HomeMy WebLinkAboutReuben H. Fleet Science Center; 2023-08-22; PSALCA-23114CA1
PSALCA-23114CA
2023-2024 GRANT AGREEMENT FOR
Reuben H. Fleet Science Center
This agreement, is made on the day of , 2023, by Reuben H. Fleet
Science Center (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a
municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to
provide Grantee the Grant funds awarded to Grantee during the 2023-2024 Community Arts Grants
Program in an amount not to exceed six thousand six hundred ninety-eight dollars ($6698) (“Grant.”)
The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Science of Instruments at the Libraries
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Aug. 31, 2024. The term of this Agreement may be extended by mutual written
agreement of the parties. The parties will prepare a written amendment indicating the effective date and
length of extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume
any obligation to furnish any additional funds that may be necessary to complete the Agreement
Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2023-24 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 1, 2023 through Aug. 31, 2024. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the original
agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2023-24 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
2023-24 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible
for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2023-
24 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached
hereto as Exhibit “A.”
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3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee’s
main address is within Carlsbad city limits, as specified in the Fiscal Year 2023-24 Community Arts
Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of events
or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Grant consistent with the Fiscal Year 2023-24 Community
Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees
to return to the City the amount requested by the City, up to and including an amount equivalent to the
full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the
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cause for return of Grant funds if, in the judgment of the City, such failure was due to no fault of the
Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations
properly incurred shall be eligible to be paid by Grant funds. However, if, due to a local health order,
Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be required
to return up to the full amount of the award or a prorated amount based on the percentage of the work
completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2023-24 Community Arts Grants
Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Sept. 30, 2024, whichever is
earlier.
Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval
by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified
or amended only by mutual agreement, in writing, of both the City and Grantee.
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b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2023-24 Community Arts
Grants Guidelines provided with the original executed agreement.
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days of
receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
budget income, expenses or line-item designations from Grantee’s budget, included in the
Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Sept. 30, 2024.
11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against
any clients, prospective clients, employees, prospective employees, contractors, or prospective
contractors on the basis of race, color, religion, sex, national origin, age, disability or familial status or
other protected classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Reuben H. Fleet Science Center City of Carlsbad
Attn: Horacio Correa Library & Cultural Arts Manager Richard Schultz
PO Box 33303 1775 Dove Lane
San Diego, CA 92163 Carlsbad, CA 92011
hcorrea@rhfleet.org richard.schultz@carlsbadca.gov
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13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document executed by a duly
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands that it is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek
advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee.
This Agreement shall not be construed in favor of or against either Party by reason of the extent to which
either Party participated in the drafting of this Agreement
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19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE
By:______________________________________
HORACIO CORREA, Chief Financial Officer
HCorrea@rhfleet.org
Date:____________________________________
CITY OF CARLSBAD, a municipal corporation of
the State of California
By:____________________________________
SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
By:______________________________________
KRISTI JASKA, Board Chair
Kristi.jaska@viasat.com
Date:____________________________________
ATTEST
_______________________________________
For SHERRY FREISINGER
City Clerk
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two
groups.
*Group A **Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary
under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By:_______________________________________
Assistant City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
Itemized list of documents to satisfy grant funding.
Items which may be included in this section:
Required
1. Grantee: Completed Community Arts Grants 2023-24 Application
2. Grantee: Community Arts Grants 2023-24 – Project Budget Information (excluding any
confidential financial or business information)
3. City: Fiscal Year 2023-24 Community Arts Grants Guidelines
4. City: Arts Commission Minutes dated May 4, 2023 approving 2023-24 Funding (on file)
Optional, As Needed
5. Community Arts Grants 2023-24 – Revised Project Form
6. Community Arts Grants 2023-24 – Revised Project Budget Information
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FISCAL YEAR 2023-24
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review
process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community
Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the 2018 Arts &
Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the
representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class,
generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations or veteran status.
Our mission supports the following values:
• Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents reducing/eliminating
barriers for participation
• Provide arts education and lifelong learning opportunities for all ages
• Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and
North San Diego County
• Support arts education in schools and through affiliated organizations
• Develop and support organizational strength and capacity of Carlsbad arts organizations
• Encourage new and emerging artists, arts organizations and programs in Carlsbad
• Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike
• Acknowledge indigenous land and cultural awareness in the Carlsbad community
FISCAL YEAR 2023-24 OVERVIEW
The updated Fiscal Year 2023-24 guidelines reflect national grantmaking trends and best practices and supports funding for
artists and arts organizations in Carlsbad and surrounding areas. Updates were approved by the City of Carlsbad’s Arts
Commission on Feb. 2, 2023; the timeline has been adjusted based on staff capacity.
Total funding available for the Fiscal Year 2023-24 cycle is $117,128. All final reports are due within 30 days of the completion of the
event or Sept. 30, 2024, whichever comes first. 80% of all awarded funds will be disbursed after agreements are executed; the final
20% once the final report and budget are submitted and approved.
HEALTH AND SAFETY CERTIFICATION
Grantees are asked to remain vigilant and informed of current community health and safety requirements, including mandated
protocols as outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the
agreement and grant funds.
Important dates for the Fiscal Year 2023-24 grant cycle application are as follows:
• Applications open: Monday, Feb. 13, 2023
• Applications due: Monday, Mar. 20, 2023
• Arts Commission Funding Plan review & approval: Thursday, May 4 , 2023
• Funding Cycle begins Friday, Sept. 1, 2023
• All projects must be completed by Saturday, Aug. 31, 2024
• Applications can be accessed online.
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NEW THIS YEAR
Please note:
• An updated Statement of Information and approved signatories must be submitted for applications to be accepted.
• All arts projects require the participation of an artist or subject matter expert.
• Emerging Artist applicants must show proof of fiscal sponsorship before application will be reviewed.
• Grant category, “Capacity Building” has been eliminated.
• Award levels have been revised for FY2023-24.
• New guidelines for two-year grants.
• Educational Institutions (Arts in Schools) guidelines have new components including a limited number of applications.
ELIGIBILITY FOR ALL GRANTEES
All organizations, including fiscal agents and school-affiliated groups, must be determined to be nonprofit, tax-exempt organizations
by either the Internal Revenue Service or the California State Franchise Tax Board and must have a complete Statement of
Information with the California Secretary of State. The Statement of Information must be filed within the first 90 days of filing the
Articles of Incorporation, after which a Statement of Information is due every two years (every odd year or every even year based on
year of initial registration).
• Applicants will be required to provide a Federal Employer Identification Number (or Federal Tax ID #), assigned by the
Internal Revenue Service. No other form of verification will be accepted. The City of Carlsbad will
• use GuideStar’s Charity Check to verify status.
• Organizations must have a tax-exempt status from federal income tax under Section 501(c)(3) of the Internal Revenue Code
and must qualify as a charitable organization under Section 170(c) of the Internal Revenue Code of 1986 as amended.
• Educational Institutions are not required to obtain this status and are still eligible to apply.
• If projects include partnerships, only one application may be submitted for that project involving all parties:
o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of
agreement between the two parties.
o The school must act as the applying party.
APPLICATION REQUIREMENTS
• All organizations must provide proof of nonprofit status or fiscal agent.
• Emerging Artists must be able to show proof of having established a Fiscal Agent before application can be accepted.
• A current California Statement of Information filed with the California Secretary of State reflecting Active Status.
• List of the organization (or schools) Authorized Signatories, accompanied by evidence of signing authority of the persons
named on the list, and specifying whether they have individual or joint signing authority.
• An updated Statement of Information and approved signatories must be submitted for applications to be accepted.
Statement of Information and approved signatories must be completed before application will be accepted.
GUIDELINE APPENDICES
• Appendix 1 – Frequently Asked Questions (FAQ’s)
• Appendix 2 – Ineligible Organizations and Activities
FISCAL YEAR 2023-24 FUNDING CATEGORIES
Funding is structured by classification of each organization, then according to available categories. Applicants may only apply to one
category per grant cycle:
Arts Organizations or Fiscal Agents of Organizations or Individual Artists for Arts Projects - $7,500 maximum award per year
Emerging Arts Organizations - $5,000 maximum award
Emerging Artists - $3,500 maximum award
Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award
ARTS ORGANIZATIONS
• Arts Organizations must be registered 501(c)(3) nonprofit organizations for at least three years as of Jan. 1, 2023.
• Applicants may only submit one application per funding cycle and cannot apply to multiple categories.
• Arts Organizations with an established minimum three years award history may apply for two-year funding.
• Organizations with two-year grants may apply for new funding upon completion of project with final budget and report.
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ARTS ORGANIZATIONS – ARTS PROJECTS
• All arts projects require the participation of an artist or subject matter expert
• Arts Projects grants have a maximum award of $7,500
• Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented in person or virtually if health mandates are in place.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad,
pending current community health and safety requirements and following staff review and approval.
• Arts Project grants cannot be used for general operating support; awards must be used for specific art project support.
• Arts Organizations with an established minimum of three years Community Arts Grants Arts Project award history may
apply for a two-year arts project funding opportunity.
• The two-year Arts Project grants are available for more established arts organizations that receive Community Arts Grants
funding for projects that have been consistently similar year after year.
• The project/activity must extend the duration of the two years.
• For two-year grants submissions the following information is required:
o What is the timeline and leadership capability for the project/activity?
o What statistics or research exits to support the need for the project/activity?
o What impact do you expect this project/activity to have and how do you intend to measure this impact?
o What is your strategy to accommodate unexpected challenges?
• A final report and final budget will be required after the completion of the two -year project.
• Organizations awarded two-year arts project grants may apply for funding for a new project/activity upon completion of
two-year grant project/activity and submission of a final report and budget.
PROJECTS THROUGH FISCAL AGENT
• Any partnership between an individual, educational institution or organization must include a letter of agreement from the
partnering entities.
• Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent.
• Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of
the amount awarded to the applicant.
• Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own.
• Individual artists receiving funding through a fiscal agent must be 18 years of age on or before the application due date.
ARTS ORGANIZATIONS – EMERGING (NEW)
• Emerging Arts Organizations - $5,000 maximum award.
• Funding Opportunity for One - Year grants only.
• Arts Organization must be based in Carlsbad.
• Grants for smaller nonprofit organizations that are relatively new to the nonprofit community
• Must have a nonprofit 501(c)(3) status of three years or less:
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10%
of the amount awarded to the applicant.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
• Projects must be representative of at least one of the following mediums/forms of artistic expression;
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
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EMERGING ARTISTS (NEW)
• Emerging Artists - $3,500 maximum award.
• Funding opportunity for one-year grants only.
• This program will support artists, 18 years of age and older, at key moments in their careers, elevating their potential for
continued contribution to the arts.
• Artists with less than three years of professional experience in their artistic field and preferably working with a mentor.
• Artists must be based in Carlsbad and artists must apply through a fiscal agent.
• Artists must obtain three letters of support to be included in the application; these support letters will be considered by
grant panelists when scoring applications.
• Intended to support those artists who show significant potential, yet are under-recognized and can include those having:
o Specialized training in the arts.
o Experience in a peer-reviewed gallery or performance space and/or received media reviews.
o Committed to devoting more time to artistic activity, which will be assessed by staff on a case-by-case basis.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
Requests are only available to nonprofit schools or school-affiliated groups in Carlsbad.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools grants - $3,500 maximum award.
• Funding Opportunity for one Year grants only Arts in Schools will be defined as programs, activities and events that are
primarily designed to be arts focused.
• Projects may be presented virtually or in person ONLY if all health and safety requirements (including COVID-19 mandates
and restrictions as outlined by state, county, local or other governmental bodies) are met.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad,
pending current community health and safety requirements and following staff review and approval.
• Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a
maximum of five (5) grant applications in these categories. See FAQ’s for further information on acceptable categories:
o Performing Arts
o Visual Arts
o Nontraditional Arts
• All five submissions cannot be from a single category.
• No in-school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the
school district in which they will be leading activities, performances or projects but may utilize teaching artists that are
employed by any district.
o Out-of-school programs may utilize teaching artists that are employed by any district.
• All partnerships must include a signed letter of agreement from the partnering entities.
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APPLICANT INFORMATION
Fiscal Year 2023-24 Grant Cycle Schedule
Feb. 13, 2023 Applications Open
Feb. 22, 2023 Applicant Workshop #1 @ Dove Library, Gowland Meeting Room, 4:30 p.m. – 6:00 p.m.
Feb.25, 2023 Applicant Workshop #2 @ Cole Library, Community Room, 10:30 a.m. - 12:00 p.m.
Mar. 1, 2023 Applicant Workshop #3 via Zoom Webinar, 6:00 p.m. - 7:30 p.m. .
https://carlsbadca.zoom.us/j/97880276003
Mar. 20, 2023 Application Deadline: applications must be submitted electronically by 11:59 p.m.
Mar. 31 - Apr. 14, 2023 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists,
arts professionals, and educators
May 4, 2023 Funding plan presented to Arts Commission for review and approval
May 15 - June 30, 2023 Begin notifications/DocuSign agreements process. Deadline for completed DocuSign agreements is
July 31, 2023. First award payments disbursed beginning Aug. 1, 2023
Sept. 1, 2023 Project/activity period opens.
Aug. 31, 2024 Project/activity period closes.
Sept. 30, 2024 All FY2023-24 Final Reports are due. Grantees complete a Final Report within 30 days of program end
date or by Sept. 30, 2024, whichever comes first.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The
following resources will be available for applicants in the 2023-2024 cycle:
• Applicant Workshops (virtual or in-person) will include a general overview of the grant process, application and procedures
• New applicants are required to attend at least one workshop.
• General one-on-one appointments – Applicants may schedule a 30-minute appointment with grant program staff to
answer questions about the process, application or other topics. These appointments will be dependent on staff capacity
and availability. Applicants are required to attend at least one applicant workshop prior to the appointment. To schedule a
one-on-one appointment, please call Wendy Sabin-Lasker, Community Arts Coordinator, at 442-339-5982.
• Application review appointments – Applicants may request applications be reviewed by Cultural Arts staff for general
feedback, as staff time allows. These appointments will be available on a limited basis. All appointments must be made no
later than Mar. 15, 2023. Staff is available for brief consultation by phone until the application period closes. Applicants are
encouraged to schedule an appointment as early in the process as possible.
• Please note that staff will review applications for effective and impactful delivery of information, as well as to ensure
completeness and clarity of information provided. Staff will not be providing feedback on content, programming or other
project details.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted applications are reviewed and scored by a virtual peer panel consisting of local and regional artists, arts professionals,
and educators. The panelists will create a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will
be asked to undertake the following scoring recommendations and directives:
• Panelists will score applications on how closely the project(s) achieve the goals of each category.
• Panelists may be asked to convene together to discuss the merits of an application.
• Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants and an assigned percentage based on those scores.
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for informational
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
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• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant and creative destination for our community, students, as well as
visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the Americans
with Disabilities Act.
• Encouragement of programs that promote the representation and participation of diverse groups of individuals, including
and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or
spiritual beliefs, sexual orientations and veteran status.
• Organizational Capacity (10 points)
o Provide evidence of organizational strength and capacity to support the scope of the project/activity
SCORING RUBRIC FOR EMERGING ARTISTS CATEGORY
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for information
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant and creative community destination for our community and
students, as well as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including coverage under the Americans with
Disabilities Act and economic considerations.
o Encouragement of programs that promotes the representation and participation of diverse groups of individuals,
including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities,
religious or spiritual beliefs, sexual orientations and veteran status.
• Three (3) Letters of Support (10 points)
o Letters of support will be reviewed by panelists and should include the context of the relationship with the artist,
potential for success and why the artist should be recommended for funding.
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline.
• Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
• Incomplete applications, or applications with incorrect information, will be deemed ineligible.
GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD AGREEMENT
All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all
grant agreements and signature forms. Projects cannot commence until the DocuSign agreement has been completed. Failure to
return signed agreement within this timeline may affect the current cycle award, or future application eligibility.
All agreements MUST be signed by the two (2) officers listed on the Statement of Information filed with the California Secretary of
State for your organization (or listed on the most recent board roster.) These are officers who are authorized to enter into legally
binding agreements on behalf of your organization (i.e., CEO, CFO, Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
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Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this
website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most
recent Statement of Information has not been filed.
Agreements for Emerging Artists, Individuals or Arts Organizations applying through a fiscal agent must be signed by two (2) officers
listed on the fiscal agent organization’s Statement of Information filed with the California Secretary of State.
Educational Institutions will need a completed Signature Verification Form to be completed by the school site principal and school
district representative (i.e., Assistant Superintendent) in addition to the DocuSign agreements. School-Affiliated Groups (i.e., school
booster groups) will require the same signature requirements as nonprofit 501(c)(3) organizations.
All approved organization signatories will receive an agreement packet, which will include instructions and agreement language. All
agreements must be signed and submitted per instructions within 30 days of receipt.
Any applicant that has received funds during a previous funding cycle will not receive their FY2023-24 Community Arts Grants
agreement until the previous agreement requirements are completed and approved by staff.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project.
• Records that adequately identify the sources and application of funds for grant sponsored activities.
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within 30 days of receipt or of request. This includes, but is not limited to,
agreements, revised project forms, final reports and financial accounting.
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
• The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants webpage or upon request.
• Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
• If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All
participation in promotion through city’s social media channels as well as other outlets, is subject to review, editing and
approval by staff prior to promotion.
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office that will be to extend them to the Carlsbad Arts
Commission at least two weeks in advance of program.
o Extensively promote funded events and projects.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The
reports of these visits will be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any
health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/
interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant.
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Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit
final budget forms digitally for staff review and approval.
If a grantee chooses to submit an in-person final report, all requests require prior staff consultation and approval. All final reports
are due within 30 days of the completion of the event or Sept. 30, 2024, whichever comes first, in order to receive the final payment
of award. Excessively late submission of a final report may result in action taken per agreement.
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact Wendy Sabin-Lasker, the Community Arts
Coordinator at wendy.sabinlasker@carlsbadca.gov or by phone at 442-339-5982.
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will
be made to the applicant.
• The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
• Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
• Any significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts
Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes, but is
not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date, activities
or budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered
or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be
returned to the Cultural Arts Office within thirty days of notification.
• No two entities (organization or school/affiliated groups) may apply for funding for the same project.
• Applicants may only apply to one category per funding cycle.
OTHER INFORMATION
Carlsbad Arts Commission Meetings:
Carlsbad Arts Commission meetings are public and held the first Thursday of every month throughout the year. For more
information about the duties of the Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage.
HOW TO APPLY
Application
All applications must be submitted online. The application is comprised of approximately five main sections, some of which include
long-answer sections and attachments. The application is available at the Community Arts Grants webpage.
• Organization Information: An updated Statement of Information and approved signatories must be submitted for
applications to be accepted.
• Project Information and Narrative
• Project Support Information
• Budget: A budget form and budget sample can be found at the Community Arts Grants webpage.
• Signatory Information
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APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S
Are there any organizations that are ineligible to receive Community Arts Grant funding?
Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for- profit
schools and businesses.
Can I apply to more than one category?
No. Unlike previous grant cycles, artists and organizations may only apply to ONE category per fiscal year grant cycle.
What projects are eligible for the “Emerging” categories?
Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts using sustainable or recycled materials
What is the new two- year grant opportunity for arts projects and what are the eligibility requirements?
• Arts Organizations with an established minimum of three years Community Arts Grants arts project award history may
apply for a two-year arts project funding opportunity.
• The project/activity must extend the duration of the two years.
• A final report and budget will still be required after the completion of the two-year arts project and this report (including
final budget) will be required for final payment.
• Organizations awarded two-year project grants may apply for funding for a new project/activity upon completion of two-
year grant project/activity and submission of a final report and budget.
• Two-year grants are NOT applicable for the Educational Institutions (Arts in Schools) and Affiliated Groups category.
What is an example of the new two-year grant opportunity?
For example, an arts organization has identified the need for more arts training for senior citizens. The local arts organization has
partnered with a Social Service Agency to provide arts training within the City of Carlsbad. The application for a Community Arts
Grant for two (2) years proposes support for the planning, development and delivery of a senior citizen arts program in which any/all
of these phases will continue as proposed throughout a two-year period.
What is an “Emerging Artist?”
• Artists who are at key early moments in their careers, elevating their capacity for continued contribution to the arts and are
committed to devoting more time to artistic activity, when possible, financially.
• Artists who self-identify as emerging and show significant potential as an artist but are under-recognized.
Is there an age limit for the Emerging Artists category?
Yes. Artists must be 18 years of age on or before application deadline.
Do applicants for the Emerging Artists category need a fiscal agent?
Yes. Emerging Artists must apply through a fiscal agent. If the applicant does not have one, staff may assist the applicant with finding
a local established 501(c)(3) that is willing to partner with the artist.
What arts organizations qualify to apply in the Emerging Arts Organization category?
• Arts Organization must be based in Carlsbad
• Must have a nonprofit 501(c)(3) status of three (3) years or less:
• If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
• Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent
Is attendance required for the workshops and information sessions?
Workshop attendance is required all for new applicants and those applying in the “Emerging” categories. Workshop attendance by returning awardees is highly recommended as an opportunity for staff to guide and assist applicants in the FY2023-24 Community
Arts Grants application process.
How are final awards decided?
All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying
entity. After panelist scoring, panelists will create a funding plan based on these factors, which is forwarded to the Arts Commission
for final approval.
Can one school site apply for multiple Educational Institutions (or Arts in Schools) awards?
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Yes: Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of
five (5) grant applications per educational institution across these categories; all five submissions cannot be from a single category.
Examples of Acceptable Categories:
• Performing Arts, including Dance and Music and Theatre
• Visual Arts, including Graphic arts, Ceramics, Film, Photography
• Nontraditional Arts: including Performance Art, Spoken Word/Poetry, Culinary Arts.
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award Community Arts Grants to:
• For-profit organizations, schools and businesses.
• Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
• Governmental agencies or public authorities.
• Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
• Retroactive funding for completed activities.
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of, or
consumption by a specific religious order and/or sect.
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
• Capital expenditures, including construction, renovation or purchase of real property.
• Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted.
Proposals requesting funds for such expenses must be discussed with Cultural Arts staff.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity.
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
• organization’s programs or services.
• Support groups and/or nonprofit organizations supporting city departments or facilities.
• General operating costs, including costs associated with the start-up of a new organization.
• Applications to reduce existing deficits.
Funding may NOT be used for:
• Fundraising expenses.
• Consultants who are members of an applicant’s staff or board.
• Political campaigns or lobbying activities.
• Payments to students.
• Endowments or endowment campaigns.
• Scholarships, fellowships or tuition assistance.
• Costs incurred before the start of the funded project or outside the funding period.
• All in-person activities outside the City of Carlsbad limits.
• Entry fees for competitions or sponsorship fees.
• Pageants, fund-raising events or hospitality costs.
• Private foundations or other re-granting organizations.
• Religious or doctrinal purposes, although faith-based organizations may apply for program support.
• Publication of manuscripts or compositions not created as part of a grant-supported project.
• Purchase of monetary awards, cash prizes, contributions or donations.
• Professional development for staff and board members.
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
• Creation of textbooks.
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Osiris Garcia Fleet Science Center
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Fiscal Year 2023-24: Arts Projects for Arts
Organizations 1
Science of Instruments at the Libraries
Fiscal Year 2023-24: Arts Projects for Arts
Organizations
Fleet Science Center
Horacio Correa
PO Box 33303
San Diego, CA 92163
schoolpartnerships@rhfleet.org
O: 619-685-5722
Osiris Garcia
PO Box 33303
San Diego, CA 92163
schoolpartnerships@rhfleet.org
O: 619-685-5722
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Fiscal Year 2023-24: Arts Projects for Arts
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Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
•Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2023
•Applicants may only submit one application per funding cycle and cannot apply to multiple categories
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Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
No
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Fleet Science Center
DBA (if applicable)
Organization Website
https://www.fleetscience.org/
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
The Fleet Science Center connects people of all ages to the possibilities and power of science to create a better
future. The Fleet is San Diego's science center. We connect with communities, schools, science organizations,
families and individuals through interactive experiences and collaboration.
Two-Year Arts Project
Two Year Program*
•Established arts organizations with a minimum three (3) year Community Arts Grants arts project award
history may apply for a two (2) year arts project funding opportunity:
•The two (2) year arts project grants are available for more established arts organizations that receive
Community Arts Grants funding for projects that have been consistently similar year after year.
•The project/activity must extend the duration of the two (2) years.
•For two-year grants submission, additional information will be requested in this form.
•A final report and budget will still be required after the completion of the two (2) year arts project and
must include a final budget for final payment.
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Fiscal Year 2023-24: Arts Projects for Arts
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•The funding for Year Two (2) of the arts project would be the same grant amount awarded for Year One
(1).
•Organizations that are awarded two (2)year arts project grants may apply for new funding upon
completion of project and submission of Final Budget and Final Report.
Is your arts organizations applying for a 2-year arts project?
No
Project Information and Narrative
•Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
•All arts projects/activities require the participation of an artist or subject matter expert
•Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
Science of Instruments at the Libraries
Project Summary:*
Please provide us with a brief summary of your project.
In collaboration with the City of Carlsbad Libraries, Fleet Science Center will provide young learners of the
Carlsbad community with engaging hands-on educational workshops that enhance knowledge in Science,
Technology, Engineering, and Math that feature a component of Arts Education.
Specific workshops that would be provide include:
Sound Science
Investigate the many ways of making sound and discover how it travels through different substances.
Experiment with waves, explore vibrations, and make an imaginative musical instrument.
Engineering by Design
Students will work in groups as they experience what it is like to be an engineer. They will plan, build, and
test solutions to a unique challenge as they explore the scientific method and engineering process.
Brown Bag Innovation
Exposing students to the creative design process leading them through projects where they are given
recycled materials to achieve a design goal. This workshop allows students to display their creativity and
critical thinking to overcome challenges and constraints.
Project Start Date:*
Please note that project start date must be on or after September 1, 2023.
09/02/2023
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Fiscal Year 2023-24: Arts Projects for Arts
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Project End Date:*
Please note that the project end date must be on or before August 31, 2024. *2-year arts project end date would
be no later than August 31, 2025.
06/28/2024
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Fleet Science Center will provide education materials and an educator to lead 15 workshops at City of
Carlsbad Libraries. Each workshop is 60 minutes to 90 minutes long and will be delivered at the three City of
Carlsbad Library locations between 3:30 and 5:00 during the library after school programming.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$7,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
5
Audience:*
Total number of expected audience attendance for this project.
350
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
The Fleet Science Center has delivered Sound Science, as part of its outreach programming at schools, during
field trips and during educational camps. The engagement with student creativity and satisfaction they get
when building their own musical instrument is contagious to other students and leaves adults proud of the
experience they are able to provide to the youth. The excitement with which students share by performing
with their own instruments demonstrates that this workshop is one we’d like every student to experience.
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Project Distinction:
What makes this project distinctive?
This project will bring the Fleet Science Center to the Carlsbad community and provide an additional resource
to young learners highlighting creativity and artistic abilities as integral components of STEM and STEM
careers.
This project promotes arts in Carlsbad by encouraging young learners in Carlsbad to be the artist and develop
their own creativity.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
This project can be successful through several ways
1. This project will provide a valuable education experience to young learners in the City of Carlsbad through
hands-on engagement and meet curriculum standards. Exposure and education about the importance of
artistic creativity and innovation in the creative design process.
2. This project will create an opportunity for collaboration between the City of Carlsbad and the Fleet Science
Center that can lead to working on future projects together.
3. This project can also be successful through collaboration further in the future with other organizations.
Including the Museum of Making Music as part of a similar project in future collaboration will reinforce
concepts learned in the Sound Science workshop as well as engineering design of musical instruments.
Target Population:
Who is your target population and why? How will you reach them?
Young learners of the City of Carlsbad. Young learners are part of the Fleet Science Center’s target audience,
we hope to inspire them to value learning and hope that the exposure that we bring helps shape a bright
future for them.
Help provide safe learning spaces and learning resources for the City of Carlsbad Libraries to provide quality
programming for the community especially on days when there is no school.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Carlsbad City Libraries. The libraries will host the Fleet Science Center in delivering workshops.
City of Carlsbad Libraries will help schedule workshops, help promote awareness and assist with registration
of participants.
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Fiscal Year 2023-24: Arts Projects for Arts
Organizations 7
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
LCA Strategic Framework.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Like many organizations, the Fleet Science Center has gone through staff turnover and staff shortages.
Through staff turnover the Fleet Science Center has lost contacts and access to partnerships that were strong
and established and we are now working on re-establishing partnerships. This opportunity will give us the
opportunity to initiate and develop new partnerships. It is our intention to identify and collaborate on
achieving goals that align. This grant opportunity can help build the relationship between The Fleet Science
Center, the Carlsbad Libraries and the City of Carlsbad.
Project Support Information
You may upload support information in this section.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Summer Camp (17).png
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
Osiris_Garcia_Letter_of_Support.pdf
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Fiscal Year 2023-24: Arts Projects for Arts
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Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$7,500.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative.
Budget forms may be available upon request or may be available on the Cultural Arts Community Arts
Grants webpage.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Fleet Science Center - Community Arts Grants Budget Form.pdf
Organizational Budget:*
Please upload a current organizational budget.
2022-06-30 - 990 - Fleet Science Center Financial Statements.pdf
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
Reuben H Fleet Science Center 05-208- fs (single audit) (2022).pdf
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
Board of Trustees _ Fleet Science Center - San Diego, CA.pdf
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
Osiris Garcia Fleet Science Center
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 9
Organization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Mary Wilson):*
Steven Snyder
Signor #1 Organizational Title (i.e. CEO):*
President & CEO
Signor #1 Email address:*
ssnyder@rhfleet.org
Signor #2 First and Last Name (i.e. Luke Wilson):*
Horacio Correa
Signor #2 Organizational Title (i.e. Secretary):*
Chief Operating Officer
Signor #2 Email Address:*
HCorrea@rhfleet.org
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
Osiris Garcia Fleet Science Center
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 10
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/20/2023
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
Osiris Garcia Fleet Science Center
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 11
File Attachment Summary
Applicant File Uploads
• LCA Strategic Framework.pdf
• Summer Camp (17).png
• Osiris_Garcia_Letter_of_Support.pdf
• Fleet Science Center - Community Arts Grants Budget Form.pdf
• 2022-06-30 - 990 - Fleet Science Center Financial Statements.pdf
• Reuben H Fleet Science Center 05-208- fs (single audit) (2022).pdf
• Board of Trustees _ Fleet Science Center - San Diego, CA.pdf
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
version 09/15/16
Strategic Focus
Learning for
All Ages
• Early literacy, digital
literacy, cultural literacy
and visual literacy
• Technology: basic
computer, maker spaces,
content creation, learning
through experience,
interaction and creation
The advancement
of individuals and
the community
Community
Connector
• Connect to other
resources through
partnerships and
collaborations
• Connect people to
information resources
and other people
A resourceful,
resilient,
prospering
community
Community
and Social
Engagement
• Facilities and amenities
• Programs to experience
• Programs to engage,
create and do
• Local historical and
cultural heritage
• Co-create knowledge
An inspired
community
Engaged and
Empowered
Staff
• Identifying future
leaders
• Talent assessment and
development
• Succession planning
A well-served
community
Strategic Focus
Investments
Desired Outcomes
In
w
a
r
d
F
o
c
u
s
e
d
Ou
t
w
a
r
d
F
o
c
u
s
e
d
Library & Cultural Arts Department
Strategic Framework
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
( City of
Carlsbad
Library & Cultural Arts
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
Monday, March 20, 2023
2023-24 City of Carlsbad Community Arts Grants Application Committee
1775 Dove Lane (2nd Floor)
Carlsbad, CA 92011
Re: Osiris Garcia, Fleet Science Center – Letter of support
Esteemed Selection Committee:
On behalf of the Carlsbad City Library, I am pleased to write a letter supporting Osiris Garcia of the Fleet
Science Center's application for the Community Arts Grants program. We strongly support his grant
application and the focus on engaging the Carlsbad community through hands-on educational workshops to
enhance the community’s knowledge in Science, Technology, Engineering, and Math with the connecting
feature of Arts education.
The Carlsbad City Library aims to serve as a community connector through partnerships and resources to
advance learning for all ages and community and social engagement. Osiris' project proposal promotes these
goals as the Fleet Science Center has an institutional legacy of fostering the brilliant minds of tomorrow, an
ideal the Carlsbad City Library shares.
We acknowledge the specific roles and responsibilities fulfilled by us in this partnership. Pending the award of
grant funds, the Carlsbad City Library tentatively commits to providing one staff person for every workshop
presented at one of the library locations—a meeting room and associated resources (i.e., chairs, tables,
projector) to deliver the workshops. As well as work with our communications team to promote the
workshops to ensure their success.
If you require additional information, please email me at mayra.turchiano@carlsbadca.gov
or 442-339-5509.
Sincerely,
Mayra Turchiano
Community Outreach Supervisor
Bilingual Services
Library & Cultural Arts
City of Carlsbad
3368 Eureka Pl
Carlsbad, CA 92008
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
Carlsbad City Library
1775 Dove Lane
Carlsbad, Ca 92011
442-339--2011 p I 760-602-7942 f
Georgina Cole Library
1250 Carlsbad Village Drive
Carlsbad, CA 92008
442-339-2870 p I 760-434-9975 f
{carlsbad
City Library
Library Learning Center
3368 Eureka Place
Carlsbad, CA 92008
442-339--5500 p I 760-729-8150 f
3/20/23, 2:55 PM Board of Trustees | Fleet Science Center - San Diego, CA
https://www.fleetscience.org/about-us/board-trustees 1/5
Board of Trustees
Board O cers:
John
Driver
Chair
Chairman & CEO
Lynx Technology
LinkedIn
Kristi
Jaska
First Vice
Chair
CVice President,
Customer
Experience
ViaSat
LinkedIn
Kimberly
Manhard
Second Vice
Chair
Excecutive Vice
President
Heron
Therapeutics, Inc.
LinkedIn
Loreen
Collins
Secretary
Community Volunteer
LinkedIn
Charles
Bergan
Treasurer
Vice President,
Engineering
Qualcomm
LinkedIn
2022-2023 Trustees
Steve Bjorg
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
3/20/23, 2:55 PM Board of Trustees | Fleet Science Center - San Diego, CA
https://www.fleetscience.org/about-us/board-trustees 2/5
Cloud Product Software Leader
LinkedIn
Carolina Bravo-Karimi
Partner
Wilson Turner Kosmo LLP
LinkedIn
Regina Brown
President
KRB Consulting Pros.
LinkedIn
Rashmi Char
Vice President, Engineering
Qualcomm
LinkedIn
Han S. Chiu, M.D.
Founder and Managing Partner
VAVICI Company
LinkedIn
Kelly Devine Deck
Chief Financial O cer
Inhibrx, Inc.
LinkedIn
Matt Grob
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
3/20/23, 2:55 PM Board of Trustees | Fleet Science Center - San Diego, CA
https://www.fleetscience.org/about-us/board-trustees 3/5
Chief Technology O cer
XCOM
LinkedIn
Peter Heavey
Risk Management Consultant
LinkedIn
Craig Johnson
Business Group Legal Council
Caterpillar Inc.
LinkedIn
Bruce Mayberry
President/CEO
JBM Energy Solutions
LinkedIn
Je rey Miner
Chief Scienti c O cer
Organovo Holdings, Inc.
LinkedIn
Paul Mola
Founder, President & CEO
Roswell, Biotechnologies
LinkedIn
Arman Oruc
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
3/20/23, 2:55 PM Board of Trustees | Fleet Science Center - San Diego, CA
https://www.fleetscience.org/about-us/board-trustees 4/5
Partner
Goodwin
LinkedIn
Nancy Robertson
Software Engineer
Technology Unlimited Group
LinkedIn
Irwin Rodrigues
Investor, Board Member
Orolia
LinkedIn
Pamela Salgado
Regional Director
Teachstone
LinkedIn
Elizabeth Simmons
Executive Vice Chancellor, Academic A airs
University of California San Diego
LinkedIn
Sid Submarony
Vice President
Boxer Captial, LLC
LinkedIn
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
3/20/23, 2:55 PM Board of Trustees | Fleet Science Center - San Diego, CA
https://www.fleetscience.org/about-us/board-trustees 5/5
Cathy Swindlehurst
CEO
NovoMedix
LinkedIn
Elsa Valay-Paz
Vice President, Gas Acquisition, SoCal Gas
LinkedIn
Santosh Vetticaden
Co-founder, Member Board of Directors
Visgenx, IncVisgenx, Inc
LinkedIn
Peter J. Preuss, Immediate Past Board Chair and Honorary Trustee
Director of Business Development
Tecate Group
LinkedIn
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
$ Notes $
Admissions 0
Gifts/Merchandise/
Concessions 0
Advertising 0
Other 0
$0 Subtotal Earned Income $0
$ Notes $
Private
Individual
Public Support
Applicant Cash
CAG Request Amount 7,500 Amount requested through Community Arts Grants 2020/2021
Other
Other
Subtotal Unearned Income $7500 Subtotal Unearned Income $0
Cash Notes Cash
Project Staff (non-artist)
CAG FY 2022-23 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME Notes
Ea
r
n
e
d
I
n
c
o
m
e
Subtotal Earned Income
Notes
Amount received through Community Arts Grants 2020/2021
$7500 $0INCOME TOTALS
CAG FY 2022-23 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT EXPENSES Notes
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
Project Artist(s) or Arts
Instructor(s)
Educational Materials/Printing
Costumes/Props
Sets
Supplies
Licensing/Royalties
Rentals (space and/or other)
Transportation
Food & Beverage
Marketing/Promotion/
Publicity
Fiscal Agency Fee
Other
$500 x 15
We propose providing 15 Workshops at $500. $500 covers,
educator cost, materials and preparation cost, transportation,
curriculum design,
and additional educator benefits that are provided to our educators.
At a rate of $500 per workshop, we are able to provide 15
workshops with a budget of $7,500.
Other
Other
EXPENSES TOTALS $7500 $0
Value Notes Value
CAG FY 2022-23 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND SUPPORT Notes
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099
IN-KIND TOTALS $0 $0
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
DocuSign Envelope ID: B4D8D4ED-0B1D-48CA-A7A3-CDBD95CE1099