2.Enhance accessibility, visibility and engagement a.Ensure a quorum at all Commission meetings b.Have Commissioners conduct site visits to parks, facilities and programs c.Have individual Commissioners attend at least two Parks & Recreation events 3.Broaden outreach and education a.Connect with other relevant agencies and organizations b.Invite educational presentations at Commission meetings May 15, 2023 Item # 1 Page 3 of 3 Mick Calarco, Recreation Services Manager Parks & Recreation Department May 15, 2023 Schedule for a Commission Special Meeting / Tour { City of Carlsbad RECOMMENDED ACTION Discuss scheduling options for a Parks & Recreation Commission tour of pre-determined parks, recreation facilities and capital improvement program projects Item No.1 –Schedule for Commission Tour { City of Carlsbad BACKGROUND •In past years, the Parks & Recreation Commission has opted to hold a special meeting, allowing staff to provide a tour of pre-determined parks, recreation facilities and capital improvement program projects •The Commission recently expressed interest in scheduling a special meeting for such a tour Item No.1 –Schedule for Commission Tour ( City of Carlsbad BACKGROUND •On Nov. 16, 2020, the Parks & Recreation Commission approved its work plan for fiscal year 2020-21 and recommended approval by the City Council. •On Jan. 19, 2021, the City Council adopted a resolution approving the Parks & Recreation Commission Work Plan for fiscal year 2020-21. Item No.1 –Schedule for Commission Tour ( City of Carlsbad COMMISSION’S WORK PLAN Conducting such a tour will address the following Goals and Tasks of the Commission’s annual Work Plan: 2.Enhance accessibility, visibility and engagement a.Ensure a quorum at all Commission meetings b.Have Commissioners conduct site visits to parks, facilities and programs Item No.1 –Schedule for Commission Tour ( City of Carlsbad YOUTH CAMP AVAILABILITY •Should the Commission wish include a stop at a youth camp in progress, best availability is: Monday, Wednesday or Friday July 17 –Aug. 18 1:30 p.m. –3:30 p.m. Stagecoach Community Park Item No.1 –Schedule for Commission Tour ( City of Carlsbad CIP PROJECT SITE OPTIONS •Should the Commission wish include stops at designated capital improvement project sites, feasible options include: Stagecoach Community Garden Zone 5 Community Park Veterans Memorial Park Robertson Ranch Community Park Item No.1 –Schedule for Commission Tour ( City of Carlsbad RECOMMENDED ACTION Discuss scheduling options for a Parks & Recreation Commission tour of pre-determined parks, recreation facilities and capital improvement program projects Item No.1 –Schedule for Commission Tour { City of Carlsbad