HomeMy WebLinkAbout2023-06-27; Carlsbad Golf Lodging Business Improvement District; ; Reimbursement RequestsMeeting Date:
To:
From:
Staff Contact:
Subject:
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT
Staff Report
June 27, 2023
CGLBID Advisory Board Members
Matt Sanford, Economic Development Manager
Matt Sanford, Economic Development Manager
matt.sanford@ca rlsbadca .gov, 760-607-2923
Reimbursement Requests
Recommended Action
1. Adopt a resolut ion approving a reimbursement request from Omni La Costa Resort &
Spa for golf-related expenses and authorizing staff to process the payment.
2. Adopt a resolution approving a reimbursement request from Sheraton Carlsbad Resort
for golf-related expenses and authorizing staff to process the payment.
3. Adopt a resolution approving a reimbursement request from Cassara for golf-related
expenses and authorizing staff to process the payment.
4. Adopt a resolution approving a reimbursement request from Carlsbad by the Sea for
golf-related expenses and authorizing staff to process the payment.
Item Explanation
At its Nov. 27, 2012, meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming
the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as defined in
Carlsbad Municipal Code Section 3.12.020), that choose to opt into the district, are assessed $2
per occupied room night. This assessment is remitted to the city monthly through the current
Transient Occupancy Tax collection process. The proceeds of the assessment must be used to
promote golf-related tourism within the boundaries of the CGLBID, as well as marketing-related
capital improvements such as golf-related signage and equipment and to pay for the related
administrative costs. Each assessed hotel determines how to spend the funds collected by its
respective property, provided the expenditures are for an approved golf-related expense.
Reimbursement of these expenses would be made quarterly upon approval by the CGLBID
Advisory Board, up to the amount collected per property minus administrative fees.
At its April 17, 2013 meeting, the CG LBID Advisory Board approved a process for
reimbursement (Resolution No. 2013-4G). Based on this process, staff has reviewed
reimbursement requests submitted by Omni La Costa Resort & Spa, Sheraton Carlsbad Resort,
Cassara, and Carlsbad by the Sea and is recommending the Advisory Board adopt the attached
resolutions approving the reimbursement requests and authorizing staff to process the
payment for the expenses up to the amount collected minus the 4% administration fees.
June 27, 2023 Item 1 Page 1 of 17
Fiscal Impact
As of June 24, 2023, the CGLBID cash balance was $712,866. The account balance for each hotel
requesting reimbursement is outlined below. A participating hotel may submit reimbursements
quarterly to draw from their respective accounts. If the hotel's request exceeds the amount
available, the hotel may only be reimbursed up to their current account balance.
Account Requested Recommended Remaining
Property balance reimbursement reimbursement balance
Carlsbad by the Sea $ 110,188 $ 6,395 $ 6,395 $ 103,793
Cassara 25,179 67,656 25,179
Omni La Costa 91,495 172,126 91,495
Sheraton Carlsbad Resort 148,973 101,599 101,599 47,374
Total $ 712,866 $ _ 458,389 _ $ 224,668 $ 488,198
Environmental Impact
This action does not constitute a "project" within the meaning of the California Environmental
Quality Act under California Public Resources Code Section 21065, in that it has no potential to
cause either a direct physical change in the environment or a reasonably foreseeable indirect
physical change in the environment.
Exhibits
1. CGLBID Advisory Board resolution approving reimbursement for Omni La Costa Resort &
Spa
2. CGLB ID Advisory Board resolution approving reimbursement for Sheraton Carlsbad Resort
3. CGLB ID Advisory Board resolution approving reimbursement for Cassara
4. CGLBID Advisory Board resolution approving reimbursement for Carlsbad by the Sea
June 27, 2023 Item 1 Page 2 of 17
RESOLUTION NO. 2023-010
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID}, APPROVING A
REIMBURSEMENT REQUEST FROM THE OMNI LA COSTA RESORT & SPA FOR
GOLF-RELATED EXPENSES AND AUTHORIZING STAFF TO PROCESS PAYMENT
WHEREAS, at its Nov. 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District {CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment must be used to promote golf-related
tourism within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CGLBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.The above recitations are true and correct.
2.The CGLBID Board approves the June 27, 2023, reimbursement request from Omni La
Costa Resort & Spa (Attachment A) and authorizes staff to pay $91,495 to Omni La Costa
Resort & Spa.
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 27th day of June 2023, by the following
vote, to wit:
AYES :
NAYS:
ABSENT:
ABSTAIN :
Canepa, Mason, Stripe, Stull
None
None
None
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Attachment A
Hotel: Omni La Costa Resort & Spa
Request Amount: Carlsbad Golf BID $172,126.25 Paid For: __ ,, ___ _
Date Paid: 6/23/2023 Paid By: City of Carlsbad ---------
Request Description (attach
supporting documentation,
i.e., receipts): Q2 2023 -See detailed backup attached
This is where the reimbursement check will be mailed:
NAME OF
PAYEE:
STREET
ADDRESS:
CITY, STATE
&ZIP:
PREPARED
BY:
TITLE:
For OFFICE USE ONLY
Approved By BID
Manager:
Approved by
CGLBID Board
June 27, 2023
□
Omni La Costa Resort & Spa
2100 Costa Del Mar Road
Carlsbad, CA 92009
Paul Gucdni PMF: 06/23/23
Director Finance
Date:
Date: ____ Agenda Bill No. ____ Resolution No.
Item 1 Page 5 of 17
RESOLUTION NO. 2023-011
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING A
REIMBURSEMENT REQUEST FROM THE SHERATON CARLSBAD RESORT FOR
GOLF-RELATED EXPENSES AND AUTHORIZING STAFF TO PROCESS PAYMENT
WHEREAS, at its Nov. 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment must be used to promote golf-related
tourism within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CGLBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.The above recitations are true and correct.
2.The CGLBID Board approves the June 27, 2023, reimbursement request from Sheraton
Carlsbad Resort (Attachment A) and authorizes staff to pay $101,599 to Sheraton
Carlsbad Resort.
EXHIBIT 2
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 27th day of June 2023, by the following
vote, to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Canepa, Mason, Stull
None
None
Stripe ~
~
r·SHERRY FREISINGER, City Clerk
(SEAL)
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Request for Reimbursement Attachment A
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Hotel:
Sheraton Carlsbad
Resort & S_ea
Request Amount: $58,483.73
Amount Collected minus 4% Admin Fee
For:
Date Paid: 2Q23 By:
Request Description
(attach supporting
documentation, i.e.,
receipts):
Paid
Paid
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
See Attached Sheets
Sheraton Carlsbad Resort & Sga
NAME OF PAYEE: Sheraton Carlsbad Resort & S_ea
STREET ADDRESS: 5480 Grand Pacific Drive
CITY, STATE & ZIP: Carlsbad,CA 92008
PREPARED BY: : Kristin Dolloff DATE: 6/20/23 _____:_:____c__ _____ _
TITLE: Assistant Controller --------
For OFFICE USE ONLY
Approved By BID Manager: Date: -------------
Approved by CGLBID Board O DATE ____ .Agenda Bill No. Resolution No. ___ _
June 27, 2023 Item 1 Page 8 of 17
Request for Reimbursement Attachment A
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Hotel:
Sheraton Carlsbad
Resort & S_e_a
Request Amount: $43,115.34
Amount Collected minus 4% Admin Fee
For:
Date Paid: 1Q23 By:
Request Description
(attach supporting
documentation, i.e.,
receipts):
Paid
Paid
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
See Attached Sheets
Sheraton Carlsbad Resort & Se_a
NAME OF PAYEE: Sheraton Carlsbad Resort & Sp_a
STREET ADDRESS: 5480 Grand Pacific Drive
CITY, STATE & ZIP: Carlsbad, CA 92008
4-04-2022
PREPARED BY: : Kristin Dolloff DATE:
TITLE: _Accounting Manager _______ _
For OFFICE USE ONLY
Approved By Bl D Manager: Date: -------------
Approved by CGLBID Board □ DATE. ____ Agenda Bill No. Resolution No .. ___ _
June 27, 2023 Item 1 Page 9 of 17
RESOLUTION NO. 2023-012
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING A
REIMBURSEMENT REQUEST FROM THE CASSARA FOR GOLF-RELATED
EXPENSES AND AUTHORIZING STAFF TO PROCESS PAYMENT
WHEREAS, at its Nov. 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment must be used to promote golf-related
tourism within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CGLBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.The above recitations are true and correct.
2.The CGLBID Board approves the June 27, 2023, reimbursement request from Cassara
(Attachment A) and authorizes staff to pay $25,179 to Cassara.
EXHIBIT 3
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 27th day of June 2023, by the following
vote, to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Canepa, Mason, Stull
None
None
Stripe
~
~SHERRY FREISINGER, City Clerk
(SEAL)
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Request for Reimbursement Attachment A
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Hotel:
Grand Pacific
Palisades Hotel
(Cassara)
Request Amount: $46,152.30 Paid For: See Attached Sheets
Amount Collected minus 4% Admin Fee
Date Paid: 2Q23
Request Description
(attach supporting
documentation, i.e.,
receipts):
Grand Pacific Palisades Hotel -
Paid By: --=-C-=-as.=.:s=-=a:..:...ra=-------------
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
NAME OF PAYEE: Grand Pacific Palisades Hotel -Cassara
STREET ADDRESS: 5805 Armada Drive
CITY, STATE & ZIP: Carlsbad,CA 92008
PREPARED BY: : Kristin Dolloff DATE: 6/20/23 --------
TITLE: _Assistant Controller _______ _
For OFFICE USE: ONLY
Approved By BID Manager: Date: -------------
Approved by CGLBID Board □ DATE. ____ Agenda Bill No. Resolution No. __ _
June 27, 2023 Item 1 Page 12 of 17
Request for Reimbursement Attachment A
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Hotel:
Grand Pacific
Palisades Hotel
(Cassara)
Request Amount: $21,503.22 Paid For: See Attached Sheets
Amount Collected minus 4% Admin Fee
Date Paid: 1Q23
Request Description
(attach supporting
documentation, i.e.,
receipts):
Grand Pacific Palisades Hotel -
Paid By: Cassara ----=--=-=--=-=--=------------
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
NAME OF PAYEE: Grand Pacific Palisades Hotel -Cassara
STREET ADDRESS: 5805 Armada Drive
CITY, STATE & ZIP: Carlsbad, CA 92008
4/04/2023
PREPARED BY: : Kristin Dolloff DATE:
TITLE: _Accounting Manager _______ _
For OFFICE USE ONLY
Approved By BID Manager: Date:
Approved by CGLBID Board □ DATE ____ .Agenda Bill No. Resolution No. ___ _
June 27, 2023 Item 1 Page 13 of 17
RESOLUTION NO. 2023-013
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING A
REIMBURSEMENT REQUEST FROM THE CARLSBAD BY THE SEA FOR GOLF
RELATED EXPENSES AND AUTHORIZING STAFF TO PROCESS PAYMENT
WHEREAS, at its Nov. 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment must be used to promote golf-related
tourism within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CGLBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf lodging
Business Improvement District, as follows:
1.The above recitations are true and correct.
2.The CGLBID Board approves the June 27, 2023, reimbursement request from Carlsbad by
the Sea (Attachment A) and authorizes staff to pay $6,395 to Carlsbad by the Sea.
EXHIBIT 4
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 27th day of June 2023, by the following
vote, to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Canepa, Mason, Stull, Stripe
None
None
None
~~
~ r-SHERRY FREISINGER, City Clerk
(SEAL)
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