HomeMy WebLinkAbout2023-06-13; City Council; ; Fiscal Year 2022 Urban Area Security Initiative Grant ProgramCA Review ___AF___
Meeting Date: June 13, 2023
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Jennie Marinov, Senior Management Analyst
jennifer.marinov@carlsbadca.gov, 442-339-2135
Subject: Fiscal Year 2022 Urban Area Security Initiative Grant Program
Districts: All
Recommended Actions
Adopt a resolution authorizing the City Manager to execute an agreement with the City of San
Diego to accept $72,600 for fiscal year 2022 Urban Area Security Initiative grant funds and
authorizing the Deputy City Manager, Administrative Services to appropriate funds for
program expenses.
Executive Summary
The City of Carlsbad has been approved to receive $72,600 in federal Urban Area Security
Initiative grant funds to be used for specialized training courses for the Fire and Police
departments. The City Council’s approval is required to accept the grant funds.
Explanation & Analysis
The United States Department of Homeland Security distributes grant funds to assist state and
local governments to prevent, protect against, prepare for, mitigate, respond to and recover
from acts of terrorism or catastrophic events. The Urban Area Security Initiative is part of the
Homeland Security Grant Program. This initiative provides funding to enhance regional
terrorism preparedness and capabilities in designated high-threat, high-density urban areas.
San Diego County is designated as a high-risk urban area. The City of San Diego’s Office of
Emergency Services applies for, receives, and locally administers grant funds for all public safety
agencies in the county.
The Fire Department was approved for the following training courses:
•Rescue Systems Structural Collapse Specialists I, II and III
•Tactical Rope Access Course
•Confined Space Rescue Technician
•Trench Rescue Technician
•Rope Rescue Technician
•Swiftwater Technician
June 13, 2023 Item #4 Page 1 of 49
The Police Department was approved for the following training course:
•Multi-Assault, Counter Terrorism Action Capabilities Breacher Training
Fiscal Analysis
The Deputy City Manager, Administrative Services will appropriate the $72,600 of program
funds to the Public Safety Grant Special Revenue Fund. After attending training courses and
purchasing equipment, reimbursement packets will be submitted to the San Diego Office of
Emergency Services. Reimbursement payments will be deposited to the special revenue fund to
offset training and equipment expenditures.
There is no matching fund requirement for the Urban Area Security Initiative Grant Program.
Next Steps
With City Council approval, the City Manager will sign the attached memorandum of
understanding and standard assurances and the Deputy City Manager, Administrative Services
will appropriate $72,600 to the Public Safety Grants Special Revenue Fund. Fire and police
personnel will attend trainings and purchase equipment and then submit reimbursement
requests to the San Diego Office of Emergency Services.
Environmental Evaluation
This action does not constitute a project within the meaning of the California Environmental
Quality Act under California Public Resources Code Section 21065 in that it has no potential to
cause either a direct physical change or a reasonably foreseeable indirect physical change in the
environment.
Exhibits
1. City Council resolution
June 13, 2023 Item #4 Page 2 of 49
RESOLUTION NO. 2023-157
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH THE CITY OF SAN DIEGO TO ACCEPT $72,600 FOR FISCAL
YEAR 2022 URBAN AREA SECURITY INITIATIVE GRANT FUNDS AND
AUTHORIZING THE DEPUTY CITY MANAGER, ADMINISTRATIVE SERVICES TO
APPROPRIATE FUNDS FOR PROGRAM EXPENSES
WHEREAS, the City Council of the City of Carlsbad, California was invited to participate in the
Fiscal Year 2022 Urban Area Security Initiative Grant Program; and
WHEREAS, the program will provide up to $72,600 for training courses and equipment to help
Fire and Police departments respond to incidents of terrorism; and
WHEREAS, the City Council of the City of Carlsbad, California desires to authorize the City
Manager to take all necessary action to accept, appropriate, and expend said grant funds, and to make
the findings required by the terms of the grant program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Manager of the City of Carlsbad is hereby authorized and directed to accept
said award from the Urban Area Security Initiative for receipt of the subject grant funds,
and to prepare and submit any reports and final statements required by the agreement.
3.That the City Manager, or designee, is authorized to execute the agreement with the
City of San Diego for the Distribution of FY 2022 Urban Area Security Initiative Grant
Funds {Attachment A).
4.That the City Manager, or designee, is authorized to accept additional funding from the
FY 2022 Urban Area Security Initiate Grant Program, if awarded.
5.That the Deputy City Manager, Administrative Services is authorized to appropriate
$72,600 to the Public Safety Special Revenue Fund for the Fiscal Year 2022 Urban Area
Security Initiative Grant Program.
6.That the City Council of the City of Carlsbad hereby provides its written authorization in
support of the project and agrees:
a)To provide all matching funds required for the grant project and that any
cash match will be appropriated as required;
Exhibit 1
June 13, 2023 Item #4 Page 3 of 49
b)Any liability arising out of the performance of this agreement shall be theresponsibility of the Applicant and the city council, governing board, orauthorized body;c)Grant funds shall not be used to supplant expenditures controlled by the citycouncil, governing board, or authorized body;d)The Applicant is authorized by the city council, governing board, or authorizedbody to apply for federal assistance, and the institutional, managerial andfinancial capability (including funds sufficient to pay the non-federal share of theproject cost, if any) to ensure proper planning, management and completion ofthe project described in this application, ande)Official executing this agreement is authorized by the Applicant.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 13th day of June, 2023, by the following vote, to wit: AYES:
NAYS: ABSTAIN: ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna. None. None. None.
KEITH BLACKBURN, Mayor
� LsHERRY FREISINGER, City Clerk � -(SEAL)
June 13, 2023 Item #4 Page 4 of 49
AGREEMENT BETWEEN THE CITY OF
SAN DIEGO OFFICE OF EMERGENCY SERVICES AND THE CJTY OF CARLSBAD
FOR THE DISTRIBUTION OF FY 2022 UASI GRANT FUNDS
THlS AGREEMENT is made this day of l �-t\tv * J�(\..V , 2023 in the City and County of SanDiego, State of California, by and between the CTY OF CARLSBAD ("SUBRECIPIENT") and the CITY OF SAN DIEGO, a municipal corporation ("San Diego" or "City"), in its capacity as fiscal agent for the Approval Authority, as defined below, acting by and through the San Diego Office of Emergency Services ("SD OES"), also referred to as the San Diego Office of Emergency Services ("SD OES").
RECITALS
WHEREAS, The United States Department of Homeland Security ("DHS") designated San Diego as an eligible high risk urban area through an analysis of relative risk of terrorism, the San Diego Urban Area ("SDUA'') was established for the purpose of application for and allocation and distribution of federal Urban Areas Security Initiative ("UASI") program grant funds; and
WHEREAS, The Urban Area Working Group ("UA WG"), a collaborative subcommittee established by the San Diego County Unified Disaster Council, was established as the Approval Authority for the SDUA, to provide overall governance of the homeland security grant program across the SDUA, to coordinate development and implementation of all UASI program initiatives, and to ensure compliance with all UASI program requirements; and
WHEREAS, The City of San Diego Office of Emergency Services ("SD OES"), as the "core city" for the SDUA, will serve as the chair and the UASI Grant Administrator, and SD OES Program Manager is responsible for implementing and managing the policy and program decisions of the Approval Authority, directing the work of the UASI Management Team personnel, and perfonning other duties as determined and directed by the Approval Authority, and
WHEREAS, San Diego has been designated as the grantee for UASI funds granted by the OHS through the California Office of Emergency Services ("Cal OES") to the SDUA, with responsibility to establish procedures and execute subgrant agreements for the distribution of UASJ program grant funds to jurisdictions selected by the Approval Authority to receive grant funding; and
WHEREAS, San Diego has been designated to serve as the fiscal agent for the Approval Authority, and to establish procedures and provide all financial services for distribution of UASI program grant funds within the SDUA; and
WHEREAS, Pursuant to grant allocation decisions by the Approval Authority, the UASl Management Team has asked San Diego to distribute a portion of the regional UASI grant funds to SUBRECIPIENT on the terms and conditions set forth herein;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:
FY 22 UASI -SUBRECIPIENT Page 1 of20 September I, 2022
Attachment A
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ARTICLE 1
DEFINITIONS
1.1 Specific Terms. Unless the context requires otherwise, the following capitalized terms (whether
singular or plural) shall have the meanings set forth below:
(a) "ADA" shall mean the Americans with Disabilities Act (including all rules and
regulations there under) and all other applicable federal, state and local disability rights legislation, as the
same may be amended, modified or supplemented from time to time.
(b) "Authorized Expenditures" shall mean expenditures for those purposes identified and
budgeted in the SUBRECIPIENT Award Letter (Appendix A) and/or approved modification.
( c) "Event of Default" shall have the meaning set forth in Section 7 .1.
( d) "Fiscal Quarter" shall mean each period of three calendar months commencing on July
1, October 1, January 1, and April 1, respectively.
(e) "Grant Funds" shall mean any and all funds allocated or disbursed to SUBRECIPIENT
(UEI #:LR6NGYMWXXJ5) under this Agreement. This Agreement shall specifically cover funds
allocated or disbursed from Cal OES Grant No. 2022-0043, Cal OES ID No. 073-66000, CFDA No.
97.067, per Cal OES award notice dated October 24, 2022.
(f) "Grant Plan" shall mean the plans, performances, events, exhibitions, acquisitions or
other activities or matter, and the budget and requirements, described in the approved Financial
Management Forms Workbook (FMFW). IfSUBRECIPIENT requests any modification to the Grant
Plan, SUBRECIPIENT shall submit a written request to the SD OES Program Manager with the
following information: Scope of change requested, reason for change, proposed plan for change,
summary of approved and requested modifications to the Grant Plan, and any necessary approvals in
support of change ( e.g., EHP).
(g) "Indemnified Parties" shall mean: (i) San Diego, including all commissions,
departments including OES, agencies, and other subdivisions of San Diego; (ii) San Diego's elected
officials, directors, officers, employees, agents, successors, and assigns; and (iii) all persons or entities
acting on behalf of the foregoing.
(h) "Losses" shall mean any and all liabilities, obligations, losses, damages, penalties,
claims, actions, suits, judgments, fees, expenses and costs of whatsoever kind and nature (including legal
fees and expenses and costs of investigation, of prosecuting or defending any Loss described above)
whether or not such Loss be founded or unfounded, of whatsoever kind and nature.
(i) "Reimbursement Request" shall have the meaning set forth in Section 3 .10( a).
G) "Simplified Acquisition Threshold" means the dollar amount below which a non-
Federal entity may purchase property or services using small purchase methods.
(k) "UASI Management Team" shall mean The SD OES Program Manager, Program
Coordinator, as well as project, grant, and administrative staff. The Program Manager appoints members
to the Management Team to implement the policies of the UA WG.
(1) "Pass-through entity" shall mean a non-Federal entity that provides a sub award to a
subrecipient to carry out part of a Federal Program.
FY 22 UASI -SUBRECIPIENT Page 2 of20 September 1, 2022
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1.2 Additional Terms. The terms "as directed," "as required" or "as permitted" and similar terms
shall refer to the direction, requirement, or permission of City. The terms "sufficient," "necessary" or
"proper" and similar terms shall mean sufficient, necessary or proper in the sole judgment of City. The
terms "approval," "acceptable" or "satisfactory" or similar terms shall mean approved by, or acceptable or
satisfactory to, City. The terms "include," "included" or "including" and similar terms shall be deemed to
be followed by the words "without limitation." The use of the term "subcontractor," "successor" or
"assign" herein refers only to a subcontractor, successor or assign expressly permitted under Article 8.
1.3 References to this Agreement. References to this Agreement include: (a) any and all
appendices, exhibits, schedules, and attachments hereto; (b) any and all statutes, ordinances, regulations
or other documents expressly incorporated by reference herein; and ( c) any and all amendments,
modifications or supplements hereto made in accordance with Section 10.2. References to articles,
sections, subsections or appendices refer to articles, sections or subsections of or appendices to this
Agreement, unless otherwise expressly stated. Terms such as "hereunder," "herein" or "hereto" refer to
this Agreement as a whole.
1.4 Reference to laws. Any reference in this Agreement to a federal or state statute, regulation,
executive order, requirement, policy, guide, guideline, information bulletin, or instruction shall mean that
statute, regulation, executive order, requirement, policy, guide, guideline, information bulletin, or
instruction as is currently in effect and as may be amended, modified or supplemented from time to time.
ARTICLE2
ALLOCATION AND CERTIFICATION OF GRANT FUNDS;
. LIMITATIONS ON SAN DIEGO'S OBLIGATIONS
2.1 Risk of Non-Allocation of Grant Funds. This Agreement is subject to all federal and state grant
requirements and guidelines, including DHS and Cal OES requirements, guidelines, information bulletins,
and instructions, the decision-making of the Cal OES and the Approval Authority, the terms and
conditions of the grant award; the approved application, and to the extent applicable the budget and fiscal
provisions of the San Diego City Charter. The Approval Authority shall have no obligation to allocate or
direct disbursement of funds for this Agreement in lieu of allocations for new or other agreements.
SUBRECIPIENT acknowledges and agrees that grant decisions are subject to the discretion of the Cal
OES and Approval Authority. Further, SUBRECIPIENT acknowledges and agrees that the City shall
have no obligation to disburse grant funds to SUBRECIPIENT until City and SUBRECIPIENT have fully
and finally executed this Agreement. SUBRECIPIENT acknowledges and agrees that if it takes any
action, informal or formal, to appropriate, encumber or expend Grant Funds before final allocation
decisions by Cal OES and the Approval Authority, and before this Agreement is fully and finally
executed, it assumes all risk of possible non-allocation or non-reimbursement of funds, and such
acknowledgement and agreement is part of the consideration of this Agreement.
2.2 Certification of Controller; Guaranteed Maximum Costs. No funds shall be available under
this Agreement without prior written authorization certified by the San Diego Chief Financial Officer as
set forth in Section 3 9 of the City of San Diego City Charter:
"No contract, agreement, or other obligation for the expenditure of public funds shall be entered
into by any officer of the City and no such contract shall be valid unless the Chief Financial
Officer shall certify in writing that there has been made an appropriation to cover the expenditure
and that there remains a sufficient balance to meet the demand thereof."
FY 22 DASI -SUBRECIPIENT Page 3 of20 September 1, 2022
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ARTICLE3
PERFORMANCE OF THE AGREEMENT
3.1 Duration of Term. The term of this Agreement shall commence on SEPTEMBER 1, 2022
and shall end at 11 :59 p.m. San Diego time on MAY 31, 2025.
3 .2 Maximum Amount of Funds. In no event shall the amount of Grant Funds disbursed hereunder
exceed the amount awarded under the SUBRECIPIENT Award letter (Appendix A), Training and
Exercise Participation Award Letter and/or approved modification. The City will not automatically
transfer Grant Funds to SUBRECIPIENT upon execution of this Agreement. SUBRECIPIENT must
submit a Reimbursement Request under Section 3 .10 of this Agreement, approved by the UASI
Management Team and City, before the City will disburse Grant Funds to SUBRECIPIENT.
3.3 Use of Funds.
(a) General Requirements. SUBRECIPIENT shall use the Grant Funds received under this
Agreement for the purposes and in the amounts set forth in the Grant Plan. SUBRECIPIENT shall not
use or expend Grant Funds for any other purpose, including but not limited to, for matching funds for
other federal grants/cooperative agreements, lobbying or intervention in federal regulatory or adjudicatory
proceedings, or to sue the federal government or any other government entity. SUBRECIPIENT shall not
permit any federal employee to receive Grant Funds.
(b) Modification of Grant Plan. Under Sections l.l(f) and 10.2 of this Agreement,
SUBRECIPIENT may submit a written request to modify the Grant Plan. SUBRECIPIENT shall not
appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to such a request for
modification until the SD OES Program Manager or designee has provided written approval for the
request. In addition, if the modification request requires approval from the Approval Authority and/or
Cal OES, as determined by the SD OES Program Manager, SUBRECIPIENT shall not appropriate,
encumber or expend any additional or reallocated Grant Funds pursuant to the modification request
without approval from the Approval Authority and/or Cal OES.
(c) No Supplanting. SUBRECIPIENT shall use Grant Funds to supplement existing funds,
and not replace (supplant) funds that have been appropriated for the same purpose.
( d) Obligations. SUBRECIPIENT must expend Grant Funds in a timely manner consistent
with the grant milestones, guidance and assurances; and make satisfactory progress toward the goals,
objectives, milestones and deliverables in this Agreement.
(e) Subawards. SUBRECIPENT is not an authorized pass-through entity and is not
authorized to make any subawards of Grant Funds.
3.4 Grant Assurances; Other Requirements; Cooperation with Monitoring.
(a) SUBRECIPIENT shall comply with all Grant Assurances included in Appendix B,
attached hereto and incorporated by reference as though fully set forth herein.
(b) In addition to complying with all Grant Assurances, SUBRECIPIENT shall comply with
all applicable statutes, regulations, executive orders, requirements, policies, guides, guidelines,
information bulletins, Cal OES grant management memos, and instructions; the terms and conditions of
the grant award; the approved application, and any conditions imposed by Cal OES or the Approval
Authority. SUBRECIPIENT shall require and ensure that all contractors and other entities receiving
Grant Funds from SUBRECIPIENT comply with all applicable statutes, regulations, executive orders,
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requirements, policies, guides, guidelines, information bulletins, Cal OES grant management memos, and
instructions; the terms and conditions of the grant award; the approved application, and any conditions
imposed by Cal OES or the Approval Authority.
( c) SUBRECIPIENT shall promptly comply with all standards, specifications and formats of
San Diego and the UASI Management Team, as they may from time to time exist, related to evaluation,
planning and monitoring of the Grant Plan and compliance with this Agreement. SUBRECIPIENT shall
cooperate in good faith with San Diego and the UASI Management Team in any evaluation, inspection,
planning or monitoring activities conducted or authorized by DHS, Cal OES, San Diego or the UASI
Management Team. For ensuring compliance with non-supplanting requirements, upon request by City
or the UASI Management Team, SUBRECIPIENT shall supply documentation certifying that a reduction
of non-federal resources occurred for reasons other than the receipt or expected receipt of Grant Funds.
3 .5 Administrative, Programmatic and Financial Management Requirements. SUB RECIPIENT
shall establish and maintain administrative, programmatic and financial management systems and records
in accordance with federal and State of California requirements. This provision requires, at a minimum,
that SUBRECIPIENT comply with the following non-exclusive list of regulations commonly applicable
to DHS grants, as applicable to this Agreement and the Grant Plan:
3.6
(a) Administrative Requirements:
1. 2 CPR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (formerly 44 CPR Part 13, 0MB Circulars A-21,
A-87, A-89, A-102, A-110, A-122, and A-133).
(b) Cost Principles:
1. 2 CPR Part 200, Subpart E -Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CPR Part 13, 0MB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133);
2. Federal Acquisition Regulations (FAR), Part 31.2 Contract Principles and
Procedures, Contracts with Commercial Organizations.
(c) Audit Requirements:
1. 2 CPR Part 200 Subpart F -Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (formerly 44 CPR Part 13, 0MB
Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133).
Technology Requirements.
(a) National Information Exchange Model ("NIEM"). SUBRECIPIENT shall use the latest
NIEM specifications and guidelines regarding the use of Extensible Markup Language ("XML") for all
awards of Grant Funds.
(b) Geospatial Guidance. SUB RECIPIENT is encouraged to use Geospatial technologies,
which can capture, store, analyze, transmit and/or display location-based information (i.e., information
linked to a latitude and longitude), and to align any geospatial activities with the guidance available on the
Federal Emergency Management Agency ("FEMA") website.
( c) Criminal Intelligence Systems Operating Policies. Any information technology system
funded or supported by Grant Funds shall comply with 28 CPR Part 23, Criminal Intelligence Systems
Operating Policies, if applicable.
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( d) SUB RECIPIENT is encouraged to use the DHS guidance in Best Practices for
Government Use of CCTV: Implementing the Fair Information Practice Principles, if Grant Funds are
used to purchase or install closed circuit television (CCTV) systems or to support operational CCTV
systems.
3.7 Procurement Requirements.
(a) General Requirements. SUBRECIPIENT shall follow its own procurement requirements
as long as those requirements comply with all applicable federal and State of California statutes,
regulations, requirements, policies, guides, guidelines and instructions.
(b) Contract Provisions. All contracts made by the SUBRECIPIENT using Grant Funds must
contain the applicable contract clauses described in Appendix II to the Uniform Rules (Contract
Provisions for non-Federal Entity Contract Under Federal Awards). 2C.F.R. § 200.326.
(b) Specific Purchases. If SUBRECIPIENT is using Grant Funds to purchase interoperable
communication equipment, SUBRECIPIENT shall consult DHS's SAFECOM's coordinated grant
guidance, which outlines standards and equipment information to enhance interoperable communication.
If SUB RECIPIENT is using Grant Funds to acquire critical emergency supplies, prior to expending any
Grant Funds, SUBRECIPIENT shall submit to the UASI Management Team for approval by Cal OES a
viable inventory management plan, an effective distribution strategy, sustainment costs for such an effort,
and logistics expertise to avoid situations where funds are wasted because supplies are rendered
ineffective due to lack of planning.
( c) Bond Requirement. SUBRECIPIENT shall obtain a perfonnance bond for any
equipment items over the simplified acquisition threshold (2C.F.R. § 200.88) or any vehicle, aircraft or
watercraft financed with Grant Funds.
( d) Non-Competitive Procurement Requirements. UASI Management Team prior approval is
required for any procurement made without advertisement or a competitive process or single response to a
request for proposal/bid, regardless of dollar amount, this includes sole source procurements.
SUBRECIPIENT shall submit a Non-Competitive Procurement Authorization request to the UASI
Management Team for approval prior to expending any grant funds. Additionally, SUBRECIPT shall
submit a Non-Competitive Procurement Request to the UASI Management Team for CalOES approval
for any non-competitive procurement over the simplified acquisition threshold (2C.F.R. § 200.88).
(e) Federal Schedules. SUBRECIPENT shall submit a Federal Schedule Procurement
Authorization request to the UASI Management Team for approval to procure using the Federal supply
schedule, prior to expending any grant funds.
(f) Prohibitions on Expending FEMA Award Funds for Covered Telecommunications
Equipment or Services. SUBRECIPIENT and any contractor or subcontractor shall comply with the
restrictions on procurement of certain telecommunications and video surveillance products as described in
section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019
NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471 , and Appendix II to 2
C.F.R. Part 200.
3.8 Contractor Requirements.
(a) SUBRECIPIENT shall ensure and independently verify that any contractor or other entity
receiving Grant Funds from SUBRECIPIENT is not debarred, suspended, or otherwise excluded from or
ineligible for participation in federal assistance programs, under Executive Orders 12549 and 12689, as
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implemented at 2 CPR Part 3000. SUBRECIPIENT shall obtain documentation of eligibility before
disbursing Grant Funds to any contractor or other entity. SUBRECIPIENT shall maintain documentary
proof of this verification in its files. SUBRECIPIENT shall establish procedures for the effective use of
the "Excluded Parties List System," to assure that it does not provide Grant Funds to excluded parties.
SUBRECIPIENT shall also establish procedures to provide for effective use and/or dissemination of the
list to assure that its contractors, at any tier do not make awards in violation of the non-procurement
debarment and suspension common rule.
(b) SUB RECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUBRECIPIENT complies with the requirements of 44 CPR Part 18, New Restrictions on Lobbying;
and
( c) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds
from SUB RECIPIENT complies with the requirements of 2 CPR Part 3001, Requirements for Drug-Free
Workplace (Financial Assistance).
3.9 Monitoring Grant Performance.
(a) City and the UASI Management Team are both authorized to perform periodic
monitoring reviews of SUBRECIPIENT' s performance under this Agreement, to ensure that the Grant
Plan goals, objectives, performance requirements, timelines, milestone completion, budgets and other
criteria are being met. Programmatic monitoring may include the Regional Federal Preparedness
Coordinators, or other federal or state personnel, when appropriate. Monitoring may involve a
combination of desk-based reviews and on-site monitoring visits, inspection of records, and verifications
of grant activities. These reviews will involve a review and analysis of the financial, programmatic,
performance and administrative issues relative to each program and will identify areas where technical
assistance and other support may be needed. The reviews may include, but are not limited to:
1. Evaluating eligibility of expenditures;
2. Comparing actual grant activities to those approved by the Approval Authority and
specified in the Grant Plan;
3. Ensuring that any advances have been deposited in an interest bearing account and
disbursed in accordance with applicable guidelines; and
4. Confirming compliance with: Grant Assurances; information provided on
performance reports and payment requests; and needs and threat assessments and
strategies.
(b) SUBRECIPIENT is responsible for monitoring and auditing the grant activities of any
contractor or other entity receiving Grant Funds through or from SUBRECIPIENT. This requirement
includes but is not limited to mandatory on-site verification visits.
( c) If after any monitoring review, the DHS or Cal OES makes findings that require a
Corrective Action Plan by SUBRECIPIENT, the City shall place a hold on all Reimbursement Requests
from SUBRECIPIENT until the findings are resolved.
3 .10 Disbursement Procedures. San Diego shall disburse Grant Funds to SUB RECIPIENT as
follows:
(a) SUBRECIPIENT shall submit to the UASI Management Team, in the manner specified
for notices pursuant to Article 9, a document ("Reimbursement Request") substantially in the form
attached as Appendix C, attached hereto and incorporated by reference as though fully set forth herein.
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The DASI Management Team shall serve as the primary contact for SUBRECIPIENT regarding any
Reimbursement Request.
(b) The DASI Management Team will review all Reimbursement Requests for compliance
with this Agreement and all applicable guidelines and requirements. The DASI Management Team will
return to SUBRECIPIENT any Reimbursement Request that is submitted and not approved by the DASI
Management Team, with a brief statement of the reason for the rejection of the Reimbursement Request.
( d) If a rejection relates only to a portion of the expenditures itemized in any Reimbursement
Request, City shall have no obligation to disburse any Grant Funds for any other expenditures itemized in
such Reimbursement Request unless and until SUBRECIPIENT submits a Reimbursement Request that is
in all respects acceptable to the DASI Management Team.
( e) If SUB RECIPIENT is not in compliance with any provision of this Agreement, City may
withhold disbursement of Grant Funds until SUBRECIPIENT has taken corrective action and currently
complies with all terms and conditions of the Agreement.
3 .11 Disallowance. SUB RECIPIENT agrees that if it claims or receives reimbursement from City for
an expenditure that is later disallowed by the State of California or the federal government,
SUBRECIPIENT shall promptly refund the disallowed amount to City upon City's written request. At its
option, City may offset all or any portion of the disallowed amount against any other payment due to
SUBRECIPIENT hereunder or under any other Agreement with SUBRECIPIENT. Any such offset with
respect to a portion of the disallowed amount shall not release SUBRECIPIENT from SUBRECIPIENT's
obligation hereunder to refund the remainder of the disallowed amount.
3.12 Sustainability. Grant Funded programs that contain continuing personnel and operating
expenses, over and above planning and implementation costs, must be sustained once the Grant Funding
ends. If Equipment is purchased with grant funds the equipment must be sustained through the useful life
of equipment. By executing this Agreement, SUBRECIPIENT acknowledges its responsibility and agrees
to sustain continuing programs beyond the Grant Funding period. SUBRECIPIENT acknowledges and
agrees that this sustainability requirement is a material term of the Agreement.
3.13 EHP Requirements.
(a) Grant Funded projects must comply with the federal Environmental and Historic
Preservation ("ERP") program. SUBRECIPIENT shall not initiate any project with the potential to impact
environmental or historic properties or resources until Cal OES and FEMA have completed EHP reviews
and approved the project. Examples of projects that may impact EHP resources include: communications
towers, physical security enhancements, new construction, and modifications to buildings, structures and
objects that are 50 years old or greater. SUBRECIPIENT shall notify the DASI Management Team of
any project that may require an EHP review. SUBRECIPIENT agrees to provide detailed project
information to FEMA, Cal OES and/or the DASI Management Team, to cooperate fully in the review,
and to prepare any documents requested for the review. SUBRECIPIENT shall comply with all
conditions placed on the project as the result of the EHP review, and implement any treatment or
mitigation measures deemed necessary to address potential adverse impacts. With prior approval of the
DASI Management Team, SUB RECIPIENT may use Grant Funds toward the costs of preparing
documents and/or implementing treatment or mitigation measures. Any change to the approved project
scope of work will require re-evaluation for compliance with EHP requirements. If ground disturbing
activities occur during project implementation, SUBRECIPIENT shall notify the DASI Management
Team and ensure monitoring of ground disturbance. If any potential archeological resources are
discovered, SUBRECIPIENT shall immediately cease construction in that area and notify the UASI
Management Team, which will notify the appropriate State Historic Preservation Office. If
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SUBRECIPIENT is using Grant Funds for a communication tower project, SUBRECIPIENT shall
complete its Federal Communication Commission ("FCC") EHP process before preparing its Cal
OES/FEMA EHP materials, and shall include the FCC EHP materials in the Cal OES/FEMA submission.
(b) Any construction or other project that SUBRECIPIENT initiates without the necessary
EHP review and approval will not be eligible for reimbursement. Failure of SUBRECIPIENT to meet
federal, State, and local EHP requirements, obtain applicable permits, or comply with any conditions that
may be placed on the project as the result ofFEMA's and/or Cal OES's EHP review will result in the
denial of Reimbursement Requests.
3.14 National Energy Conservation Policy and Energy Policy Acts. SUBRECIPIENT shall
comply with the following requirements:
(a) Grant Funds may not be used in contravention of the Federal buildings performance and
reporting requirements of Executive Order 13123, part 3 of Title V of the National Energy Conservation
Policy Act (42 USC §8251 et seq.), or Subtitle A of Title I of the Energy Policy Act of2005; and
(b) Grant Funds may not be used in contravention of Section 303 of the Energy Policy Act of
1992 (42 USC §13212).
3.15 Royalty-Free License. SUBRECIPIENT understands and agrees that FEMA reserves a royalty-
free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and authorize others to
use, for federal government purposes: (a) the copyright in any work developed using Grant Funds; and (b)
any rights of copyright that SUB RECIPIENT purchases or acquires using Grant Funds. SUBRECIPIENT
shall consult with the UASI Management Team and FEMA regarding the allocation of any patent rights
that arise from, or are purchased with, Grant Funds.
3 .16 Publication Statements. SUB RECIPIENT shall ensure that all publications created or
developed under this Agreement prominently contain the following statement: "This document was
prepared under a grant from the Federal Emergency Management Agencies Grant Programs Directorate
(FEMA/GPD) within the US Department of Homeland Security. Points of view or opinions expressed in
this document are those of the authors and do not necessarily represent the official position or policies of
FEMA/GPD or the US Department of Homeland Security."
3 .17 Performance Period. SUB RECIPIENT shall ensure that hard copies of all reimbursement
requests and supporting documentation will be submitted to the UASI Management Team postmarked no
later than the Reimbursement Claim Due Date identified in the Subrecipient Award Letter (Attachment
A). Extension requests may be granted based on extenuating circumstances beyond the control of the
subrecipient and must be made via the Performance Period Extension Request Form (Appendix D).
Requests must contain specific and compelling justifications as to why an extension is required and must
be submitted 30 days prior to the current deadline.
ARTICLE4
REPORTING REQUIREMENTS; AUDITS
4.1 Regular Reports. SUBRECIPIENT shall provide, in a prompt and timely manner, financial,
operational and other reports, as requested by the UASI Management Team, in form and substance
satisfactory to the DASI Management Team. Such reports, including any copies, shall be submitted on
recycled paper and printed on double-sided pages, to the maximum extent possible.
4.2 Notification of Defaults or Changes in Circumstances. SUBRECIPIENT shall notify the
UASI Management Team and City immediately of ( a) any Event of Default or event that, with the
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passage of time, would constitute an Event of Default; (b) any change of circumstances that would cause
any of the representations or warranties contained in Article 5 to be false or misleading at any time during
the term of this Agreement; and ( c) any change of circumstances or events that would cause
SUBRECIPIENT to be out of compliance with the Grant Assurances in Appendix B.
4.3 Books and Records. SUBRECIPIENT shall establish and maintain accurate files and records of
all aspects of the Grant Plan and the matters funded in whole or in part with Grant Funds. Without
limiting the scope of the foregoing, SUBRECIPIENT shall establish and maintain accurate financial
books and accounting records relating to Authorized Expenditures and to Grant Funds received and
expended under this Agreement, together with all invoices, documents, payrolls, time records and other
data related to the matters covered by this Agreement, whether funded in whole or in part with Grant
Funds. SUBRECIPIENT shall maintain all of the files, records, books, invoices, documents, payrolls and
other data required to be maintained under this Section in a readily accessible location and condition for a
period of not less than three (3) years after expiration of this Agreement or until any final audit by Cal
OES has been fully completed, whichever is later.
4.4 Inspection and Audit. SUBRECIPIENT shall make available to the UASI Management Team,
and to UASI Management Team and City employees and authorized representatives, during regular
business hours, all of the files, records, books, invoices, documents, payrolls and other data required to be
established and maintained by SUBRECIPIENT under Section 4.3, and allow access and the right to
examine those items. SUBRECIPIENT shall permit the UASI Management Team and City, and UASI
Management Team and City employees and authorized representatives, to inspect, audit, examine and
make excerpts and transcripts from any of the foregoing. The rights of the UASI Management Team and
City pursuant to this Section shall remain in effect so long as SUBRECIPIENT has the obligation to
maintain such files, records, books, invoices, documents, payrolls and other data under this Article 4. The
DHS, the Comptroller General of the United States or designee, and Cal OES shall have the same
inspection and audit rights as the City and UASI Management Team. SUBRECIPIENT shall cooperate
with any federal or state audit.
4.5 Audit Report. If the amount specified in Section 3.2 of this agreement is $750,000 or more,
SUBRECIPIENT shall submit an organization-wide financial and compliance audit report. The audit
must be performed in accordance with GAO's Government Auditing Standards, and 2 CFR Part 200
Subpart F -Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. SUBRECIPIENT shall submit its audit report to the UASI Management Team no later than six
months after the end of SUBRECIPIENT's fiscal year.
ARTICLES
REPRESENTATIONS AND WARRANTIES
SUBRECIPIENT represents and warrants each of the following as of the date of this Agreement and at all
times throughout the term of this Agreement:
5.1 No Misstatements. No document furnished or to be furnished by SUBRECIPIENT to the UASI
Management Team in connection with this Agreement, any Reimbursement Request or any other
document relating to any of the foregoing, contains or will contain any untrue statement of material fact
or omits or will omit a material fact necessary to make the statements contained therein not misleading,
under the circumstances under which any such statement shall have been made.
5.2 Eligibility to Receive Federal Funds. By executing this Agreement, SUBRECIPIENT certifies
that it is eligible to receive federal funds, and specifically certifies as follows:
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(a) SUBRECIPIENT is not suspended, debarred or otherwise excluded from participation in
federal assistance programs, as required by Executive Order 12549 and 12689, "Debarment and
Suspension" and implemented at 2 CFR Part 3000.
(b) SUBRECIPIENT complies with 31 U.S.C. § 1352, Limitation on use of appropriated
funds to irifluence federal contracting and financial transactions, as implemented at 44 CFR Part 18 and 6
CFRPart 9.
(c) SUBRECIPIENT complies with the Drug-Free Workplace Act of 1988, as amended, 41
U.S.C. §701 et seq., as implemented in 2 CFRPart 3001, and will continue to provide a drug-free
workplace as required under that Act and implementing regulations.
( d) SUBRECIPIENT is not delinquent in the repayment of any federal debt. See 0MB
Circular A-129.
SUBRECIPIENT acknowledges that these certifications of eligibility to receive federal funds are material
terms of the Agreement.
5.3 NIMS Compliance. To be eligible to receive Grant Funds, SUBRECIPIENT must meet National
Incident Management System ("NIMS") compliance requirements. By executing this Agreement,
SUBRECIPIENT certifies that it is in full NIMS compliance. SUBRECIPIENT acknowledges that this
certification is a material term of the Agreement.
ARTICLE6
INDEMNIFICATION AND GENERAL LIABILITY
6.1 Indemnification. SUBRECIPIENT shall indemnify, protect, defend and hold harmless each of
the Indemnified Parties from and against any and all Losses arising from, in connection with or caused by
SUBRECIPIENT's performance of this Agreement, including, but not limited to, the following: (a) a
material breach of this Agreement by SUBRECIPIENT; (b) a material breach of any representation or
warranty of SUB RECIPIENT contained in this Agreement; ( c) any personal injury or death caused,
directly or indirectly, by any act or omission of SUB RECIPIENT or its employees or agents; ( d) any loss
of or damage to property caused, directly or indirectly, by any act or omission of SUBRECIPIENT or its
employees or agents; ( e) the use, misuse or failure of any equipment or facility used by SUBRECIPIENT,
or by any of its employees or agents, regardless of whether such equipment or facility is furnished, rented
or loaned to SUBRECIPIENT by an Indemnified Party; (f) any tax, fee, assessment or other charge for
which SUBRECIPIENT is responsible under Section 10.4; or (g) any infringement of patent rights,
copyright, trade secret or any other proprietary right or trademark of any person or entity in consequence
of the use by any Indemnified Party of any goods or services furnished by SUB RECIPIENT or its
employees or agents to such Indemnified Party in connection with this Agreement. The foregoing
indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and
related costs and San Diego's costs of investigating any claims against San Diego.
6.2 Duty to Defend; Notice of Loss. SUBRECIPIENT acknowledges and agrees that its obligation
to defend the Indemnified Parties under Section 6.1: ( a) is an immediate obligation, independent of its
other obligations hereunder; (b) applies to any Loss which actually or potentially falls within the scope of
Section 6.1, regardless of whether the allegations asserted in connection with such Loss are or may be
groundless, false or fraudulent; and ( c) arises at the time the Loss is tendered to SUBRECIPIENT by the
Indemnified Party and continues at all times thereafter. The Indemnified Party shall give
SUBRECIPIENT prompt notice of any Loss under Section 6.1 and SUBRECIPIENT shall have the right
to defend, settle and compromise any such Loss; provided, however, that the Indemnified Party shall have
the right to retain its own counsel at the expense of SUBRECIPIENT if representation of such
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Indemnified Party by the counsel retained by SUBRECIPIENT would be inappropriate due to conflicts of
interest between such Indemnified Party and SUBRECIPIENT. An Indemnified Party's failure to notify
SUBRECIPIENT promptly of any Loss shall not relieve SUBRECIPIENT of any liability to such
Indemnified Party pursuant to Section 6.1, unless such failure materially impairs SUBRECIPIENT' s
ability to defend such Loss. SUBRECIPIENT shall seek the Indemnified Party's prior written consent to
settle or compromise any Loss if SUBRECIPIENT contends that such Indemnified Party shares in
liability with respect thereto.
6.3 Incidental and Consequential Damages. Losses covered under this Article 6 shall include any
and all incidental and consequential damages resulting in whole or in part from SUBRECIPIENT's acts
or omissions. Nothing in this Agreement shall constitute a waiver or limitation of any rights that any
Indemnified Party may have under applicable law with respect to such damages.
6.4 LIMITATION ON LIABILITY OF SAN DIEGO. CITY'S OBLIGATIONS UNDER THIS
AGREEMENT SHALL BE LIMITED TO THE AGGREGATE AMOUNT OF GRANT FUNDS
ACTUALLY DISBURSED HEREUNDER. NOTWITHSTANDING ANY OTHER PROVISION
CONTAINED IN THIS AGREEMENT OR ANY OTHER DOCUMENT OR COMMUNICATION
RELATING TO THIS AGREEMENT, IN NO EVENT SHALL CITY BE LIABLE, REGARDLESS OF
WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR ANY SPECIAL,
CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING LOST PROFITS,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, THE GRANT FUNDS, THE
GRANT PLAN OR ANY ACTIVITIES PERFORMED IN CONNECTION WITH THIS AGREEMENT.
ARTICLE 7
EVENTS OF DEFAULT AND REMEDIES; TERMINATION FOR CONVENIENCE
7 .1 Events of Default. The occurrence of any one or more of the following events shall constitute an
"Event of Default" under this Agreement:
(a) False Statement. Any statement, representation, certification or warranty contained in
this Agreement, in any Reimbursement Request, or in any other document submitted to the UASI
Management Team or to City under this Agreement is found by the UASI Management Team or by City
to be false or misleading.
(b) Failure to Perform Other Covenants. SUB RECIPIENT fails to perform or breaches
any provision or covenant of this Agreement to be performed or observed by SUBRECIPIENT as and
when performance or observance is due and such failure or breach continues for a period often (10) days
after the date on which such performance or observance is due.
(c) Failure to Comply with Applicable Laws. SUBRECIPIENT fails to perform or
breaches any of the terms or provisions of Article 12.
( d) Voluntary Insolvency. SUBRECIPIENT(i) is generally not paying its debts as they
become due, (ii) files, or consents by answer or otherwise to the filing against it of, a petition for relief or
reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage
of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, (iii) makes an assignment
for the benefit of its creditors, (iv) consents to the appointment of a custodian, receiver, trustee or other
officer with similar powers ofSUBRECIPIENT or of any substantial part ofSUBRECIPIENT's property
or (v) takes action for the purpose of any of the foregoing.
(e) Involuntary Insolvency. Without consent by SUBRECIPIENT, a court or government
authority enters an order, and such order is not vacated within ten (10) days, (i) appointing a custodian,
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receiver, trustee or other officer with similar powers with respect to SUBRECIPIENT or with respect to
any substantial part of SUBRECIPIENT's property, (ii) constituting an order for relief or approving a
petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation
or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction or
(iii) ordering the dissolution, winding-up or liquidation of SUBRECIPIENT.
7.2 Remedies upon Event of Default. Upon and during the continuance ofan Event of Default, City
may do any of the following, individually or in combination with any other remedy:
(a) Termination. City may terminate this Agreement by giving a written termination notice
to SUBRECIPIENT and, on the date specified in such notice, this Agreement shall terminate and all
rights of SUBRECIPIENT hereunder shall be extinguished. In the event of such termination, City will
pay SUBRECIPIENT for Authorized Expenditures in any Reimbursement Request that was submitted
and approved by the UASI Management Team and by City prior to the date of termination specified in
such notice.
(b) Withholding of Grant Funds. City may withhold all or any portion of Grant Funds not
yet disbursed hereunder, regardless of whether SUBRECIPIENT has previously submitted a
Reimbursement Request or whether the UASI Management Team and/or City has approved the
disbursement of the Grant Funds requested in any Reimbursement Request. Any Grant Funds withheld
pursuant to this Section and subsequently disbursed to SUBRECIPIENT after cure of applicable Events
of Default shall be disbursed without interest.
( c) Return of Grant Funds. City may demand the immediate return of any previously
disbursed Grant Funds that have been claimed or expended by SUBRECIPIENT in breach of the terms of
this Agreement, together with interest thereon from the date of disbursement at the maximum rate
permitted under applicable law.
7.3 Termination for Convenience.
(a) City shall have the option, in its sole discretion, to terminate this Agreement, at any time
during the term hereof, for convenience and without cause. City shall exercise this option by giving
SUBRECIPIENT written notice of termination. The notice shall specify the date on which termination
shall become effective.
(b) Upon receipt of the notice, SUBRECIPIENT shall commence and perform, with
diligence, all actions necessary on the part of SUBRECIPIENT to effect the termination of this
Agreement on the date specified by City and to minimize the liability of SUBRECIPIENT and City to
third parties as a result of termination. All such actions shall be subject to the prior approval of the UASI
Management Team.
( c) Within 30 days after the specified termination date, SUBRECIPIENT shall submit to the
UASI Management Team an invoice for all Authorized Expenses incurred through the termination date.
For Authorized Expenses incurred after receipt of the notice of termination, City will only reimburse
SUBRECIPIENT if the Authorized Expenses received prior approval from the UASI Management Team
as specified in subparagraph (b ).
( d) In no event shall City be liable for costs incurred by SUBRECIPIENT or any of its
contractors after the termination date specified by City.
(e) City's payment obligation under this Section shall survive termination of this Agreement.
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7.4 Remedies Nonexclusive. Each of the remedies provided for in this Agreement may be exercised
individually or in combination with any other remedy available hereunder or under applicable laws, rules
and regulations. The remedies contained herein are in addition to all other remedies available to City at
law or in equity by statute or otherwise and the exercise of any such remedy shall not preclude or in any
way be deemed to waive any other remedy.
ARTICLES
ASSIGNMENTS
8.1 No Assignment by SUBRECIPIENT. SUBRECIPIENT shall not, either directly or indirectly,
assign, transfer, hypothecate, subcontract or delegate all or any portion of this Agreement or any rights,
duties or obligations of SUB RECIPIENT hereunder without the prior written consent of the UASI
Management Team. This Agreement shall not, nor shall any interest herein, be assignable as to the
interest of SUBRECIPIENT involuntarily or by operation of law without the prior written consent of
City. A change of ownership or control of SUBRECIPIENT or a sale or transfer of substantially all of the
assets of SUB RECIPIENT shall be deemed an assignment for purposes of this Agreement.
8.2 Agreement Made in Violation of this Article. Any agreement made in violation of Section 8.1
shall confer no rights on any person or entity and shall automatically be null and void.
8.3 SUBRECIPIENT Retains Responsibility. SUBRECIPIENT shall in all events remain liable for
the performance by any contractor, or assignee of all of the covenants, terms and conditions in this
Agreement.
ARTICLE9
NOTICES AND OTHER COMMUNICATIONS
9 .1 Requirements. Unless otherwise specifically provided herein, all notices, consents, directions,
approvals, instructions, requests and other communications hereunder shall be in writing, shall be
addressed to the person and address set forth below and shall be (a) deposited in the U.S. mail, first class,
certified with return receipt requested and with appropriate postage, (b) hand delivered or (c) sent via
facsimile (if a facsimile number is provided below):
Ifto City of San Diego Office of Emergency Services UASI Management Team:
San Diego Office of Emergency Services
9601 Ridgehaven Court, MS 1101 C
San Diego, CA 92123
Attn: Megan Beall, Program Manager
Facsimile No.: (619) 533-6786
Ifto SUBRECIPIENT:
OFFICE City of Carlsbad
ADDRESS 2560 Orion Way
CITY, STATE, ZIP Carlsbad, CA 92010
ATTN Deborah Baird
FACSIMILE 760-929-0256
9 .2 Effective Date. All communications sent in accordance with Section 9 .1 shall become effective
on the date ofreceipt. Such date ofreceipt shall be determined by: (a) if mailed, the return receipt,
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completed by the U.S. postal service; (b) if sent via hand delivery, a receipt executed by a duly authorized
agent of the party to whom the notice was sent; or ( c) if sent via facsimile, the date of telephonic
confirmation of receipt by a duly authorized agent of the party to whom the notice was sent or, if such
confirmation is not reasonably practicable, the date indicated in the facsimile machine transmission report
of the party giving such notice.
9 .3 Change of Address. From time to time any party hereto may designate a new address or
recipient for notice for purposes of this Article 9 by written notice to the other party and the DASI
Management Team.
ARTICLE 10
MISCELLANEOUS
10.1 No Waiver. No waiver by San Diego of any default or breach of this Agreement shall be implied
from any failure by the DASI Management Team or San Diego to take action on account of such default
if such default persists or is repeated. No express waiver by San Diego shall affect any default other than
the default specified in the waiver and shall be operative only for the time and to the extent therein stated.
Waivers by San Diego of any covenant, term or condition contained herein shall not be construed as a
waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by the
DASI Management Team of any action requiring further consent or approval shall not be deemed to
waive or render unnecessary the consent or approval to or of any subsequent similar act.
10.2 Modification. This Agreement may not be modified, nor may compliance with any of its terms
be waived, except by written instrument executed and approved in the same manner as this Agreement;
provided, however, that the Program Manager or designee may establish alternate procedures for
modification of the Grant Plan.
10.3 Governing Law; Venue. The formation, interpretation and performance of this Agreement shall
be governed by the laws of the State of California, without regard to its conflict of laws principles. Venue
for all litigation relative to the formation, interpretation and performance of this Agreement shall be in
San Diego.
10.4 SUBRECIPIENT to Pay All Taxes. SUBRECIPIENT shall pay to the appropriate
governmental authority, as and when due, any and all taxes, fees, assessments or other governmental
charges, including possessory interest taxes and California sales and use taxes, levied upon or in
connection with this Agreement, the Grant Plan, the Grant Funds or any of the activities contemplated by
this Agreement.
10.5 Headings. All article and section headings and captions contained in this Agreement are for
reference only and shall not be considered in construing this Agreement.
10.6 Entire Agreement. This Agreement sets forth the entire Agreement between the parties, and
supersedes all other oral or written provisions. The following Appendices are attached to and a part of
this Agreement:
• Appendix A, SUBRECIPIENT A ward Letter
• Appendix B, Grant Assurances
• Appendix C, Form of Reimbursement Request
• Appendix D, Performance Period Extension Request
10. 7 Certified Resolution of Signatory Authority. Upon request of San Diego, SUBRECIPIENT
shall deliver to San Diego a copy of the corporate resolution(s) authorizing the execution, delivery and
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performance of this Agreement, certified as true, accurate and complete by the appropriate authorized
representative of SUBRECIPIENT.
10.8 Severability. Should the application of any provision of this Agreement to any particular facts or
circumstances be found by a court of competent jurisdiction to be invalid or unenforceable, then ( a) the
validity ofother provisions of this Agreement shall not be affected or impaired thereby, and (b) such
provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and
shall be reformed without further action by the parties to the extent necessary to make such provision
valid and enforceable.
10.9 Successors; No Third-Party Beneficiaries. Subject to the terms of Article 8, the terms of this
Agreement shall be binding upon, and inure to the benefit of, the parties hereto and their successors and
assigns. Nothing in this Agreement, whether express or implied, shall be construed to give any person or
entity ( other than the parties hereto and their respective successors and assigns and, in the case of
Article 6, the Indemnified Parties) any legal or equitable right, remedy or claim under or in respect of this
Agreement or any covenants, conditions or provisions contained herein.
10.10 Survival of Terms. The obligations ofSUBRECIPIENT and the terms of the following
provisions of this Agreement shall survive and continue following expiration or termination of this
Agreement: Sections 4.3 and 4.4, Article 6, this Article 10, and the Grant Assurances of Appendix B.
10.11 Further Assurances. From and after the date of this Agreement, SUBRECIPIENT agrees to do
such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be
reasonably necessary or proper and usual to complete the transactions contemplated by this Agreement
and to carry out the purpose of this Agreement in accordance with this Agreement.
10.12 Disclosure of Subawards and Executive Compensation. Pursuant to the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282) as amended by Section 6202(a) of the
Government Funding Transparency Act of 2008 (P.L. 110-252), full disclosure to the public of entities or
organizations receiving federal funds is now required. As defined by the Office of Management and
Budget (0MB), all new Federal awards of $25,000 or more as of October 1, 2010, are subject to FFA TA
reporting requirements. The Transparency Act definition of "Federal awards" includes not only prime
awards for grantees, cooperators, and contractors, but also awards to sub-recipients. If applicable,
SUBRECIPIENT must provide the following information on SUBRECIPIENT letterhead within 30 days
of receipt of this Agreement.
10.13
1. The Total compensation and names of the top five executives if:
a) 80% or more of annual gross revenues are from Federal awards ( contracts, sub-contracts
and Federal financial assistance), and $25,000,000 or more in annual gross revenues from
Federal awards; and,
b) Compensation information is not already available through reporting to the Securities and
Exchange Commission.
Cooperation with UASI Programs and Activities.
(a) Subject to reasonable terms and conditions, SUBRECIPIENT agrees to participate in
DASI-sponsored exercises, and to make available equipment acquired with Grant Funds for use as part of
such exercises.
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(b) To the extent permitted by law, SUBRECIPIENT agrees to share with the Approval
Authority informational work products (such as plans, reports, data, etc.) created or acquired using Grant
Funds.
( c) To appropriately recognize the regional collaborative nature of grant funded planning
projects, all groups, individuals and jurisdictions who contributed to and/or participated in the planning
process shall be properly and clearly acknowledged in the final deliverable.
ARTICLE 11
INSURANCE
11.1 Types and Amounts of Coverage. Without limiting SUB RECIPIENT' s liability pursuant to
Article 6 of this Agreement, SUBRECIPIENT shall maintain in force, during the full term of the
Agreement, insurance in the following amounts and coverages:
(a) Workers' Compensation, in statutory amounts, with Employers' Liability Limits
not less than $1,000,000 each accident, injury, or illness; and
(b) Commercial General Liability Insurance with limits not less than $1,000,000 each
occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability,
Personal Injury, Products and Completed Operations; and
(c) Commercial Automobile Liability Insurance with limits not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non-
Owned and Hired auto coverage, as applicable.
11.2 Additional Requirements for General and Automobile Coverage. Commercial General
Liability and Commercial Automobile Liability Insurance policies must be endorsed to provide:
(a) Name as Additional Insured the City and County of San Diego, its Officers,
Agents, and Employees.
(b) That such policies are primary insurance to any other insurance available to the
Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies
separately to each insured against whom claim is made or suit is brought.
11.3 Additional Requirements Regarding Workers' Compensation. Regarding Workers'
Compensation, SUBRECIPIENT hereby agrees to waive subrogation which any insurer of
SUBRECIPIENT may acquire from SUBRECIPIENT by virtue of the payment of any loss.
SUBRECIPIENT agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of
the City for all work performed by the SUBRECIPIENT, its employees, agents and subcontractors.
11.4 Additional Requirements for All Policies. All policies shall provide thirty days' advance written
notice to the City of reduction or nonrenewal of coverages or cancellation of coverages for any reason.
Notices shall be sent to the City address in Article 9, Notices and Other Communications.
11.5 Required Post-Expiration Coverage. Should any of the required insurance be provided under a
claims-made form, SUBRECIPIENT shall maintain such coverage continuously throughout the tenn of this
Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the
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effect that, should occurrences during the Agreement term give rise to claims made after expiration of the
Agreement, such claims shall be covered by such claims-made policies.
11 .6 General Annual Aggregate Limit/Inclusion of Claims Investigation or Legal Defense Costs.
Should any of the required insurance be provided under a form of coverage that includes a general annual
aggregate limit or provides that claims investigation or legal defense costs be included in such general
annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits
specified above.
11.7 Lapse in Insurance. Should any required insurance lapse during the term of this Agreement,
requests for reimbursement originating after such lapse may not be processed, in the City's sole discretion,
until the City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective
as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement
effective on the date of such lapse of insurance.
11.8 Evidence of Insurance. Before commencing any operations or expending any Grant Funds under
this Agreement, SUB RECIPIENT shall furnish to City certificates of insurance and additional insured
policy endorsements with insurers with ratings comparable to A-, VIII or higher, that are authorized to do
business in the State of California, and that are satisfactory to City, in form evidencing all coverages set
forth above. Failure to maintain insurance shall constitute a material breach of this Agreement.
11.9 Effect of Approval. Approval of the insurance by City shall not relieve or decrease the liability of
SUBRECIPIENT hereunder.
11.10 Insurance for Subcontractors and Evidence of this Insurance. If a subcontractor will be used to
complete any portion of this Agreement, SUBRECIPIENT shall ensure that the subcontractor shall provide
all necessary insurance and shall name the City and County of San Diego, its officers, agents and employees
and the SUBRECIPIENT as additional insureds.
11.11 Authority to Self-Insure. Nothing in this Agreement shall preclude SUBRECIPIENT from self-
insuring all or part of the insurance requirement in this Article. However, SUBRECIPIENT shall provide
proof of self-insurance, in a form acceptable to San Diego, in the amounts of each line of self-insurance.
ARTICLE 12
COMPLIANCE
12.1 Nondiscrimination. In the performance of this Agreement, SUBRECIPIENT agrees not to
discriminate against any employee, San Diego employee working with SUBRECIPIENT, applicant for
employment with SUBRECIPIENT, or against any person seeking accommodations, advantages,
facilities, privileges, services, or membership in all business, social, or other establishments or
organizations, on the basis of the fact or perception of a person's race, color, creed, religion, national
origin, ancestry, age, height, weight, sex, sexual orientation, gender identity, domestic partner status,
marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), or
association with members of such protected classes, or in retaliation for opposition to discrimination
against such classes.
12.2 Conflict oflnterest. Through its execution of this Agreement, SUBRECIPIENT acknowledges
that it is familiar with the provisions of Section 87100 et seq. and Section 1090 et seq. of the Government
Code of the State of California, and certifies that it does not know of any facts which constitutes a
violation of said provisions and agrees that it will immediately notify City if it becomes aware of any
such fact during the term of this Agreement. SUBRECIPIENT agrees that it will promptly notify City in
FY 22 UASI -SUBRECIPIENT Page 18 of20 September 1, 2022
June 13, 2023 Item #4 Page 23 of 49
writing of all violations of State or Federal criminal law involving fraud, bribery, or gratuities affecting or
involving the use of Grant Funds.
12.3 Compliance with ADA. SUBRECIPIENT acknowledges that, pursuant to the ADA, programs,
services and other activities provided by a public entity to the public, whether directly or through a
grantee or contractor, must be accessible to the disabled public. SUBRECIPIENT shall not discriminate
against any person protected under the ADA in connection with all or any portion of the Grant Plan and
shall comply at all times with the provisions of the ADA.
12.4 Compliance with Assembly Bill 481 Assembly Bill 481 (AB-481), codified in California
Government Code sections 7070 -7075, requires law enforcement agencies to obtain approval of the
applicable governing body (Mayor, City Council, Board of Supervisors, etc.) by adoption of a military
equipment use policy, prior to acquiring, seeking funding for, continuing to use, or collaborating with
another law enforcement agency in the use of military equipment, as defined. AB-481 also requires
publication of a military equipment use procedure and the annual military equipment report on the
Agency's website.
By accepting grant funds, SUBRECIPIENT acknowledges and certifies compliance with AB-481.
FY 22 UASI -SUBRECIPIENT Page 19 of20 September 1, 2022
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date first specified herein.
CITY OF SAN DIEGO:
By:
MEGAN BEALL PROGRAM MANAGER OFFICE OF EMERGENCY SERVICES
Approved as to Form: Mara W. Elliott City Attorney
By:-------------Deputy City Attorney
SUB RECIPIENT:
By:
SUBRECIPIENT
Federal Tax rD #: 95-6004793
APPROVED AS TO FORM Cindie K. McMahGn. City Attorney
k oJ!JfJ�� ��Clly AttorneyCity ol Car1abad. caifomia
FY 22 UASI -SUBRECIPIENT Page 20 of20 September l, 2022
June 13, 2023 Item #4 Page 24 of 49
June 13, 2023 Item #4 Page 25 of 49
Appendix A -SUBRECIPIENT Award Letter
Tlie City of
SAN Dl~G !1J
Office of Emergency Services
April 11, 2023
Scott Chadwick
City Manage11, City of Carlsbad
1200 Carlsbad Village Dr
Carlsbad, CA 92008
SUBJECT: NOTIFICATfON OF SUBRECIPIENTAWARl)APPROVAL
FY 2022 Homeland Security Grant Program
Grant# 2022-0043 Cal OES ID# 073-66000
Subredpicnt Perforniance .Period; September l , 2022 to December 15, 2024
Subrecipient:
The San Diego Office of Emergency Services (SD OES) has approved your FY22 Urban Area Security
Initiative (UASI) award.
Activities:
All Projects
Project 013 ARTIS -Live 911
Projecet 022 Goal 3 Training1
Amount
$80,885
S&,2&5
$72,600
1 Training funds are limited to approved courses (s:ee Attachment A),
Reimbursement Claim
Due Date:
December 15, 2024
Dece1nber 15, 2024
During the application process, the Regional Teclu1ology Partnership (RTP) vetted and the Urban Area
Working Group (UAWG) approved your project(s). Throughout \h-e grant cycle, SD OES will use
per(onnance milestones set in the Homeland Security Grant Program (HSGP) application as indicators of
pe1formance and this infonnation may be used in assessing future competitiye grant applications. AH
activities funded with this award must be completed within the subri:,cipiebl perfomiancc period.
You are required to comply with all applicable federal, state, and local environmental an.d historic
preservation (EHP) requirements. Additionally, Aviatlon/\1/atercraft requests, projects requiring EHP
review, federal schedule and sole soaree procurement requests, regardless of dollar amount, require prior
approval from SD OES and the California Governor's Office. of Emergency Services (Cal. OES).
Subrecipients tn\lst obtain written approval for these activities prior to ineurr:ing any costs, in order to be
reimbursed for any related costs under this grant. Subrecipients are required to ob Lain a perfoemancc bond
for any equipment item over $250,000 or any vehicle, aircraft, or watercraft !hat has been paid with HSGP
fonds prior to 1·eceiving the final product(s). Perfom1am:e bonds musi be submitted to yom· UASI Program
Representative 110 later than the time of reimbursement Additionally. Cal OES ptior approval is required
for all HSGP-funded noncompetitive procurements of training, regardless of the dollar amount, pel' rnvllvI
2017~01,A.
9601 Ridgehaven Court, MS 110\C
S~n Diego·, CJ-..92.123
FY 22 UASI -SUBRECIPIENT A-1 September I, 2022
June 13, 2023 Item #4 Page 26 of 49
April 11, 2023
Page 2
Following acceptance of this award, you must sign an<l return the SD OES Memorandum of Understanding
(MOU) as well as Lhe Cal OES standard assurances. Once your completed . OU and standard assurances
arec signed aod received by our office, you may request reimbursement of eligible gram expenditures.
Your agency must coordinate with SD OES to prepare and submit quattcrly projections and milestone
reporting via email so that SD OES c.an comply with th,e semi-annual BSIR reporting for the
dmation of the grant 1,eriod or ui:nil you complete all activities and the grant is fonnaUy closed. Failure
to submit required reports couJd result in grant reduction, suspension, or termination.
This grant is subject to aU provisions of 2 CFR Pa11 200. Any funds received in excess of current needs,
approved amounts, or those found owed a-; a result of a final review or audit, must be refunded! to SD
OES within 30 days upon receipt of an invoice from SD OES.
Your dated signahire is required on this letter. Please sign and return the original to your UASI Program
Representative at 960 l Ridgehaven Cou.rt, San Diego CA 92123 within 20 days of receipt and
keep a copy for your files.
For further assistance, please foel free to contact your SD OES UASI Program Representative at
(619) 533-6758.
Sincerely,
~r<a---< --Megan Beall · ,
Program Manager
City of San Diego Office of Emergency Services
Scott a
City Manager, City of Carlsbad
FY 22 UASI -SUBRECIPIENT A-2 September 1, 2022
Appendix A SUBRECTPIENT Award Letter
City of San Diego Office of Homeland Security tiili$1 Jidiiiii!hii►h l$nM1 ii --L:0:.::6:.:.,:I0::2:::'..::2:.:::0:.::2:.:::3:_ __ _J[.llijLii:ll11:i .. $1.1#a1iui111iiui1-F_Y_2_2_u_A_S_I ---
Federal Grant# 2022-0043 CalOES # 073-66000 Amendment# 1
Project# 013 UEI# LR6NGYMWXXJ5 Final Claim Due Date 1211512024--------
This amendment is between the City of San Diego Office of Homeland Security, hearafter called OHS, and the Grant
Su brecipient: City of Carlsbad
Decrease Project 013 -ARJIS Live 911 $8,285. The new project 013 total is $0
Sub recipient (Certification and Signature of Authorized Agent)
Date
{
Address
Mail Original Signed form to OHS: 9601 Rldgebaven Court, MS 1101C, San Diego, CA 92123
For OHS use only
I bearby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the
e enditure stated above
A-3
June 13, 2023 Item #4 Page 27 of 49
Appendi. AS RECJPJE T Award Lener
an Diego Offi .e of Hom cur't
rtllftN •i•iiifitiiiiiidiist !N •ed llllllffllll:0:.:6::.:10::.:21::.· .=2.:0.=2.:3 ___ Jll111ililll1.1t .. t .. •1111l11,\1111~iiD-FY_2_2_u_A_s_i ---
Fedcra] Grant# .2022-0043 alOES # 073~66000 mendment # 1 ----
Project# 013 UEI# LR6NGYMWX:XJ5 Final CJaim Du Date 1211512024 ----
Thi n endme111t iis between tlu1 ity of an v ·ego Office of Hum land ecurityt h •arnRer called OH , · d Ille C rant
ubr cip'e t: Gity of Carlsbad --------------------------------
CalOES GOVERNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within
the:
(a)Applicable Federal Regulations (see below);
(b)Federal Program Notice of Funding Opportunity (N0FO);
(c)Federal Preparedness Grants Manual;
(d)California Supplement to the N0F0; and
(e)Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (0MB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with
the following:
1.Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body insupport of this project. This written authorization must specify that the Applicant and the city council,governing board, or authorized body agree:
(a)To provide all matching funds required for the grant project and that any cash match will beappropriated as required;
(b)Any liability arising out of the performance of this agreement shall be the responsibility of theApplicant and the city council, governing board, or authorized body;(c)Grant funds shall not be used to supplant expenditures controlled by the city council, governingboard, or authorized body;
Page I of 15 Initials�
June 13, 2023 Item #4 Page 28 of 49
CalOES
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d)The Applicant is authorized by the city council, governing board, or authorized body to apply for
federal assistance, and the institutional, managerial and financial capability (including funds sufficient
to pay the non-federal share of project cost, if any) to ensure proper planning, management and
completion of the project described in this application; and
(e)Official executing this agreement is authorized by the Applicant.
This Proofof Authority must be maintained on file and readily available upon request.
2.Period of PerformanceThe period ofperfonnance is specified in the Award. The Applicant is only authorized to perform allowableactivities approved under the award, within the period ofperfonnance.
3. Lobbying and Political ActivitiesAs required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract,grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitmentproviding for the United States to insure or guarantee a loan, the Applicant certifies that:
(a)No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b)If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c)The Applicant shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and discloseaccordingly.
Page 2 of 15 Initials�
June 13, 2023 Item #4 Page 29 of 49
CalOES
BOVERHOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Proerams
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 150 I-1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds wit I not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency.
4.Debarment and SuspensionAs required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180,Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarringor suspending those persons deemed irresponsible in their dealings with the federal government. The Applicantcertifies that it and its subrecipients:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, orvoluntarily excluded from covered transactions by any federal department or agency;
(b)Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract
under a public transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of
this certification; and
(d)Have not within a three-year period preceding this application had one or more publictransaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
5.Non-Discrimination and Equal Employment OpportunityThe Applicant will comply with all state and federal statutes relating to non-discrimination, including:
Page 3 of 15 Initials� ....
June 13, 2023 Item #4 Page 30 of 49
CalOES GOVERNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a)Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which
prohibits discrimination on the basis of race, color, or national origin and requires that recipients of
federal financial assistance take reasonable steps to provide meaningful access to persons with
limited English proficiency (LEP) to their programs and services;
(b)Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex in any federally funded educational program or
activity;
(c)Section 504 of the Rehabilitation Act of 1973, {29 U.S.C. § 794), which prohibits discrimination
against those with disabilities or access and functional needs;
(d)Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101-12213), which prohibits
discrimination on the basis of disability and requires buildings and structures be accessible to those
with disabilities and access and functional needs;
(e)Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on
the basis of age;
(f)Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of
patient records regarding substance abuse treatment;
(g)Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the
sale, rental or financing of housing as implemented by the Department of Housing and Urban
Development at 24 C.F.R. PartlO0. The prohibition on disability discrimination includes the
requirement that new multifamily housing with four or more dwelling units-i.e., the public and
common use areas and individual apartment units (all units in buildings with elevators and ground
floor units in buildings without elevators)-be designed and constructed with certain accessible
features (See 24 C.F.R. § 100.201);
(h)Executive Order 11246, which prohibits federal contractors and federally assisted construction
contractors and subcontractors, who do over $10,000 in Government business in one year from
discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation,
gender identification or national origin;
(i)Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual
orientation, gender identification, or national origin in hiring and employment in both the United
States federal workforce and on the part of government contractors;
(j)California Public Contract Code§ 10295.3, which prohibits discrimination based on domestic
partnerships and those in same sex marriages;
Page 4 of 15 Initials�
June 13, 2023 Item #4 Page 31 of 49
CalOES
OOVEA.NOR'S Ol'l'ICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k)DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant
must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19;
(I)The Applicant will comply with California's Fair Employment and Housing Act (FEHA) (California
Government Code §§12940, 12945, 12945.2), as applicable. FEHA prohibits harassment and
discrimination in employment because of ancestry, familial status, race, color, religious creed
(including religious dress and grooming practices), sex (which includes pregnancy, childbirth,
breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender,
gender identity, gender expression, sexual orientation, marital status, national origin, ancestry,
mental and physical disability, genetic information, medical condition, age, pregnancy, denial of
medical and family care leave, or pregnancy disability leave, military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these categories, or for reporting
patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which application for
federal assistance is being made; and
(n)The requirements of any other nondiscrimination statute(s) that may apply to this application.
6.Drug-Free WorkplaceAs required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 70 I et seq.),the Applicant certifies that it
will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.
7.Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a)California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21000-21177), to include coordination with the city or county planning agency;
(b)CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3,
§§ 15000-15387);
(c)Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for
regulating discharges of pollutants into the waters of the United States and regulating quality
standards for surface waters;
(d)Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and
mobile sources;
Page 5 of 15 Initial�
June 13, 2023 Item #4 Page 32 of 49
~
rc CalOESGOVERNOR'S OFF1ee OF ENERGE'NCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(e)Institution of environmental quality control measures under the National Environmental Policy Act
(NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing
the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental
and human health effects of federal actions on minority and low-income populations with the goal
of achieving environmental protection for all communities;
(f)Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g)Executive Order 11514 which sets forth national environmental standards;
(h)Executive Order 11738 instituted to assure that each federal agency empowered to enter into
contracts for the procurement of goods, materials, or services and each federal agency empowered to
extend federal assistance by way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the
Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i)The Safe Drinking Water Act of 1974, (P.L. 93-523);
(j)The Endangered Species Act of 1973, (P.L. 93-205);
(k)Assurance of project consistency with the approved state management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(I)Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean
Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components
or potential components of the national wild and scenic rivers system.
The Applicant shall not be: I) in violation of any order or resolution promulgated by the State Air Resources
Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 1330 I of the California
Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in
violation of federal law relating to air or water pollution.
Page 6 of 15 Initial�
June 13, 2023 Item #4 Page 33 of 49
CalOES OOV£RNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
8.Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will perform therequired financial and compliance audits in accordance with the Single Audit Act Amendments of I 996 andTitle 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.
9.Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordancewith 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the UnitedStates and, if appropriate, the state, through any authorized representative, access to and the right to examine al Irecords, books, papers, or documents related to the award. The Applicant will require any subrecipients,contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.
10.Conflict oflnterestThe Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
11.Financial Management
False Claims for Payment -The Applicant will comply with 31 U.S.C §§ 3729-3733 which provides thatApplicant shall not submit a false claim for payment, reimbursement, or advance.
12.Reporting -Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability andTransparency Act (FF A TA) (P.L. 109-282), including but not limited to (a) the reporting of subawardsobligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set
forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth inthe government-wide financial assistance award term regarding the System for A ward Management andUniversal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A.
13.Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at IO U.S.C. § 2409, 41
U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and§ 4310.
Page 7 of 15 Initial�
June 13, 2023 Item #4 Page 34 of 49
CalOES GOVERNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
14.Human TraffickingThe Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in
trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex actduring the period of time that the award is in effect; or (3) using forced labor in the performance of the award orsubawards under the award.
15.Labor StandardsThe Applicant will comply with the following federal labor standards:
(a)The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C.
§3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§-
327-333), regarding labor standards for federally-assisted construction contracts or subcontracts,
and
(b)The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes
of higher learning (IHE), hospitals and other non-profit organizations.
16.Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workerswho may be injured on the job at all times during the performance of the work of this Agreement, as per theworkers compensation laws set forth in California Labor Code§§ 3700 et seq.
17.Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a)Comply with the requirements of Titles II and Ill of the Uniform Relocation Assistance and RealProperty Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment
of persons displaced or whose property is acquired as a result of federal or federally-assisted
programs. These requirements apply to all interests in real property acquired for project purposes
regardless of federal participation in purchase;
(b)Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection
Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable construction
and acquisition is $10,000 or more;
Page 8 of 15 Initial�
June 13, 2023 Item #4 Page 35 of 49
CalOES
GOVERNOR'S OFFICE OFENERGENCYSER�CES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
( c)Assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16
U.S.C. § 469a-1 et seq.); and
(d)Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35)
which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
18.Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a)Not dispose of, modify the use of, or change the terms of the real property title or other interest in the
site and facilities without permission and instructions from the awarding agency. Will record the
federal awarding agency directives and will include a covenant in the title of real property acquired in
whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the
project;
(b)Comply with the requirements of the awarding agency with regard to the drafting, review and
approval of construction plans and specifications; and
(c)Provide and maintain competent and adequate engineering supervision at the construction site to
ensure that the complete work conforms with the approved plans and specifications and will furnish
progressive reports and such other information as may be required by the assistance awarding agency
or State.
19.Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws
prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read
a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free
listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
Page 9 of 15 Initial�
June 13, 2023 Item #4 Page 36 of 49
CalOES
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Pro2rams
20.California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under thisprogram, or provided in the course of an entity's grant management activities that are under Federal control, issubject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,California Government Code section 6250 et seq. The Applicant should consider these laws and consult its ownState and local laws and regulations regarding the release of information when reporting sensitive matters in the
grant application, needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM (HSGP) -PROGRAM SPECIFIC ASSURANCES/CERTIFICATIONS
21.Acknowledgment of Federal Funding from OHS The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests forproposals, bid invitations, and other documents describing projects or programs funded in whole or in part withfederal funds.
22.Activities Conducted Abroad The Applicant must ensure that project activities carried on outside the United States are coordinated asnecessary with appropriate government authorities and that appropriate licenses, permits, or approvals areobtained.
23.Best Practices for Collection and Use of Personally Identifiable Information (PII) OHS defines personally identifiable infonnation (PH) as any information that permits the identity of an individualto be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collectsPIJ, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PIT they collect. The Applicant may refer to the OHS Privacy ImpactAssessments: Privacy Guidance and Privacy template as a useful resource.
24.Copyright The Applicant must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement ofU.S. Government sponsorship (including the award number) to any work first produced under federal financialassistance awards.
Page 10 of 15 Initials�
June 13, 2023 Item #4 Page 37 of 49
CalOES GOIIE.RNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Proe:rams
25.Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, SubpartE may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However,these prohibitions would not preclude the Applicant from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms
and conditions.
26.Energy Policy and Conservation Act The Applicant must comply with the requirements of 42 U.S.C. § 620 l which contain policies relating to energyefficiency that are defined in the state energy conservation plan issued in compliance with this Act.
27.Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt. Examples of relevant debtinclude delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See 0MB CircularA-129.
28.Fly America Act of 1974
The Applicant must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service isavailable, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 401 I 8) and the interpretative guidelines issued by the Comptroller General of the United States in theMarch 3 I, 1981, amendment to Comptroller General Decision 8-138942.
29.Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that allconference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
Page 11 of 15 Initials&_
June 13, 2023 Item #4 Page 38 of 49
C CalOES 00\IEANOR'S OFFICE OF EN£R8ENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
30.Non-supplanting Requirement If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting bylaw, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources.
31.Patents and Intellectual Property Rights
Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub.
L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is subject to the specificrequirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clauselocated at 37 C.F.R. § 401.14.
32.SAFECOM ff the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidancefor Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.
33.Terrorist Financing The Applicant must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions ofresources and support to, individuals and organizations associated with terrorism. The Applicantis legally responsible for ensuring compliance with the Order and laws.
34.Reporting of Matters Related to Recipient Integrity andPerformance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performanceof this federal financial assistance award, the Applicant must comply with the requirements set forth in the government-wide A ward Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix Xll, the full text of which is incorporated here by reference in the award terms andconditions.
Page 12 of 15 Initials�
June 13, 2023 Item #4 Page 39 of 49
CalOES GOVERNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
35.USA Patriot Act of2001 The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18U.S.C. §§ 175-l 75c.
36.Use of DHS Seal, Logo, and Flags The Applicant must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses ofDHS agency officials, including use of the United
States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.
37.Performance Goals
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core
capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The capability gapreduction or capability sustainment must be addressed in the Project Description of the BSIR for each project.
38.Applicability ofDHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the
Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Tenns and Conditions doesnot change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not alreadyexist.
39.Required Use of American Iron, Steel, Manufactured Products, and Construction Materials The Applicant must comply with the "Build America, Buy America" Act (BA BAA), enacted as part of theInfrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal awardsubject to BA BAA requirements may not use federal financial assistance funds for infrastructure projectsunless:
Page 13 of 15 Initial&
June 13, 2023 Item #4 Page 40 of 49
-,Q
CalOES
OOVEANOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Pro2:rams
(a)All iron and steel used in the project are produced in the United States -this means all
manufacturing processes, from the initial melting stage through the application of coatings,
occurred in the United States;
(b)All manufactured products used in the project are produced in the United States -this means the
manufactured product was manufactured in the United States; and the cost of the components of
the manufactured product that are mined, produced, or manufactured in the United States is
greater than 55 percent of the total cost of all components of the manufactured product, unless
another standard for determining the minimum amount of domestic content of the manufactured
product has been established under applicable law or regulation; and
(c)All construction materials are manufactured in the United States -this means that all manufacturing
processes for the construction material occurred in the United States.
The "Buy America" preference only applies to articles, materials, and supplies that are consumed in,
incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies,
such as temporary scaffolding, brought to the construction site and removed at or before the completion of the
infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable
chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but
are not an integral part of the structure or permanently affixed to the infrastructure project.
Per section 70914(c) ofBABAA, FEMA may waive the application ofa Buy America preference under an
infrastructure program in certain cases.
On July 1, 2022, 0MB approved FEMA's General Applicability Public Interest Waiver of the BABAA requirements to be effective for a period of six months, through January 1, 2023. Applicants will not be required to follow the BABAA requirements for FEMA awards made, and any other funding FEMA obligates,
during this waiver period. For any new awards FEMA makes after January 1, 2023, as well as new funding
FEMA obligates to existing awards or through renewal awards where the new funding is obligated after
January 1, 2023, Applicants will be required to follow the BABAA requirements unless another waiver is requested and approved.
Page 14 of 15 lnitial&
June 13, 2023 Item #4 Page 41 of 49
CalOES
GOVUNOR'S OFFICE OF EMERGENCY SERVICES
FY2022 HSGP Standard Assurances
For Cal OES Federal Non-Disaster Grant Pro2:rams
IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. Applicant recognizes and agrees that state financial assistance willbe extended based on the representations made in these assurances. These assurances are binding on Applicant, itssuccessors, transferees, assignees, etc. as well as any of its subrecipients.
Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available forCal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of anyfuture grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates thecertification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all subawards atall tiers. Applicants are bound by the Department of Homeland Security Standard Terms and Conditions 2022, Version 3, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhsstandard-terms-and-conditions.
The undersigned represents that he/s
Applicant.
Title:City Manager
APPROVED AS TO FORM
Cindie K. McMahon, City Attorney
Asslstan�"---e_p,.u.,,..�ey City of Carlsbad. California
thorized to enter into this agreement for and on behalf of the
Date: f5:;!:>..J2.=>
Page 15 of 15 Initials�
June 13, 2023 Item #4 Page 42 of 49
June 13, 2023 Item #4 Page 43 of 49
APPENDIX C -REIMBURSEMENT REQUEST FORMS
City of San Diego Office of Emergency Services
FY22 Urban Area Security Initiative Grant
Grant: FY22 UASI Grant #2022-0043
CalOES #073-66000 CFDA #97.067
Supporting Information for Cash Request
Cash Request# through ------------------------
Cash Request Amount ------
Under Penalty of Perjury I certify that:
(Performance Period Start Date)
Unique Entity ID (UEI)#
(Performance Period End Date)
The total amount of funds requested pursuant to this Reimbursement Request will be used to reimburse
SUBRECIPIENT for Authorized Expenditures, which expenditures are set forth on the attached Cover Sheet, to
which are attached true and correct copies of all required documentation of such expenditures.
After giving effect to the disbursement requested pursuant to this Reimbursement Request, the Funds disbursed as of
the date of this disbursement will not exceed the maximum amount set forth in Appendix A of this agreement for
specific projects and programs.
The representations, warranties and certifications made in the Agreement are true and correct in all material respects
as if made on the date hereof, and SUB RECIPIENT is in compliance with all Grant Assurances in Appendix B of the
Agreement. Futhermore, by signing this report, SUBRECIPIENT certifies to the best of their knowledge and belief
that the report is true, complete and accurate and expenditures, disbursements, and cash receipts are for the purpose
and objectives set forth in the terms and conditions of the federal award. SUBRECIPIENT is aware that any false,
fictitious or fraudelent information or the omission of any material fact, may subject SUBRECIPIENT to criminal
civil or administrative penalties for fraud, false statements, false claims or otherwise.
No Event or Default has occurred and is continuing.
The undersigned is an officer of SUB RECIPIENT authorized to execute this Reimbursement Request on behalf of
SUB RECIPIENT.
Printed Name:
Title:
Mailing Address:
Remittance Address:
Signature
Mail Reimbursement Request To:
City of San Diego Office of Emergency Services
Grants Management Section
9601 Ridgehaven Ct, MS 110 IC
San Diego, CA 92123
Phone Number:
Email Address:
Date:
June 13, 2023 Item #4 Page 44 of 49
Cover Sheet (Invoice)
Office of Emergency Services
FY22 Urban Area Security Initiative Grant Program
Award #2022-0043
CalOES ID #073-66000 CFDA #97.067
Reimbursement Request (Invoice)#
Mail Reimbursement Request To: Date:
City of San Diego Agency: -----------Office of Emergency Services
Attn: Grants Management Section
9601 Ridgehaven Ct, MS 1101 C
San Diego, CA 92123
Expenditure Period:
Type of Expenditure
Equipment
Training
Planning
Organization
Exercise
Total
Unique Entity ID (UEI): -----------
--------------------
Project# Reimbursement Requested
$ -
For questions regarding this reimbursement request contact
Name
Phone
Email
Remittance Address (Address check will be mailed to)
June 13, 2023 Item #4 Page 45 of 49
Jurisdiction:
Office of Emergency Services
FY22 Urban Area Security Initiative Grant Program
Training/Exercise Costs Detail Worksheet
Expenditure Period: ------------------------Date: ________ _
Grant: FY22 UASI Grant #2022-0043
CalOES #073-66000 CFDA #97.067
Delivery (Tuition
Course / Registration /
Materials)
Total $ -
Overtime &
Backfill
$ -
Travel (Minus
Tuition/
Registration / Total .. rils'
$
$
$
$
$
$
$
$
$ -$
Attendee Breakdown by Discipline
EMA EMS FS GA HZ LE PH PSC PW Total
-
-
-
-
-
-
-
-
-0 0 0 0 0 0 0 0 0
NOTE: O.T.fringe beneflls are limited to FICA, Worker's Compensation and Unemployment Compensation. Each jurisdiction must ensure that reimbursement requests do not
include any other 0. T. fringe benefit expenditures. Other fringe benefit costs must be absorbed by the jurisdiction.
0
0
0
0
0
0
0
0
0
June 13, 2023 Item #4 Page 46 of 49
Grant: FY22 UASI Grant #2022-0043
CaJOES #073-66000 CFDA #97JJ67
Cash Request#
Project Consulting Firm Number Project & Description of Services
Office of Emergency Sen-ices
FY22 Urban Arca Security lnititive Grant Program
CONSULTANT/CONTRACTOR
Deliverable Discipline Solution Area Expenditure
Category
through
(Performance Period Start Date) (_Performance Period End Datt-)
Billable Hour Breakdown
Tolal Sala,y & Tolal Period of Benefits Hourly/Billing Tolal Project Charged to Expenditure Charged for this Rai. Hows Grant Reporting
Period
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
June 13, 2023 Item #4 Page 47 of 49
Grant: FY22 UASI Grant #2022--0043
CaIOES #073--66000 CFDA #97.067
Office of Emergency Services
FY22 Urban Are.a Security Ini~i~vc Grant rr~gram -PERSONNEL -----
Cash Request# ="""""'====-== through :a aim Period offapeoditure Start Date: (Oaim Period ofEipcnditm-e End Date)
Project
Numb« Employee Name Backfilling For Project/Deliverable Discipline Solution Area Period of
E:q1enditnre
Billable Hour Breakdown
Tota!Salruy&
Benefits
Charged for thls Hourly Rate Ov~;e
Reporting
Period
Total Project
Hows
Total Charged
to Grant
June 13, 2023 Item #4 Page 48 of 49
APPENDIX D -PERFORMANCE PERIOD EXTENSION REQUEST
UASI FY22 PERFORMANCE PERIOD EXTENSION REQUEST
City of San Diego Office of Homeland Security
PERFORMANCE PERIOD EXTENSION REQUEST
Subrecipient Name: _________________________ _
UASI FY: ---=22=-U==A=SI~------------------------
Project:
Project Title:
Total Amount Allocated:
Amount Expended:
Original Performance Period Deadline:
Requested New Performance Period Deadline (final reimbursement claim due on this date):
1. Describe the details of the project:
2. What is the current status of the project?
3. Please provide a timeline as to how you will meet the new requested date:
4. How have you analyzed your errors in the initial timeline? What are the reasons why the project
is late?
5. How have you improved your planning and project management process to avoid future delays if
this request is granted? What plans and documentation do you have in place to guarantee the
requested deadline will be met?
6. List and describe all equipment with costs and AEL #s:
Equipment & Description Cost AEL
number
PROJECT #--:
TOTAL
PROJECT#--:
TOTAL
FY22 UASI Performance Period Extension Request
June 13, 2023 Item #4 Page 49 of 49
UASI FY22 PERFORMANCE PERIOD EXTENSION REQUEST
PROJECT #--:
TOTAL
PROJECT #--:
TOTAL
PROJECT #--:
TOTAL
PROJECT #--:
TOTAL
All Investments TOT AL
FY22 UASI Performance Period Extension Request
The City of SAN DIEGO.JI
Jurisdiction: City of Carlsbad
Office of Emergency Services
Signature Authorization Form
FY 2022 Homeland Security Grant Programs
Date Signed: 15;:sb, ... (26
The below named personnel are authorized to sign for the following Homeland Security Grant Programs: Urban Area Security Initiative (UASI).
NAME TYPED/PRINTED
Deborah Baird
Jennifer Marinov
Michael Calderwood
Amanda Baker
Mickey Williams
TELEPHONE E-MAIL ADDRESSNUMBER
442-339-2240 deborah.baird@carlsbadca.gov
442-339-2135 jennifer.marinov@carlsbadca.gov
442-339-2141 michael.calderwood@carlsbadca.gov
1_ 442-339-5054 amanda.baker@carlsbadca.gov
mickey.williams@carlsbadca.gov
This form supersedes II ot ers for above indicated jurisdiction. Requests for reimbursement signed by staff not identified in this form will not be
processed.
442-339-2821d Signature Phone No.
Mail form to City of San Diego, Office of Emergency Services, 9601 Ridgehaven Ct, MS 1101 C, San Diego, CA 92123
Or Email to rcoleman@sandiego.gov
442-339-2134