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HomeMy WebLinkAbout2023-05-23; City Council; Agendas The City Council also sits as the Carlsbad Municipal Water District Board, Public Financing Authority Board, Community Development Commission and Successor Agency to the Redevelopment Agency. When considering items presented to the Carlsbad Municipal Water District Board, each member receives an additional $100 per meeting (max $300/month). When considering items presented to the Community Development Commission each member receives an additional $75 per meeting (max $150/month). Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 Welcome to Your City Council Meeting We welcome your interest and involvement in the city’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures. How to Watch In Person On TV Online City Council Chamber 1200 Carlsbad Village Drive Watch the city’s cable channel Spectrum 24 and AT&T U-verse 99 Watch the livestream at carlsbadca.gov/watch How to Participate If you would like to provide comments to the City Council, please: • Fill out a speaker request form, located in the foyer. • Submit the form to the City Clerk before the item begins. • When it’s your turn, the City Clerk will call your name and invite you to the podium. • Speakers have three minutes, unless the presiding officer (usually the Mayor) changes that time. • You may not give your time to another person, but can create a group. A group must select a single speaker as long as three other members of your group are present. All forms must be submitted to the City Clerk before the item begins and will only be accepted for items listed on the agenda (not for general public comment at the beginning of the meeting). Group representatives have 10 minutes unless that time is changed by the presiding officer or the City Council. Reasonable Accommodations Reasonable Accommodations Persons with a disability may request an agenda packet in appropriate alternative formats as required by the Americans with Disabilities Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Manager’s Office at 442- 339-2821 (voice), 711 (free relay service for TTY users), 760-720-9461 (fax) or manager@carlsbadca.gov by noon on the Monday before the meeting to make arrangements. City staff will respond to requests by noon on Tuesday, the day of the meeting, and will seek to resolve requests before the start of the meeting in order to maximize accessibility. More information about City Council meeting procedures can be found at the end of this agenda and in the Carlsbad Municipal Code chapter 1.20. May 23, 2023, 5 p.m. CITY COUNCIL ~Agenda - Spectrum 24 AT&T U-verse 99 May 23, 2023 Page 2 CALL TO ORDER: 5 p.m. ROLL CALL: Blackburn, Bhat-Patel, Acosta, Burkholder, Luna. ANNOUNCEMENT OF CONCURRENT MEETINGS: City Council is serving as the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item No. 3 and Departmental and City Manager Reports Item No. 8. The City Council is also serving as the Carlsbad Municipal Water District Board of Directors, Public Financing Authority, Community Development Commission and the Successor for the Redevelopment Agency for Departmental and City Manager Report Item No. 9. PLEDGE OF ALLEGIANCE: Council Member Luna led the Pledge of Allegiance. APPROVAL OF MINUTES: None. PRESENTATIONS: Proclamation in recognition of Public Works Week Proclamation in recognition of National Gun Violence Awareness Day PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: PUBLIC COMMENT: The Brown Act allows any member of the public to comment on items not on the agenda. Please treat others with courtesy, civility, and respect. Members of the public may participate in the meeting by submitting comments as provided on the front page of this agenda. The City Council will receive comments as requested up to a total of 15 minutes in the beginning of the meeting. All other non- agenda public comments will be heard at the end of the meeting. In conformance with the Brown Act, no action can occur on these items. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. AGREEMENT WITH GOFORTH & MARTI TO PROVIDE ADDITIONAL BUILDING FURNISHINGS FOR THE POLICE AND FIRE HEADQUARTERS RENOVATION PROJECT (CIP PROJECT NO. 4715) – Adoption of a resolution authorizing execution of an agreement with Goforth & Marti, a California Corporation, d.b.a. G/M Business Interiors, to provide additional building furnishings in an amount not to exceed $308,770 for the Police and Fire Headquarters Renovation Project, Capital Improvement Program Project No. 4715. (Staff contact: Steven Stewart, Public Works Department and Mickey Williams, Police Department) ACTION: Adopted Resolution No. 2023-134 – 5/0. 2. AWARD OF CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR SEGMENT 2 OF THE AVENIDA ENCINAS COASTAL RAIL TRAIL AND PEDESTRIAN IMPROVEMENTS PROJECT (CIP PROJECT NO. 6004) – Adoption of a resolution accepting bids and awarding a contract to Granite Construction Company for Segment 2 of the Avenida Encinas Coastal Rail Trail and Pedestrian Improvements, Capital Improvement Program Project No. 6004, in an amount not to exceed $2,994,036. (Staff contact: May 23, 2023 Page 3 Brandon Miles and Hossein Ajideh, Public Works) ACTION: Adopted Resolution No. 2023-135 – 5/0. 3. AWARD OF CONTRACT HOUALLA ENTERPRISES LTD. FOR THE EL FUERTE AND MAERKLE MOTORIZED VALVES PROJECT (CIP PROJECT NOS. 5007, 5009, 5050) – Adoption of a Carlsbad Municipal Water District Board of Directors resolution accepting bids, denying the bid protest of the second lowest bidder and awarding a contract to Houalla Enterprises Ltd. dba Metro Builders and Engineers Group, Ltd. for the El Fuerte and Maerkle Motorized Valves Project Capital Improvement Project Nos. 5007, 5009 and 5050 in an amount not to exceed $2,310,955, and appropriating additional funds from the Water Replacement Fund to Capital Improvement Program Project Nos. 5009 and 5050. (Staff contact: Dave Padilla and Sean Diaz, Public Works Department) ACTION: Adopted Carlsbad Municipal Water District Resolution No. 1705 – 5/0. 4. CONTINUATION OF THE DECLARATION OF A STORM-RELATED LOCAL EMERGENCY FOR REPAIR OF SINKHOLE ON HAYMAR DRIVE – Adoption of a resolution continuing the declaration of a storm-related local emergency for repair of a sinkhole in the area of Haymar Drive. (Staff contact: Tom Frank and Vicki Quiram, Public Works Department) ACTION: Adopted Resolution No. 2023-136 – 5/0. 5. AGREEMENTS WITH SMARTSHEET, INC. FOR THE IMPLEMENTATION, LICENSING AND SUPPORT OF SMARTSHEET PORTFOLIO PROJECT MANAGEMENT SOFTWARE – 1) Adoption of a resolution authorizing the purchase of additional software licenses pursuant to an existing license and support agreement with Smartsheet, Inc., for Smartsheet Portfolio Advance Silver with Enterprise Plan Plus Pro Support Licenses in an amount not to exceed $93,000 for the initial one-year term and authorizing the City Manager to purchase four additional one-year license terms, for a total agreement amount not to exceed $493,749; and 2) Adoption of a resolution authorizing the City Manager to execute an implementation services agreement with Smartsheet, Inc. for Smartsheet Portfolio Project Management Software in an amount not to exceed $49,140 with a $10,000 contingency. (Staff contact: Doug Kappel and Rachel Muller, Administrative Services Department) ACTION: Adopted Resolution No. 2023-137; and Adopted Resolution No. 2023-138 – 5/0. ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: None. PUBLIC HEARINGS: 6. ZONING ORDINANCE AMENDMENTS TO IMPLEMENT HOUSING ELEMENT PROGRAMS ON ALTERNATIVE HOUSING AND TEMPORARY HOUSING TO RELIEVE HOMELESSNESS (ZCA 2023- 0002/LCPA 2023-0018 (DEV 2023-0040)) – 1) Introduction of an ordinance approving an amendment to the Zoning Ordinance, Title 21 of the Carlsbad Municipal Code, to implement a portion of Objective g of Housing Element Program 1.3 - Alternative Housing and Objective h of Housing Element Program 2.13 - Housing for Persons Experiencing Homelessness (Case Name: Alternative and Temporary Housing Amendments 2023; Case No.: ZCA 2023-0002/LCPA 2023-0018 (DEV 2023-0040)); and 2) Adoption of a resolution approving a Local Coastal Program amendment to update the Local Coastal May 23, 2023 Page 4 Program Implementation Plan (Zoning Ordinance, Title 21 of the Carlsbad Municipal Code) to implement a portion of Objective g of Housing Element Program 1.3 – Alternative Housing and Objective h of Housing Element Program 2.13 – Housing for Persons Experiencing Homelessness (Case Name: Alternative and Temporary Housing Amendments; Case No.: ZCA 2023-0002/LCPA 2023-0018 (DEV 2023-0040)). (Staff contact: Scott Donnell, Community Development Department) City Manager’s Recommendation: Take public input, close the public hearing, introduce the ordinance and adopt the resolution. ACTION: Introduced Ordinance No. CS-448 as amended (see Minutes for details); and Adopted Resolution No. 2023-139 – 5/0. 7. ZONING ORDINANCE AMENDMENTS TO ENCOURAGE DEVELOPMENT OF ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS (ZCA 2023-0001/ LCPA 2023-0017/ PUB 2023-0002) AND PROPOSED PERMIT-READY ADU PROGRAM – 1) Introduction of an ordinance approving an amendment to the Zoning Ordinance, Title 21 of the Carlsbad Municipal Code, to ensure consistency with state law related to accessory dwelling units and junior accessory dwelling units (Case Name: Accessory Dwelling Unit Amendment 2023; Case No.: ZCA 2023-0001/LCPA 2023-0017/PUB 2023- 0002)); and 2) Adoption of a resolution approving a Local Coastal Program amendment to update the Local Coastal Program Implementation Plan (Zoning Ordinance, Title 21 of the Carlsbad Municipal Code) to ensure consistency with state law related to accessory dwelling units and junior accessory dwelling units; and 3) Receive an informational report on the status of the pre-approved Accessory Dwelling Unit Plans and provide direction, if necessary. (Case Name: Accessory Dwelling Unit Amendment 2023; Case No.: ZCA 2023-0001/LCPA 2023-0017/PUB 2023-0002))(Staff contact: Shelly Glennon, Community Development Department) City Manager’s Recommendation: Take public input, close the public hearing, introduce the ordinance, adopt the resolution, receive the report and provide direction, if necessary. ACTION: Introduced Ordinance No. CS-449; and Adopted Resolution No. 2023-140 – 5/0. DEPARTMENTAL AND CITY MANAGER REPORTS: 8. APPOINTMENT TO THE SAN DIEGO COUNTY WATER AUTHORITY BOARD OF DIRECTORS – Adoption of a Carlsbad Municipal Water District Board of Directors resolution approving an appointment to the San Diego County Water Authority Board of Directors. (Staff contact: Faviola Medina, City Clerk Services Department) City Manager’s Recommendation: Adopt the resolution. ACTION: Adopted Carlsbad Municipal Water District Resolution No. 1706 appointing Vicki Quiram to the San Diego County Authority Board of Directors – 5/0. 9. FISCAL YEAR 2023-24 PRELIMINARY OPERATING BUDGET, STRATEGIC DIGITAL TRANSFORMATION INVESTMENT PROGRAM AND CAPITAL IMPROVEMENT PROGRAM, FISCAL YEAR 2023-24 MASTER FEE SCHEDULE, THE CROSSINGS AT CARLSBAD PROPOSED RESERVE POLICY – 1) Receive the report; and May 23, 2023 Page 5 2) Adoption of a resolution setting a public hearing for June 13, 2023, for adoption of the Fiscal Year 2023-24 Operating, Strategic Digital Transformation Investment Program, and Capital Improvement Program budgets; Carlsbad’s share of the Encina Wastewater Authority operating and capital budgets; the Gann spending limit for fiscal year 2023-24; and changes to the Master Fee Schedule; and determining the Fiscal Year 2023-24 Capital Improvement Plan Budget is consistent with the General Plan and applicable Climate Action Plan measures and actions; and 3) Adoption of a Carlsbad Municipal Water District of the Board of Directors resolution setting a public hearing for June 13, 2023, for adoption of the Fiscal Year 2023-24 Operating and Capital Improvement Program budgets and changes to the Master Fee Schedule; and 4) Adoption of a Public Financing Authority Board of Directors resolution setting a public hearing for June 13, 2023, for adoption of the Fiscal Year 2023-24 Operating and Capital Improvement Program Budgets for The Crossings at Carlsbad Municipal Golf Course; and 5) Adoption of a Community Development Commission resolution setting a public hearing for June 13, 2023, for adoption of the Fiscal Year 2023-24 Operating Budget of the Carlsbad Housing Authority; and 6) Adoption of a City of Carlsbad as the Successor Agency for the Carlsbad Redevelopment Agency resolution setting a public hearing for June 13, 2023, for adoption of the Fiscal Year 2023-24 Operating Budget of the Successor Agency (Staff contact: Laura Rocha and Zach Korach, Administrative Services Department) City Manager’s Recommendation: Receive the report and adopt the resolutions. ACTION: Received the report; and Adopted Resolution No. 2023-141; and Adopted Carlsbad Municipal Water District Resolution No. 1707; and Adopted Public Financing Authority Resolution No. 92; and Adopted Community Development Commission Resolution No. 561; and Adopted Resolution No. 2022-142 – 5/0. 10. CONSIDER APPROVAL OF A CITY COUNCIL POLICY STATEMENT – DISPLAY OF FLAGS AT CITY HALL – 1) Adoption of a resolution approving City Council Policy Statement – Display of Flags at City Hall authorizing the display of commemorative flags at City Hall in addition to the United States of America and State of California flags; or 2) Adoption of a resolution approving City Council Policy Statement – Display of Flags at City Hall that authorizes the display of only the United States of America and State of California flags at City Hall. (Staff contact: Sheila Cobian, City Manager’s Department) City Manager’s Recommendation: Adopt a resolution. ACTION: No action (see Minutes for details). COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: This portion of the agenda is for the City Council Members to make brief announcements, brief reports of their activities and requests for future agenda items. City Council Regional Assignments (Revised 3/21/23) Keith Blackburn Mayor Buena Vista Lagoon JPC Chamber of Commerce Liaison (alternate) May 23, 2023 Page 6 Encina Joint Powers JAC Encina Wastewater Authority Board of Directors Economic Development Subcommittee SANDAG Board of Directors (2nd alternate) SANDAG Shoreline Preservation Work Group (alternate) Priya Bhat-Patel Mayor Pro Tem – District 3 City/School Committee Clean Energy Alliance JPA Economic Development Subcommittee League of California Cities – SD Division (alternate) North County Transit District SANDAG Board of Directors (1st alternate) Melanie Burkholder Council Member – District 1 City Council Legislative Subcommittee North County Dispatch Joint Powers Authority (alternate) SANDAG Board of Directors Teresa Acosta Council Member – District 4 Chamber of Commerce Liaison City Council Legislative Subcommittee City/School Committee Clean Energy Alliance JPA (alternate) Encina Joint Powers JAC (alternate) Encina Wastewater Authority Board of Directors (alternate) League of California Cities – SD Division North County Dispatch Joint Powers Authority San Diego County Water Authority Carolyn Luna Council Member – District 2 Buena Vista Lagoon JPC Encina Joint Powers JAC Encina Wastewater Authority Board of Directors North County Transit District (alternate) SANDAG Shoreline Preservation Work Group PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ADJOURNMENT: 8:54 p.m. City Council Meeting Procedures (continued from page 1) Written Materials Written materials related to the agenda that are submitted to the City Council after the agenda packet has been published will be available for review prior to the meeting during normal business hours at the City Clerk’s office, 1200 Carlsbad Village Drive and on the city website. To review these materials during the meeting, please see the City Clerk. May 23, 2023 Page 7 Visual Materials Visual materials, such as pictures, charts, maps or slides, are allowed for comments on agenda items, not general public comment. Please contact the City Manager’s Office at 442-339-2820 or manager@carlsbadca.gov to make arrangements in advance. All materials must be received by the City Manager’s Office no later than noon the day before the meeting. The time spent presenting visual materials is included in the maximum time limit provided to speakers. All materials exhibited to the City Council during the meeting are part of the public record. Please note that video presentations are not allowed. Decorum All participants are expected to conduct themselves with mutual respect. Loud, boisterous and unruly behavior can interfere with the ability of the City Council to conduct the people’s business. That’s why it is illegal to disrupt a City Council meeting. Following a warning from the presiding officer, those engaging in disruptive behavior are subject to law enforcement action. City Council Agenda The City Council follows a regular order of business that is specified in the Carlsbad Municipal Code. The City Council may only make decisions about topics listed on the agenda. Presentations The City Council often recognizes individuals and groups for achievements and contributions to the community. Well-wishers often fill the chamber during presentations to show their support and perhaps get a photo. If you don’t see an open seat when you arrive, there will likely be one once the presentations are over. Consent Items Consent items are considered routine and may be enacted together by one motion and vote. Any City Council member may remove or “pull” an item from the “consent calendar” for a separate vote. Members of the public may pull an item from the consent calendar by requesting to speak about that item. A speaker request form must be submitted to the clerk prior to the start of the consent portion of the agenda. Public Comment Members of the public may speak on any city related item that does not appear on the agenda. State law prohibits the City Council from taking action on items not listed on the agenda. Comments requiring follow up will be referred to staff and, if appropriate, considered at a future City Council meeting. Members of the public are also welcome to provide comments on agenda items during the portions of the meeting when those items are being discussed. In both cases, a request to speak form must be submitted to the clerk in advance of that portion of the meeting beginning. Public Hearing Certain actions by the City Council require a “public hearing,” which is a time within the regular meeting that has been set aside and noticed according to different rules. Departmental Reports This part of the agenda is for items that are not considered routine and do not require a public hearing. These items are usually presented to the City Council by city staff and can be informational in nature or require action. The staff report about each item indicates the purpose of the item and whether or not action is requested. Other Reports At the end of each meeting, City Council members and the City Manager, City Attorney and City Clerk are given an opportunity to share information. This usually includes reports about recent meetings, regional issues, and recent or upcoming meetings and events. City Council Actions Resolution A resolution is an official statement of City Council policy that directs administrative or legal action or embodies a public City Council statement. A resolution may be introduced and adopted at the same meeting. Once adopted, it remains City Council policy until changed by subsequent City Council resolution. Ordinance Ordinances are city laws contained in the Carlsbad Municipal Code. Enacting a new city law or changing an existing one is a two-step process. First, the ordinance is “introduced” by city staff to the City Council. If the City Council votes in favor of the introduction, the ordinance will be placed on a subsequent City Council meeting agenda for “adoption.” If the City Council votes to adopt the ordinance, it will usually go into effect 30 days later. Motion A motion is used to propose City Council direction related to an item on the agenda. Any City Council member may make a motion. A motion must receive a “second” from another City Council member to be eligible for a City Council vote.