HomeMy WebLinkAboutTheatre and Arts Foundation of San Diego County; 2023-08-22; PSALCA-23120CA1
PSALCA-23120CA
2023-2024 GRANT AGREEMENT FOR
Theatre and Arts Foundation of San Diego County
This agreement, is made on the day of , 2023, by Theatre and Arts
Foundation of San Diego County (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY
OF CARLSBAD, a municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as
Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the 2023-2024
Community Arts Grants Program in an amount not to exceed three thousand nine hundred forty-eight
dollars ($3948) (“Grant.”) The purpose of the Grant is to provide funds to Grantee for the project outlined
in the Agreement Scope (“Agreement Scope”).
Project Title: Performance Outreach Program (POP) Tour 2024 – Abeni in the Tall Grass
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Aug. 31, 2024. The term of this Agreement may be extended by mutual written
agreement of the parties. The parties will prepare a written amendment indicating the effective date and
length of extended Agreement.
2.USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a.Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume
any obligation to furnish any additional funds that may be necessary to complete the Agreement
Scope.
b.In accordance with the Agreement Scope and the Fiscal Year 2023-24 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 1, 2023 through Aug. 31, 2024. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the original
agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2023-24 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
2023-24 cycle.
c.All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible
for funding or reimbursement through the use of Grant proceeds.
d.Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2023-
24 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached
hereto as Exhibit “A.”
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
22nd August
2
PSALCA-23120CA
3.CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a.Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b.Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee’s
main address is within Carlsbad city limits, as specified in the Fiscal Year 2023-24 Community Arts
Grants Guidelines.
c.Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of events
or proposed changes that could affect the Agreement Scope.
d.The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e.Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Grant consistent with the Fiscal Year 2023-24 Community
Arts Grants Guidelines, attached hereto as Exhibit “A.”
g.Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h.Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4.EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5.RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees
to return to the City the amount requested by the City, up to and including an amount equivalent to the
full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
[j
3
PSALCA-23120CA
cause for return of Grant funds if, in the judgment of the City, such failure was due to no fault of the
Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations
properly incurred shall be eligible to be paid by Grant funds. However, if, due to a local health order,
Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be required
to return up to the full amount of the award or a prorated amount based on the percentage of the work
completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2023-24 Community Arts Grants
Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Sept. 30, 2024, whichever is
earlier.
Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval
by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified
or amended only by mutual agreement, in writing, of both the City and Grantee.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
4
PSALCA-23120CA
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2023-24 Community Arts
Grants Guidelines provided with the original executed agreement.
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days of
receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
budget income, expenses or line-item designations from Grantee’s budget, included in the
Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Sept. 30, 2024.
11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against
any clients, prospective clients, employees, prospective employees, contractors, or prospective
contractors on the basis of race, color, religion, sex, national origin, age, disability or familial status or
other protected classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Theatre and Arts Foundation of San Diego
County
City of Carlsbad
Attn: Rebecca Goodman Library & Cultural Arts Manager Richard Schultz
2910 La Jolla Village Drive 1775 Dove Lane
La Jolla, CA 92037, CA 92009 Carlsbad, CA 92011
rgoodman@ljp.org richard.schultz@carlsbadca.gov
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
*******
5
PSALCA-23120CA
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document executed by a duly
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands that it is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek
advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee.
This Agreement shall not be construed in favor of or against either Party by reason of the extent to which
either Party participated in the drafting of this Agreement
//
//
//
//
//
//
//
//
//
//
//
//
//
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
6
PSALCA-23120CA
19.SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE
By:______________________________________
DEBBY BUCHOLZ, Managing Director
dbuchholz@ljp.org
Date:____________________________________
CITY OF CARLSBAD, a municipal corporation of
the State of California
By:____________________________________
SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
By:______________________________________
LAURA KILLMER, Chief Financial Officer
lkillmer@ljp.org
Date:____________________________________
ATTEST
_______________________________________
For SHERRY FREISINGER
City Clerk
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two
groups.
*Group A **Group B
Chairman,Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary
under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By:_______________________________________
Assistant City Attorney
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
8/15/2023
8/15/2023
7
PSALCA-23120CA
EXHIBIT “A”
SCOPE OF GRANT
Itemized list of documents to satisfy grant funding.
Items which may be included in this section:
Required
1. Grantee: Completed Community Arts Grants 2023-24 Application
2. Grantee: Community Arts Grants 2023-24 – Project Budget Information (excluding any
confidential financial or business information)
3. City: Fiscal Year 2023-24 Community Arts Grants Guidelines
4. City: Arts Commission Minutes dated May 4, 2023 approving 2023-24 Funding (on file)
Optional, As Needed
5. Community Arts Grants 2023-24 – Revised Project Form
6. Community Arts Grants 2023-24 – Revised Project Budget Information
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
1
FISCAL YEAR 2023-24
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review
process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community
Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the 2018 Arts &
Culture Master Plan.
The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the
representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class,
generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations or veteran status.
Our mission supports the following values:
• Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents reducing/eliminating
barriers for participation
• Provide arts education and lifelong learning opportunities for all ages
• Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and
North San Diego County
• Support arts education in schools and through affiliated organizations
• Develop and support organizational strength and capacity of Carlsbad arts organizations
• Encourage new and emerging artists, arts organizations and programs in Carlsbad
• Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike
• Acknowledge indigenous land and cultural awareness in the Carlsbad community
FISCAL YEAR 2023-24 OVERVIEW
The updated Fiscal Year 2023-24 guidelines reflect national grantmaking trends and best practices and supports funding for
artists and arts organizations in Carlsbad and surrounding areas. Updates were approved by the City of Carlsbad’s Arts
Commission on Feb. 2, 2023; the timeline has been adjusted based on staff capacity.
Total funding available for the Fiscal Year 2023-24 cycle is $117,128. All final reports are due within 30 days of the completion of the
event or Sept. 30, 2024, whichever comes first. 80% of all awarded funds will be disbursed after agreements are executed; the final
20% once the final report and budget are submitted and approved.
HEALTH AND SAFETY CERTIFICATION
Grantees are asked to remain vigilant and informed of current community health and safety requirements, including mandated
protocols as outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the
agreement and grant funds.
Important dates for the Fiscal Year 2023-24 grant cycle application are as follows:
• Applications open: Monday, Feb. 13, 2023
• Applications due: Monday, Mar. 20, 2023
• Arts Commission Funding Plan review & approval: Thursday, May 4 , 2023
• Funding Cycle begins Friday, Sept. 1, 2023
• All projects must be completed by Saturday, Aug. 31, 2024
• Applications can be accessed online.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
2
NEW THIS YEAR
Please note:
• An updated Statement of Information and approved signatories must be submitted for applications to be accepted.
• All arts projects require the participation of an artist or subject matter expert.
• Emerging Artist applicants must show proof of fiscal sponsorship before application will be reviewed.
• Grant category, “Capacity Building” has been eliminated.
• Award levels have been revised for FY2023-24.
• New guidelines for two-year grants.
• Educational Institutions (Arts in Schools) guidelines have new components including a limited number of applications.
ELIGIBILITY FOR ALL GRANTEES
All organizations, including fiscal agents and school-affiliated groups, must be determined to be nonprofit, tax-exempt organizations
by either the Internal Revenue Service or the California State Franchise Tax Board and must have a complete Statement of
Information with the California Secretary of State. The Statement of Information must be filed within the first 90 days of filing the
Articles of Incorporation, after which a Statement of Information is due every two years (every odd year or every even year based on
year of initial registration).
• Applicants will be required to provide a Federal Employer Identification Number (or Federal Tax ID #), assigned by the
Internal Revenue Service. No other form of verification will be accepted. The City of Carlsbad will
• use GuideStar’s Charity Check to verify status.
• Organizations must have a tax-exempt status from federal income tax under Section 501(c)(3) of the Internal Revenue Code
and must qualify as a charitable organization under Section 170(c) of the Internal Revenue Code of 1986 as amended.
• Educational Institutions are not required to obtain this status and are still eligible to apply.
• If projects include partnerships, only one application may be submitted for that project involving all parties:
o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of
agreement between the two parties.
o The school must act as the applying party.
APPLICATION REQUIREMENTS
• All organizations must provide proof of nonprofit status or fiscal agent.
• Emerging Artists must be able to show proof of having established a Fiscal Agent before application can be accepted.
• A current California Statement of Information filed with the California Secretary of State reflecting Active Status.
• List of the organization (or schools) Authorized Signatories, accompanied by evidence of signing authority of the persons
named on the list, and specifying whether they have individual or joint signing authority.
• An updated Statement of Information and approved signatories must be submitted for applications to be accepted.
Statement of Information and approved signatories must be completed before application will be accepted.
GUIDELINE APPENDICES
• Appendix 1 – Frequently Asked Questions (FAQ’s)
• Appendix 2 – Ineligible Organizations and Activities
FISCAL YEAR 2023-24 FUNDING CATEGORIES
Funding is structured by classification of each organization, then according to available categories. Applicants may only apply to one
category per grant cycle:
Arts Organizations or Fiscal Agents of Organizations or Individual Artists for Arts Projects - $7,500 maximum award per year
Emerging Arts Organizations - $5,000 maximum award
Emerging Artists - $3,500 maximum award
Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award
ARTS ORGANIZATIONS
• Arts Organizations must be registered 501(c)(3) nonprofit organizations for at least three years as of Jan. 1, 2023.
• Applicants may only submit one application per funding cycle and cannot apply to multiple categories.
• Arts Organizations with an established minimum three years award history may apply for two-year funding.
• Organizations with two-year grants may apply for new funding upon completion of project with final budget and report.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
3
ARTS ORGANIZATIONS – ARTS PROJECTS
• All arts projects require the participation of an artist or subject matter expert
• Arts Projects grants have a maximum award of $7,500
• Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented in person or virtually if health mandates are in place.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad,
pending current community health and safety requirements and following staff review and approval.
• Arts Project grants cannot be used for general operating support; awards must be used for specific art project support.
• Arts Organizations with an established minimum of three years Community Arts Grants Arts Project award history may
apply for a two-year arts project funding opportunity.
• The two-year Arts Project grants are available for more established arts organizations that receive Community Arts Grants
funding for projects that have been consistently similar year after year.
• The project/activity must extend the duration of the two years.
• For two-year grants submissions the following information is required:
o What is the timeline and leadership capability for the project/activity?
o What statistics or research exits to support the need for the project/activity?
o What impact do you expect this project/activity to have and how do you intend to measure this impact?
o What is your strategy to accommodate unexpected challenges?
• A final report and final budget will be required after the completion of the two -year project.
• Organizations awarded two-year arts project grants may apply for funding for a new project/activity upon completion of
two-year grant project/activity and submission of a final report and budget.
PROJECTS THROUGH FISCAL AGENT
• Any partnership between an individual, educational institution or organization must include a letter of agreement from the
partnering entities.
• Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent.
• Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of
the amount awarded to the applicant.
• Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own.
• Individual artists receiving funding through a fiscal agent must be 18 years of age on or before the application due date.
ARTS ORGANIZATIONS – EMERGING (NEW)
• Emerging Arts Organizations - $5,000 maximum award.
• Funding Opportunity for One - Year grants only.
• Arts Organization must be based in Carlsbad.
• Grants for smaller nonprofit organizations that are relatively new to the nonprofit community
• Must have a nonprofit 501(c)(3) status of three years or less:
o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent.
o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10%
of the amount awarded to the applicant.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
• Projects must be representative of at least one of the following mediums/forms of artistic expression;
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
4
EMERGING ARTISTS (NEW)
• Emerging Artists - $3,500 maximum award.
• Funding opportunity for one-year grants only.
• This program will support artists, 18 years of age and older, at key moments in their careers, elevating their potential for
continued contribution to the arts.
• Artists with less than three years of professional experience in their artistic field and preferably working with a mentor.
• Artists must be based in Carlsbad and artists must apply through a fiscal agent.
• Artists must obtain three letters of support to be included in the application; these support letters will be considered by
grant panelists when scoring applications.
• Intended to support those artists who show significant potential, yet are under-recognized and can include those having:
o Specialized training in the arts.
o Experience in a peer-reviewed gallery or performance space and/or received media reviews.
o Committed to devoting more time to artistic activity, which will be assessed by staff on a case-by-case basis.
• Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad.
• Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts that utilize sustainable or recycled materials
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
Requests are only available to nonprofit schools or school-affiliated groups in Carlsbad.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools grants - $3,500 maximum award.
• Funding Opportunity for one Year grants only Arts in Schools will be defined as programs, activities and events that are
primarily designed to be arts focused.
• Projects may be presented virtually or in person ONLY if all health and safety requirements (including COVID-19 mandates
and restrictions as outlined by state, county, local or other governmental bodies) are met.
• Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad,
pending current community health and safety requirements and following staff review and approval.
• Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a
maximum of five (5) grant applications in these categories. See FAQ’s for further information on acceptable categories:
o Performing Arts
o Visual Arts
o Nontraditional Arts
• All five submissions cannot be from a single category.
• No in-school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the
school district in which they will be leading activities, performances or projects but may utilize teaching artists that are
employed by any district.
o Out-of-school programs may utilize teaching artists that are employed by any district.
• All partnerships must include a signed letter of agreement from the partnering entities.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
5
APPLICANT INFORMATION
Fiscal Year 2023-24 Grant Cycle Schedule
Feb. 13, 2023 Applications Open
Feb. 22, 2023 Applicant Workshop #1 @ Dove Library, Gowland Meeting Room, 4:30 p.m. – 6:00 p.m.
Feb.25, 2023 Applicant Workshop #2 @ Cole Library, Community Room, 10:30 a.m. - 12:00 p.m.
Mar. 1, 2023 Applicant Workshop #3 via Zoom Webinar, 6:00 p.m. - 7:30 p.m. .
https://carlsbadca.zoom.us/j/97880276003
Mar. 20, 2023 Application Deadline: applications must be submitted electronically by 11:59 p.m.
Mar. 31 - Apr. 14, 2023 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists,
arts professionals, and educators
May 4, 2023 Funding plan presented to Arts Commission for review and approval
May 15 - June 30, 2023 Begin notifications/DocuSign agreements process. Deadline for completed DocuSign agreements is
July 31, 2023. First award payments disbursed beginning Aug. 1, 2023
Sept. 1, 2023 Project/activity period opens.
Aug. 31, 2024 Project/activity period closes.
Sept. 30, 2024 All FY2023-24 Final Reports are due. Grantees complete a Final Report within 30 days of program end
date or by Sept. 30, 2024, whichever comes first.
APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS
Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The
following resources will be available for applicants in the 2023-2024 cycle:
• Applicant Workshops (virtual or in-person) will include a general overview of the grant process, application and procedures
• New applicants are required to attend at least one workshop.
• General one-on-one appointments – Applicants may schedule a 30-minute appointment with grant program staff to
answer questions about the process, application or other topics. These appointments will be dependent on staff capacity
and availability. Applicants are required to attend at least one applicant workshop prior to the appointment. To schedule a
one-on-one appointment, please call Wendy Sabin-Lasker, Community Arts Coordinator, at 442-339-5982.
• Application review appointments – Applicants may request applications be reviewed by Cultural Arts staff for general
feedback, as staff time allows. These appointments will be available on a limited basis. All appointments must be made no
later than Mar. 15, 2023. Staff is available for brief consultation by phone until the application period closes. Applicants are
encouraged to schedule an appointment as early in the process as possible.
• Please note that staff will review applications for effective and impactful delivery of information, as well as to ensure
completeness and clarity of information provided. Staff will not be providing feedback on content, programming or other
project details.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted applications are reviewed and scored by a virtual peer panel consisting of local and regional artists, arts professionals,
and educators. The panelists will create a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS)
Application scores will be based on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will
be asked to undertake the following scoring recommendations and directives:
• Panelists will score applications on how closely the project(s) achieve the goals of each category.
• Panelists may be asked to convene together to discuss the merits of an application.
• Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average
scores of the applicants and an assigned percentage based on those scores.
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for informational
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents.
o Provide arts education and lifelong learning opportunities for all ages.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
6
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant and creative destination for our community, students, as well as
visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including economic limitations under the Americans
with Disabilities Act.
• Encouragement of programs that promote the representation and participation of diverse groups of individuals, including
and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or
spiritual beliefs, sexual orientations and veteran status.
• Organizational Capacity (10 points)
o Provide evidence of organizational strength and capacity to support the scope of the project/activity
SCORING RUBRIC FOR EMERGING ARTISTS CATEGORY
Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for information
purposes only and are not meant to be exhaustive:
• Quality of Program(s) (10 points)
o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents
o Provide arts education and lifelong learning opportunities for all ages.
• Community Impact (30 points)
o Celebrate and promote Carlsbad as an exciting, vibrant and creative community destination for our community and
students, as well as visitors and tourists throughout the world.
o Support local and regional arts and cultural organizations as an important component of the economy and quality of
life in Carlsbad and North San Diego County.
o Accessibility of program for participants and audience members, including coverage under the Americans with
Disabilities Act and economic considerations.
o Encouragement of programs that promotes the representation and participation of diverse groups of individuals,
including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities,
religious or spiritual beliefs, sexual orientations and veteran status.
• Three (3) Letters of Support (10 points)
o Letters of support will be reviewed by panelists and should include the context of the relationship with the artist,
potential for success and why the artist should be recommended for funding.
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline.
• Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or
program as outlined in the application.
• Incomplete applications, or applications with incorrect information, will be deemed ineligible.
GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD AGREEMENT
All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all
grant agreements and signature forms. Projects cannot commence until the DocuSign agreement has been completed. Failure to
return signed agreement within this timeline may affect the current cycle award, or future application eligibility.
All agreements MUST be signed by the two (2) officers listed on the Statement of Information filed with the California Secretary of
State for your organization (or listed on the most recent board roster.) These are officers who are authorized to enter into legally
binding agreements on behalf of your organization (i.e., CEO, CFO, Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
7
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this
website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most
recent Statement of Information has not been filed.
Agreements for Emerging Artists, Individuals or Arts Organizations applying through a fiscal agent must be signed by two (2) officers
listed on the fiscal agent organization’s Statement of Information filed with the California Secretary of State.
Educational Institutions will need a completed Signature Verification Form to be completed by the school site principal and school
district representative (i.e., Assistant Superintendent) in addition to the DocuSign agreements. School-Affiliated Groups (i.e., school
booster groups) will require the same signature requirements as nonprofit 501(c)(3) organizations.
All approved organization signatories will receive an agreement packet, which will include instructions and agreement language. All
agreements must be signed and submitted per instructions within 30 days of receipt.
Any applicant that has received funds during a previous funding cycle will not receive their FY2023-24 Community Arts Grants
agreement until the previous agreement requirements are completed and approved by staff.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project.
• Records that adequately identify the sources and application of funds for grant sponsored activities.
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within 30 days of receipt or of request. This includes, but is not limited to,
agreements, revised project forms, final reports and financial accounting.
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or
broadcast promotions.
• The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for
acknowledgment are available on the Community Arts Grants webpage or upon request.
• Grantees who fail to provide public acknowledgment may be denied future project funding.
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times.
• If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All
participation in promotion through city’s social media channels as well as other outlets, is subject to review, editing and
approval by staff prior to promotion.
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office that will be to extend them to the Carlsbad Arts
Commission at least two weeks in advance of program.
o Extensively promote funded events and projects.
FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The
reports of these visits will be included in grant application files and may provide a basis for evaluation of future requests.
Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any
health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/
interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
8
Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit
final budget forms digitally for staff review and approval.
If a grantee chooses to submit an in-person final report, all requests require prior staff consultation and approval. All final reports
are due within 30 days of the completion of the event or Sept. 30, 2024, whichever comes first, in order to receive the final payment
of award. Excessively late submission of a final report may result in action taken per agreement.
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact Wendy Sabin-Lasker, the Community Arts
Coordinator at wendy.sabinlasker@carlsbadca.gov or by phone at 442-339-5982.
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will
be made to the applicant.
• The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score,
based on fiscal year limitations.
• Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur
throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they
are implemented.
• Any significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts
Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes, but is
not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date, activities
or budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered
or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be
returned to the Cultural Arts Office within thirty days of notification.
• No two entities (organization or school/affiliated groups) may apply for funding for the same project.
• Applicants may only apply to one category per funding cycle.
OTHER INFORMATION
Carlsbad Arts Commission Meetings:
Carlsbad Arts Commission meetings are public and held the first Thursday of every month throughout the year. For more
information about the duties of the Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage.
HOW TO APPLY
Application
All applications must be submitted online. The application is comprised of approximately five main sections, some of which include
long-answer sections and attachments. The application is available at the Community Arts Grants webpage.
• Organization Information: An updated Statement of Information and approved signatories must be submitted for
applications to be accepted.
• Project Information and Narrative
• Project Support Information
• Budget: A budget form and budget sample can be found at the Community Arts Grants webpage.
• Signatory Information
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
9
APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S
Are there any organizations that are ineligible to receive Community Arts Grant funding?
Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for- profit
schools and businesses.
Can I apply to more than one category?
No. Unlike previous grant cycles, artists and organizations may only apply to ONE category per fiscal year grant cycle.
What projects are eligible for the “Emerging” categories?
Projects must be representative of at least one of the following mediums/forms of artistic expression:
o Dance
o Original music composition/lyrics
o Spoken word/poetry
o Visual Arts using sustainable or recycled materials
What is the new two- year grant opportunity for arts projects and what are the eligibility requirements?
• Arts Organizations with an established minimum of three years Community Arts Grants arts project award history may
apply for a two-year arts project funding opportunity.
• The project/activity must extend the duration of the two years.
• A final report and budget will still be required after the completion of the two-year arts project and this report (including
final budget) will be required for final payment.
• Organizations awarded two-year project grants may apply for funding for a new project/activity upon completion of two-
year grant project/activity and submission of a final report and budget.
• Two-year grants are NOT applicable for the Educational Institutions (Arts in Schools) and Affiliated Groups category.
What is an example of the new two-year grant opportunity?
For example, an arts organization has identified the need for more arts training for senior citizens. The local arts organization has
partnered with a Social Service Agency to provide arts training within the City of Carlsbad. The application for a Community Arts
Grant for two (2) years proposes support for the planning, development and delivery of a senior citizen arts program in which any/all
of these phases will continue as proposed throughout a two-year period.
What is an “Emerging Artist?”
• Artists who are at key early moments in their careers, elevating their capacity for continued contribution to the arts and are
committed to devoting more time to artistic activity, when possible, financially.
• Artists who self-identify as emerging and show significant potential as an artist but are under-recognized.
Is there an age limit for the Emerging Artists category?
Yes. Artists must be 18 years of age on or before application deadline.
Do applicants for the Emerging Artists category need a fiscal agent?
Yes. Emerging Artists must apply through a fiscal agent. If the applicant does not have one, staff may assist the applicant with finding
a local established 501(c)(3) that is willing to partner with the artist.
What arts organizations qualify to apply in the Emerging Arts Organization category?
• Arts Organization must be based in Carlsbad
• Must have a nonprofit 501(c)(3) status of three (3) years or less:
• If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a
nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of
activities directly related to the purpose of eligibility to attain a nonprofit status.
• Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent
Is attendance required for the workshops and information sessions?
Workshop attendance is required all for new applicants and those applying in the “Emerging” categories. Workshop attendance by returning awardees is highly recommended as an opportunity for staff to guide and assist applicants in the FY2023-24 Community
Arts Grants application process.
How are final awards decided?
All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying
entity. After panelist scoring, panelists will create a funding plan based on these factors, which is forwarded to the Arts Commission
for final approval.
Can one school site apply for multiple Educational Institutions (or Arts in Schools) awards?
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
10
Yes: Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of
five (5) grant applications per educational institution across these categories; all five submissions cannot be from a single category.
Examples of Acceptable Categories:
• Performing Arts, including Dance and Music and Theatre
• Visual Arts, including Graphic arts, Ceramics, Film, Photography
• Nontraditional Arts: including Performance Art, Spoken Word/Poetry, Culinary Arts.
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award Community Arts Grants to:
• For-profit organizations, schools and businesses.
• Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on
behalf of (or in opposition to) any candidate for public office.
• Governmental agencies or public authorities.
• Applicants that have a “delinquent” status with the Community Arts Grants funding programs.
• Retroactive funding for completed activities.
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of, or
consumption by a specific religious order and/or sect.
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period.
• Capital expenditures, including construction, renovation or purchase of real property.
• Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted.
Proposals requesting funds for such expenses must be discussed with Cultural Arts staff.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity.
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
• organization’s programs or services.
• Support groups and/or nonprofit organizations supporting city departments or facilities.
• General operating costs, including costs associated with the start-up of a new organization.
• Applications to reduce existing deficits.
Funding may NOT be used for:
• Fundraising expenses.
• Consultants who are members of an applicant’s staff or board.
• Political campaigns or lobbying activities.
• Payments to students.
• Endowments or endowment campaigns.
• Scholarships, fellowships or tuition assistance.
• Costs incurred before the start of the funded project or outside the funding period.
• All in-person activities outside the City of Carlsbad limits.
• Entry fees for competitions or sponsorship fees.
• Pageants, fund-raising events or hospitality costs.
• Private foundations or other re-granting organizations.
• Religious or doctrinal purposes, although faith-based organizations may apply for program support.
• Publication of manuscripts or compositions not created as part of a grant-supported project.
• Purchase of monetary awards, cash prizes, contributions or donations.
• Professional development for staff and board members.
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree.
• Creation of textbooks.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 1
Performance Outreach Program (POP) Tour 2024 –
ABENI IN THE TALL GRASS
Fiscal Year 2023-24: Arts Projects for Arts
Organizations
Theatre and Arts Foundation of San Diego County
Debby Buchholz
2910 La Jolla Village Drive
La Jolla, CA 92037
information@ljp.org
O: 858-550-1070
Rebecca Goodman
2910 La Jolla Village Drive
La Jolla, CA 92037
rgoodman@ljp.org
O: 858-228-3059
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 2
Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
•Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2023
•Applicants may only submit one application per funding cycle and cannot apply to multiple categories
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 3
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Theatre and Arts Foundation of San Diego County
DBA (if applicable)
La Jolla Playhouse
Organization Website
https://lajollaplayhouse.org/
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
La Jolla Playhouse advances theatre as an art form, telling stories that inspire empathy and create a dialogue
toward a more just future. With our intrepid spirit and eclectic, artist-driven approach we will continue to
cultivate a local, national and global following with an insatiable appetite for audacious work. We provide
unfettered creative opportunities for a community of artists of all backgrounds and abilities. We are
committed to being a permanent safe harbor for unsafe and surprising work, offering a glimpse of the new
and the next in American theatre.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 4
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Two-Year Arts Project
Two Year Program*
•Established arts organizations with a minimum three (3) year Community Arts Grants arts project award
history may apply for a two (2) year arts project funding opportunity:
•The two (2) year arts project grants are available for more established arts organizations that receive
Community Arts Grants funding for projects that have been consistently similar year after year.
•The project/activity must extend the duration of the two (2) years.
•For two-year grants submission, additional information will be requested in this form.
•A final report and budget will still be required after the completion of the two (2) year arts project and
must include a final budget for final payment.
•The funding for Year Two (2) of the arts project would be the same grant amount awarded for Year One
(1).
•Organizations that are awarded two (2)year arts project grants may apply for new funding upon
completion of project and submission of Final Budget and Final Report.
Is your arts organizations applying for a 2-year arts project?
No
Project Information and Narrative
•Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
•All arts projects/activities require the participation of an artist or subject matter expert
•Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
Performance Outreach Program (POP) Tour 2024 – ABENI IN THE TALL GRASS
Project Summary:*
Please provide us with a brief summary of your project.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 5
The Performance Outreach Program (POP) Tour, started in 1987, is a core program at La Jolla Playhouse, run
by our Learning and Engagement department. Each year, the Playhouse commissions and develops a new
play specifically for San Diego students. The final production travels throughout San Diego County’s diverse
socioeconomic and cultural neighborhoods, touring schools, libraries, community centers, and cultural
organizations. Through carefully developed theatrical experiences, curriculum supplements, and educator
resources, the program develops students into creative problem-solvers, empathetic and tolerant members of
society, and confident communicators and collaborators.
The 2024 POP Tour, ABENI IN THE TALL GRASS by Jonathan Norton, is about a solitary man cultivating a food
forest and a fifth-grade aspiring horticulturist, Abeni. Both discover that, like plants need water and light to
flourish, people need friendship and community to thrive.
The POP Tour set, costumes, and props are designed to be fully mobile. They pack into a 16-foot truck and can
be unloaded and set up in any space in 60 minutes. Pre-show workshops and post-show discussions allow
students to explore the play and its themes, including those of food security and loneliness. The Playhouse
Learning team also provides POP Tour-related lesson plans on a user-friendly website for educators to
incorporate into their classroom curriculum.
Project Start Date:*
Please note that project start date must be on or after September 1, 2023.
09/01/2023
Project End Date:*
Please note that the project end date must be on or before August 31, 2024. *2-year arts project end date would
be no later than August 31, 2025.
05/31/2024
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Booking for the 2024 POP Tour will begin in the fall of 2023.
Upcoming 2023 POP Tour Performances in Carlsbad:
Jefferson Elementary – April 4 at 1:30pm
Pacific Rim Elementary –April 5 at 1:30pm
El Camino Creek Elementary –April 18 at 8:30am
ABENI IN THE TALL GRASS will tour San Diego County schools in March-April 2024. Public performances will
take place at La Jolla Playhouse’s WOW Festival (location TBA) in April 2024. Tour sites and dates will be
finalized in December 2023-February 2024. Rehearsals will be during the month of February 2024. We are
happy to invite the Carlsbad Community Arts Grants team to readings, rehearsals, and the Carlsbad school
performances.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 6
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$5,000.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
25
Audience:*
Total number of expected audience attendance for this project.
1000
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
La Jolla Playhouse’s Performance Outreach Program (POP) Tour has been around for more than 35 years,
which speaks to its popularity and success. In a typical year, our POP Tour reaches around 20,000 people
with about 80 performances at 65 different schools and community centers throughout all five districts in San
Diego County.
The Playhouse’s goal is to help fill the void of arts education in San Diego County schools. A majority of the
students who experience the POP Tour each year have never seen a play or experienced live theatre in any
way. This program is especially vital for youth who would otherwise have limited or no exposure to the arts,
including students at Title 1 schools.
Live theatre helps shape creative problem-solvers, innovative thinkers, confident communicators, and
collaborators (National Endowment for the Arts). A high concentration of the arts in a city, both in schools
and in the community, leads to higher civic engagement and child welfare, more social cohesion, and lower
poverty (Americans for the Arts).
“Every year we have loved having you [visit] our school. You always bring up topics that are current and that
are important for our kids to continue to dialogue about and to have it presented in a different format such as
a play. Many of our students do not have the opportunity to attend live performances such as these outside of
school. Theater is very under represented within our community.” – Teacher at Palomar Elementary School
Project Distinction:
What makes this project distinctive?
La Jolla Playhouse is the only regional theatre in San Diego County that annually tours a professional play for
young audiences to area schools and community centers. The University of Arkansas found that attending live
theatre increases students’ empathy and tolerance, as well as their understanding of the world and its
diversity.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 7
Qualitative responses from a teacher survey following the 2022 POP Tour production, Hoopla!, provides a
sense of how the children in the audience process the themes of the play, as well as how the ideas and
experience may continue to resonate with them in the future.
What ideas/themes did your students discuss with you after seeing the performance?
•The idea that students are allowed to express themselves freely
•Being Filipino! They LOVED seeing themselves in the actors!
•Bullying, family dynamics, friendship, being yourself
•They discussed the stereotypes around folks who are homeless, being a foster youth, mental illness, bullying,
and being abandoned by your parents
•Empathy, kindness, differences
•Kindness, Empathy, Integrity - doing the right thing
•Themes of bullying, identity, family relationships, and friendship
•Pronouns, trauma (the reaction to the siren), bullying, talents, self-advocacy
“We got to have an awesome conversation about pronouns in class after your play, I love that your actors
started by sharing their own and that this is something we are able to start normalizing for our students!” –
Teacher at McAuliffe Elementary
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
Outputs:
• Develop and produce a full, dynamic, engaging performance series that introduces students to
professional theatre
• Nine-week tour (80 performances) that will reach at least 50 San Diego schools (20,000 students),
minimum 25 Title 1 schools
• Online resource guides with pre- and post-performance supplemental materials to enhance STEAM
education in classrooms
• Schedule La Jolla Playhouse-trained teaching artists to conduct pre-show, in-classroom workshops
preparing students for the show
• Include post-show learning opportunities facilitated by the actors to help students process the messages
of the production as well as the theatre experience
Outcomes:
• Positively impact students’ lives and academic careers by encouraging youth to understand theatre, be
creative, develop 21st-century skills, gain empathy and tolerance, and form a lifelong appreciation of the arts
• Positively impact educators’ effectiveness in the classroom by providing resources, lesson plans, and
curriculum guides that enhance students’ learning
Evaluation Methods:
• School statistics to ensure broad socio-economic and geographic impact
• Website analytics to determine resource guide access
• Survey responses and written feedback from participating teachers
• Student-created thank-you letters and artwork
• Student assessments administered by teachers which explore the development of analytical skills,
knowledge integration, collaborative work, and written and oral expression
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 8
Target Population:
Who is your target population and why? How will you reach them?
The target population for our POP Tour is students in grades 3-6 who live in San Diego County. Access to live
theatre and arts education is non-existent or very limited for much of this population and La Jolla Playhouse
aims to help fill that gap. Studies show positive associations between arts activities and developing social
skills such as helping, sharing, caring, and empathizing with others, in addition to helping children regulate
their emotions (National Endowment for the Arts). Other studies show strong links between arts education
and cognitive development including thinking, problem solving, concept understanding, information
processing, and overall intelligence; students motivated in the arts develop attention skills and memory
retrieval that also apply to other subject areas (Americans for the Arts).
Our Learning & Engagement team reaches out to schools, school districts, educators, educational not-for-
profit organizations, and other community partners to book as many performances as we can in the two-
month time frame. We also work with the San Diego County Office of Education to help make introductions
and build relationships. We send postcards and emails out to schools and post on social media to promote the
opportunity as well.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Jonathan Norton, Playwright
Jefferson Elementary – hosting a 2023 POP Tour performance on April 4, 2023 at 1:30pm
Pacific Rim Elementary – hosting a 2023 POP Tour performance on April 5, 2023 at 1:30pm
El Camino Creek Elementary – hosting a 2023 POP Tour performance on April 18, 2023 at 8:30am
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Jonathan Norton Biography.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
As with other performing arts organizations, La Jolla Playhouse had to cease in-person operations during the
pandemic. We lost a great deal of revenue from ticket sales as well as from contributed sources. As we emerge
from the pandemic restrictions, La Jolla Playhouse continues to reflect internally on our place in our
community. We recently revised our mission statement and developed a set of values driven by our anti-
racism action plan which we stand by and ask our audience and donors to stand by as well. To meet the needs
of our community of San Diego County, we are seeking revenue sources that allow us to bring more art to the
people, where they are, free of charge. The POP Tour is one of the strategies that we are utilizing to attain this
goal.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 9
Project Support Information
You may upload support information in this section.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Abeni In The Tall Grass.pdf
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://www.pop-tour-lajollaplayhouse-2023.com/
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
2022 POP Tour Impact Report - Hoopla!.pdf
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$387,744.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 10
Budget forms may be available upon request or may be available on the Cultural Arts Community Arts
Grants webpage.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
La Jolla Playhouse - FY 2023-24 Community Arts Grants Budget Form.pdf
Organizational Budget:*
Please upload a current organizational budget.
La Jolla Playhouse FY23 Budget - Board Approved.pdf
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
La Jolla Playhouse FY22 Audited Financials.pdf
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
LJP Board Affiliations 2022-2023.pdf
Organization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 11
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Mary Wilson):*
Debby Buchholz
Signor #1 Organizational Title (i.e. CEO):*
Managing Director
Signor #1 Email address:*
dbuchholz@ljp.org
Signor #2 First and Last Name (i.e. Luke Wilson):*
Laura Killmer
Signor #2 Organizational Title (i.e. Secretary):*
Chief Financial Officer
Signor #2 Email Address:*
lkillmer@ljp.org
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 12
Date of Application Submission:*
03/17/2023
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Rebecca Goodman Theatre and Arts Foundation of San Diego County
Printed On: 21 March 2023
Fiscal Year 2023-24: Arts Projects for Arts
Organizations 13
File Attachment Summary
Applicant File Uploads
• Jonathan Norton Biography.pdf
• Abeni In The Tall Grass.pdf
• 2022 POP Tour Impact Report - Hoopla!.pdf
• La Jolla Playhouse - FY 2023-24 Community Arts Grants Budget Form.pdf
• La Jolla Playhouse FY23 Budget - Board Approved.pdf
• La Jolla Playhouse FY22 Audited Financials.pdf
• LJP Board Affiliations 2022-2023.pdf
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Jonathan Norton Biography
ABOUT MY WORK
What I do is excavation. I dig up stories that have been buried. I create worlds that no longer exist,
and make them new again with a strikingly urgent voice that speaks strongly to the world we live in
today.
Jonathan’s work has been produced or developed by Actors Theatre of Louisville/Humana Festival,
Dallas Theater Center, Jacob's Pillow, Company One Theatre in Boston, PlayPenn, InterAct Theatre
Company, Pyramid Theatre Company, Black and Latino Playwrights Conference, Bishop Arts Theatre
Center, African American Repertory Theatre, Soul Rep Theatre, Kitchen Dog Theater, Undermain
Theatre, South Dallas Cultural Center, the National Performance Network, and the National New Play
Network.
Jonathan’s play Mississippi Goddamn was a Finalist for the Harold and Mimi Steinberg/ATCA New Play
Award and won the 2016 M. Elizabeth Osborn Award given by the American Theatre Critics Association.
Other awards include: Artistic Innovations Grant from the Mid-America Arts Alliance, SDCC Diaspora
Performing Arts Commission, the TACA Family New Works Fund and the TACA Bowdon Family
Foundation Artist Residency Fund, and Jubilee Theatre's 2019 Eastman Visionary Award.
Jonathan is a current member of the Dorothy Strelsin New American Writers Group at Primary Stages in
NYC. He is also the Playwright in Residence at the Dallas Theater Center. In 2021, Jonathan received
the Dallas Historical Society Award for Creative Excellence.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
1
MR. P lives alone in a tiny house surrounded by his food forest. The food forest is his refuge from loneliness, and
his self-imposed exile from family and friends. His only real link to the outside world is ABENI, a fifth grader who
lives down the road. Abeni helps him in the forest and in exchange he lets her take fruits and vegetables home to
her grandmother. Even at her young age she’s an expert green thumb and aspiring horticulturist. Very much a
loner, the forest is a refuge for Abeni, too. Mr. P knows this, and Abeni is always welcome as long as she agrees to
never set foot in the forbidden and dangerous part of the forest.
During my research I came across food forests, and these captured my imagination. I am excited by the density of
the forest and its potential for magic, mystery, and danger. I’m also excited by the challenge of recreating this
world onstage in a simple but theatrically compelling way.
MR P: A mysterious old hermit. Lives alone and spends his days tending to his food forest.
ABENI: A fifth grader. Mr. P’s neighbor. She lives down the road.
RANDI: Also, a fifth grader. Mr. P’s granddaughter.
FERNANDO: Also, a fifth grader. Randi’s BFF. He may or may not have a crush on Randi.
INCITING INCIDENT
When the play starts, Mr. P is panic stricken after learning that his daughter is sending his granddaughter RANDI
and her BFF FERNANDO to stay with him for a week. Afraid to engage with them, he enlist Abeni to keep them
company and teach them how to work in the forest. In exchange, Abeni makes him promise to take her
grandmother on blind date, if she can keep them out of his hair for a whole week. Desperate to keep his
granddaughter at bay, Mr. P begrudgingly agrees.
RISING ACTION
Randi and Fernando arrive, and Randi reveals that the forbidden part of the forest really isn’t a bad place. It’s
actually a lush secret garden with exotic plants that Abeni has only read about in the horticulture magazines she
prizes. At the center of this hideaway sits a large fairy garden that Randi’s mother created when she was a little
girl. Randi wants to find the Goblin Queen ornament her mother planted and take it back to her as a birthday
present. Curiosity gets the best of Abeni, and she agrees to help them venture to the forbidden land.
(more)
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
CHARACTERS
SETTING & EXPOSITION
SYNOPSIS
2
I initially conceived this play as being about the power of sustainability, caring for the land and healthy eating.
But our early conversation about childhood – particularly about being an only child – has stayed with me. But
without being too on the nose about it I’ve decided to distill it within the ideas of loneliness and self-imposed
isolation. No person is an island. We need friends and family in order to thrive and survive. Similar to how seeds
need good soil, sunlight, water, and loving care to become healthy plants and edible produce. The play explores
the importance of finding and building community and friendship, even if staying in your protective cocoon feels
safer.
But on their way, Abeni hears her grandmother’s cries from deep in the woods. She hurries off to search for her
grandmother, leaving her friends stranded in the woods. She finds herself alone in the forbidden forest. She
discovers it is a place that makes the truly lonely feel even lonelier and forces them to deal with the reason they
are lonely. And in the forbidden patch of forest Abeni realizes that she uses caring for her grandmother as a way
of isolating herself from others. She learns that she is more like Mr. P than she ever thought possible.
TURNING POINT
Mr. P follows Randi and Fernando’s cries and finds them in the woods. They beg him to find Abeni and to do so
he must go where he fears most!
CLIMAX
Meanwhile, alone, and deeply sad, Abeni fears she will be lost forever – and just then – she is discovered by Mr.
P and the kids. Mr. P is fearful stepping into the forbidden forest, but his fears quickly disappear. Uniting with
Randi and Fernando has made the forbidden forest powerless against him. He finds the Goblin Queen ornament
and gifts it to Randi, unaware that she was searching for it all along.
RESOLUTION
The play concludes with a fun scene as the kids help Mr. P pick an outfit for his blind date with Abeni’s
grandmother. Once dressed in his snazziest duds, he leaves the garden for the first time in years. Then, Randi
I’ve decided to nix The Tempest overlay I mentioned a few weeks ago. The Tempest deals with issues related to
racism, slavery, and colonialism. And I think it’s deeply problematic if you DON’T address those issues when
producing or adapting the play in any form. But that’s not what my play is about. Yet it feels irresponsible to
introduce or reference this play to young audiences without addressing those aspects of the play. To solve this:
Originally Abeni was named Ariel. But I changed it when I decided to nix the overlay. But Mr. P, Randi, and
Fernando are also nods to The Tempest. But I doubt anyone would catch it. Although I might change their names
at some point. I’m just at a loss for better names at the moment.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
SYNOPSIS (CONTINUED)
THEMES AND IDEAS
NIXING SHAKESPEARE'S THE TEMPEST
1
2022 POP TOUR IMPACT REPORT
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
LA
JOLLA
PLAY
HOUSE
2 3
TABLE OF CONTENTS
A MESSAGE FROM LEARNING & ENGAGEMENT.................................................... 3
WHAT IS THE POP TOUR?...........................................................................................5
THANK YOU TO OUR SPONSORS & SUPPORTERS………………….........……..........6
ABOUT HOOPLA!......................................................................................................10
THE CREATIVE TEAM................................................................................................12
THE CAST & CREW……………………………………………………………...........…..14
SCHOOLS AND COMMUNITIES SERVED.................................................................16
POP TOUR 2022 BY THE NUMBERS………………………………………......………...18
DEMOGRAPHICS OF SCHOOLS SERVED.................................................................19
POP TOUR DEVELOPMENT PROCESS & TIMELINE.................................................20
COMMUNITY PARTNERSHIPS………………………………………….......………...….20
PRE & POST-SHOW LESSON PLANS.........................................................................22
IMPACT/TESTIMONIALS............................................................................................25
2023 POP TOUR ANNOUNCEMENT.........................................................................26
ADOPT-A-SCHOOL…………………………………………………………............……..27
ENTHUSIASTIC THANKS FROM STUDENTS.............................................................28
After over a year of quarantine, the 2021-2022 school year brought a return to normalcy for
students throughout the county. And yet, that return to normalcy included mask requirements,
temperature checks, safe distancing, virus testing, schedule modifications, and disruptions due
to COVID-19 exposures. Despite these setbacks and with your support, we were able to share
our 2022 POP Tour, HOOPLA!, with students in-person and virtually this year.
Since 1987, La Jolla Playhouse has committed to creating theatre for young audiences by
commissioning a new play by a world-class artist. This year, over 6,500 students benefited from
an in-person or virtual POP Tour performance of HOOPLA!, introducing many children to the
joy of theatre for the first time.
Directed by Delicia Turner Sonnenberg and written by Cheryl L. West, HOOPLA! centers
around the fifth-grade talent show at Baldwin Elementary. Winston wants to win the talent show
with his cheerleading routine to prove to others that he’s more than the unfriendly “Fishboy”
nickname that he’s been given. However, introverted artist Gina wants nothing to do with the
talent show and she knows that the overzealous (and generally unpleasant) twin sensations,
Randy and Brandy, will probably win it all anyway. But with the persistence of Elliott, the
school’s new kid and resident rebel, these unlikely friends form Hoopla, a dazzling hula-hooping
trio, and help each other navigate the pressures of being a kid.
I hope you enjoy learning about the 2022 POP Tour. This report provides additional details on
the impact of HOOPLA! in schools and communities throughout San Diego. We look forward to
partnering with you again for the 2023 POP Tour.
With gratitude,
A MESSAGE FROM LEARNING & ENGAGEMENT
Bridget Cavaiola Stone
Director of Learning
Jacole Kitchen
Director of Arts Engagement
Cover photo credit: (L-R) Alexis Park, Shaun Tuazon and Jaeonnie Davis-Crawford, in Hoopla! photo by Jenna Selby.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
4 5
WHAT IS THE POP TOUR?
For over 30 years, La Jolla Playhouse’s Performance Outreach Program (POP)
Tour has been sharing the joy of live theatre with children throughout San Diego
County. Traveling each year to schools, community centers, military bases and
libraries, the POP Tour brings an original play with a new theme for children to
explore.
The POP Tour offers students the ability to experience theatre in a way that is both
relevant and accessible to their lives. Before seeing their performance, students
participate in an interactive workshop with a teaching artist where they explore
the central ideas and issues of the play through standards-based theatre lessons.
Following the performance, students are encouraged to ask any questions of the
performers about the play and production process.
(L-R) Jaeonnie Davis-Crawford, Joy Yvonne Jones, Alexis Park, Austyn Meyers, and Shaun Tuazon in Hoopla!; photo by Jenna Selby.Ciarlene Coleman and Wilfred Paloma in Light Years Away; photo by Jamie Lytle.photo by Jenna Selby.
(L-R) Taylor Henderson, Kendrick Dial and Julia Cuppy in Home of the Brave; photo by Jamie Lytle.
(L-R) Shaun Tuazon, Jyl Kaneshiro and Rachael VanWormer in #SuperShinySara; photo by Jamie Lytle.
(L-R) Farah Dinga, Cass Pfann and Jaye Wilson in Emily Driver’s Great Race Through Time and Space; photo by Jamie Lytle.
Anthony Adu as “Wes” and Savanna Padilla as “Chavonne” in Pick Me Last; photo by Dig That Photography.
(L-R) Dana Wing Lau, Jyl Kaneshiro and Kyla Garcia in ALICE CHAN; photo by Jamie Lytle.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
6 7
THANK YOU TO OUR POP TOUR SPONSORS & SUPPORTERS
Corporate Support Provided By
Foundation Support Provided By
La Jolla Kiwanis Foundation
Pratt Memorial Fund
Samuel I. and John Henry Fox Foundation
San Diego Scottish Rite Community Foundation
William Hall Tippett and Ruth Rathell Tippett Foundation
Government Support Provided By
Individual Support Provided By
Thank you to the following donors for their inspiring gifts of $10,000 and more:
Tom & Teri Evons
Rob & Kathy Jones
Michael & Rosemary Perlmeter
Eric & Julia Querin
Larry & Robin Rusinko
Alan & Swanna Saltiel
Jeffrey & Karen Silberman
Elizabeth Taft
Thank you to the following donors for their inspiring gifts of $5,000 and more:
Anthony & Margaret Acampora
Michael & Dierdre Alpert
Lon & Denise Bevers
Wendy Gillespie
James Gilmore
Gerald & Ingrid Hoffmeister
Ilene Mittman
Judith M. Robbins
Thank you to the following donors for their inspiring gifts of $2,500 and more:
Jay & Lisa Berlin
Christa Burke
Lawrence & Maureen Cavaiola
Kathleen Medina
Andrew T. Boyd & Stephen Rawlings
Cary & Dayle Shames
Thank you to the following donors for their inspiring gifts of $1,000 and more:
Mary Corson
Kathryn L. Goetz
Joyce A. Joseph
Lois Lasry
Robin B. Luby
William & Marilyn McKenzie
Jerrold & Phyllis Olefsky
Peggy Ann Wallace
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
BANK OF AMERICA
QualcoNVV\
IJ UnionBank
IIIORRISON
;:'OERSTER
.... .. ·· .. . ·.• .
• • .....
ResMed
[!libank.
PROFESSIONAL MAINTENANCE SYSTEMS
@ SEMPRA:
NATIONAL -EARTS Commissionfor
ENDOWMENT~ SDJJ Arts and Culture
8 9
Heather Adams
Louise D. Adler
Mr. & Mrs. Charles S. Arledge
Roy & Winnie Arnn
Mary Baran
Dr. Horvath & Ms. Baranowski
Laura Barry
Beverly L. Bartlett
Jocelyn C. Bauer
Rob Brager & Elayne Berman
Lynn Bernard
Martha Berner
Mr. & Mrs. Charles Bohle
Mr. & Mrs. Peter Boland
Janis Brams
Cherisse Brantz
Dr. Jennifer B. Braswell
Mary E. Brewer
Juanita Brooks
Mr. & Mrs. Paul Brown
Steve & Alexandra Bunyak
Mr. & Mrs. Jack Burger
James Burke
Mr. & Mrs. Joel Buxbaum
Rachel Caparelli
Tonya Carlos
Mr. & Mrs. Daniel Carnick
Cindy Casselman
Laura Clapper
Carol Clark
Mr. & Mrs. Arthur Clawson
Neal P. Chazin
Elizabeth Chedrick
June Chocheles
Mr. & Mrs. Rick Cohen
Terry Gulden & Renée Comeau
Mr. & Mrs. Gordon Cooke
Eric Corona
Michael & Nan Criqui
Lee Curtis
Blake Harper & Janice Deaton
Sheldon Deckelbaum
Mr. & Mrs. Dwain Deets
Mr. & Mrs. Theodore Defrank
Edward DeRoche
Mr. & Mrs. Robert F. Dilworth
Capt. Robert Donnelly
Mr. Robert & Celeste Edmonston
Roberta Edwards
Mr. & Mrs. James Eisenberg
Mr. & Mrs. Stephen Ellis
Mr. & Mrs. Farhad Fashandi
Nancy Farnan & Leif Fearn
Norma Fifield
Nicholas & Frances Frost
Mark Grantham
Mr. & Mrs. Gregory Foerster
Gail A. Forbes
Dolores Forsythe
Mr. & Mrs. Rik Floyd
Lorna Francis
Dr. & Mrs. William E. Friedel
Mr. & Mrs. Robert Gans
Daniel Romano & Alice Garfield
Philip Garland
Michael Gerber
Dr. Irma Gigli
Diana Glimm
Kathe B. Goldberg
Drs. Cynthia & Tom Goodman
Robert Gross
Dean J. Haas
Mr. & Mrs. Dan Halvorson
Don M. Hardison
Alan Hay
Mr. & Mrs. Jim Harker
Diana Henderson
Leonard Hirsch
Jonnie Hoffman
Doan Hohmeyer
Dr. & Mrs. Kenneth Hughes III
Mr. & Mrs. Robert Hughes
Mr. & Mrs. Eric Hybertsen
Patricia Masters & Douglas Inman
Dr. & Mrs. Craig M. Jackson
Peter Jensen
Charles Johnson
Wendy Johnson
Dario Jones
Mr. & Mrs. Erik Jorissen
Michael Freet & Katie Kallshian
Ginger P. Kantor
Mr. & Mrs. Curt Koch
Mary Koto
Thank you to the following donors for their inspiring gifts of $100 - $999:
Alexis Nelson & Greg Kowieski
Bryna Kranzler
Jay Kranzler
Gale Krause
Debbie Kretchmar
Dr. Michael N. Krupp
Mr. & Mrs. Robert Kucinski
Mr. & Mrs. Paul Kukuchek
Mr. & Ms. Tim LaBrucherie
Mr. & Mrs. Alan Larson
Ronald L. Leibow
Rebecca LeVasseur
Roland Heuschele & Teresa Law
Mr. & Mrs. Dixon Lee
Stephen & Catherine Ivey Lee
Mr. & Mrs. Gerald Lipschitz
Mary Long
Michelle Longtin
Michelle Lord
Iris Masotti
Mr. & Mrs. David Matthews
Barbara Mayers
Ann McDonald
Dr. & Ms. Elgie McGrath
Mr. & Mrs. Jim McIlhon
Daniel McNamara
Steve J. McPartiand
Charles Stephens & Eric Meijer
Ellen Michaels
Bernard Michlin
Bonnie Minamide
Krista Roybal & Jimmy Moreno Ann Mound
Pamela Mudd
Esther R. Nahama
Mr. & Mrs. Robert Nolan
Matthew Browne & Juli Oh
Dr. Steven Ornish
Carol Parker
Jennifer Paterson
Dr. Richard Perlman
Dr. Sheila Pickwell
Ruthe Ponturo
Alan Portnoy
Troy Turner & John Prues
Richard & Rosalinda Puetter
Cynthia Raff
Cynthia Raimo
Mr. & Mrs. Steven Ratoff
Mr. & Mrs. Thomas Reed
Nancy Ross
Rinda Robbins & Michael Ryan
Rosalia Salinas
James F. Sallis
Mr. Ardwin & Ms. Santa Cruz
Patricia Tisdale & Robert Schroeder
Marianne McKennett & John Seiber
Dr. & Mrs. Jeff Selzer
Philip Fisch & Rena Shephard
Mr. & Mrs. Jim Short
Annie So
Bartholomew Sefton
Mr. & Mrs. John M. Seiber
Spence & Sue Stevens
Mr. & Mrs. James Stiven
Lilly & Syd Strausberg
Joan Stroh
Brian Jaski & Cynthia Stuenkel
Mr. & Mrs. Mark Stuhmer
Pamela Fair & Glen Sullivan
Robyn Swanland
John Sweeten
Nancy Taylor
Jan Tevrizian
Susan Tharp
Bonnie Tincup
Mr. & Mrs. Louis Tommasino
Bruce Sachs & Phyllis Trombi
Tony Turner-Mercado
David Valentine Jr
Dr. & Mrs. Inder Verma
Dr. & Mrs. Chris J. Wahl
Harry Griswold & Stephanie Webber
Mr. & Mrs. Michael Wengler
Sharon Weremiuk
Sandra Williams
Dr. & Mrs. Donald Wolochow
Mr. & Mrs. Ed Wrench
Mr. & Mrs. Jock Wright
Mr. & Mrs. A Yayanos
Sandra Young
Samantha Zaharevitz
Judith Zeiss
LeAnna Zevely
Larry Zimmerman
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
10 11
ABOUT HOOPLA!
The commissioned 2022 POP Tour, Hoopla!, was written by Cheryl L. West and directed by
Delicia Turner Sonnenberg.
Synopsis
The fifth grade talent show is approaching, and everyone is abuzz at Baldwin Elementary.
Winston wants to win the talent show with his cheerleading routine to prove to others that
he’s more than the unfriendly “Fishboy” nickname they call him. Introverted artist Gina
wants nothing to do with the talent show, and she knows that the overzealous (and generally
unpleasant) twin sensations, Randy and Brandy, are probably going to win it all anyway.
But with the persistence of Elliott, the school’s new kid and resident rebel, these unlikely
friends form Hoopla, a dazzling hula-hooping trio, and help each other navigate through the
pressures of being a kid.
Photo Credits: (Top) Jaeonnie Davis-Crawford (left) as “Gina” and Alexis Park as “Elliot” in Hoopla!; (Bottom,L-R) Jaeonnie Davis-Crawford, Joy Yvonne Jones, Alexis Park, Austyn Meyers, and Shaun Tuazon in Hoopla!; photo by Jenna Selby.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
12 13
THE CREATIVE TEAM
CHERYL L. WEST, Playwright
Cheryl L. West’s plays include, FANNIE: The Music and Life of Fannie Lou Hamer, Last Stop
on Market Street, Shout Sister Shout, Akeelah and the Bee, Pullman Porter Blues, and Jar the
Floor (optioned for Broadway). Her plays have been produced in England, off-Broadway, on
Broadway (Play On!) and in numerous regional theaters around the country, including Arena
Stage, Old Globe, Goodman Theatre, Williamstown Theatre Festival, Minneapolis Children’s
Theatre, Seattle Children’s Theatre, Chicago Children’s Theatre, Seattle Rep, Indiana Rep, Merrimack,
Arkansas Rep, St. Louis Black Rep, Bay Street Theatre Festival, Syracuse Stage, Cleveland Play House,
South Coast Rep, Cincinnati Playhouse in the Park, Manhattan Theatre Club, and off-Broadways’ Second
Stage Theatre. She has written TV and film projects at Disney, Paramount, MTV Films, Showtime, TNT,
HBO, CBS, BET and is the Webby-nominated writer for the original web series Diary of a Single Mom.
Ms. West is currently working on commissions for Oregon Shakespeare Festival, Minneapolis Children’s
Theater, La Jolla Playhouse, the Goodman Theatre and Seattle Rep.
Delicia Turner Sonnenberg, Director
Delicia Turner Sonnenberg is a founder and the former Artistic Director of MOXIE Theatre,
which she helmed for 12 acclaimed seasons and received the Des McAnuff New Visions
Award for “Risk Taking Leadership and Body of Work” and “2015 Director of the Year” from
the San Diego Theatre Critics Circle. In addition to MOXIE, Delicia has directed plays for La
Jolla Playhouse (The Garden, POP Tour - #Super Shiny Sara, WOW Festival - The Car Plays
SD, Counterweight), the Old Globe Theatre, Actors Theatre of Louisville Humana Festival, San Diego
REP, Cygnet Theatre, New Village Arts, Diversionary Theatre, Mo`olelo Performing Arts Company, and
Playwrights Project among others. She was twice a recipient of the Van Lier Directing Fellowship through
Second Stage Theatre in New York, and is an alumna of the New York Drama League’s Directors Program
as well as TCG’s New Generations Program.
Jonathan Gilmer, Scenic Designer
Jonathan Gilmer (he/him) is a San Diego-based multidisciplinary theatre artist. Recent
projects include The Rady Shell at Jacobs Park Ribbon Cutting Ceremony (San Diego
Symphony), Pick Me Last (La Jolla Playhouse), Noel Noel (San Diego Symphony), As One
(San Diego Opera), The North Plan (ION Theatre), Shostakovich Day (Barbican Centre),
Whistleblower (Waterloo East Theatre) and was a member of the design team for the UK
Student Exhibit at the 2015 Prague Quadrennial of Performance Design and Space. Jonathan is also the
Associate Technical Director at La Jolla Playhouse. He received his B.A. Honours in technical theatre arts
from the Guildhall School of Music and Drama in London.
Carmen Amon, Costume Designer
Carmen Amon is a proud Queer Chicanx Costume Designer in the Greater San Diego area. She
has been working professionally as a freelance costume designer since 2016. She graduated
the same year with a Bachelor’s Degree in theater with an emphasis in costume design from
San Diego State University. Her designs have been featured at La Jolla Playhouse, San Diego
Repertory Theater, MOXIE Theater, San Diego Junior Theater and Pacific Ridge School.
Sonia Desai, Dramaturg
Sonia Desai, PhD, is scholar, dramaturg, and director. She currently teaches theatre at
Loyola Marymount University and CSU San Marcos. Her scholarship focuses on issues of
gender and sexuality in performance and Renaissance drama. In the past, she has worked
as a dramaturg on new plays for theatre companies such as San Diego REP and Company
of Angels in Los Angeles. She most recently directed Shakespeare’s Twelfth Night for
Shakespeare on the Bluff.
Eliza Vedar, Sound Designer
Eliza Vedar is a composer, sound designer, music director, and pianist. Her original music/
arrangements have been featured in productions with TuYo Theatre, MOXIE Theatre
and the Amigos del Rep. She has written music for three original musicals during her
undergrad (Araceli of the West, Despierta!, Way of the Witch). Eliza is currently pursuing a
bachelor’s degree in piano performance at SDSU and is Artist in Residence at CSU San Marcos Theatre
Arts for the 2021-2022 school year.
Brian Salvanera, Production Assistant/Covid Safety Manager
Brian Salvanera is excited to join the La Jolla Playhouse as the Production Assistant and
COVID Safety Manager for this production. Originally from Los Angeles, he is a recent
graduate from the UC San Diego with a B.A. in theatre and a minor in critical gender
studies. Some favorite UC San Diego credits include: Mr. Burns, a Post-Eelectric Play
(ASM), Don’t Dress For Dinner (SM), Six Characters In Search of an Author (SM), An
Object, Screaming (PA), The Underground (PA). He has also performed with the competitive urban
dance team Sleepless Collective.
Evelyn Myers, Production Stage Manager
As a San Diego native, Evelyn Myers is thrilled to be joining La Jolla Playhouse once
again for this incredible production. Her favorite credits include POP Tour: Emily
Driver’s Great Race Through Time and Space (La Jolla Playhouse); The Garden (La Jolla
Playhouse), The First and the Last (Hollywood Fringe Festival’s Encore Award); Savage in
Limbo (Grand Central Art Center); and Bell, Book, and Candle (Kennedy Center American
College Theater Festival Excellence in Stage Management Award).
Valentina Orbit, Hula Hoop Consultant
Valentina grew up belly dancing with her mom Leela and their teacher Mesmera from
the tender age of 12. During her first Burning Man festival in 2007, she was entranced
with the hula hoopers and fire dancers and vowed to learn how to do both! A year of
hooping allowed her body confidence to soar and she was inspired to perform Hoop
Burlesque. She quickly landed herself on national television, HBO’s Live Nude Comedy. In
2015 she married Steve Bags, Hooping.org’s 2013 “Male Hooper of the Year.” Together they formed
Twisted Orbit and have since traveled the world performing and teaching. She has also added hoop
fabrication, juggling, stilt walking, teaching yoga and large-scale show production to her repertoire.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
14 15
THE CAST & CREW
Jaeonnie Davis-Crawford, Gina
Jaeonnie Davis-Crawford (she/her) is a San Diego actor and director. She graduated
from San Diego State University with a B.A. in general theatre arts. Credits include:
Safa’s Story (Imagine/Blindspot Collective), kNOw MORE (PLNU’s Center for Justice and
Reconciliation), Connecting Flights (Blindspot Collective), Blackademics (Trinity Theatre
Company, reading), The Two Musketeers (Trinity Theatre Company), Julius Caesar (San Diego
State University) and The Trojan Incident (Dir. Tug Watson). Jaeonnie is also an artistic associate of
Patchwork Theatre Company.
Shaun Tuazon, Winston
Shaun Tuazon (he/they) is an actor, designer, and donut enthusiast originally from the
San Francisco Bay Area. Some favorite credits: Vietgone, House of Joy (San Diego
Rep.), #SuperShinySara (La Jolla Playhouse); Mamma Mia (East West Players); The
Emperor’s Nightingale (Lewis Family Playhouse); In the Heights (Cabrillo Music Theatre);
Girlfriend (Craig Noel Award Nom.), Dooley, Altar Boyz (Diversionary Theatre); RENT,
Joseph...Dreamcoat (SDMT); Deconstruction of a Drag Queen (Craig Noel Award Nom.); Zanna,
Don’t! (SD Premiere), The 25th Annual...Spelling Bee (Intrepid Theatre); as well as productions/
readings with the Old Globe, Lamb’s Players, New Village Arts, Cygnet Theatre, Breakthrough
Workshop, Ion and more. He holds a B.A. in theatre arts, San Diego State University.
Bibi Mama, Sylvie/Brandy/Ellen
Bibi Mama is a first generation Beninese-American born and raised in Storrs,
Connecticut. She spent the early years of her life observing her father continue the
Yoruba oral tradition through storytelling which inspired her love for acting. To date,
Bibi’s work has taken her across the country and Off-Broadway. She has worked
primarily in Washington, D.C., New York City and California, where she has just
completed an M.F.A. in acting at the University of San Diego/Old Globe. Bibi earned her B.F.A. from
Howard University where she majored in theatre arts with a concentration in musical theatre and
minored in psychology. She graduated summa cum laude from the Honors Program. In addition to
theater, Bibi is also a National Academy of Sports Medicine certified Personal Trainer, fitness model
and coach.
Alexis Park, Elliott
Alexis Park is a Los Angeles-based actress and voice over artist! She is also the founder
and co-artistic director of Recover Me, an International Mental Health Awareness Film
Festival. Some of her favorite credits include: the staged reading of Laughs in Spanish
(Amigos Del Rep, Latinx New Play Festival), UN (TuYo Theatre) and Julius Caesar (San
Diego State University). Her voice can be heard as Rita in the English dub of the Netflix Original
Series, Summertime: Season 2! She holds a B.A. theatre performance from San Diego State University.
Austyn Myers, Big Win/Randy
I am so honored to be returning to theatre, playing Randy and Big Win in this production
of Hoopla! Broadway: Les Miserables. T.V. / Film: Meet Dave, Team Spitz, Moon Rocks
and Lighter Fluid. Regional: Kingdom City (La Jolla Playhouse); October Sky, Brighton
Beach Memoirs, Lost in Yonkers, The First Wives Club (The Old Globe); Lost in Yonkers,
Newsies (McCoy Rigby Entertainment); Secret Garden (Lambs Players); Spring Awakening, Peter and
the Starcatcher, Secret Garden (Barnstage Theatre)
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
16 17
IN-PERSON SCHOOLS AND COMMUNITIES SERVED
2022 POP Tour School School District Title 1
Birney Elementary San Diego Unified School District Yes
Christa McAuliffe Elementary Oceanside Unified School District Yes
CSU San Marcos College / University No
Louise Foussat Elementary Oceanside Unified School District Yes
Francis Parker Lower School Private No
High Tech High Elementary Mesa Charter School No
La Jolla Country Day School Private No
Los Altos Elementary Chula Vista Elementary School District Yes
Monarch School San Diego County Office of Education Yes
Ocean Beach Elementary San Diego Unified School District Yes
Otay Elementary Chula Vista Elementary School District Yes
Our Lady’s School Private No
Palomar Elementary Chula Vista Elementary School District Yes
Rio Seco Santee Santee School District Yes
San Diego Children’s Discovery Museum N/A N/A
San Diego Jewish Academy Private No
Sequioa Elementary San Diego Unified School District Yes
Tierrasanta Elementary San Diego Unified School District Yes
Warren-Walker School Private School No
VIRTUAL SCHOOLS AND COMMUNITIES SERVED
2022 POP Tour School School District Title 1
Audubon K-8 School San Diego Unified School District Yes
The Children’s Primary School Private School No
Eastlake Elementary Chula Vista Elementary School District Yes
Ella B. Allen Elementary Chula vista Elementary School District Yes
Gordon College College / University N/A
Grants Pass High School Grants Pass School District 007, OR Yes
Hage Elementary San Diego Unified School District Yes
La Jolla Elementary San Diego Unified School District No
Mann Middle School San Diego Unified School District Yes
Murdoch Elementary La Mesa-Spring Valley School District Yes
Pioneer Elementary Escondido Union School District Yes
Rotary Scholars Lab, Tijuana N/A N/A
San Diego Mesa College College / University N/A
San Diego State University College / University N/A
Silver Wing Elementary School Chula Vista Elementary School District Yes
St. Martin of Tours Academy Private School No
UC San Diego College / University N/A
UC San Diego Extension College / University N/A
University of San Diego College / University N/A
Valle Lindo Elementary Chula Vista Elementary School District Yes
Vista Academy of Visual & Performing Arts Vista Unified School District Yes
Vista del Mar Middle School Capistrano Unified School District No
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
18 19
POP TOUR 2022 BY THE NUMBERS
In-Person at Schools/Community Centers
3/30/2022 Christa McAuliffe Elementary* (Oceanside)
3/31/2022 San Diego Jewish Academy (San Diego)
4/1/2022 San Diego Children’s Discovery Museum (Escondido)
4/5/2022 Los Altos Elementary* (San Diego) - 2 performances
4/6/2022 Our Lady’s School (San Diego)
4/6/2022 Otay Elementary* (Chula Vista)
4/7/2022 Warren-Walker School (San Diego)
4/7/2022 Rio Secco Elementary* (Santee)
4/8/2022 Sequoia Elementary* (San Diego) - 2 performances
4/12/2022 Ocean Beach Elementary* (San Diego)
4/14/2022 Foussat Elementary* (Oceanside)
4/15/2022 Palomar Elementary* (Chula Vista)
4/15/2022 Birney Elementary* (San Diego)
4/18/2022 High Tech Elementary Mesa (San Diego)
4/19/2022 Tierrasanta Elementary* (San Diego)
4/19/2022 Francis Parker Lower School (San Diego)
4/20/2022 CSU San Marcos (San Marcos)
4/21/2022 Monarch School* (San Diego)
4/23/2022 WOW Festival at Liberty Station (275 attendees)
4/24/2022 WOW Festival at Liberty Station (238 attendees)
*Title 1 School (11 total)
DEMOGRAPHICS OF STUDENTS SERVED
Total In-Person Numbers
Total # Performed Performances: 22
Total # Booked Performances: 26
Total # Children: 3,673
Total # Teachers: 158
Total # Observers: 369
Total # People: 4,200
Online Video Sign-Ups
Total # Children: 2,237
Total # Adults: 174
Total # Viewers: 2,411
Total # CA Cities: 24
Total # States: 8
Preshow Education Workshops:
Christa McAuliffe Elementary (7)
San Diego Jewish Academy (6)
Our Lady's School (4)
Rio Seco Elementary (2)
Palomar Elementary (6)
High Tech Elementary Mesa (3)
Total # Workshops: 28
Total # Children: 683
Total # Teachers: 31
Total # People: 714
0
10%
20%
30%
40%
50%
60%
70%
80%
1st - 2nd 3rd - 5th 6th - 7th 8th+
Causasians
Latino
Black
Asian
South East Indian
Native American
Eastern/Northern African
Pacific Islander
Two or more races
Percentage of Student Attendees by Major Ethnic Groups
Percentage of Student Attendees by Grade Level
The 2022 POP Tour visited 8 schools where more than 50% of the student population came from a low-income household
32%
43%
9%
5%
6%
2%
1%
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
• • • • • • • • •
20 21
POP TOUR DEVELOPMENTPROCESS & TIMELINE
COMMUNITY PARTNERSHIPS
The La Jolla Playhouse was pleased to partner with the following
organizations to expand the reach of the 2022 POP Tour:
Winter 2021
Playhouse commissions
Cheryl L. West to create a
piece for the 2022 POP Tour.
Spring 2021
Playhouse receives the
first draft of HOOPLA!
October 2021
Final scenic and costume
designs are submitted.
March 2022
Weeks of intensive
rehearsal begin with tech
occurring towards the end
of the month. The first
preview is held at Christa
McAuliffe Elementary on
March 30, 2022.
August-September 2021
Casting begins for POP Tour Reading and Tour.
Playhouse receives second draft of HOOPLA!
The Playhouse hosts a first reading of HOOPLA!. A handful of
supporters and families from partnering schools are invited to
attend and share their feedback with the creative team.
April 2022
Production tours San Diego County, reaching more than 4,000
students and educators. Classrooms are offered additional
educator support (workshops, activities and lesson plans) both
before and after their scheduled POP Tour performance.
POP Tour performs at the 2022 WOW Festival in Liberty
Station on the mainstage, drawing in more than 500 San
Diego students and families over the weekend.
May 2022
A virtual video capture of HOOPLA! becomes
available for schools and individuals who
were not able to physically welcome POP
Tour on their site due to COVID restrictions.
Virtual HOOPLA! reaches over 23 additional
schools in San Diego and beyond and 2,400
students, teachers, and community members.
January 2022
Due to a resurgence of
COVID-19, the Playhouse
makes the decision to
postpone our tour dates
originally slated for February
and March 2022 to April 2022.
COMMUNITY PARTNERSHIPS (In Person):
Cal State University San Marcos
San Diego Children's Discovery Museum
Rock and Roll San Diego
COMMUNITY PARTNERSHIPS (Virtual)
San Diego State University
San Diego Mesa College
Rotary Scholar's Lab-Tijuana
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
22 23
PRE AND POST-SHOW LESSON PLANS
EXAMPLE LESSON PLAN
Pre-Show HOOPLA!
Lesson Plan 1: Learn about Hula Hoops
Grade Level: 3-6 (Note: this lesson can take place all at once, or in several class periods to help introduce
students to the background of hula hoops to help prepare them for the show)
Student Learning Objective(s): Students will explore how to make a hula hoop, gain knowledge into the
history of hula hooping, and get on their feet to warm up their bodies to hula hoop! Students will choreograph
their own hoop routine.
Supplies/Resources Needed:
• A journal or paper/pen or pencil for taking notes
• Ideally one hula hoop per student, or a few hula hoops to share among students. This lesson can be
completed without hula hoops if need be and students can pantomime their hoops.
• Computer with projector connected to internet to play videos.
• Room for students to move with hula hoops around them.
California Arts Standards Addressed:
3.DA:RE7: a. Find a movement pattern that creates a movement phrase in a dance work.
3.DA:CR2: a. Identify and experiment with choreographic devices to create simple movement patterns and
dance structures.
Common Core Standards Addressed:
CCSS.ELA-Literacy.RI.3.1
Ask and answer questions to demonstrate understanding of a text, referring explicitly to the text as the basis for
the answers.
Step by Step Directions for Lesson Plan for Teacher:
Activator:
• Say to the students: “La Jolla Playhouse is coming to our school with their POP TOUR soon! POP TOUR
stands for Performance Outreach Project, where they bring an original play to elementary and middle
schools all over San Diego County. This year’s play is called HOOPLA! and this play is about three 5th grade
students who enter their school’s talent competition with a hula hooping routine. Today we are going to
explore about hula hoops: their history, how to make a hula hoop, how to warm up our body to hula hoop,
and how to hula hoop! You and a group will choreograph a small piece of HOOP-OGRAPHY for the class!
• Start a conversation with your class engaging them on the following topics:
• How many of you have tried hula hooping before? How many feel like they are excellent at hula
hooping? How many would like to know more about hula hooping?”
• How long do you think that hula hooping has been around in our history? Who do you think created hula
hoops?
• For this next part of the discussion, you will use the information and videos linked on our HISTORY OF
THE HOOP document.
• Share with the students:
• Native Americans have long used hoops in their traditional storytelling, dances, and ceremonies.
• “The hoop is symbolic of ‘’the never-ending circle of life.’’ It has no beginning and no end. Many
tribal groups across North America used the hoop in traditional healing ceremonies, and the hoop’s
significance enhances the embodiment of healing ceremonies. Tribal healers and holy men have long
regarded the hoop as sacred and many have used it in their ceremonies. Visions and ailments were seen
through some of these hoops by tribal holy men and women. Many tribes lay claim to the Hoop Dance. It
wasn’t until the 1930s that a young man named Tony White Cloud, Jemez Pueblo, played an instrumental
role in its evolution and began using multiple hoops in a stylized version as ‘’founder of the modern
Hoop Dance.’’
• Dennis W. Zotigh, https://indiancountrytoday.com/archive/history-of-the-modern-hoop-dance
• Using the HISTORY OF THE HOOP handout, select and play for your students any number of the linked
EXHIBITION VIDEOS to gain understanding of Native American hooping. While they are observing, have
them take notes on their paper as to what they are observing, and have them share their observations
with the class.
• Next, share with the students the following information:
• “The hula hoop has been around for a long, long time. The Greeks used hula hoops as a form of exercise
to tone their abdominal muscles. Around 1300, “hooping” was introduced in Great Britain.
• “In the 1800s, British sailors first witnessed hula dancing in the Hawaiian Islands. The sailors noticed that
the body movements of hula dancing and hooping looked quite similar, and the name “hula hoop” was
born.”
• “The hula hoop has undergone many changes, improvements, and modifications over the years. Hula
hoops were not always made of plastic. Older hoops were made from various materials, including metal,
bamboo, wood, grass, and sometimes even vines.”
• “While they may not be the inventors of the hula hoop, Richard Knerr and Arthur “Spud” Melin of
the Wham-O company hold the trademark on the name “Hula Hoop.” In 1958, Wham-O began
manufacturing the toy out of plastic tubing. Wham-O sold 25 million hula hoops in the first four months
at a price of $1.98 each.”
• National Center for Family Learning, www.wonderopolis.org
• Using the HISTORY OF THE HOOP handout, select and play for your students any number of the linked
HOOPING VIDEOS to gain understanding of different ways that hula hoops can be used in performance.
While they are observing, have them take notes on their paper as to what they are observing, and have
them share their observations with the class–what is something new they saw, or what surprised them.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
II POPTeURI
24 25
Presentation:
• Share with the class: “Now we are going to learn more about how to make a hula hoop from the HOOPLA!
Hula Hoop Consultant, Valentina Orbit, then we will get on our feet to practice some hula hooping.
• Visit our HOOPLA! Website under Lesson Plans + Connections, Hula Hooping History and Fun where you
find the next three videos you will share:
• Hoop Making: Have the students watch this six minute video with Valentina while she describes how
to make a hula hoop from scratch. These are the same hula hoops that the actors will be using in the
performance. While students watch, have them write two two new things they learned. Following the
video, students will pair/share their ideas and then share with the class.
• Warm Up: Each student will need their own space in the classroom to be able to move and stretch. If
you have a class set of hula hoops, each student can use a hula hoop for the warm ups, or they can
pretend to use one. Have students participate in the warm ups with Valentina.
• How to Hoop: Each student will need their own space in the classroom to be able to move and stretch.
If you have a class set of hula hoops, each student can use a hula hoop for the warm ups, or they can
pretend to use one. Have students participate in the how to hoop video with Valentina.
Action:
• Divide your class intro trios of students. Let them know that our trip in HOOPLA—Eliott, Gina, and
Winston—create a talent show routine that helped to demonstrate their own personal strengths. For
example, not as good at using the hoop on your waist? Try it on your arm!
• Directions for students: Using the following 32 seconds of music, you and your trio will use your hula
hoops (or pretend hula hoops!) to become HOOP-OGRAPHERS (hoop chorographers: if students do not
know what a choreographer is, help explain that they are the person who creates and teaches dance or
movement in a musical or dance production). You can use the hoops in anway you see fit based on the
ideas in the videos you have seen today as long as you are:
• Safe in all of your movements
• Sharing of ideas so all members of your trio have input
• Play the first 31 seconds of this HULA HOOP DISCO SOUNDTRACK that they will all use as background
music. It is 4 counts of 8.
• Students will work in their groups to design their choreography with the instructor playing the music at
times so they can practice to the music.
• Teacher can determine how much time that the groups will need to work, and once they have completed,
bring students together to form an audience and perform for each other.
• After each group presents, have a few students share what they loved about their peers performance by
“throwing stars” their way—students will pantomime throwing stars.
Closure:
• Ask the students to identify 3 new things they learned today and write them down in their journals.
• Have the students make a prediction in their journal: “How do you think hula hooping will be used in the
POP TOUR: Hoopla!”
• Have a few students share out their ideas with the class.
(Teachers! If you have a few examples of the HOOP-OGRAPHY we would love to see them! Please email
to learningandengagement@ljp.org)
IMPACT & TESTIMONIALS
Thank you so much for bringing
your production to our school!
We got to have an awesome
conversation about pronouns
in class after your play, I love
that your actors started by
sharing their own and that this is
something we are able to start
normalizing for our students!
Emily Chambers,
5th Grade Teacher,
McAuliffe Elementary
Thank you so much for this
experience! Our students loved
it. They are trying to have as
many hula hoops challenges and
they are saying hoopla.
Raquel Lopez,
SPED Teacher at
Los Altos Elementary
I’m a 5th grade teacher at
Foussat Elementary in Oceanside
and we were lucky enough to see
the Hoopla play today! We loved it.
Alyssa Wells,
5th Grade Teacher at
Foussat Elementary
Thank you so much! The
kids were thrilled to see the
performance and really enjoyed
it. Our second grade students
actually are putting on their
own production so seeing the
Playhouse (both the production
and the teaching artist) has
inspired them even more! I will try
to grab a video of them and send
it to you...they are so cute!
Judith Ziment,
Director of School at
Our Lady’s School
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
26 27
THE LEARNING & ENGAGEMENT DEPARTMENT IS PLEASED TO ANNOUNCE THE 2023 POP TOUR!
The 2023 POP TOUR will
be Jin vs. the Beach by Min
Kahng and directed by Jacole
Kitchen. This new musical
finds fifth grader Jin headed
to field trip to a local San
Diego Beach—something
he is not familiar with, and
a bit anxious about. He’d
rather spend his time indoors
playing with his favorite game,
CUBECRAFTIA. With the
support of friends, teachers,
and his imagination, Jin learns
that everyone has different feelings when it comes to approaching the unknown and that it is
important to express those feelings even if they may feel scary.
Touring San Diego County Schools in March and April 2023
Public Performances at La Jolla Playhouse’s WOW Festival at the Rady Shell in April 2023
Min Kahng (he/him) is an award-winning playwright, composer, lyricist and creative coach
whose works include The Four Immigrants: An American Musical Manga (Bay Area Theatre
Critics Circle Award, Theatre Bay Area Award, Edgerton New Play Award, NAMT Production
Grant), GOLD: The Midas Musical (Theatre Bay Area Award), Iris Lee’s Audio Odyssey
(published by Playscripts), Inside Out & Back Again, Where the Mountain Meets the Moon: A
Musical Adaptation, Bad Kitty On Stage!, The Song of the Nightingale and Tales of Olympus.
Kahng also wrote the NEA-funded project Story Explorers, an original musical for young
audiences with autism. Kahng is an alumnus of MacDowell, Playwrights Foundation Resident
Initiative, Berkeley Rep’s Ground Floor, Djerassi, Willapa Bay AiR, and the TheatreWorks New
Works Festival. He has been invited as a Guest Lecturer/Artist at Harvard University, Stanford
University, UC Berkeley, San Jose State University and the San Francisco Conservatory of
Music. Kahng is a Jonathan Larson Grant Finalist, a Richard Rodgers Award Finalist, and a
Dramatists Guild committee member.
ADOPT-A-SCHOOL
Not all schools can afford to bring programs like the POP Tour to their students. To make sure
that the program is accessible to all, we offer partial and full scholarships to schools to cover
the minimal program fee charged. This year, 100% of San Diego public schools that applied
for a booking received a scholarship to participate in the POP Tour, thanks to corporate,
foundation and government support, as well as the Adopt-a-School campaign.
Our generous donors support the POP Tour by underwriting performances at specific schools
from a list of those in need. These are schools that have already applied to have the POP
Tour at their schools, but need financial support to make it a reality. Once a donor is matched
with a school, they are invited to attend the school’s performance and workshop to share the
students’ experience of watching the play and engaging in the post-show dialogue with the
cast.
2023 Adopt-a-School Fund
• $5,000 - Fully underwrite 2 performances at a school in need, including a pre-performance
workshop and curriculum materials. Opening Night Circle benefits offered for the season.
• $2,500 – Fully underwrite 1 performance at a school in need, including a pre-performance
workshop and curriculum materials. Actor’s Circle benefits offered for the season.
• $1,000 - Partially underwrite 1 performance at a school in need, including a pre-
performance workshop and curriculum materials. Inner Circle benefits offered for
the season.
• $500 – Share with 5 friends to fully underwrite 1 performance at a school in need, including
a pre-performance workshop and curriculum materials. Center Stage Club benefits offered
for the season.
• $250 – Help with transportation costs of the POP Tour. Ovation Club benefits offered
for the season.
To learn how you can support our Theatre for Young Audiences programs, please contact
Associate Director of Philanthropy, Keely Daximillion, at kdaximillion@ljp.org or (858) 228-3084.
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
■POPTe
28
ENTHUSIASTIC THANKSFROM STUDENTS
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
THANK YOU FOR YOUR
INCREDIBLE WORK ON HOOPLA!
Love, LJP Leaming & Engagement
TI y.11111.11111.Jl'Jih,-.,.11. htltl(t!'Wftr"ll'W''""INrpt.,,
I,,) al k.h btf)ltdlC 11bu 11 ,,, r1,u,1ww111 ..,, r., ~'t'
b.N "''l''l' lrlin~tt OI t. TIit l:lwi.l...fl~ 1W">"1t u1•.01M t
dar.Nttn lfffC' c:n).;tfablr JOO tnr.-..i.:.,, tud'•lw ~r:m.fl.lno In I
~I" coukl ••uti. thf' (tl,N 11:tkl cw, I 0. Ml
,...,., r«t(lll 111-dld nnl C" rt! IIOtlfL\: v.-. •
I ff!a!;,n -.fo•~y■rYM
comr i-.._.nll.Jl"~II .11~111
M.nomty.
~rylu
~lllrn•l1~
fth[h.ill"i,
Applicant:COMMUNITY ARTS GRANTS 2023-24 PROJECT BUDGET INFORMATION
$ Notes $
Admissions $ 2,500 Some schools pay a subsidized fee to host the POP Tour ($650 for 1
performance, $850 for 2 performances)
Gifts/Merchandise/
Concessions
Advertising
Other
2,500.00$ Subtotal Earned Income -$
$ Notes $
Private $ 53,500 Foundations (pending)
Individual $ 50,000 Estimated based on previous years
Public Support $ 61,500 Committed: California Arts Council; Pending: City of Encinitas, County of San Diego
Applicant Cash $ 165,244 General Operating Funds
CAG Request Amount $ 5,000.00 Amount requested through Community Arts Grants 2023-24
Other $ 50,000 Corporate Sponsors (pending)
Other
Subtotal Unearned Income 385,243.52$ Subtotal Unearned Income -$
INCOME TOTALS 387,743.52$ -$
Subtotal Earned Income
Notes
Un
e
a
r
n
e
d
I
n
c
o
m
e
Amount received through Community Arts Grants 2023-2024
Ea
r
n
e
d
I
n
c
o
m
e
CAG FY 2023-24 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME Notes
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
L
Applicant:COMMUNITY ARTS GRANTS 2023-24 PROJECT BUDGET INFORMATION
CAG FY 2023-24 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Cash Notes Cash
Project Staff (non-artist) $ 127,108 Regular employees: Artistic, Learning & Engagement, Mktg, Production
Mgmt, General Mgmt, Company Mgmt, Finance
Project Artist(s) or Arts
Instructor(s) $ 207,441 Seasonal Employees & Contractors: Performers, Technical Crew,
Teaching Artists, Creative Team, Designers
Educational Materials/Printing $ 1,500 Educational Materials; Research/Dramaturgy
Costumes/Props $ 6,600 Costume & Props Materials
Sets $ 3,300 Scenery & Paint Materials
Supplies $ 2,695 Sound, Production Supplies
Licensing/Royalties $ -
Rentals (space and/or other) $ 9,200 Truck Rental; Instrument Rental
Transportation $ 16,050 Travel, Accommodations, Gas, Parking
Food & Beverage $ - Included in Company Management
Marketing/Promotion/
Publicity $ 5,500
Fiscal Agency Fee $ -
Other $ 1,050 Administration (phone, office supplies, copying)
Other $ 5,000 Production Contingency
Other $ 2,300 Company Management (fingerprinting, meals, first aid)
EXPENSES TOTALS 387,743.52$ -$
PROJECT EXPENSES Notes
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
Applicant:COMMUNITY ARTS GRANTS 2023-24 PROJECT BUDGET INFORMATION
CAG FY 2023-24 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Value Notes Value
IN-KIND -$ -$
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
IN-KIND SUPPORT Notes
DocuSign Envelope ID: A6F8472C-33EE-4635-AAB3-45FD71296342
I