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Home My WebLink About2023-06-13; Public Financing Authority; Resolution 93RESOLUTION NO. 93 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD PUBLIC FINANCING AUTHORITY OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM OF THE CROSSINGS AT CARLSBAD MUNICIPAL GOLF COURSE FOR FISCAL YEAR 2023-24 AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR BUDGET FUNDS WHEREAS, the Board of Directors of the Carlsbad Public Financing Authority has reviewed the proposed final Operating Budget for The Crossings at Carlsbad Municipal Golf Course for fiscal year (FY) 2023-24 and has held such public hearings as are necessary prior to the adoption of the final budgets. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Public Financing Authority as follow: 1.That the above recitations are true and correct. 2.That certain documents now on file in the Office of the City Clerk of the City of Carlsbad, entitled "Fiscal Year 2023-24 Preliminary Operating Budget, Strategic Digital Transformation Investment Program and Capital Improvement Program," presented at the Joint Special Meeting on May 23, 2023 as Exhibit 1 to Item No. 9, as amended, if necessary, in accordance with Attachment A to this Exhibit 7 are adopted as the final Operating and Capital Improvement Program Budgets for The Crossings at Carlsbad Municipal Golf Course for FY 2023-24 along with the program options and adjustments, if any, determined by the Board of Directors as set forth in the minutes of this Joint Special Meeting on June 13, 2023. 3.That the amounts reflected as estimated revenues for FY 2023-24 as shown in Attachment A are adopted as the budgeted revenues for FY 2023-24. 4.That the amount designated as FY 2023-24 Budget request in Attachment A to this Exhibit 7 is appropriated to the fund for which it is designated, and such appropriation shall not be increased except as provided in this resolution. 5.That the items and amounts as shown in Attachment B are adopted as major capital outlay items for FY 2023-24. 6.That the following controls are placed on the use and transfer of budget funds: A.No expenditure of funds shall be authorized unless sufficient funds have been appropriated by the Board of Directors or Executive Director as described below. i.The Executive Director may authorize all transfers of funds from account to account within the same fund. ii.The Executive Director may delegate the authority to make budget transfers and adjustments. iii.The Executive Director may authorize budget adjustments involving offsetting revenues and expenditures; the Executive Director may authorize increases in an appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue which is designated for tlie specific purpose. iv.The Executive Director may delegate any of the authority given to him or her under this resolution. 7.That all outstanding encumbrances as of June 30, 2023, are continued into FY 2023-24 for such contracts and obligations. 8.That all appropriations in the Capital Improvement Program remaining unexpended at June 30, 2023, are appropriated to FY 2023-24 for their respective project budgets. PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Board of Directors of the Carlsbad Public Financing Authority, the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the City of Carlsbad Community Development Commission, and the City Council of the City of Carlsbad as Successor Agency to the Carlsbad Redevelopment Agency held on the 13th day of June, 2023, by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: Blackburn, Bhat-Patel, Acosta, Burkholder, Luna. None. None. None. KEITH BLACKBURN, Chairperson SHERRY FREISINGER, Secretary (SEAL) E-50 COMMUNITY SERVICES | PARKS & RECREATION: THE CROSSINGS AT CARLSBAD MUNICIPAL GOLF COURSE Account: 572 Fund: Enterprise ABOUT The Crossings at Carlsbad Municipal Golf Course is an 18-hole municipal golf course and event facility. Amenities for public use include a 6,835-yard championship golf course, a clubhouse complete with a golf shop, players’ lounge, sunset patio, banquet facilities, fireplace lit dining room, full-service kitchen, outdoor deck with ocean views, and three miles of hiking trails that connect to Veterans Memorial Park. JC Management, Inc. manages this facility via an agreement with the Carlsbad Public Financing Authority. SERVICES •Administer management and operations agreement with JC Management, Inc. •Maintain and renovate golf and non-golf turf, landscaping, drainage and irrigation systems •Maintain and repair clubhouse, snack bar, restrooms and picnic areas available for patrons •Oversee food and beverage services at the players’ lounge, sunset patio, Canyons Restaurant and snack bar •Manage sales and marketing for golf and non-golf activities, special events, banquets, weddings and other gatherings •Train and oversee marshals, greeters and assistants servicing the course and clubhouse RECENT ACCOMPLISHMENTS •Enhanced wedding offerings by completing the conversion of an existing storage room into a groom preparation suite •Enhanced wedding and banquet opportunities with the design and construction of an event patio outside the front entrance to the clubhouse and adjacent to the new bridal suite •Performed planned replacement of duplex sewer tank and pump station at the snack bar restrooms 2020-21 Actual 2021-22 Actual 2022-23 Budget 2023-24 Budget Operating Expenses Professional & Contract Services 295,023$ 576,558$ 311,000$ 317,000$ Supplies & Materials - - - - Repair & Maintenance - - - - Interdepartmental Charges - - - - Other Operating Expenses 6,279,349 7,694,545 8,199,000 8,794,000 Capital Outlay 144,143 74,225 685,000 1,010,000 Operating Expenses Subtotal 6,718,515 8,345,328 9,195,000 10,121,000 TOTAL EXPENDITURES 6,718,515$ 8,345,328$ 9,195,000$ 10,121,000$ Full Time Positions 0.00 0.00 0.00 0.00 Hourly/FTE Positions 0.00 0.00 0.00 0.00 Attachment A E-51 •Completed planned maintenance of the golf course parking lot including slurry and striping which maintains the parking lot and enhances the overall experience at the facility •Completed planned cart path maintenance to remove deviations at multiple areas of the property •Replaced multiple pieces of kitchen equipment to ensure staff provide guests consistent/fresh products •Arranged for permitting, fabrication and installation of wayfinding banners on street light poles at The Crossings Drive and Palomar Airport Road to improve visibility of the course and restaurant •Continued implementation of water conservation and turf replacement plan for areas out of play along Palomar Airport Road •Tilled and replenished sand and improved drainage in selective green-side bunkers •Improved drainage on select fairways and greens •Ordered, received and deployed the scheduled replacement of the lithium battery operated golf cart fleet and ancillary cart fleet •Ordered, received and replaced designated maintenance vehicles, carts and riding equipment GOALS •Ensure the pace of play is under five hours per round of golf, via staff educating and expediting patrons, and met pace of play goal on at least 90% of rounds played •Execute a Capital Improvement Plan with projects that have an anticipated return on investment or are needed for maintenance effectiveness or safety considerations •Enhance wedding and banquet opportunities with the design and construction of upgrades to the westside patio •Initiate design and permitting of entertainment bays at the driving range for an elevated experience of patrons •Improve guest experience and facility appearance by replacing original patio furniture on the Canyon’s Restaurant Patio •Upgrade multiple pieces of kitchen equipment to improve restaurant efficiency, increase employee enjoyment and contribute to enticing menu items •Order and replace designated maintenance vehicles, carts and riding equipment •Till, replenish sand and improve drainage in selective green-side bunkers •Replace carpeting within the clubhouse golf shop and offices •Design a permanent structure at the Starter area to improve overall employee/guest experience and property aesthetics •Renovate and replenish planter areas around the clubhouse and other areas of the golf course •Increase number of banquets and receptions by 2% over fiscal year 2022-23, after substantial increases in such events during the past two fiscal years as a rebound from the effects of COVID-19 Performance Measure FY 2022 Actual FY 2023 Estimated FY 2024 Projected Golf rounds that met pacing goal 91% 91% 90% Increase in number of banquets and receptions hosted -23%20% 2% Attachment B PLANNED MAJOR CAPITAL OUTLAY ITEMS FISCAL YEAR 2023-24 Department Item Description Quantity One-Time Cost Golf Course Driving Range Entertainment Project Planning 1 60,000 Kitchen & Banquet Equipment Package 1 50,000 Rough Mower 1 80,000 Utility Carts 4 40,000Bunker Renovation Phase 5 of 5 1 60,000 Canyons Patio Furniture Replacement 1 77,000 Cart Path Repairs (6-8 panels)1 60,000 Clubhouse and Surrounding Area Landscaping 1 60,000Fencing Replacement 1 60,000 Range Improvements/Supplies 1 60,000 Replace Artificial Turf on Driving Range Tee 1 60,000 Concrete Slab and Covers for #6 & #14 F&B Stations 1 39,960Replacement Swinging Kitchen Door in Fireside Room 1 15,000Starter Structure 1 60,000 Add Bunker on Hole #18 1 60,000 Waterfall Plant Material Improvements 1 30,000 Driving Range Netting 1 40,540Monument Sign 1 25,000 Carpeting for Offices and Golf Shop 1 42,500 AirWall System for Fireside Room 1 30,000 Golf Course Subtotal 23 $1,010,000 Fleet Replacement Fleet & Facilities: Pickup Truck 1 80,000 Fire: Pickup Truck 1 52,020 Parks & Recreation: Pickup Truck 1 48,725 Parks & Recreation: Tractor 1 55,784Parks & Recreation: Trailers 4 60,345 Police: Utility Vehicles 6 466,270 Police: Motorcycle 1 46,420 Police: Sedan 2 104,000Public Works: Compactor 1 80,000 Public Works: Loader 1 75,000 Fleet Replacement Subtotal 19 $1,068,564 Information Technology Replacement Servers 5 84,966Switches19 324,642 Information Technology Subtotal 24 $409,608 Grand Total Major Capital Outlay 66 $2,488,172 *Major Capital Outlay only includes items of $10,000 or greater. (Greater than $10,000)