HomeMy WebLinkAbout2023-05-01; Traffic and Mobility Commission; ; Fiscal Year 2023-24 – Traffic and Mobility Commission Workplan
Meeting Date: May 1, 2023
To: Traffic and Mobility Commission
Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager
nathan.schmidt@carlsbadca.gov or 442-339-2734
Subject: Fiscal Year 2023-24 – Traffic and Mobility Commission Workplan
Recommended Action
Provide staff input on the fiscal year, or FY, 2023-24 Traffic and Mobility Commission Workplan
for future submittal to the City Council.
Executive Summary
Carlsbad Municipal Code Section 2.15.020(C) requires the Traffic and Mobility Commission, or
T&MC, to prepare a draft work plan that identifies activities that the T&MC anticipates
undertaking in the coming year and a subsequent report of the T&MC’s accomplishments. The
purpose of this work plan is to encourage increased dialogue between T&MC and the City
Council. City staff will facilitate this work and develop a draft work plan that will include a list of
goals and related tasks that will guide the T&MC agenda for the coming year.
On March 6 2023, the Traffic & Mobility Commission made a minute motion to recommend to
the City Council to consider changing the Commission’s name to the Traffic Safety & Mobility
Commission. As a result of this minute motion, the recommendation will also be listed in the
Traffic & Mobility Commission Workplan. If the City Council approves the recommended name
change at a future City Council meeting, an ordinance making revisions to Carlsbad Municipal
Code Chapter 2.28 Traffic and Mobility Commission, Chapter 2.15 Section 2.15.050
Appointments and Chapter 2.12 Section 2.12.125 Attendance at Commission Meetings would be
presented to the City Council for introduction followed by a second reading at a subsequent
meeting. The ordinance would take effect 30 days after the adoption date.
Next Steps
The FY 2023-24 T&MC work plan will be submitted to City Council for review and approval.
Exhibits
1. Draft City Council Resolution
2. Memo from City Attorney, Dec. 18, 2018
3. Traffic and Mobility Commission Work Plan FY 2022-23
4. Traffic and Mobility Commission Communications Plan
May 1, 2023 Item #3 Page 1 of 10
Exhibit 1
RESOLUTION NO. .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE TRAFFIC AND MOBILITY COMMISSION WORK
PLAN FOR FISCAL YEAR 2023-24.
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or
commission provide to the City Council for its approval an annual Work Plan of activities to be
undertaken by the board or commission; and
WHEREAS, consistent with the duties of the Traffic and Mobility Commission under Chapter
2.28 of the Carlsbad Municipal Code, staff prepared a draft annual Work Plan for the Traffic and
Mobility Commission that is designed to promote mobility and traffic safety within the city and to
implement the General Plan Mobility Element; and
WHEREAS, the draft annual Work Plan includes development of a communications plan,
consistent with City Council direction to staff at its ____, 2023, meeting to include a communications
plan under which the Traffic and Mobility Commission Chair will provide semi-annual reports to the
City Council on the Commission’s activities and recommendations on specific matters; and
WHEREAS, on ___, 2023, the Traffic and Mobility Commission considered and unanimously
recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY) 2023-24.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council of the City of Carlsbad approves the Traffic and Mobility
Commission Work Plan for FY 2023-24, attached hereto as Attachment A.
May 1, 2023 Item #3 Page 2 of 10
PASSED, APPROVED AND ADOPTED at a regular Meeting of the City Council of the City of
Carlsbad, California, California on the __ day of ________, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
_________________________
KEITH BLACKBURN, Mayor
_________________________
SHERRY FREISINGER, City Clerk
(SEAL)
May 1, 2023 Item #3 Page 3 of 10
Memorandurn
December 18, 2018
To: All Boards and Commissions
From: Celia A. Brewer, City Attorney
Via: Boards and Commissions Staff Liasions
Re: Work Plans
{cityof Carlsbad
The City Councll recently revised the Municipal Code to create uniform policies and• procedures
related to boards and commissions. Included in those revisions is a requirement for each board
and commission to submit an annual work plan and a subsequent report of the activities it has
undertaken to the City Council. The workplan should include the activities that the board or
commission anticipates undertaking in the coming year. The City Cou11cil will review, amend if
necessary and apprnve the work plan. The purpose of the work plan is to encourage increased
dialogue between the boards and commissions and the City Council. It will also help ensure
that the boards and commissions are working in line with the priorities of the City Council. Your
staff liaison will present you with an initial draft work plan. Please spend some time at your
next available meeting to review, modify if necessary and approve the draft work plan. In
addition, please also consider any modifications to your authorizing ordinance or resolution
which you may be necessary. The City Council will be reviewing the authorizing ordinances and
resolutions at a future meeting.
City Attorney
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t
Exhibit 2
May 1, 2023 Item #3 Page 4 of 10
Exhibit 3
City of Carlsbad
Traffic and Mobility Commission Work Plan
Fiscal Year 2022‐23 – Final Draft
I. Mission Statement
The Traffic and Mobility Commission is committed to enhancing safe mobility for the city
and its residents by using data‐driven decision‐making and a forward‐looking approach to
transportation. We are transparent and do the right thing the right way.
II. Duties
The City Council has established a goal to have the City of Carlsbad become a leader in
multimodal transportation systems and creative approaches to moving people and goods
through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter
2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of
the Traffic and Mobility Commission are defined as follows by the Carlsbad Municipal
Code Section 2.28.050:
It shall be the duty of the traffic and mobility commission to study matters concerning
mobility and traffic safety, including implementation of the General Plan Mobility
Element, and to make written recommendations to the city council and planning
commission regarding measures that should be taken to promote mobility and traffic
safety within the city as follows:
A. Review staff studies and reports, and make recommendations to the city
council and planning commission on mobility and traffic safety matters,
including but not limited to those related to pedestrian, bicycle, vehicular
and transit modes of travel, and parking and school safety;
B. Provide a public forum to review community input regarding mobility and
traffic safety matters, including but not limited to those related to
pedestrian, bicycle, vehicular and transit modes of travel, and parking and
school safety;
C. Review and provide recommendations for revision to the city codes and plans
on mobility and traffic safety matters, including but not limited to pedestrian,
bicycle, vehicular and transit modes of travel, and parking and school safety.
III. FY 2022‐23 Goals & Objectives
Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility
Commission will provide advisory recommendations within the scope of this work plan.
The Traffic and Mobility Commission will focus on the following FY 2022-23 Goals/Objectives:
1. Goal: Review staff recommendations on the multimodal transportation system, and
May 1, 2023 Item #3 Page 5 of 10
Exhibit 3
provide input based on data, best practices and public input.
a) Objective: Review and provide input on mobility policies, programs, processes
and informational reports including the Growth Management Program (GMP)
Annual Monitoring Reports, status related to signal and traffic management
center operations from the Signal Coordination (CIP) project, Traffic Impact
Fee program and other reports within the purview of the Commission. In
addition, the Traffic and Mobility Commission will review the list of CIP
projects as part of the Transportation Director’s bi‐annual transportation
update report.
• Schedule:
• The annual GMP Monitoring Reports will be presented
in the spring of each year.
• Staff will provide an annual update to the TMC on the
city’s traffic signal program in the spring of each year.
• The update of the Traffic Impact Fee program is
currently underway and is anticipated to be completed
by Fall 2024.
b) Objective: Review and provide input on mobility plans currently in process
including the annual reporting on progress of the Sustainable Mobility Plan, ,
Citywide Transportation Demand Management (TDM) Program and receive
updates regarding the development of the city’s Traffic Signal Communication
System.
• Schedule:
• Staff will provide annual updates on the progress of the
implementation of the Sustainable Mobility Plan in February
of each year.
• Staff will present the Citywide Transportation Demand
Management Ordinance and Handbook for TMC feedback
by September 2022.
• Staff will present an update to the TMC on the traffic signal
communication system in FY 2022‐23.
• Staff will provide an annual performance report on the city’s
TDM program including metrics regarding the number of
active program participants, compliance with TDM plans,
and other performance metrics.
c) Objective: Review and provide input on Carlsbad Residential Traffic Management
Program projects and proposed traffic control devices such as parking restrictions,
speed limits, stop signs, roundabouts and traffic signal evaluations.
• Schedule:
• Staff will present Residential Traffic Management projects and
traffic control device evaluations to the TMC on an on‐going
basis
d) Objective: Review and provide input to the new Mobility Systems Evaluation and
May 1, 2023 Item #3 Page 6 of 10
Exhibit 3
Monitoring (MSEM) manual including: Transportation Impact Analysis (TIA)
Guidelines, Growth Management Program Annual Traffic Monitoring Manual,
vehicle level of service (LOS) evaluation methods, multimodal (pedestrian, bicycle
and transit) LOS evaluation methods and Vehicle Miles Traveled (VMT) Analysis
Guidelines.
• Schedule:
• Staff will return to the TMC with proposed revisions to the
TIA guidelines and vehicle level of service (LOS) evaluation
methods in fall 2022 with City Council adoption anticipated
by end of 2022.
• Staff is currently working with the TMC ad‐hoc committee
to revise the MMLOS methodology and expects to return
to the TMC in summer 2022 to review and approve the
proposed methodology updates.
e) Objective: Provide opportunities for public input on scheduled city projects that
have the potential to improve mobility options.
• Schedule:
• Staff will present mobility related projects to the TMC on
an on‐going basis.
2. Goal: Focus on mobility around school locations including safety.
a) Objective: Review and provide input on significant mobility and safety projects
near schools. Proactively engage the school district in Safe Routes to School
(SRTS) planning and work with the schools to develop SRTS and access plans.
b) Objective: Receive informational reports from the Carlsbad Police Department
regarding school traffic education and enforcement.
• Schedule:
• Staff will present mobility and safety projects near school
sites to the TMC on an on‐going basis.
• The Carlsbad Police Department will provide monthly
updates to the TMC during the regularly scheduled
meetings.
May 1, 2023 Item #3 Page 7 of 10
Traffic & Mobility Commission
Proposed Communications Plan
Goals
•Facilitate communication between the commission and the City Council regarding the Traffic
and Mobility Commission work plan, including implementation status and City Council actions
related to work plan items.
•Promote opportunities for the public to engage with the commission and obtain information
about the commission’s activities.
Strategies & tactics
Staff Reports
•When city staff plans to bring forward an item related to the work plan for action to the Planning
Commission or City Council, staff will seek an advisory recommendation from the commission
beforehand.
•When preparing staff reports for items coming before the commission for action, city staff will
include the following:
1.Requests for advisory recommendations from the commission.
2.Opportunities for public input.
3.A clear overview of whether the item will require further consideration by the Planning
Commission and/or City Council and whether the item will be considered on the consent
calendar or as a presentation.
•When preparing staff reports for commission items coming before the Planning Commission or City
Council, city staff will include as an exhibit the approved commission meeting minutes related to the
item. If the Commission minutes have not yet been approved, draft minutes will be submitted on
that item.
City Traffic Engineer Comment
•During City Traffic Engineer comment at each commission meeting, city staff will provide an updated
status report on:
1.any City Council actions taken on items related to the commission work plan since the last
commission meeting;
2.other pending mobility-related items to be addressed by the City Council with or without
prior commission review; and
3.unresolved requests from the commission
Annual Work Plan
•City staff will collaborate with the commission to prepare an annual work plan to the City Council
and a subsequent report of its accomplishments per Carlsbad Municipal Code section 2.15.020(C).
Exhibit 4
May 1, 2023 Item #3 Page 8 of 10
Participation at City Council meetings
•Per Carlsbad Municipal Code section 2.15.020(D), the commission (chair or another commissioner
designated by the commission) will provide periodic written reports to the City Council, which
should include:
1.Recent activities of the commission.
2.Attendance at the commission’s meetings.
3.Any ad hoc subcommittees which the commission has formed.
4.Any proposed amendments to the commission’s work plan; and
5.Any matters which the commission wishes to bring to the attention of the City Council or to
have placed on a future City Council agenda.
•In addition to providing the above-described written reports to City Council, the commission (chair
or another commissioner designated by the commission) will also:
1.Participate in the semi-annual update to City Council by city staff on traffic and mobility
initiatives.
2.Participate in the presentation to City Council on the commission’s annual work plan.
3.Affirm the commission’s recommendations and provide input on traffic and mobility items
being presented to City Council.
•The commission will also undertake other tasks from time to time as requested or approved by the
City Council per Carlsbad Municipal Code section 2.15.020(F). Commissioners will coordinate
participation at City Council meetings with the staff liaison to ensure proper protocols are followed.
Meeting Agendas and Public Records
•Items requested by a majority commission vote shall be agendized within a reasonable time if they
are related to the work plan and staff resources are available.
•The commission may place a time-certain item on their next agenda related to the items listed in
CMC section 2.15.020 (D).
•Best efforts will be made to distribute the commission agenda packet, staff reports, and meeting
minutes available to the public and commissioners at least five (5) days in advance of a scheduled
commission meeting. When not feasible, city staff will attempt to publicly circulate the full agenda
package a minimum of 72 hours prior to the commission meeting in accordance with applicable law,
including posting on the city’s website.
•Commissioners may submit pre-meeting questions to staff, and staff shall make reasonable efforts
to answer the questions prior to the meeting, consistent with City Council practice.
•Additional materials received by the Friday before the scheduled meeting shall be distributed by
staff to the commission and the public consistent with City Council practice.
May 1, 2023 Item #3 Page 9 of 10
•Commission meeting minutes will focus on noticed agenda items and accurately record
recommendations, actions and public comments, so the commission’s activities are transparent to
the public.
•Commission records will be retained in accordance with the records retention schedule adopted by
the City Council and applicable law.
May 1, 2023 Item #3 Page 10 of 10
Traffic and Mobility Commission
Work Plan for Fiscal Year 2023-24
Nathan Schmidt, Transportation Planning and Mobility Manager
May 1, 2023
1
RECOMMENDED ACTION
•Provide input on the fiscal year (FY) 2023-24 Traffic and
Mobility Commission Workplan for future submittal to the
City Council
ITEM 3:T&MC FY 2023-24 WORK PLAN
2
BACKGROUND
•Carlsbad Municipal Code requires commissions to have annual work plans (CMC 2.15.020 (C))
•Encourage increased dialogue between the Traffic and Mobility Commission and the City Council
•Ensure that the commission is working in line with the council’s priorities
ITEM 3: FY 23-24 TMC WORK PLAN
3
MISSION STATEMENT
•The Traffic and Mobility Commission is
committed to enhancing safe mobility for the
city and its residents by using data-driven
decision-making and a forward-looking
approach to transportation. We are
transparent and do the right thing the right
way.
ITEM 3: FY 23-24 TMC WORK PLAN
4
FY 22-23 WORK PLAN:
FIRST GOAL
Review staff recommendations on the multimodal
transportation system, and provide input on data, best
practices, and public input.
•Review of mobility policies, programs, and reports
•Top priorities: Updated Transportation Impact
Analysis Guidelines, Multimodal Traffic Impact Fee
Program, Transportation Demand Management
(TDM) Program, and implementation of the
Sustainable Mobility Plan
ITEM 3: FY 23-24 TMC WORK PLAN
5
FY 22-23 WORK PLAN:
SECOND GOAL
Focus on mobility around school locations including
safety.
•Review of mobility and safety projects near schools
•Proactively engage the school districts in Safe
Routes to School planning
•Receive reports from the Carlsbad Police
Department
ITEM 3: FY 23-24 TMC WORK PLAN
6
NAME CHANGE:
TRAFFIC SAFETY & MOBILITY
COMMISSION
•March 6, 2023 T&MC: Minute motion to City Council to
consider changing the Commission’s name to the “Traffic Safety & Mobility Commission”
•This recommendation will be presented to City Council as part of the Workplan
•If approved, an ordinance making revisions to the Carlsbad Municipal Code will be required (CMC 2.15.050 and 2.12.125)
ITEM 3: FY 23-24 TMC WORK PLAN
7
OPEN DISCUSSION &
RECEIVE DIRECTION FROM THE COMMISSION
ON WORK PLAN UPDATES
ITEM 6:T&MC FY 2022-23 WORK PLAN
8
NEXT STEPS
•Staff will revise the current work plan based
on direction received from the Traffic and
Mobility Commission
•Return to the TMC in June for final review
•Submit the FY 2022-23 Work Plan to City
Council for adoption
ITEM 6: FY 22-23 TMC WORK PLAN
9
•Color palette for reference
10