HomeMy WebLinkAbout2023-06-20; City Council; ; Amending a Professional Services Agreement with the Community Resource Center to Provide Rapid Re-Housing Services and Approving a Related Grant Agreement with the DepartCA Review _MK_____
Meeting Date: June 20, 2023
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Chris Shilling, Homeless Services Manager
chris.shilling@carlsbadca.gov, 442-339-2284
Subject: Amending a Professional Services Agreement with the Community
Resource Center to Provide Rapid Re-Housing Services and Approving a
Related Grant Agreement with the Department of Housing and Urban
Development
Districts: All
Recommended Actions
1.Adopt a resolution approving an amendment to a professional services agreement with
the Community Resource Center to provide rapid re-housing assistance and case
management services to assist individuals and households experiencing homelessness in
the City of Carlsbad.
2.Adopt a resolution authorizing the City Manager to execute a grant agreement and
related program documents with the Department of Housing and Urban Development’s
Continuum of Care Program.
Executive Summary
The Carlsbad City Council adopted a new Homelessness Action Plan on Feb. 7, 2023, to advance
the city’s goal to reduce homelessness and its effects on the local community. The plan outlines
the programs and initiatives the city plans to carry out over the next five years and identifies
the continued use of rapid re-housing as a priority.
Since July 2020, the city has contracted with the Community Resource Center, a non-profit
organization that works to relieve homelessness and hunger in North County, to provide rapid
re-housing services. The city’s $350,000-per-year contract with the center is in the second year
of its initial two-year term.
City staff are proposing to amend the agreement to apply almost $620,000 in additional federal
and state funding staff recently obtained from federal and state programs:
•$444,839 in Continuum of Care Program funding from the U.S. Department of
Housing and Urban Development
•$175,000 in Permanent Local Housing Allocation funding from the state of
California
June 20, 2023 Item #5 Page 1 of 15
City staff are recommending that $175,000 of the new state funding be used toward half of the
cost of the $350,000 annual contract, reducing the city’s General Fund expenditures for direct
homeless services by $175,000.
Funding for the rapid re-housing program was included in the Homelessness Action Plan
Funding Plan in the city’s FY 2023-24 Operating Budget, which was adopted by the City Council
on June 13, 2023. The proposed Community Resource Center contract amendment increases
the contract’s total amount of annual funding from what was budgeted by $444,839 per year,
from $350,000 to $794,839 per year, while reducing the city’s General Fund expenditures. The
amendment also makes other minor administrative changes to the original contract to meet
the requirements of the state and federal grants.
Amendments to existing agreements awarded by the City Council that increase the cost of the
original agreement by more than 25%, as this amendment would do, require the approval of
the City Council under Carlsbad Municipal Code Chapter 3.28 - Purchasing.
Additionally, in order to accept the $444,839 in HUD Continuum of Care Program funding, the
city must execute a grant agreement with HUD. The attached resolution (Exhibit 2) authorizes
the city manager to execute that agreement and corresponding documents with HUD on the
city’s behalf, subject to approval as to form by the City Attorney’s Office.
Discussion
Rapid re-housing programs provide short-term rental assistance and services to help
households access permanent housing. It has been found to be a best practice and an effective
model in reducing the number of people experiencing homelessness and a key resource in the
City of Carlsbad’s plan to reduce homelessness.
When the City of Carlsbad initially entered into a contract with the Community Resource Center
to implement a rapid re-housing program in 2020, it used one-time-only funding from the state.
The following year, on May 4, 2021, the City Council approved a two-year, rapid re-housing
program funded by General Funds as part of the city’s comprehensive work plan to reduce its
unsheltered homeless population.
The City Council approved the new Homelessness Action Plan on Feb. 7, 2023. The plan
identified shelter and housing as one of three areas of focus. The plan also identified the
following actions:
•Initiative 1.1 (c) “Identify one-time and ongoing funding sources.”
•Initiative 1.2 (b) “Maintain rapid re-housing options to improve wait time to more
permanent housing.”
New funding source
The current two-year agreement with the Community Resource Center for rapid re-housing
approved by the City Council on Jan. 11, 2022, was to cost the city $350,000 per year from the
city’s General Fund. After the agreement was approved, the city received notification that it
had been awarded the state’s Permanent Local Housing Allocation (PLHA) grant award. PLHA is
a state program intended to provide an ongoing funding source for affordable housing for
June 20, 2023 Item #5 Page 2 of 15
California’s cities and counties. In October 2022, the City Council approved the PLHA Funding
Plan and Application, which directs funds to be used to help people who are experiencing
homelessness or at-risk of becoming homeless.
Staff presented the Homelessness Action Plan Funding Plan to the City Council on May 9, 2023.
The funding plan determined the most appropriate funding source for each activity in the
Homelessness Action Plan to ensure the most effective use of funding and maximize impact.
The funding plan recommended that $175,000 in PLHA funds replace city General Funds to
provide case management within the rapid re-housing program. The Homelessness Action Plan
Funding Plan recommendations were included in the city’s fiscal year 2023-24 Operating
Budget and approved by the City Council on June 13, 2023.
HUD Continuum of Care funding
Staff applied last August 2022 for HUD Continuum of Care Program funding to expand the city’s
current rapid re-housing program. The city received notice in March 2023 that it had been
awarded HUD funding in the amount of $468,252.
Federal regulations require the federal funding to be used to match other funding, and the
funds cannot be used to replace state or local funding sources. Federal regulations allow 10% of
the funds to be used toward administrative expenses. This $46,826 administrative expense
allocation will be split evenly between the City of Carlsbad and the Community Resource Center
providing $23,413 for each.
After deducting these administrative expenses, the HUD funding will provide $444,839 to
increase and enhance the services to be provided under the city’s agreement with the
Community Resource Center. The HUD funding award is expected to continue annually, with
periodic increases in the rental assistance amount based on adjustments in the local fair market
rent.
The HUD funding award must be accepted by the city by grant agreement, which may be
executed by the city manager pending approval of the resolution in Exhibit 2. The grant
agreement must also be approved as to form by the City Attorney’s Office.
Amendment to the professional services agreement
The amended professional services agreement with the Community Resource Center will expire
on June 30, 2024, and can be extended by the city for up to two, two-year terms. The increased
funding for the amended agreement will be used to provide housing search assistance, utility
deposits, short and medium-term rental assistance and case management to at least 40
households experiencing homelessness in Carlsbad. The amendment, detailing the scope of
services to be provided by the Community Resource Center and other minor administrative
changes to meet HUD and PLHA requirements, is included as Attachment A to Exhibit 1.
Fiscal Analysis
The amended professional services agreement with the Community Resource Center is to be
funded by $444,839 from HUD, $175,000 from PLHA, and $175,000 from the General Fund, for
a total annual cost of $794,839.
June 20, 2023 Item #5 Page 3 of 15
Funds for the amended professional services agreement were included in the budget for FY
2023-24 and approved by the City Council on June 13, 2023. Funds for any additional
agreement years will be requested through the annual budget process.
Next Steps
Staff will execute a required grant agreement with HUD and the amended professional services
agreement with the Community Resource Center.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under Public Resources Code
Section 21065. It has no potential to cause either a direct physical change in the environment or
a reasonably foreseeable indirect physical change in the environment.
Exhibits
1.City Council resolution – Authorizing amended professional services agreement
2.City Council resolution – Authorizing grant agreement and related program documents
June 20, 2023 Item #5 Page 4 of 15
RESOLUTION NO. 2023-175
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AN AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT WITH THE COMMUNITY RESOURCE CENTER TO PROVIDE
RAPID RE-HOUSING ASSISTANCE AND CASE MANAGEMENT SERVICES TO
ASSIST INDIVIDUALS AND HOUSEHOLDS EXPERIENCING HOMELESSNESS IN
THE CITY OF CARLSBAD
WHEREAS, the Community Resource Center has operated the city's rapid re-housing program
since July 1, 2020, under a professional services agreement; and
WHEREAS, the City Council of the City of Carlsbad, California approved a new professional
services agreement with the Community Resource Center to provide rapid re-housing services on Jan.
11, 2022;and
WHEREAS, the City Council of the City of Carlsbad, California approved the Permanent Local
Housing Allocation (PLHA) Funding Plan and Application on Oct. 18, 2022; and
WHEREAS, the PLHA Funding Plan and Application directed funds to be used to help people who
are experiencing homelessness or at-risk of becoming homeless; and
WHEREAS, on March 27, 2023, the city was notified of its receipt of a Department of Housing
and Urban Development (HUD) Continuum of Care Program award for rapid re-housing assistance and
case management in the amount of $468,252; and
WHEREAS, HUD Continuum of Care Program funding cannot be used to supplant state or local
funding; and
WHEREAS, the City Council of the City of Carlsbad, California approved the city's new
Homelessness Action Plan on Feb. 7, 2023; and
WHEREAS, the action plan identifies Housing and Shelter as one of three areas of focus; and
WHEREAS, staff intends to utilize the HUD and PLHA funds to supplement the funding of the
existing professional services agreement with the Community Resource Center for homeless services
consistent with the city's Homelessness Action Plan; and
WHEREAS, the addition of the HUD and PLHA funding to the existing professional services
agreement with the Community Resource Center requires the agreement to be amended with City
Council approval, per Carlsbad Municipal Code Sections 3.28.040(C)(7) and 3.28.040(0)(3).
Exhibit 1
June 20, 2023 Item #5 Page 5 of 15
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council hereby approves Amendment No. 1 to the Professional Services
Agreement with the Community Resource Center (Attachment A).
3.That the City Manager or designee is hereby authorized to execute the amended
Professional Services Agreement between the City of Carlsbad and the Community
Resource Center for rapid re-housing assistance and case management services and to
act on behalf of the City of Carlsbad in all future decisions and actions necessary to
implement the Agreement, and to do so in full compliance with the terms and conditions
expressed in the aforementioned Agreement and to the satisfaction of the City
Attorney.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 20th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
June 20, 2023 Item #5 Page 6 of 15
DocuSign Envelope ID: EC144CB2-0331-48F6-B6D3-64BO71AC0271
Attachment A
AMENDMENT NO. 1 TO AGREEMENT FOR RAPID RE-HOUSING PROGRAM WITH
COMMUNITY RESOURCE CENTER
~~
Thi~ Amendment No. 1 is entered into and effective as of the :k \ day of
J \A~ , 2023, amending the agreement dated January 24, 2022 (the
"Agreement") by and between the City of Carlsbad, California, a municipal corporation, ("City"),
and Community Resource Center, a non-profit organization, ("Contractor") (collectively, the
"Parties") for rapid re-housing assistance and case management services.
RECITALS
A. The Parties desire to amend the Agreement's term, scope of work and budget; and
B. The Parties have negotiated and agreed to an amended scope of services and
budget, which are attached to and incorporated by this reference as Exhibit "B-2" and "C-4"
respectively.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In place of those services contained in the Agreement and scope of services
(Attachment "B"), as may have been amended from time to time, Contractor will provide those
services described in Exhibit "B-2. ".
2. Beginning on July 1, 2023, City will pay Contractor for all work associated with
those services described in Exhibit "B-2" with a budget as described in Exhibit "C-4" on a time
and materials basis noHo-exceed seven-hundred ninety-four thousand eight hundred thirty-nine
dollars ($794,839) per agreement year.
3. The original two-year Agreement term scheduled to expire on January 24, 2024,
will be extended to June 30, 2024, at which time Contractor must complete all work described in
Exhibit "B-2." The City Manager may amend the Agreement thereafter to extend it for up to two
additional two-year periods or parts thereof. If the City elects to extend the Agreement, the amount
shall not exceed seven-hundred ninety-four thousand eight hundred thirty-nine dollars ($794,839)
per agreement year, in addition to any additional funding allocated by the Department of Housing
and Urban Development (HUD) due to increases in Fair Market Rent (FMR).
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
6. The individuals executing this Amendment and the instruments referenced in it on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this Amendment.
City Attorney Approved Version 12/28/2022
1
June 20, 2023 Item #5 Page 7 of 15
DocuSign Envelope ID: EC144CB2-0331-48F6-B6D3-64BD71AC0271
CONTRACTOR
By:
(sign here)
John Van Cleef, CEO
(print name/title)
By:
(sign here)
Corrie McCoy, Chief Operating Officer
(print name/title)
RLSBAD, a municipal
cor the State of California
By:
ATTEST:
r SHERRY FREISINGER
City Clerk
If required by City, proper notarial acknowledgment of execution by Contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation .
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: A-tans~ bwul;,i
Marissa Kawecki , Deputy City Attorney
City Attorney Approved Version 12/28/2022
2
June 20, 2023 Item #5 Page 8 of 15
DocuSign Envelope ID: EC144CB2-0331-48F6-86D3-648D71 AC0271
EXHIBIT "B-2"
SCOPE OF SERVICES
Contractor shall provide the following Scope of Services:
A. Provide a minimum of four (4) FTE Case Managers with appropriate supervision. All
Case Managers must have a bachelor's degree or have relevant work experience as
determined by the Contractor. All Case Managers must have at least one year of
case management experience working with vulnerable populations. It is strongly
desired to have at least one (1) Case Manager who is bilingual in both English and
Spanish. Each Case Manager will provide housing search assistance, move-in and
rental assistance, and case management services to City's residents experiencing
homelessness ("Participants").
B. Ensure each Case Manager is available to work a minimum of 40 hours per week
with availability on weekends and occasional nights. Schedules are approved by
City. All holidays observed by City may be excluded, if desired by Contractor and
agreed upon by City. Permanent schedule change requests must be submitted to
City with 30 days written notice and must be mutually agreed upon by both parties.
C. Ensure each Case Manager receives training in all of the following areas within the
first 6 months of employment and at least once every 3 years thereafter: Cultural
Competency, Documentation/HMIS, Motivational Interviewing, Professional
Boundaries, Coordinated Entry, Effective Goal Setting, Mandated Reporting.
Housing First and Progressive Engagement/Critical Time Intervention Approaches,
Trauma-Informed Care, Harm Reduction, Tenant Rights, Conflict
Resolution/Mediation/Negotiation, Federal, State, and Local Fair Housing Laws,
HUD Housing Quality Standards (HQS), and Lead-Based Paint Visual Inspections.
City shall determine the appropriate type and number of training sessions required
on a case-by-case basis, based on the length and depth of the training course.
D. Maintain an office within the City of Carlsbad at a location approved by City. Service
locations shall be determined and modified as needed based on Participants' needs
and convenience.
E. Adhere to the Regional Task Force on Homelessness (RTFH) CoC Community
Standards and Rapid Rehousing System-Wide Operating Standards of Practice
which can be found at Standards, Learning, and Training -Regional Task Force on
Homelessness (rtfhsd.org).
F. Adhere to the updated version of the federal CoC Program Interim Rule which can
be found at Part 578-Continuum of Care Program (govinfo.gov).
G. Adhere to the most recent Coordinated Entry System (CES) Policies and Procedures
which can be found at CES Policies and Procedures (rtfhsd.org).
City Attorney Approved Version 12/28/2022
3
June 20, 2023 Item #5 Page 9 of 15
DocuSign Envelope ID: EC144CB2-0331-48F6-B6D3-64BD71AC0271
H. Abide by the strategies set forth in City's Homelessness Action Plan and any
amendments thereto, which takes a community focused and collaborative approach
to addressing the needs of those experiencing or at-risk of homelessness within the
City of Carlsbad. This plan can be found at Homelessness Action Plan I Carlsbad, CA
(carlsbadca.gov)
I. Assist at least 50 households and 90 individuals experiencing homelessness during
each agreement year.
J. Ensure that Department of Housing and Urban Development (HUD) Continuum of
Care (CoC) funding is only used to support Participants who have been referred
through the CES.
K. For non-CES referrals prioritize those who are chronically homeless, seniors,
individuals with a Housing Choice Voucher (formerly Section 8), and other vulnerable
homeless populations in the City of Carlsbad. Prioritization should be based on City
of Carlsbad standards as identified in case conferencing and the By Name List.
L. Maintain a 70% housing move-in and positive exit rate.
M. Ensure that at least 70% of all Participants enrolled in the program secure
permanent housing within 60 days of enrollment.
N. Ensure at least 50% of clients increase their household income in the program.
0. Ensure at least 85% of households that exit to permanent housing do not become
homeless again within one year.
P. Use a Housing First approach incorporating evidence-based practices such as
critical time intervention, intensive case management, cognitive behavioral
intervention, trauma-informed care, motivational interviewing, positive youth
development, and harm reduction.
Q. Use diversion strategies with all Participants as appropriate.
R. Bridge Participants into interim housing resources, such as shelters, bridge housing
programs or hotel/motel vouchers, while they search for permanent housing.
S. Ensure Participant housing units meet HUD Housing Quality Standards (HQS) and
rent reasonableness standards prior to approval. Maintain documentation within the
Participant file.
T. Ensure that HUD funding is only used for leases of at least one year which are
renewable for a minimum term of one month and terminable only for cause.
U. Provide housing search assistance, rental assistance, utility deposits, move-in
assistance, and case management to Participants for up to 24 months. Create
individualized Housing Stability Plans (HSP) designed to help Participants reduce
functional and other barriers to obtaining and maintaining housing. HSPs should be
developed at intake and reviewed once the client is housed and at a minimum every
45 days. HSPs should include focused SMART goals in three core areas: housing,
City Attorney Approved Version 12/28/2022
4
June 20, 2023 Item #5 Page 10 of 15
DocuSign Envelope ID: EC144CB2-0331-48F6-B6D3-648D71AC0271
financial, and health/wellness. The plan should be reviewed at every meeting with a
Participant to ensure the Participant is on track to meet their identified goals. The
main components of each plan should include: outline of goals pertaining to housing;
outline of roles and expectations of household; outline of roles and expectations of
Case Manager; and timelines for each step. The plan should be adjusted as needed
at the discretion of the Contractor.
V. Assist Participants with obtaining housing, increasing income through employment
and/or benefits, and enhancing participants' life skills (i.e. educational, and
budgeting). Connect Participants to a health home and other healthcare services and
track connections and health outcomes. Creatively and collaboratively problem-solve
with Participants to address other barriers that may interfere with their housing
stability.
W. Case Managers must meet with Participants a minimum of once per month.
X. When appropriate continue case management for up to 6 months after financial
assistance has ended, provided Participant's household has not received a full 12
months of services.
Y. Provide services specifically designed to meet the needs of LGBTQIA+ individuals
when appropriate.
Z. Receive referrals and make referrals to and from the Carlsbad Homeless Outreach
Team (HOT), City staff, community partners, nonprofits and self-referrals. To qualify,
Participants must be:
1. Literally homeless as defined by HUD; and
2. Experiencing homelessness in the City of Carlsbad. This information must be
verified through a Third-Party Certification of Homeless Status Form. The
updated form can be found at Third-Party Verification of Homeless Status
Form (rtfhsd.org).
AA. Work collaboratively with City staff to maximize partnerships with community
service providers and community organizations to cultivate resources and stay
connected to the changing needs of the community.
BB. Attend at least 75% of City organized case conferencing/partner collaboration
meetings and abide by privacy and participation policies as determined by City.
CC. Share Participant Homeless Management Information System ("HMIS") data
(without personally identifiable information) as part of the City of Carlsbad By Name
List.
DD. Maintain a written grievance procedure, including a formal process for
Participants to provide feedback and to resolve conflicts experienced within the
program.
EE. Comply with all routine monitoring and program audits as requested by City.
FF. Complete accurate and thorough documentation in a timely manner. Use the
City Attorney Approved Version 12/28/2022
5
June 20, 2023 Item #5 Page 11 of 15
DocuSign Envelope ID: EC144CB2-0331-48F6-B6O3-64BO71AC0271
HMIS to track Participants. Maintain data on each program Participant and program
milestones and outcomes and provide reports to City on the 15th day of each month,
starting on August 15, 2023, in a format to the satisfaction of City's Housing &
Homeless Services Department. Annually provide City with an Annual Performance
Report (APR) from the HMIS in compliance with HUD close-out requirements.
Provide documentation of the following data points within monthly reports:
1. Number of referrals received and the source of the referring party;
2. Number of Participants who have been screened and consented to services;
3. Number of Participants who have been screened and denied or declined
program entry;
4. Number and percentage of total Participants placed into permanent housing;
5. Average length of time from program enrollment to permanent housing;
6. Average cost of housing support per household;
7. Number and percentage of households that increased income; and
8. Number and percentage of households that return to homelessness within a
year of exit to permanent housing.
GG. Provide City with billing invoices by the 15th of each month, starting on August
15, 2023. The invoice template must be approved by City and shall include
accompanying documentation for funds expended, which shall include but not be
limited to documentation of timecards, mileage, office supplies, rental payment
receipts, and flex funds receipts.
HH. Operate within the budget set forth in Exhibit "C-4."
June 20, 2023
a. If there is a possibility that any portion of the total fee payable for the Services
under the Agreement is not expended by the date of contract termination,
City and Contractor agree to mutually decide how such excess funds will be
allocated in the budget. In such case, Contractor agrees to draft an amended
budget (a new Exhibit "C-5") to re-allocate the excess funds, which will
require a contract amendment subject to approval by the city manager or
designee.
b. City and Contractor further agree to discuss and mutually determine any
necessary changes to the budget during the lifetime of the Agreement. In the
event of a mutually agreeable budget modification, Contractor agrees to draft
an amended budget (a new Exhibit "C-5"), which will require a contract
amendment subject to approval by the city council or city manager or
designee, depending on the value of the budget modification.
City Attorney Approved Version 12/28/2022
6
Item #5 Page 12 of 15
DocuSign Envelope ID: EC144CB2-0331-48F6-B6O3-648O71AC0271
EXHIBIT "C-4"
BUDGET
Funding Source General Funds PLHA Coe Total
FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24
Program Services
Rental Assistance $ 117,439.16 $ $ 275,819.00 $ 393,258.16
Flexible Funds $ 15,300.00 $ $ 15,300.00
Client Transportation $ 3,200.00
Sub Total $ 132,739.16 $ $ 279,019.00 $ 411,758.16
Personnel Cost
Personnel $ $ 112,079.66 $ 95,900.36 $ 207,980.02
Fringe Benefits $ $ 47,065.41 $ 21,568.00 $ 68,633.41
Sub Total $ $ 159,145.07 $ 117,468.36 $ 276,613.43
Program Support
Operating Costs* $ 24,760.84 $ $ 13,000.00 $ 37,760.84
Sub Total $ 24,760.84 $ $ 13,000.00 $ 37,760.84
Total Direct Costs $ 157,500.00 $ 159,145.07 $ 409,487.36 $ 726,132.43
Indirect Costs $ 17,500.00 $ 15,854.93 $ 11,939.64 $ 45,294.57
Admin Fees $ 23,412.00 $ 23,412.00
Grand Total $ 175,000.00 175,000.00 $ 444 839.00 $ 794,839.00
*Operating Costs may include: staff travel, rent, utilities, and supplies.
City Attorney Approved Version 12/28/2022
June 20, 2023 Item #5 Page 13 of 15
$
7
RESOLUTION NO. 2023-176
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
AGREEMENT AND RELATED PROGRAM DOCUMENTS WITH THE
DEPARTMENT OF HOUSING AND URBAN DEV�LOPMENT'S {HUD)
CONTINUUM OF CARE PROGRAM
WHEREAS, on Aug. 25, 2022, the city applied for Department of Housing and Urban
Development {HUD) Continuum of Care Program funding to expand the city's current rapid re-housing
assistance and case management services program; and
WHEREAS, on March 27, 2023, the city received final notification of an award of $468,252; and
WHEREAS, HUD Continuum of Care Program funding cannot be used to supplant state or local
funding; and
WHEREAS, the City Council of the City of Carlsbad, California approved the city's new
Homelessness Action Plan on Feb. 7, 2023; and
WHEREAS, on June 13, 2023, the City Council of the City of Carlsbad approved the Fiscal Year
2023-24 Operating Budget which included acceptance of the HUD Continuum of Care funds; and
WHEREAS, Initiative l.l{c) of the Homelessness Action Plan is to identify one-time and ongoing
funding sources.; and
WHEREAS, HUD Continuum of Care Program funding aligns with Initiative l.l{c) of the
Homelessness Action Plan and would supplement general funds currently allocated for the city's rapid
re-housing assistance and case management services programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Manager or designee is hereby authorized to execute a grant agreement
and related program documents between the City of Carlsbad and the Department of
Housing and Urban Development for rapid re-housing assistance and case management
services, subject to approval as to form by the City Attorney's Office.
Exhibit 2
June 20, 2023 Item #5 Page 14 of 15
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 20th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
J,_ I
Page 15 of 15June 20, 2023 Item #5