HomeMy WebLinkAbout2023-05-04; Arts Commission; ; Fiscal Year 2023-24 Community Arts Grants Funding PlanMeeting Date: May 4, 2023
To: Arts Commission
From: Richard Schultz, Cultural Arts Manager
Wendy Sabin Lasker, Community Arts Coordinator
Staff Contact: Richard Schultz, Cultural Arts Manager
richard.schulz@carlsbadca.gov, 442-339-2086
Wendy Sabin Lasker, Community Arts Coordinator
wendy.sabinlasker@carlsbadca.gov, 442-339-2090
Subject: Fiscal Year 2023-24 Community Arts Grants Funding Plan
District: All
Recommended Action
Receive the report and approve the Fiscal Year 2023-24 Community Arts Grants Funding Plan.
Executive Summary
This report provides an update of the Fiscal Year 2023-24 Community Arts Grants cycle
including the Funding Plan for the Arts Commission’s review and approval. Community
Coordinator Wendy Sabin Lasker will share an overview of the process of the recent grant
cycle and 30 eligible grants presented for consideration with $117,128 available in funding.
Next Steps
Staff will issue agreements with the FY 2023-24 Community Arts Grants grantees upon
approval by the Arts Commission.
Fiscal Analysis
No additional city funding is being requested at this time.
Public Notification
This document was noticed in accordance with the Ralph M. Brown Act (California
Government Code Section 54950 et. Seq.), published and distributed at least 72 hours prior to
the meeting date and time.
May 4, 2023 ITEM 2 Page 1 of 22
ARTS COMM I SSION
Staff Report
Exhibits
1. Fiscal Year 2023-24 Community Arts Grants Funding Plan
2. Fiscal Year 2023-24 Community Arts Grants Funding Plan Review
3. Fiscal Year 2023-24 Community Arts Grants Guidelines
May 4, 2023 ITEM 2 Page 2 of 22
EXHIBIT 1
City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2023-24 1
Fiscal Year 2023-24 Community Arts Grants Funding Plan
The City of Carlsbad’s Cultural Arts Office Fiscal Year 2023-24 Community Arts Grants program supports
projects and activities that provide quality arts and cultural programming within Carlsbad. Funds are available
for organizations, schools and individuals through a competitive application and review process.
The Fiscal Year 2022-23 cycle utilized the cloud-based Grant Lifecycle Manager provided by Foundant
Technologies for the second time, allowing for improved accessibility and online access for all users.
In April 2023, 11 panelists reviewed and scored Fiscal Year 2023-24 CAG applications digitally through the
grants management system. The panelists included representatives from regional arts organizations,
nonprofits, education specialists and community members.
The total grant funds available for the Fiscal Year 2023-24 grant cycle is $117,128. The funding amount from
the previous grant cycle was $117,128.
Each grant was evaluated by two (2) scoring panelists for the funding categories of:
1. Arts Organizations: Arts Projects
2. Educational Institutions or Affiliated Groups
Capacity Building Category was eliminated in 2023-24. No submissions under Emerging Artists or Emerging
Arts Organizations. In each category, panelists scored applications on a rubric with three sections, each section
worth 10 points for a total of 30 possible points. All scores were averaged and assigned the equivalent
percentage SCORE by Foundant Grants Lifecycle management. More information on the panel process can be
found in the Fiscal Year 2022-23 Community Arts Grants Guidelines
Fiscal Year 2023-24 Community Arts Grants Funding Results:
These are the results for the review scores and funding amounts:
• Total Available Funding: $117,128
• Total Applications: 30
• Eligible Applications: 27
• Total Number of Funded Projects: 27
• Total 2023-24 Requests: $152,519
• Total 2023-24 Eligible Funded: $117,111
• Remaining Funds: $ 17
May 4, 2023 ITEM 2 Page 3 of 22
{'city of
Carlsbad
Cultural Arts
EXHIBIT 1
City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2023-24 2
ARTS ORGANIZATIONS: ARTS PROJECTS
• Total Arts Projects Applications: 15
• Total Arts Projects Eligible Requests: $99,519
• Total Arts Projects Awarded: 13
• Total Arts Projects Awards: $80,387
ARTS PROJECTS
Carlsbad Art Wall, A Snyder Art Project
REQUEST: $7,500 AWARD: $5,948 SCORE: 88
Project Description: The Carlsbad Art Wall is a rotating mural wall in the heart of the Carlsbad Village. On this
single exterior wall, a new mural will be painted approximately every two months by a new artist.
Campana Studios: Printmaking and Bookbinding Workshops
REQUEST: $7,500 AWARD: $5,198 SCORE: 70
Project Description: Campana Studios will host a series of Printmaking and Bookbinding workshops led by
dynamic Teaching Artists, who each have extensive experience in leading community-based art programming.
Carlsbad Music Festival Eclectic Lawn Series & Summer Music Fest
REQUEST: $15,000 (Two-Year Duration) AWARD: $5,948 (per year) SCORE: 89
Project Description: Support for 2023-2024 and 2024-2025 seasons to support the Eclectic Lawn Series and
Musical Festival.
Carlsbad Oceanside Art League: Demo & Expression
REQUEST: $4,519 AWARD: $3,563 SCORE: 82
Project Description: Ten live demonstrations with dialogue and hands-on painting between a professional
Instructor and the artists and/or audience.
Carlsbad Playhouse: Playreaders Performance Series
REQUEST: $7,500 AWARD: $5,948 SCORE: 87
Project Description: A series of seven readings will be produced, presenting a wide range of styles and genres
of plays and musicals.
Fleet Science Center: Science of Instruments at the Libraries
REQUEST: $7,500 AWARD: $6,698 SCORE: 94
Project Description: In collaboration with the City of Carlsbad Libraries, Fleet Science Center will provide young
learners with engaging hands-on educational workshops that enhance knowledge in Science, Technology,
Engineering, and Math that feature a component of Arts Education.
May 4, 2023 ITEM 2 Page 4 of 22
EXHIBIT 1
City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2023-24 3
Luiseno Culture: Floating Hearts Connections
REQUEST: $3,500 AWARD: $0 SCORE: 64
Project Description: The lessons integrate the arts with core curriculum emphasizing the Luiseno/Nature
connection with lecture, performance and books.
Hands of Peace: Youth Films Looking Towards a Future of Hope
REQUEST: $7,500 AWARD: $6,698 SCORE: 99
Project Description: Hands of Peace is planning to partner with Carlsbad filmmakers to provide 42 youth with
the skills to express their visions for the future through film.
Mostly Mozart: Binging "Handel's Messiah"
REQUEST: $6,000 AWARD: $0 SCORE: 34
Project Description: Mainly Mozart Youth Orchestra returns to St. Elizabeth Seton Church to present "Handel's
Messiah."
North Coast Repertory Theatre: Shakespeare in Schools
REQUEST: $7,500 AWARD: $6,698 SCORE: 92
Project Description: Support for The Theatre School @ North Coast Rep for performances of Shakespeare
plays at Carlsbad Schools with a combined cast of students and professional adults.
Patrons of the Arts (dba Carlsbad Community Theatre): Theatre Tech Training Program
REQUEST: $7,500 AWARD: $6,698 SCORE: 97
Project Description: This program targets teens and young adults who want to learn various roles in tech
theatre.
San Diego Art Institute: The Valise Project
REQUEST: $7,500 AWARD: $5,198 SCORE: 77
Project Description: Support for arts outreach program to cover costs of teaching artist, education staff,
transportation, art-making materials for students, and administrative costs for visits to Carlsbad schools.
Soultry Sisters: Summer Soulstice Arts & Wellness Festival
REQUEST: $7,500 AWARD: $5,948 SCORE: 89
Project Description: Host a three-day festival highlighting BIPOC, women, and queer artists and wellness
practitioners based in San Diego.
Theatre and Arts Foundation of San Diego County: Performance Outreach Program (POP) Tour 2024 – Abeni
in the Tall Grass
REQUEST: $5,000 AWARD: $3,948 SCORE: 89
Project Description: To support the travelling performances by La Jolla Playhouse’s Performance Outreach
Program to Carlsbad schools.
May 4, 2023 ITEM 2 Page 5 of 22
EXHIBIT 1
City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2023-24 4
Villa-Lobos International Chamber Music Festival: Carlsbad Residency
REQUEST: $7,500 AWARD: $5,948 SCORE: 80
Project Description: Support residencies performing Latin American chamber music in Carlsbad middle and
high schools.
EDUCATIONAL INSTITUTIONS ARTS IN SCHOOLS OR AFFILIATED GROUPS
• Total Educational Institutions Applications: 15
• Total Educational Institutions Eligible Requests: $52,500
• Total Educational Institutions Eligible Requests: 14
• Total Educational Institutions Awards: $42,672
Buena Vista Elementary School: Earthitude!
REQUEST: $3,500 AWARD: $0 SCORE: 58
Project Description: EARTHITUDE! program immerses students in eco-conscious learning experiences designed
to foster a robust understanding of responsible global citizenship through developing environmental literacy
for the benefit of the whole child and the communities.
Carlsbad High School Community Commitment: A Mosaic Project
REQUEST: $ 3,500 AWARD: $2,748 SCORE: 84
Project Description: Community Commitment: A Mosaic Project is a collaborative tile project that will focus on
several communal areas around campus that require some aesthetic improvements.
Carlsbad High School: Dance Extreme Spring Showcase
REQUEST: $3,500 AWARD: $3,098 SCORE: 90
Project Description: The Dance Extreme Showcase is a production held each spring providing all Carlsbad High
School dance students an opportunity to choreograph, rehearse and perform unique dances based on the
disciplines of jazz, modern, hip-hop, ballet, and the most recently added - Pom.
Carlsbad High School Theatre Department: Musical Production
REQUEST: $3,500 AWARD: $3,448 SCORE: 100
Project Description: Six performances over two weekends at the Carlsbad Cultural Arts Center, will feature
work of ninth through twelfth grade students who collaborate and create a Broadway-style musical brought to
an even higher quality through the training offered by the guest choreographers.
Carlsbad High School Choral Boosters: Music Arrangement
REQUEST: $3,500 AWARD: $3,098 SCORE: 90
Project Description: The choir relies on music arranging for their set performances, concerts and festival
competitions.
May 4, 2023 ITEM 2 Page 6 of 22
EXHIBIT 1
City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2023-24 5
Jefferson Elementary School: Creativity and Innovation with STEAM
REQUEST: $3,500 AWARD: $2,748 SCORE: 87
Project Description: In collaboration with the Fleet Science Center, Jefferson Elementary will provide its
students with engaging hands-on educational workshops that enhance knowledge in Science Technology,
Engineering and Math that will culminate in art projects featured at the site.
La Costa Canyon High School Foundation: Band-o-Rama
REQUEST: $3,500 AWARD: $2,748 SCORE: 89
Project Description: La Costa Canyon High School band will be hosting an event for local elementary, middle
and high schools for a music enrichment camp where coaches and student leaders will be working with
various instrument groups on music fundamentals and sheet music.
La Costa Canyon High School Foundation: Culinary Arts from Around the World
REQUEST: $3,500 AWARD: $3,098 SCORE: 90
Project Description: Four professional chefs will teach students about a career in culinary arts, how to make a
specialty dish from a specific country or region and learn more about unique dishes from around the world.
La Costa Canyon High School Foundation: Dance Program Spring Production
REQUEST: $3,500 AWARD: $3,098 SCORE: 99
Project Description: This production features 175 students from both general education (students from
competitive dance team and dance physical education) and access students who participate in our special
education program.
La Costa Canyon High School Foundation: Spring Musical
REQUEST: $3,500 AWARD: $3,098 SCORE: 95
Project Description: Support for La Costa High School Theatre Department’s spring production.
La Costa Canyon High School Foundation: Music Boosters Program
REQUEST: $3,500 AWARD: $3,098 SCORE: 94
Project Description: The La Costa Canyon High School Music Program is seeking to sustain its instrumental
music program for Carlsbad students in 9th-12th grades.
Sage Creek High School Drama: CUSD Children’s Musical
REQUEST: $3,500 AWARD: $3,098 SCORE: 95
Project Description: Sage Creek Drama Department collaborates on a production written especially for young
audiences and all CUSD elementary and middle schools are invited to attend for free on a field trip.
Sage Creek High School Visual Arts: Living Art Exhibit at the 2024 Festival of Arts
REQUEST: $3,500 AWARD: $ $3,098 SCORE: 92
Project Description: Sage Creek students will participate at the Festival of the Arts through a
series of living art exhibits.
May 4, 2023 ITEM 2 Page 7 of 22
EXHIBIT 1
City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2023-24 6
Valley Middle School: Ceramic Art /Craft Scavenger Hunt in the Carlsbad Village
REQUEST: $3,500 AWARD: $3,098 SCORE: 95
Project Description: Students from four art classes will create mini craft/sculpture artwork using hot glue, craft
and ceramic sculpted accessories. Each mini sculpture art will be hidden in the Carlsbad Village as a city-wide
scavenger
hunt.
Valley Middle School Band & Orchestra: Guest Artists/Coaches for Small Group Ensembles
REQUEST: $3,500 AWARD: $3,098 SCORE: 95
Project Description: Support the 2023-24 Valley Middle School (VMS) Band and Orchestra program to fund
essential teaching artists and coaches to help lead our band and orchestra students by conducting small group
rehearsals.
May 4, 2023 ITEM 2 Page 8 of 22
EXHIBIT 2
City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2023-24 1
Fiscal Year 2023-24 Community Arts Grants | Funding Plan Review
Applications for the Fiscal Year 2023-24 Community Arts Grants cycle opened on February 13,
2023, and closed on March 20, 2023. In consideration of April holidays, Panelist Review period
was adjusted to April 1 - April 17, 2023. Eleven panelists successfully completed scoring the
Fiscal Year 2023-24 Community Arts Grants applications utilizing the cloud-based grants
management system, Grant Lifecycle Manager by Foundant Technologies.
Below is the Fiscal Year 2023-24 Community Arts Grants schedule:
DATE TASK
Feb. 13, 2023 Application open
Feb. 22, 2023 Applicant Workshop #1, Dove Library, 4:30 p.m. - 6:00 p.m.
Feb. 25, 2023 Applicant Workshop #2, Cole Library , 10:30 a.m. - 12:30 p.m.
Mar. 1, 2023 Applicant Workshop #3, via Zoom, 6:00 p.m. - 7:30 p.m.
Mar. 20, 2023 Application deadline, submitted electronically by 11:59 p.m.
Apr. 1 – Apr. 17, 2023 Eligible applications reviewed and scored by peer panel of
arts professionals, educators and community members.
May 4, 2023 Funding plan submitted to Arts Commission for review and
approval.
May 15 - June 30, 2023 Begin notifications and Docusign process. Deadline for
completed Docusign agreements is July 31, 2023. First award
payments disbursed beginning Aug 1, 2023.
Sept. 1, 2023 Projects/activities period opens
Aug. 31, 2024 Projects/activities period closes
Sept. 30, 2024 All remaining final reports for FY 2022-23 must be submitted
Funding Amounts
Each application was scored on three categories worth 10 points each, for a total maximum
score of 30 points, and then converted into percentages by our grants software. The total
scores of each reviewer were averaged for the final score/percentage per application. Any
application receiving a total percentage of less than 70% is not recommended for funding.
May 4, 2023 ITEM 2 Page 9 of 22
( City of
Carlsbad
Cultural Arts
EXHIBIT 2
City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2023-24 2
These are the results for the review scores and funding amounts:
• Total Available Funding: $117,128
• Total Applications: 30
• Eligible Applications: 27
• Total Number of Funded Projects: 27
• Total 2023-24 Requests: $152,519
• Total 2023-24 Eligible Requests: $117,111
• Remaining Funds: $ 17
Funding Amount Equations: Present and Past Cycles
For 2023-2024, all applications 70% and over are recommended for funding. Staff created the
structure below to work within budget.
Score
Percentage
Level of
Funding*
100% 100%
90-99% 90%
80-89% 80%
70-79% 70%
Under 70 0%
*Staff Recommendation: To work within the allotted budget, a shortfall of $1,387 was equally
distributed among all grantees at $52 each.
Arts Organizations/Projects
Applicants (13 of 15 projects funded)
Request Scoring
Average
Recommended
Funding
Amount
Carlsbad Art Wall: A Snyder Art Project $7,500 88 $5,948
Campana Studios: Printmaking and Bookbinding
Workshops
$7,500 70 $5,198
Carlsbad Music Festival: Eclectic Lawn Series &
Summer Music Fest
$6,000 89 $5,948
Carlsbad Oceanside Art League: Demo &
Expression
$4,519 82 $3,563
Carlsbad Playhouse: Playreaders Performance
Series
$7,500 87 $5,948
Fleet Science Center: Science of Instruments at the
Libraries
$7,500 94 $6,698
May 4, 2023 ITEM 2 Page 10 of 22
EXHIBIT 2
City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2023-24 3
Arts Organizations/Projects
Applicants (13 of 15 projects funded)
Request Scoring
Average
Recommended
Funding
Amount
Hands of Peace: Youth Films Looking Towards a
Future of Hope
$7,500 99 $6,698
North Coast Repertory Theatre: Shakespeare in
Schools
$7,500 92 $6,698
Patrons of the Arts Foundation (dba Carlsbad
Community Theatre): Theatre Tech Training
Program
$7,500 97 $6,698
San Diego Art Institute: The Valise Projects $7,500 77 $5,198
Soultry Sisters: Summer Soulstice Arts and
Wellness Festival
$7,500 89 $5,948
Theatre and Arts Foundation of San Diego County:
POP Tour (Abeni in the Tall Grass)
$5,000 89 $3,948
Villa Lobos International Chamber Music Festival:
Carlsbad Residency
$7,500 80 $5,948
Educational Institutions/Arts in Schools
Applicants (14 of 15 projects funded)
Request Scoring
Average
Recommended
Funding
Amount
Carlsbad High School: Community Commitment:
A Mosaic Project
$3,500 84 $2,748
Carlsbad High School: Dance Extreme Spring
Showcase
$3,500 90 $3,098
Carlsbad High School Theater Dept: Musical
Production
$3,500 100 $3,448
Carlsbad Choral Boosters: Music Arrangement $3,500 90 $3,098
Jefferson Elementary: Creativity and Innovation
with STEAM
$3,500 87 $2,748
La Costa Canyon High School Foundation:
Band-o-Rama
$3,500 89 $2,748
La Costa Canyon High School Foundation: Culinary
Arts from around the World
$3,500 90 $3,098
La Costa Canyon High School Foundation: Dance
Program Spring Production
$3,500 99 $3,098
La Costa Canyon High School Foundation: Spring
Musical
$3,500 95 $3,098
May 4, 2023 ITEM 2 Page 11 of 22
EXHIBIT 2
City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2023-24 4
Educational Institutions/Arts in Schools
Applicants (14 of 15 projects funded)
Request Scoring
Average
Recommended
Funding
Amount
La Costa Canyon High School Foundation: Music
Boosters Program
$3,500 94 $3,098
Sage Creek High School Drama: CUSD Children’s
Musical
$3,500 95 $3,098
Sage Creek High School Visual Arts: Living Art
Exhibit at the 2024 Festival of the Arts
$3,500 92 $3,098
Valley Middle School: Ceramic Art/Craft Scavenger
Hunt in the Carlsbad Village
$3,500 95 $3,098
Valley Middle School Band & Orchestra: Guest
Artists & Coaches for Small Group Ensembles
$3,500 95 $3,098
Not Funded Category Request Scoring
Outcome
Luiseno Culture: Floating Hearts
Connections
Arts Organizations/
Projects
$3,500 64
Mainly Mozart: Bringing Handel’s
Messiah
Arts Organizations/
Projects
$6,000 34
Buena Vista Elementary: Earthitude! Educational
Institutions/Arts in
Schools
$3,500 58
TOTAL NOT FUNDED $13,000
May 4, 2023 ITEM 2 Page 12 of 22
1
FISCAL YEAR 2023-24
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review
process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community
Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the 2018 Arts &
Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the
representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class,
generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations or veteran status.
Our mission supports the following values:
•Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents reducing/eliminating
barriers for participation
•Provide arts education and lifelong learning opportunities for all ages
•Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and
North San Diego County
•Support arts education in schools and through affiliated organizations
•Develop and support organizational strength and capacity of Carlsbad arts organizations
•Encourage new and emerging artists, arts organizations and programs in Carlsbad
•Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike
•Acknowledge indigenous land and cultural awareness in the Carlsbad community
FISCAL YEAR 2023-24 OVERVIEW
The updated Fiscal Year 2023-24 guidelines reflect national grantmaking trends and best practices and supports funding for
artists and arts organizations in Carlsbad and surrounding areas. Updates were approved by the City of Carlsbad’s Arts
Commission on Feb. 2, 2023; the timeline has been adjusted based on staff capacity.
Total funding available for the Fiscal Year 2023-24 cycle is $117,128. All final reports are due within 30 days of the completion of the
event or Sept. 30, 2024, whichever comes first. 80% of all awarded funds will be disbursed after agreements are executed; the final
20% once the final report and budget are submitted and approved.
HEALTH AND SAFETY CERTIFICATION
Grantees are asked to remain vigilant and informed of current community health and safety requirements, including mandated
protocols as outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the
agreement and grant funds.
Important dates for the Fiscal Year 2023-24 grant cycle application are as follows:
•Applications open: Monday, Feb. 13, 2023
•Applications due: Monday, Mar. 20, 2023
•Arts Commission Funding Plan review & approval: Thursday, May 4 , 2023
•Funding Cycle begins Friday, Sept. 1, 2023
•All projects must be completed by Saturday, Aug. 31, 2024
•Applications can be accessed online.
EXHIBIT 3
May 4, 2023 ITEM 2 Page 13 of 22
2
NEW THIS YEAR
Please note:
• An updated Statement of Information and approved signatories must be submitted for applications to be accepted.
• All arts projects require the participation of an artist or subject matter expert.
• Emerging Artist applicants must show proof of fiscal sponsorship before application will be reviewed.
• Grant category, “Capacity Building” has been eliminated.
• Award levels have been revised for FY2023-24.
• New guidelines for two-year grants.
• Educational Institutions (Arts in Schools) guidelines have new components including a limited number of applications.
ELIGIBILITY FOR ALL GRANTEES
All organizations, including fiscal agents and school-affiliated groups, must be determined to be nonprofit, tax-exempt organizations
by either the Internal Revenue Service or the California State Franchise Tax Board and must have a complete Statement of
Information with the California Secretary of State. The Statement of Information must be filed within the first 90 days of filing the
Articles of Incorporation, after which a Statement of Information is due every two years (every odd year or every even year based on
year of initial registration).
• Applicants will be required to provide a Federal Employer Identification Number (or Federal Tax ID #), assigned by the
Internal Revenue Service. No other form of verification will be accepted. The City of Carlsbad will
• use GuideStar’s Charity Check to verify status.
• Organizations must have a tax-exempt status from federal income tax under Section 501(c)(3) of the Internal Revenue Code
and must qualify as a charitable organization under Section 170(c) of the Internal Revenue Code of 1986 as amended.
• Educational Institutions are not required to obtain this status and are still eligible to apply.
• If projects include partnerships, only one application may be submitted for that project involving all parties:
o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of
agreement between the two parties.
o The school must act as the applying party.
APPLICATION REQUIREMENTS
• All organizations must provide proof of nonprofit status or fiscal agent.
• Emerging Artists must be able to show proof of having established a Fiscal Agent before application can be accepted.
• A current California Statement of Information filed with the California Secretary of State reflecting Active Status.
• List of the organization (or schools) Authorized Signatories, accompanied by evidence of signing authority of the persons
named on the list, and specifying whether they have individual or joint signing authority.
• An updated Statement of Information and approved signatories must be submitted for applications to be accepted.
Statement of Information and approved signatories must be completed before application will be accepted.
GUIDELINE APPENDICES
• Appendix 1 – Frequently Asked Questions (FAQ’s)
• Appendix 2 – Ineligible Organizations and Activities
FISCAL YEAR 2023-24 FUNDING CATEGORIES
Funding is structured by classification of each organization, then according to available categories. Applicants may only apply to one
category per grant cycle:
Arts Organizations or Fiscal Agents of Organizations or Individual Artists for Arts Projects - $7,500 maximum award per year
Emerging Arts Organizations - $5,000 maximum award
Emerging Artists - $3,500 maximum award
Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award
ARTS ORGANIZATIONS
• Arts Organizations must be registered 501(c)(3) nonprofit organizations for at least three years as of Jan. 1, 2023.
• Applicants may only submit one application per funding cycle and cannot apply to multiple categories.
• Arts Organizations with an established minimum three years award history may apply for two-year funding.
• Organizations with two-year grants may apply for new funding upon completion of project with final budget and report.
EXHIBIT 3
May 4, 2023 ITEM 2 Page 14 of 22
3
ARTS ORGANIZATIONS – ARTS PROJECTS
• All arts projects require the participation of an artist or subject matter expert
• Arts Projects grants have a maximum award of $7,500
• Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented in person or virtually if health mandates are in place.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad,
pending current community health and safety requirements and following staff review and approval.
• Arts Project grants cannot be used for general operating support; awards must be used for specific art project support.
• Arts Organizations with an established minimum of three years Community Arts Grants Arts Project award history may
apply for a two-year arts project funding opportunity.
• The two-year Arts Project grants are available for more established arts organizations that receive Community Arts Grants
funding for projects that have been consistently similar year after year.
• The project/activity must extend the duration of the two years.
• For two-year grants submissions the following information is required:
o What is the timeline and leadership capability for the project/activity?
o What statistics or research exits to support the need for the project/activity?
o What impact do you expect this project/activity to have and how do you intend to measure this impact?
o What is your strategy to accommodate unexpected challenges?
• A final report and final budget will be required after the completion of the two -year project.
• Organizations awarded two-year arts project grants may apply for funding for a new project/activity upon completion of
two-year grant project/activity and submission of a final report and budget.
PROJECTS THROUGH FISCAL AGENT
• Any partnership between an individual, educational institution or organization must include a letter of agreement from the
partnering entities.
• Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent.
• Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of
the amount awarded to the applicant.
• Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own.
• Individual artists receiving funding through a fiscal agent must be 18 years of age on or before the application due date.
ARTS ORGANIZATIONS – EMERGING (NEW)
• Emerging Arts Organizations - $5,000 maximum award.
• Funding Opportunity for One - Year grants only.
• Arts Organization must be based in Carlsbad.
• Grants for smaller nonprofit organizations that are relatively new to the nonprofit community
• Must have a nonprofit 501(c)(3) status of three years or less:
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10%
of the amount awarded to the applicant.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
• Projects must be representative of at least one of the following mediums/forms of artistic expression;
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
EXHIBIT 3
May 4, 2023 ITEM 2 Page 15 of 22
4
EMERGING ARTISTS (NEW)
• Emerging Artists - $3,500 maximum award.
• Funding opportunity for one-year grants only.
• This program will support artists, 18 years of age and older, at key moments in their careers, elevating their potential for
continued contribution to the arts.
• Artists with less than three years of professional experience in their artistic field and preferably working with a mentor.
• Artists must be based in Carlsbad and artists must apply through a fiscal agent.
• Artists must obtain three letters of support to be included in the application; these support letters will be considered by
grant panelists when scoring applications.
• Intended to support those artists who show significant potential, yet are under-recognized and can include those having:
o Specialized training in the arts.
o Experience in a peer-reviewed gallery or performance space and/or received media reviews.
o Committed to devoting more time to artistic activity, which will be assessed by staff on a case-by-case basis.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
Requests are only available to nonprofit schools or school-affiliated groups in Carlsbad.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools grants - $3,500 maximum award.
• Funding Opportunity for one Year grants only Arts in Schools will be defined as programs, activities and events that are
primarily designed to be arts focused.
• Projects may be presented virtually or in person ONLY if all health and safety requirements (including COVID-19 mandates
and restrictions as outlined by state, county, local or other governmental bodies) are met.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad,
pending current community health and safety requirements and following staff review and approval.
• Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a
maximum of five (5) grant applications in these categories. See FAQ’s for further information on acceptable categories:
o Performing Arts
o Visual Arts
o Nontraditional Arts
• All five submissions cannot be from a single category.
• No in-school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the
school district in which they will be leading activities, performances or projects but may utilize teaching artists that are
employed by any district.
o Out-of-school programs may utilize teaching artists that are employed by any district.
• All partnerships must include a signed letter of agreement from the partnering entities.
EXHIBIT 3
May 4, 2023 ITEM 2 Page 16 of 22
5
APPLICANT INFORMATION
Fiscal Year 2023-24 Grant Cycle Schedule
Feb. 13, 2023 Applications Open
Feb. 22, 2023 Applicant Workshop #1 @ Dove Library, Gowland Meeting Room, 4:30 p.m. – 6:00 p.m.
Feb.25, 2023 Applicant Workshop #2 @ Cole Library, Community Room, 10:30 a.m. - 12:00 p.m.
Mar. 1, 2023 Applicant Workshop #3 via Zoom Webinar, 6:00 p.m. - 7:30 p.m. .
https://carlsbadca.zoom.us/j/97880276003
Mar. 20, 2023 Application Deadline: applications must be submitted electronically by 11:59 p.m.
Mar. 31 - Apr. 14, 2023 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists,
arts professionals, and educators
May 4, 2023 Funding plan presented to Arts Commission for review and approval
May 15 - June 30, 2023 Begin notifications/DocuSign agreements process. Deadline for completed DocuSign agreements is
July 31, 2023. First award payments disbursed beginning Aug. 1, 2023
Sept. 1, 2023 Project/activity period opens.
Aug. 31, 2024 Project/activity period closes.
Sept. 30, 2024 All FY2023-24 Final Reports are due. Grantees complete a Final Report within 30 days of program end
date or by Sept. 30, 2024, whichever comes first.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The
following resources will be available for applicants in the 2023-2024 cycle:
• Applicant Workshops (virtual or in-person) will include a general overview of the grant process, application and procedures
• New applicants are required to attend at least one workshop.
• General one-on-one appointments – Applicants may schedule a 30-minute appointment with grant program staff to
answer questions about the process, application or other topics. These appointments will be dependent on staff capacity
and availability. Applicants are required to attend at least one applicant workshop prior to the appointment. To schedule a
one-on-one appointment, please call Wendy Sabin-Lasker, Community Arts Coordinator, at 442-339-5982.
• Application review appointments – Applicants may request applications be reviewed by Cultural Arts staff for general
feedback, as staff time allows. These appointments will be available on a limited basis. All appointments must be made no
later than Mar. 15, 2023. Staff is available for brief consultation by phone until the application period closes. Applicants are
encouraged to schedule an appointment as early in the process as possible.
• Please note that staff will review applications for effective and impactful delivery of information, as well as to ensure
completeness and clarity of information provided. Staff will not be providing feedback on content, programming or other
project details.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted applications are reviewed and scored by a virtual peer panel consisting of local and regional artists, arts professionals,
and educators. The panelists will create a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will
be asked to undertake the following scoring recommendations and directives:
• Panelists will score applications on how closely the project(s) achieve the goals of each category.
• Panelists may be asked to convene together to discuss the merits of an application.
• Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants and an assigned percentage based on those scores.
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for informational
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
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May 4, 2023 ITEM 2 Page 17 of 22
6
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant and creative destination for our community, students, as well as
visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the Americans
with Disabilities Act.
• Encouragement of programs that promote the representation and participation of diverse groups of individuals, including
and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or
spiritual beliefs, sexual orientations and veteran status.
• Organizational Capacity (10 points)
o Provide evidence of organizational strength and capacity to support the scope of the project/activity
SCORING RUBRIC FOR EMERGING ARTISTS CATEGORY
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for information
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant and creative community destination for our community and
students, as well as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including coverage under the Americans with
Disabilities Act and economic considerations.
o Encouragement of programs that promotes the representation and participation of diverse groups of individuals,
including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities,
religious or spiritual beliefs, sexual orientations and veteran status.
• Three (3) Letters of Support (10 points)
o Letters of support will be reviewed by panelists and should include the context of the relationship with the artist,
potential for success and why the artist should be recommended for funding.
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline.
• Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
• Incomplete applications, or applications with incorrect information, will be deemed ineligible.
GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD AGREEMENT
All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all
grant agreements and signature forms. Projects cannot commence until the DocuSign agreement has been completed. Failure to
return signed agreement within this timeline may affect the current cycle award, or future application eligibility.
All agreements MUST be signed by the two (2) officers listed on the Statement of Information filed with the California Secretary of
State for your organization (or listed on the most recent board roster.) These are officers who are authorized to enter into legally
binding agreements on behalf of your organization (i.e., CEO, CFO, Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
EXHIBIT 3
May 4, 2023 ITEM 2 Page 18 of 22
7
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this
website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most
recent Statement of Information has not been filed.
Agreements for Emerging Artists, Individuals or Arts Organizations applying through a fiscal agent must be signed by two (2) officers
listed on the fiscal agent organization’s Statement of Information filed with the California Secretary of State.
Educational Institutions will need a completed Signature Verification Form to be completed by the school site principal and school
district representative (i.e., Assistant Superintendent) in addition to the DocuSign agreements. School-Affiliated Groups (i.e., school
booster groups) will require the same signature requirements as nonprofit 501(c)(3) organizations.
All approved organization signatories will receive an agreement packet, which will include instructions and agreement language. All
agreements must be signed and submitted per instructions within 30 days of receipt.
Any applicant that has received funds during a previous funding cycle will not receive their FY2023-24 Community Arts Grants
agreement until the previous agreement requirements are completed and approved by staff.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project.
• Records that adequately identify the sources and application of funds for grant sponsored activities.
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within 30 days of receipt or of request. This includes, but is not limited to,
agreements, revised project forms, final reports and financial accounting.
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
• The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants webpage or upon request.
• Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
• If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All
participation in promotion through city’s social media channels as well as other outlets, is subject to review, editing and
approval by staff prior to promotion.
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office that will be to extend them to the Carlsbad Arts
Commission at least two weeks in advance of program.
o Extensively promote funded events and projects.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The
reports of these visits will be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any
health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/
interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant.
EXHIBIT 3
May 4, 2023 ITEM 2 Page 19 of 22
8
Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit
final budget forms digitally for staff review and approval.
If a grantee chooses to submit an in-person final report, all requests require prior staff consultation and approval. All final reports
are due within 30 days of the completion of the event or Sept. 30, 2024, whichever comes first, in order to receive the final payment
of award. Excessively late submission of a final report may result in action taken per agreement.
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact Wendy Sabin-Lasker, the Community Arts
Coordinator at wendy.sabinlasker@carlsbadca.gov or by phone at 442-339-5982.
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will
be made to the applicant.
• The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
• Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
• Any significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts
Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes, but is
not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date, activities
or budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered
or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be
returned to the Cultural Arts Office within thirty days of notification.
• No two entities (organization or school/affiliated groups) may apply for funding for the same project.
• Applicants may only apply to one category per funding cycle.
OTHER INFORMATION
Carlsbad Arts Commission Meetings:
Carlsbad Arts Commission meetings are public and held the first Thursday of every month throughout the year. For more
information about the duties of the Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage.
HOW TO APPLY
Application
All applications must be submitted online. The application is comprised of approximately five main sections, some of which include
long-answer sections and attachments. The application is available at the Community Arts Grants webpage.
• Organization Information: An updated Statement of Information and approved signatories must be submitted for
applications to be accepted.
• Project Information and Narrative
• Project Support Information
• Budget: A budget form and budget sample can be found at the Community Arts Grants webpage.
• Signatory Information
EXHIBIT 3
May 4, 2023 ITEM 2 Page 20 of 22
9
APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S
Are there any organizations that are ineligible to receive Community Arts Grant funding?
Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for- profit
schools and businesses.
Can I apply to more than one category?
No. Unlike previous grant cycles, artists and organizations may only apply to ONE category per fiscal year grant cycle.
What projects are eligible for the “Emerging” categories?
Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts using sustainable or recycled materials
What is the new two- year grant opportunity for arts projects and what are the eligibility requirements?
• Arts Organizations with an established minimum of three years Community Arts Grants arts project award history may
apply for a two-year arts project funding opportunity.
• The project/activity must extend the duration of the two years.
• A final report and budget will still be required after the completion of the two-year arts project and this report (including
final budget) will be required for final payment.
• Organizations awarded two-year project grants may apply for funding for a new project/activity upon completion of two-
year grant project/activity and submission of a final report and budget.
• Two-year grants are NOT applicable for the Educational Institutions (Arts in Schools) and Affiliated Groups category.
What is an example of the new two-year grant opportunity?
For example, an arts organization has identified the need for more arts training for senior citizens. The local arts organization has
partnered with a Social Service Agency to provide arts training within the City of Carlsbad. The application for a Community Arts
Grant for two (2) years proposes support for the planning, development and delivery of a senior citizen arts program in which any/all
of these phases will continue as proposed throughout a two-year period.
What is an “Emerging Artist?”
• Artists who are at key early moments in their careers, elevating their capacity for continued contribution to the arts and are
committed to devoting more time to artistic activity, when possible, financially.
• Artists who self-identify as emerging and show significant potential as an artist but are under-recognized.
Is there an age limit for the Emerging Artists category?
Yes. Artists must be 18 years of age on or before application deadline.
Do applicants for the Emerging Artists category need a fiscal agent?
Yes. Emerging Artists must apply through a fiscal agent. If the applicant does not have one, staff may assist the applicant with finding
a local established 501(c)(3) that is willing to partner with the artist.
What arts organizations qualify to apply in the Emerging Arts Organization category?
• Arts Organization must be based in Carlsbad
• Must have a nonprofit 501(c)(3) status of three (3) years or less:
• If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
• Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent
Is attendance required for the workshops and information sessions?
Workshop attendance is required all for new applicants and those applying in the “Emerging” categories. Workshop attendance by returning awardees is highly recommended as an opportunity for staff to guide and assist applicants in the FY2023-24 Community
Arts Grants application process.
How are final awards decided?
All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying
entity. After panelist scoring, panelists will create a funding plan based on these factors, which is forwarded to the Arts Commission
for final approval.
Can one school site apply for multiple Educational Institutions (or Arts in Schools) awards?
EXHIBIT 3
May 4, 2023 ITEM 2 Page 21 of 22
10
Yes: Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of
five (5) grant applications per educational institution across these categories; all five submissions cannot be from a single category.
Examples of Acceptable Categories:
• Performing Arts, including Dance and Music and Theatre
• Visual Arts, including Graphic arts, Ceramics, Film, Photography
• Nontraditional Arts: including Performance Art, Spoken Word/Poetry, Culinary Arts.
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award Community Arts Grants to:
• For-profit organizations, schools and businesses.
• Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
• Governmental agencies or public authorities.
• Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
• Retroactive funding for completed activities.
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of, or
consumption by a specific religious order and/or sect.
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
• Capital expenditures, including construction, renovation or purchase of real property.
• Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted.
Proposals requesting funds for such expenses must be discussed with Cultural Arts staff.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity.
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
• organization’s programs or services.
• Support groups and/or nonprofit organizations supporting city departments or facilities.
• General operating costs, including costs associated with the start-up of a new organization.
• Applications to reduce existing deficits.
Funding may NOT be used for:
• Fundraising expenses.
• Consultants who are members of an applicant’s staff or board.
• Political campaigns or lobbying activities.
• Payments to students.
• Endowments or endowment campaigns.
• Scholarships, fellowships or tuition assistance.
• Costs incurred before the start of the funded project or outside the funding period.
• All in-person activities outside the City of Carlsbad limits.
• Entry fees for competitions or sponsorship fees.
• Pageants, fund-raising events or hospitality costs.
• Private foundations or other re-granting organizations.
• Religious or doctrinal purposes, although faith-based organizations may apply for program support.
• Publication of manuscripts or compositions not created as part of a grant-supported project.
• Purchase of monetary awards, cash prizes, contributions or donations.
• Professional development for staff and board members.
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
• Creation of textbooks.
EXHIBIT 3
May 4, 2023 ITEM 2 Page 22 of 22
Fiscal Year 2023-24 Community
Arts Grants Funding Plan
Wendy Sabin-Lasker
Community Arts Coordinator
May 4, 2023
{'city of
Carlsbad
Cultural Arts
AGENDA
•Overview
•Timeline
•Process
•Funding Plan
ITEM 2: COMMUNITY ARTS GRANTS
{'city of
Carlsbad
Cultural Arts
ITEM 2: COMMUNITY ARTS GRANTS
Overview
$117,128 in funding available
FY 23-24 Grant
Submissions
Feb. 13 – March 20
Applicant Workshops
Feb. 22 & 25
March 1 (Virtual)Funding Plan Reviewed
& Approved
May 4, 2023
Review Process
Peer panels
April 1 – Apr. 17
Project Activity Period
Sept. 1, 2023 – Aug. 31, 2024
Final Reports
Due 30 Days after project
or by Sept. 30, 2024
ITEM 2: COMMUNITY ARTS GRANTS
{'cicyof
Carlsbad
Cultural Arts
SCORING
•Three categories worth 10 points each
•Maximum score of 30 points
•Final score reflects the average
•Converted into percentages
•Scores less than 70% were not
recommended for funding
ITEM 2: COMMUNITY ARTS GRANTS
{'city of
Carlsbad
Cultural Arts
ITEM 2: COMMUNITY ARTS GRANTS
2023-24 Total Funds Requested
Funding Requests $ 154,019
2023-24 Total Amount Available $ 117,128
2023-24 Eligible Requests Awarded $ 117,111
Remaining Funding $ 17
{'city of
Carlsbad
Cultural Arts
ITEM 2: COMMUNITY ARTS GRANTS
ARTS ORGANIZATIONS/PROJECTS
Applications: 15
Eligible Applications: 13
Total Amount Eligible Requests $ 99,519
Total Amount Awarded $ 80,387
{'city of
Carlsbad
Cultural Arts
ITEM 2: COMMUNITY ARTS GRANTS
EDUCATIONAL INSTITUTIONS
Total Applications: 15
Eligible Applications: 14
Total Amount Eligible Requests: $52,500
Total Amount Awarded: $42,672
{'city of
Carlsbad
Cultural Arts
$
Funding Levels/ Funding Amount Equations
ITEM 2: COMMUNITY ARTS GRANTS
Score
Percentage
Level of
Funding*
100%100%
90-99%90%
80-89%80%
70-79% 70%
Under 70 0%
For 2023-2024, all applications 70% and over are recommended for
funding. Staff created the structure below to work within budget.
*Staff Recommendation: To work within the allotted budget, a shortfall
of $1,387 was equally distributed among all grantees at $52 each.
STAFF RECOMMENDATION
Approve the Community Arts Grants
Funding Plan.
ITEM 2: COMMUNITY ARTS GRANTS
(cityof
Carlsbad
QUESTIONS
C Cityof
Carlsbad
Cultural Arts