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Home My WebLink AboutCarlsbad-Oceanside Art League; 2023-08-22; PSALCA-23112CA1 PSALCA-23112CA 2023-2024 GRANT AGREEMENT FOR Carlsbad-Oceanside Art League This agreement, is made on the day of , 2023, by Carlsbad- Oceanside Art League (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the 2023-2024 Community Arts Grants Program in an amount not to exceed three thousand five hundred sixty-three dollars ($3563) (“Grant.”) The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement Scope”). Project Title: Demo & Expression The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms. TERMS AND CONDITIONS OF GRANT 1. TERM. The term of this Agreement shall mean the period commencing on the execution date of this Agreement and expiring on Aug. 31, 2024. The term of this Agreement may be extended by mutual written agreement of the parties. The parties will prepare a written amendment indicating the effective date and length of extended Agreement. 2.USE OF COMMUNITY ARTS GRANTS PROCEEDS. a.Grant funds are to be disbursed as outlined in this Agreement in consideration of and on condition that the sum be expended in carrying out the purpose as set forth in the Agreement Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume any obligation to furnish any additional funds that may be necessary to complete the Agreement Scope. b.In accordance with the Agreement Scope and the Fiscal Year 2023-24 Community Arts Grants Guidelines, all grant funds are eligible to be used from Sept. 1, 2023 through Aug. 31, 2024. Any extension of fund use must be requested in writing at least 30 days prior to the end of the original agreement or sooner to allow time for written amendment and approval in writing by City. Extension of Community Arts Grants 2023-24 funds may render that organization ineligible to apply for or receive additional funds as part of the subsequent Community Arts Grants 2023-24 cycle. c.All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible for funding or reimbursement through the use of Grant proceeds. d.Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2023- 24 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached hereto as Exhibit “A.” DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 22nd August 2 PSALCA-23112CA 3.CONDITIONS OF FUNDING AND DISBURSEMENT. City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are not fully satisfied: a.Grantee shall use grant funds to implement the Agreement Scope, including using the Grant funds to only cover expenditures for programs and services incurred during the Agreement Scope dates and under the terms and conditions of this Grant Agreement. b.Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year 2023-24 Community Arts Grants Guidelines. c.Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of events or proposed changes that could affect the Agreement Scope. d.The Grantee shall be responsible for the performance of the work, as set forth herein, and for the preparation of reports required by this Agreement. e.Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City Staff in writing within ten (10) working days of the decision to implement said change. City may request documentation to support the change, and Grantee agrees to submit to the City, in writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no material changes to the Agreement Scope unless and until City formally approves the Grantee’s request in writing. f. Grantee shall acknowledge the City’s Grant consistent with the Fiscal Year 2023-24 Community Arts Grants Guidelines, attached hereto as Exhibit “A.” g.Grantee shall provide full and timely information to the City to update staff on programs and include naming the City in any publications and/or social media, whether in digital or print format, as opportunities arise. h.Grantee shall retain all records and supporting documentation, including expenditure receipts, applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make all records and supporting documentation readily available, upon request, for inspection and/or audit by representatives of the City. 4.EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES. Grantee has the option to supply event and/or program information including the date, location, time, admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter, emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the information through the city’s established channels of communication. If grantee wishes to participate, the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the event or program. Please initial box to opt-in to promotional opportunities 5.RETURN OF GRANT FUNDS. If City determines that Grantee has failed to comply with the terms and conditions of this Grant Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to return to the City the amount requested by the City, up to and including an amount equivalent to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 [7£] 3 PSALCA-23112CA cause for return of Grant funds if, in the judgment of the City, such failure was due to no fault of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be required to return up to the full amount of the award or a prorated amount based on the percentage of the work completed. 6.REQUIRED REPORTS. Failure to complete the following reports may render the recipient ineligible to receive the full and final payment of the Grant award. a.Submit a Revised Project Form, as required per the Fiscal Year 2023-24 Community Arts Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award notification. b.Submit a Final Report including all required attachments by completing the designated form to the City (30) calendar days after the Agreement Scope end date or, Sept. 30, 2024, whichever is earlier. Grantees in noncompliance with the above reporting requirements agree to return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in noncompliance, Grantee agrees that for the year immediately following a determination of noncompliance, Grantee shall be ineligible to receive any new grants from the City. 7.DISBURSEMENT OF GRANT FUNDS. The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows: a.First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as applicable, and receipt of fully executed contract. b.Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval by Library & Cultural Arts Director or designee. c.Any payment of a Grant amount in excess of the final Project costs shall be returned to the City within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever is earliest. 8.PROJECT CANCELLATION. a.If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City with notice of cancellation, shall return all Grant funds to the City. b.In the event an approved Agreement Scope cannot be completed for any reason, and if Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith. 9.PROJECT MODIFICATION OR TERMINATION. a.Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the Project, or prior to first disbursement of funds. After Project commencement, as outlined in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified or amended only by mutual agreement, in writing, of both the City and Grantee. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 4 PSALCA-23112CA b.Any changes, whether planned or unanticipated, to funded projects due to a local health order (including, but not limited to, state or local health orders and social distancing measures) must be submitted to City at least seven (7) calendar days before implementation of the change. Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts Manager or designee will notify Grantee in writing whether the proposed changes are approved. Any project changes must continue to adhere to the City’s Fiscal Year 2023-24 Community Arts Grants Guidelines provided with the original executed agreement. 10.LOSS OF GRANT. At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount allocated to the Grantee: a.A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days of receipt of the Agreement. b.Activities associated with Grantee occur that do not align with activities described in the Agreement Scope, including, but not limited to, reduction in services, significant alteration of Agreement Scope elements, such as performers, artists or attendees, or significant changes in budget income, expenses or line-item designations from Grantee’s budget, included in the Agreement Scope. c.A Grantee withdraws or terminates the Agreement Scope. d.A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports and/or documentation before Sept. 30, 2024. 11.COVENANT AGAINST DISCRIMINATION. Grantee will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any clients, prospective clients, employees, prospective employees, contractors, or prospective contractors on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected classification. 12.NOTICES. a.The names and addresses of the persons who are authorized to give written notices to receive written notice on behalf of City and on behalf of Grantee under this Agreement. b.Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. For Grantee: For City: Carlsbad-Oceanside Art League City of Carlsbad Attn: Cheryl Ehlers Library & Cultural Arts Manager Richard Schultz 300 Carlsbad Village Drive, Suite 101 1775 Dove Lane Carlsbad, CA 92008 Carlsbad, CA 92011 ncagpresident@gmail.com richard.schultz@carlsbadca.gov DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 5 PSALCA-23112CA 13.INDEMNIFICATION. Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials, employees and volunteers from and against any and all claims, damages, losses, costs (including but not limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any way whatsoever to the provision of Grant proceeds. 14.NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances shall City and Grantee be deemed to be partners or involved in a joint venture. 15.MODIFICATIONS. This Agreement may not be modified or amended except by written document executed by a duly authorized representative of both the City and the Grantee. 16.GOVERNING LAW. This Agreement shall be construed in accordance with and be governed by the laws of the State of California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court. 17.SEVERABILITY. In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall not affect other provisions of this Agreement, which can be given effect without the conflicting provision. To this end, the provisions of this Agreement are declared to be severable. 18.DRAFTING AMBIGUITIES. Grantee understands that it is aware that it has the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which either Party participated in the drafting of this Agreement // // // // // // // // // // // // // DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 6 PSALCA-23112CA 19.SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. GRANTEE By:______________________________________ Cheryl Ehlers, President ncagpresident@gmail.com Date:____________________________________ CITY OF CARLSBAD, a municipal corporation of the State of California By:____________________________________ SUZANNE SMITHSON Library & Cultural Arts Director As authorized by the City Manager By:______________________________________ Gertrude Lewis-Schlegel, Treasurer gertlewis55@gmail.com Date:____________________________________ ATTEST _______________________________________ For SHERRY FREISINGER City Clerk If required by City, proper notary acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A **Group B Chairman,Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: For CINDIE K. McMAHON, City Attorney By:_______________________________________ Assistant City Attorney DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 8/16/2023 8/16/2023 7 PSALCA-23112CA EXHIBIT “A” SCOPE OF GRANT Itemized list of documents to satisfy grant funding. Items which may be included in this section: Required 1.Grantee: Completed Community Arts Grants 2023-24 Application 2.Grantee: Community Arts Grants 2023-24 – Project Budget Information (excluding any confidential financial or business information) 3.City: Fiscal Year 2023-24 Community Arts Grants Guidelines 4.City: Arts Commission Minutes dated May 4, 2023 approving 2023-24 Funding (on file) Optional, As Needed 5.Community Arts Grants 2023-24 – Revised Project Form 6.Community Arts Grants 2023-24 – Revised Project Budget Information DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 1 FISCAL YEAR 2023-24 COMMUNITY ARTS GRANTS GUIDELINES WELCOME The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the 2018 Arts & Culture Master Plan. The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations or veteran status. Our mission supports the following values: •Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents reducing/eliminating barriers for participation •Provide arts education and lifelong learning opportunities for all ages •Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County •Support arts education in schools and through affiliated organizations •Develop and support organizational strength and capacity of Carlsbad arts organizations •Encourage new and emerging artists, arts organizations and programs in Carlsbad •Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike •Acknowledge indigenous land and cultural awareness in the Carlsbad community FISCAL YEAR 2023-24 OVERVIEW The updated Fiscal Year 2023-24 guidelines reflect national grantmaking trends and best practices and supports funding for artists and arts organizations in Carlsbad and surrounding areas. Updates were approved by the City of Carlsbad’s Arts Commission on Feb. 2, 2023; the timeline has been adjusted based on staff capacity. Total funding available for the Fiscal Year 2023-24 cycle is $117,128. All final reports are due within 30 days of the completion of the event or Sept. 30, 2024, whichever comes first. 80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget are submitted and approved. HEALTH AND SAFETY CERTIFICATION Grantees are asked to remain vigilant and informed of current community health and safety requirements, including mandated protocols as outlined by state, county, local or other governmental bodies always. Failure to do so may result in cancellation of the agreement and grant funds. Important dates for the Fiscal Year 2023-24 grant cycle application are as follows: •Applications open: Monday, Feb. 13, 2023 •Applications due: Monday, Mar. 20, 2023 •Arts Commission Funding Plan review & approval: Thursday, May 4 , 2023 •Funding Cycle begins Friday, Sept. 1, 2023 •All projects must be completed by Saturday, Aug. 31, 2024 •Applications can be accessed online. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 2 NEW THIS YEAR Please note: •An updated Statement of Information and approved signatories must be submitted for applications to be accepted. •All arts projects require the participation of an artist or subject matter expert. •Emerging Artist applicants must show proof of fiscal sponsorship before application will be reviewed. •Grant category, “Capacity Building” has been eliminated. •Award levels have been revised for FY2023-24. •New guidelines for two-year grants. •Educational Institutions (Arts in Schools) guidelines have new components including a limited number of applications. ELIGIBILITY FOR ALL GRANTEES All organizations, including fiscal agents and school-affiliated groups, must be determined to be nonprofit, tax-exempt organizations by either the Internal Revenue Service or the California State Franchise Tax Board and must have a complete Statement of Information with the California Secretary of State. The Statement of Information must be filed within the first 90 days of filing the Articles of Incorporation, after which a Statement of Information is due every two years (every odd year or every even year based on year of initial registration). •Applicants will be required to provide a Federal Employer Identification Number (or Federal Tax ID #), assigned by the Internal Revenue Service. No other form of verification will be accepted. The City of Carlsbad will •use GuideStar’s Charity Check to verify status. •Organizations must have a tax-exempt status from federal income tax under Section 501(c)(3) of the Internal Revenue Code and must qualify as a charitable organization under Section 170(c) of the Internal Revenue Code of 1986 as amended. •Educational Institutions are not required to obtain this status and are still eligible to apply. •If projects include partnerships, only one application may be submitted for that project involving all parties: o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of agreement between the two parties. o The school must act as the applying party. APPLICATION REQUIREMENTS •All organizations must provide proof of nonprofit status or fiscal agent. •Emerging Artists must be able to show proof of having established a Fiscal Agent before application can be accepted. •A current California Statement of Information filed with the California Secretary of State reflecting Active Status. •List of the organization (or schools) Authorized Signatories, accompanied by evidence of signing authority of the persons named on the list, and specifying whether they have individual or joint signing authority. •An updated Statement of Information and approved signatories must be submitted for applications to be accepted. Statement of Information and approved signatories must be completed before application will be accepted. GUIDELINE APPENDICES •Appendix 1 – Frequently Asked Questions (FAQ’s) •Appendix 2 – Ineligible Organizations and Activities FISCAL YEAR 2023-24 FUNDING CATEGORIES Funding is structured by classification of each organization, then according to available categories. Applicants may only apply to one category per grant cycle: Arts Organizations or Fiscal Agents of Organizations or Individual Artists for Arts Projects - $7,500 maximum award per year Emerging Arts Organizations - $5,000 maximum award Emerging Artists - $3,500 maximum award Educational Institutions and Affiliated Groups (Arts in Schools) - $3,500 maximum award ARTS ORGANIZATIONS •Arts Organizations must be registered 501(c)(3) nonprofit organizations for at least three years as of Jan. 1, 2023. •Applicants may only submit one application per funding cycle and cannot apply to multiple categories. •Arts Organizations with an established minimum three years award history may apply for two-year funding. •Organizations with two-year grants may apply for new funding upon completion of project with final budget and report. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 3 ARTS ORGANIZATIONS – ARTS PROJECTS • All arts projects require the participation of an artist or subject matter expert • Arts Projects grants have a maximum award of $7,500 • Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These projects may be presented in person or virtually if health mandates are in place. • Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad, pending current community health and safety requirements and following staff review and approval. • Arts Project grants cannot be used for general operating support; awards must be used for specific art project support. • Arts Organizations with an established minimum of three years Community Arts Grants Arts Project award history may apply for a two-year arts project funding opportunity. • The two-year Arts Project grants are available for more established arts organizations that receive Community Arts Grants funding for projects that have been consistently similar year after year. • The project/activity must extend the duration of the two years. • For two-year grants submissions the following information is required: o What is the timeline and leadership capability for the project/activity? o What statistics or research exits to support the need for the project/activity? o What impact do you expect this project/activity to have and how do you intend to measure this impact? o What is your strategy to accommodate unexpected challenges? • A final report and final budget will be required after the completion of the two -year project. • Organizations awarded two-year arts project grants may apply for funding for a new project/activity upon completion of two-year grant project/activity and submission of a final report and budget. PROJECTS THROUGH FISCAL AGENT • Any partnership between an individual, educational institution or organization must include a letter of agreement from the partnering entities. • Individuals or organizations in the process of applying for nonprofit status may apply through a fiscal agent. • Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant. • Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own. • Individual artists receiving funding through a fiscal agent must be 18 years of age on or before the application due date. ARTS ORGANIZATIONS – EMERGING (NEW) • Emerging Arts Organizations - $5,000 maximum award. • Funding Opportunity for One - Year grants only. • Arts Organization must be based in Carlsbad. • Grants for smaller nonprofit organizations that are relatively new to the nonprofit community • Must have a nonprofit 501(c)(3) status of three years or less: o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of activities directly related to the purpose of eligibility to attain a nonprofit status. o Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent. o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant. • Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad • Projects must be representative of at least one of the following mediums/forms of artistic expression; o Dance o Original music composition/lyrics o Spoken word/poetry o Visual Arts that utilize sustainable or recycled materials DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 4 EMERGING ARTISTS (NEW) •Emerging Artists - $3,500 maximum award. •Funding opportunity for one-year grants only. •This program will support artists, 18 years of age and older, at key moments in their careers, elevating their potential for continued contribution to the arts. •Artists with less than three years of professional experience in their artistic field and preferably working with a mentor. •Artists must be based in Carlsbad and artists must apply through a fiscal agent. •Artists must obtain three letters of support to be included in the application; these support letters will be considered by grant panelists when scoring applications. •Intended to support those artists who show significant potential, yet are under-recognized and can include those having: o Specialized training in the arts. o Experience in a peer-reviewed gallery or performance space and/or received media reviews. o Committed to devoting more time to artistic activity, which will be assessed by staff on a case-by-case basis. •Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad. •Projects must be representative of at least one of the following mediums/forms of artistic expression: o Dance o Original music composition/lyrics o Spoken word/poetry o Visual Arts that utilize sustainable or recycled materials EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS Requests are only available to nonprofit schools or school-affiliated groups in Carlsbad. EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS •Arts in Schools grants - $3,500 maximum award. •Funding Opportunity for one Year grants only Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused. •Projects may be presented virtually or in person ONLY if all health and safety requirements (including COVID-19 mandates and restrictions as outlined by state, county, local or other governmental bodies) are met. •Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad, pending current community health and safety requirements and following staff review and approval. •Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of five (5) grant applications in these categories. See FAQ’s for further information on acceptable categories: o Performing Arts o Visual Arts o Nontraditional Arts •All five submissions cannot be from a single category. •No in-school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the school district in which they will be leading activities, performances or projects but may utilize teaching artists that are employed by any district. o Out-of-school programs may utilize teaching artists that are employed by any district. •All partnerships must include a signed letter of agreement from the partnering entities. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 5 APPLICANT INFORMATION Fiscal Year 2023-24 Grant Cycle Schedule Feb. 13, 2023 Applications Open Feb. 22, 2023 Applicant Workshop #1 @ Dove Library, Gowland Meeting Room, 4:30 p.m. – 6:00 p.m. Feb.25, 2023 Applicant Workshop #2 @ Cole Library, Community Room, 10:30 a.m. - 12:00 p.m. Mar. 1, 2023 Applicant Workshop #3 via Zoom Webinar, 6:00 p.m. - 7:30 p.m. . https://carlsbadca.zoom.us/j/97880276003 Mar. 20, 2023 Application Deadline: applications must be submitted electronically by 11:59 p.m. Mar. 31 - Apr. 14, 2023 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists, arts professionals, and educators May 4, 2023 Funding plan presented to Arts Commission for review and approval May 15 - June 30, 2023 Begin notifications/DocuSign agreements process. Deadline for completed DocuSign agreements is July 31, 2023. First award payments disbursed beginning Aug. 1, 2023 Sept. 1, 2023 Project/activity period opens. Aug. 31, 2024 Project/activity period closes. Sept. 30, 2024 All FY2023-24 Final Reports are due. Grantees complete a Final Report within 30 days of program end date or by Sept. 30, 2024, whichever comes first. APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS Application information and links, including online tutorials, will be available on the Community Arts Grants application portal. The following resources will be available for applicants in the 2023-2024 cycle: •Applicant Workshops (virtual or in-person) will include a general overview of the grant process, application and procedures •New applicants are required to attend at least one workshop. •General one-on-one appointments – Applicants may schedule a 30-minute appointment with grant program staff to answer questions about the process, application or other topics. These appointments will be dependent on staff capacity and availability. Applicants are required to attend at least one applicant workshop prior to the appointment. To schedule a one-on-one appointment, please call Wendy Sabin-Lasker, Community Arts Coordinator, at 442-339-5982. •Application review appointments – Applicants may request applications be reviewed by Cultural Arts staff for general feedback, as staff time allows. These appointments will be available on a limited basis. All appointments must be made no later than Mar. 15, 2023. Staff is available for brief consultation by phone until the application period closes. Applicants are encouraged to schedule an appointment as early in the process as possible. •Please note that staff will review applications for effective and impactful delivery of information, as well as to ensure completeness and clarity of information provided. Staff will not be providing feedback on content, programming or other project details. PANEL REVIEW AND SCORING OF APPLICATIONS Submitted applications are reviewed and scored by a virtual peer panel consisting of local and regional artists, arts professionals, and educators. The panelists will create a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS) Application scores will be based on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be asked to undertake the following scoring recommendations and directives: •Panelists will score applications on how closely the project(s) achieve the goals of each category. •Panelists may be asked to convene together to discuss the merits of an application. •Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average scores of the applicants and an assigned percentage based on those scores. Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for informational purposes only and are not meant to be exhaustive: •Quality of Program(s) (10 points) o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents. o Provide arts education and lifelong learning opportunities for all ages. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 6 •Community Impact (30 points) o Celebrate and promote Carlsbad as an exciting, vibrant and creative destination for our community, students, as well as visitors and tourists throughout the world. o Support local and regional arts and cultural organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County. o Accessibility of program for participants and audience members, including economic limitations under the Americans with Disabilities Act. •Encouragement of programs that promote the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations and veteran status. •Organizational Capacity (10 points) o Provide evidence of organizational strength and capacity to support the scope of the project/activity SCORING RUBRIC FOR EMERGING ARTISTS CATEGORY Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for information purposes only and are not meant to be exhaustive: •Quality of Program(s) (10 points) o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents o Provide arts education and lifelong learning opportunities for all ages. •Community Impact (30 points) o Celebrate and promote Carlsbad as an exciting, vibrant and creative community destination for our community and students, as well as visitors and tourists throughout the world. o Support local and regional arts and cultural organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County. o Accessibility of program for participants and audience members, including coverage under the Americans with Disabilities Act and economic considerations. o Encouragement of programs that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations and veteran status. •Three (3) Letters of Support (10 points) o Letters of support will be reviewed by panelists and should include the context of the relationship with the artist, potential for success and why the artist should be recommended for funding. OTHER REVIEW AND SCORING INFORMATION •Cultural Arts Office staff will review applications after the deadline. •Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or program as outlined in the application. •Incomplete applications, or applications with incorrect information, will be deemed ineligible. GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD AGREEMENT All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all grant agreements and signature forms. Projects cannot commence until the DocuSign agreement has been completed. Failure to return signed agreement within this timeline may affect the current cycle award, or future application eligibility. All agreements MUST be signed by the two (2) officers listed on the Statement of Information filed with the California Secretary of State for your organization (or listed on the most recent board roster.) These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e., CEO, CFO, Treasurer, Secretary.) One corporate officer from each of the following groups must sign the agreement: Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 7 Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this website: Search | California Secretary of State. Further documentation of signature authorization will be requested if the most recent Statement of Information has not been filed. Agreements for Emerging Artists, Individuals or Arts Organizations applying through a fiscal agent must be signed by two (2) officers listed on the fiscal agent organization’s Statement of Information filed with the California Secretary of State. Educational Institutions will need a completed Signature Verification Form to be completed by the school site principal and school district representative (i.e., Assistant Superintendent) in addition to the DocuSign agreements. School-Affiliated Groups (i.e., school booster groups) will require the same signature requirements as nonprofit 501(c)(3) organizations. All approved organization signatories will receive an agreement packet, which will include instructions and agreement language. All agreements must be signed and submitted per instructions within 30 days of receipt. Any applicant that has received funds during a previous funding cycle will not receive their FY2023-24 Community Arts Grants agreement until the previous agreement requirements are completed and approved by staff. FINANCIAL MANAGEMENT Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and revenues acquired under the respective grant program. Grantees should be able to provide upon request: •Accurate, current and complete disclosure of revenue and expenses for the project. •Records that adequately identify the sources and application of funds for grant sponsored activities. •Accounting records supported by source documentation – invoices, receipts, bank statements, etc. •All awardees must provide documents within 30 days of receipt or of request. This includes, but is not limited to, agreements, revised project forms, final reports and financial accounting. PUBLIC ACKNOWLEDGEMENT •Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or broadcast promotions. •The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for acknowledgment are available on the Community Arts Grants webpage or upon request. •Grantees who fail to provide public acknowledgment may be denied future project funding. PROMOTION BY CITY •Grantees are required to keep the Cultural Arts Office informed of all program dates and times. •If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All participation in promotion through city’s social media channels as well as other outlets, is subject to review, editing and approval by staff prior to promotion. •Grantees are encouraged and expected to: o Give notifications and invitations to the Cultural Arts Office that will be to extend them to the Carlsbad Arts Commission at least two weeks in advance of program. o Extensively promote funded events and projects. FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The reports of these visits will be included in grant application files and may provide a basis for evaluation of future requests. Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/ interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to each grant. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 8 Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit final budget forms digitally for staff review and approval. If a grantee chooses to submit an in-person final report, all requests require prior staff consultation and approval. All final reports are due within 30 days of the completion of the event or Sept. 30, 2024, whichever comes first, in order to receive the final payment of award. Excessively late submission of a final report may result in action taken per agreement. ASSISTANCE Cultural Arts Office staff are always available to assist applicants. Please contact Wendy Sabin-Lasker, the Community Arts Coordinator at wendy.sabinlasker@carlsbadca.gov or by phone at 442-339-5982. POLICIES •Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will be made to the applicant. •The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score, based on fiscal year limitations. •Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they are implemented. •Any significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes, but is not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date, activities or budget. This requirement will be included in the agreement. •The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be returned to the Cultural Arts Office within thirty days of notification. •No two entities (organization or school/affiliated groups) may apply for funding for the same project. •Applicants may only apply to one category per funding cycle. OTHER INFORMATION Carlsbad Arts Commission Meetings: Carlsbad Arts Commission meetings are public and held the first Thursday of every month throughout the year. For more information about the duties of the Carlsbad Arts Commission and its meetings, visit the Arts Commission webpage. HOW TO APPLY Application All applications must be submitted online. The application is comprised of approximately five main sections, some of which include long-answer sections and attachments. The application is available at the Community Arts Grants webpage. •Organization Information: An updated Statement of Information and approved signatories must be submitted for applications to be accepted. •Project Information and Narrative •Project Support Information •Budget: A budget form and budget sample can be found at the Community Arts Grants webpage. •Signatory Information DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 9 APPENDIX 1: COMMUNITY ARTS GRANTS FAQ’S Are there any organizations that are ineligible to receive Community Arts Grant funding? Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for- profit schools and businesses. Can I apply to more than one category? No. Unlike previous grant cycles, artists and organizations may only apply to ONE category per fiscal year grant cycle. What projects are eligible for the “Emerging” categories? Projects must be representative of at least one of the following mediums/forms of artistic expression: o Dance o Original music composition/lyrics o Spoken word/poetry o Visual Arts using sustainable or recycled materials What is the new two- year grant opportunity for arts projects and what are the eligibility requirements? •Arts Organizations with an established minimum of three years Community Arts Grants arts project award history may apply for a two-year arts project funding opportunity. •The project/activity must extend the duration of the two years. •A final report and budget will still be required after the completion of the two-year arts project and this report (including final budget) will be required for final payment. •Organizations awarded two-year project grants may apply for funding for a new project/activity upon completion of two- year grant project/activity and submission of a final report and budget. •Two-year grants are NOT applicable for the Educational Institutions (Arts in Schools) and Affiliated Groups category. What is an example of the new two-year grant opportunity? For example, an arts organization has identified the need for more arts training for senior citizens. The local arts organization has partnered with a Social Service Agency to provide arts training within the City of Carlsbad. The application for a Community Arts Grant for two (2) years proposes support for the planning, development and delivery of a senior citizen arts program in which any/all of these phases will continue as proposed throughout a two-year period. What is an “Emerging Artist?” •Artists who are at key early moments in their careers, elevating their capacity for continued contribution to the arts and are committed to devoting more time to artistic activity, when possible, financially. •Artists who self-identify as emerging and show significant potential as an artist but are under-recognized. Is there an age limit for the Emerging Artists category? Yes. Artists must be 18 years of age on or before application deadline. Do applicants for the Emerging Artists category need a fiscal agent? Yes. Emerging Artists must apply through a fiscal agent. If the applicant does not have one, staff may assist the applicant with finding a local established 501(c)(3) that is willing to partner with the artist. What arts organizations qualify to apply in the Emerging Arts Organization category? •Arts Organization must be based in Carlsbad •Must have a nonprofit 501(c)(3) status of three (3) years or less: •If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a nonprofit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of activities directly related to the purpose of eligibility to attain a nonprofit status. •Additionally, emerging arts organizations aspiring to a nonprofit status must apply through a fiscal agent Is attendance required for the workshops and information sessions? Workshop attendance is required all for new applicants and those applying in the “Emerging” categories. Workshop attendance by returning awardees is highly recommended as an opportunity for staff to guide and assist applicants in the FY2023-24 Community Arts Grants application process. How are final awards decided? All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying entity. After panelist scoring, panelists will create a funding plan based on these factors, which is forwarded to the Arts Commission for final approval. Can one school site apply for multiple Educational Institutions (or Arts in Schools) awards? DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 10 Yes: Individual schools and entities representing a school (such as foundations, booster organizations etc.) can submit a maximum of five (5) grant applications per educational institution across these categories; all five submissions cannot be from a single category. Examples of Acceptable Categories: •Performing Arts, including Dance and Music and Theatre •Visual Arts, including Graphic arts, Ceramics, Film, Photography •Nontraditional Arts: including Performance Art, Spoken Word/Poetry, Culinary Arts. APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES The City of Carlsbad will NOT award Community Arts Grants to: •For-profit organizations, schools and businesses. •Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on behalf of (or in opposition to) any candidate for public office. •Governmental agencies or public authorities. •Applicants that have a “delinquent” status with the Community Arts Grants funding programs. •Retroactive funding for completed activities. •Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of, or consumption by a specific religious order and/or sect. •Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period. •Capital expenditures, including construction, renovation or purchase of real property. •Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted. Proposals requesting funds for such expenses must be discussed with Cultural Arts staff. •Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity. •Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring •organization’s programs or services. •Support groups and/or nonprofit organizations supporting city departments or facilities. •General operating costs, including costs associated with the start-up of a new organization. •Applications to reduce existing deficits. Funding may NOT be used for: •Fundraising expenses. •Consultants who are members of an applicant’s staff or board. •Political campaigns or lobbying activities. •Payments to students. •Endowments or endowment campaigns. •Scholarships, fellowships or tuition assistance. •Costs incurred before the start of the funded project or outside the funding period. •All in-person activities outside the City of Carlsbad limits. •Entry fees for competitions or sponsorship fees. •Pageants, fund-raising events or hospitality costs. •Private foundations or other re-granting organizations. •Religious or doctrinal purposes, although faith-based organizations may apply for program support. •Publication of manuscripts or compositions not created as part of a grant-supported project. •Purchase of monetary awards, cash prizes, contributions or donations. •Professional development for staff and board members. •Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic or professional degree. •Creation of textbooks. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 1 Cheryl Ehlers Demo & Expression Fiscal Year 2023-24: Arts Projects for Arts Organizations Carlsbad Oceanside Art League Cheryl Ehlers 300 Carlsbad Village Drive, Suite 101 Carlsbad, CA 92008 info@northcoastalartgallery.com O: 760-434-8497 Cheryl Ehlers 300 Carlsbad Village Drive, Suite 101 Carlsbad, CA 92008 ncagpresident@gmail.com O: 760-519-1551 DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 2 Application Form Application Verification Application Type Verification:* This application is for Arts Organizations applying for the Arts Project category. If you are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen. Applicants may only submit one application per category per funding cycle. I verify that this is the application for the Arts Projects for Arts Organizations category. Guidelines & Eligibility Requirements Review Confirmation:* Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a grant application. A summary of the eligibility requirements is also provided on the application homepage. I have reviewed the Community Arts Grants Guidelines and the eligibility requirements. Fiscal Sponsor Role As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual artists! (OPTIONAL) Yes All applicants that wish to collaborate with others to complete this grant application may use the "collaborator" button on the top right section of this page (instructions below.): Collaborator feature Video Tutorial (2 minutes long) Written Tutorial *If applicable, please note that some data from the applying organization's GuideStar profile may be pre- populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated information. Organization Information •Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as of January 1, 2023 DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 3 •Applicants may only submit one application per funding cycle and cannot apply to multiple categories Past Funding* Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past? Yes Are you an individual artist applying through a fiscal agent?* No Primary Organization Name Name as shown on an IRS letter of determination. Carlsbad Oceanside Art League DBA (if applicable) Organization Website https://northcoastalartgallery.com Organization Mission Statement: Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste your organization's GuideStar mission statement or provide another version here. If you are an individual artist, use this section to give us an idea of your mission/vision as an artist. To promote art education and cultural appreciation in the community, by providing an experience for adults and youth artists alike, that will empower their creativity for a lifetime. Past Funding Report Requirements Current Grantee Requirements:* If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report and final budget for your organization must be submitted prior to entering a new grant agreement with the City of Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date. Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the status of your project, estimated project end date and any other project details you would like to share with us. I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad. Yes DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 4 Two-Year Arts Project Two Year Program* •Established arts organizations with a minimum three (3) year Community Arts Grants arts project award history may apply for a two (2) year arts project funding opportunity: •The two (2) year arts project grants are available for more established arts organizations that receive Community Arts Grants funding for projects that have been consistently similar year after year. •The project/activity must extend the duration of the two (2) years. •For two-year grants submission, additional information will be requested in this form. •A final report and budget will still be required after the completion of the two (2) year arts project and must include a final budget for final payment. •The funding for Year Two (2) of the arts project would be the same grant amount awarded for Year One (1). •Organizations that are awarded two (2)year arts project grants may apply for new funding upon completion of project and submission of Final Budget and Final Report. Is your arts organizations applying for a 2-year arts project? No Project Information and Narrative •Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad •All arts projects/activities require the participation of an artist or subject matter expert •Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization category have a maximum award of $5,000) Project Name:* Please provide us with the name of the arts project. Demos & Expression Project Summary:* Please provide us with a brief summary of your project. In each of the 10 provided live demonstrations, we encourage dialogue and hands-on painting with communication between a professional Instructor and the artists and/or audience. Opening avenues to use of any medium, regardless of the lesson plan, and the adaptation of our instructors to engage at all levels, (since every artist works in different mediums), has provided a less-restrictive environment and has been extremely DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 5 well-received among all., and is a more enjoyable experience. We want to provide interest in all forms of art with diversification, creativity, and expression, engage the community, with a hands-on experience and education in visual art. Project Start Date:* Please note that project start date must be on or after September 1, 2023. 09/07/2023 Project End Date:* Please note that the project end date must be on or before August 31, 2024. *2-year arts project end date would be no later than August 31, 2025. 08/08/2024 Project Details: Please provide additional details for the project such as additional dates, times and location(s) for all project events for marketing, communications and/or possible future site visits. At the Pine Avenue Community Center: Dates: 2023: SEPT 7, OCT 5 2024: JAN 4, FEB 8, MAR 7, APR 4, MAY 9, JUNE 6, JULY 11, AUG 8 Amount Requested:* This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that the maximum funding amount request is $7,500 for one-year arts projects. $4,519.00 Participants:* Total number of expected participants for this project (i.e. artists, coordinators, directors.) 5 Audience:* Total number of expected audience attendance for this project. 450 DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 6 Previous Project Success: If your organization has completed a similar project, please provide details of the project and why it was successful. We started Demos & Expression on January 4, 2023, and it has been very well received. Attendees have expressed appreciation for the quality, interactions, and attention received by the instructors, the engagement in conversation with their peers, and the learning of art in general, all while communicating the understanding of art, and the education it brings to each attendee. Attendance has been via RSVP which has allowed us to track interest and to date: Jan - Mar we are proud to report, we currently have an average of 31 to 60 participants per session. (That gauges our success). Previous year's programming received between 7 - 20 people in attendance, not on a regular basis. Demos & Expression appears to be a success, and the comments on the quality, and enjoyment of open dialogue with the instructor, while learning new technique has made it more interesting and beneficial to everyone involved. We hope to continue to grow this program to be a signature program in the community for everyone in the arts. Project Distinction: What makes this project distinctive? The dialogue of expression uses thought-provoking imagery, works on paper, canvas, and other mediums done by the instructor while attending artists and/or audience members engage during a 2-hour process. This technique is sometimes used to break or penetrate the boundaries of social, and economic, in order to ignite conversations while sparking creativity from within. It outreaches to new, emerging, amateurs and professional artists. There is something for all levels of art abilities, and everyone is encouraged to join us. Project Goals: What are the goals (outputs and/or outcomes) of the project? How will you measure your goals? We have measured our goals by the uptrend in attendance from 7-10 people per class to 31-45 people per class. Along with the survey of comments that report consistently the enjoyment of the program, they interact with the instructors, and the diversification and quality of the program. Target Population: Who is your target population and why? How will you reach them? Our outreach target has been the local community, and the communities surrounding Carlsbad, CA. We have since experienced incoming attendees from San Diego County areas. We outreach through media, postings, social media, printed flyers, word of mouth, handouts, and daily support by providing information through the North Coastal Art Gallery monthly events and daily public attendance at our location in Carlsbad. Project Partnerships: If applicable, please provide names and brief descriptions of roles for any partners in this project. This would include any organizations, artists or individuals involved in your project that are not employed or affiliated with the applying organization. City of Carlsbad, Parks and Recreation: Pine Avenue Community Center - Facility usage. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 7 Partner Resumes: If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project here. Please consolidate into one PDF if possible. Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. Organization Changes/Challenges/Circumstances: What special circumstances, challenges or changes have affected your organization? What impact has this had on your organization? We have experienced an uptrend of community interest in all our current programs, and participation has had an extremely positive effect on the Carlsbad Oceanside Art Leagues' efforts to elevate our recognition for outreach and participation within the local community. Project Support Information You may upload support information in this section. Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. Materials Upload (OPTIONAL, but recommended): Please upload any marketing materials, images and/or files that would provide more information about your project. COAL Media.pdf Videos Upload (OPTIONAL): Please provide us with a host website link for all videos relevant to the project. https://www.youtube.com/watch?v=c6RqRaeyWTo Videos Upload (OPTIONAL) If you do not have a URL that hosts your videos, you may upload it here. Additional Materials: You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from partnering organization(s) that is essential to your project.) CARLSBAD Facility Permit 60333 2023-03-13 (1)-Copy.pdf DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 8 Budget Information You may upload budget support information in this section. Please consolidate into one PDF if possible. Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. Total Project Budget $4,519.00 Project Budget Form:* Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. Budget forms may be available upon request or may be available on the Cultural Arts Community Arts Grants webpage. Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. FY 2023-24 Community Arts Grants Budget Form.pdf Organizational Budget:* Please upload a current organizational budget. JAN_NOV 2022 P&L YTD .pdf Letter of Determination: If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination. Audited Financials:* Please upload your organization's most recent completed short form 990s. EZ 990 2021-Carlsbad-Oceanside Art League-Returns-12.31.21 RRF-1 FILING COPY-6292022 (4)-Copy.pdf Board Roster:* Please upload your organization's roster of board members and ensure the document includes names, titles, organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board meeting minutes that includes the board roster. Signed Resolution 03152023 Filing of the Grant (1).pdf DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 9 Organization Signatory Information Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed with the California Secretary of State for your organization (or listed on the most recent board roster.) These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO, Treasurer, Secretary.) One corporate officer from each of the following groups must sign the agreement: Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this website: Search | California Secretary of State Signor #1 First and Last Name (i.e. Mary Wilson):* Cheryl Ehlers Signor #1 Organizational Title (i.e. CEO):* President Signor #1 Email address:* ncagpresident@gmail.com Signor #2 First and Last Name (i.e. Luke Wilson):* Mary Lou Owen Signor #2 Organizational Title (i.e. Secretary):* Secretary Signor #2 Email Address:* Owenml3@pacbell.net DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 10 Application Submission Application Submission: Note: Once you submit your application, you cannot edit the form. Please review your answers before submitting After you submit this application, you will receive an email for the submission confirmation. Application Certification:* I certify that the information contained in this application, including all attachments and support materials, is true and correct to the best of my knowledge. Yes Date of Application Submission:* 03/15/2023 DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Cheryl Ehlers Carlsbad Oceanside Art League Printed On: 21 March 2023 Fiscal Year 2023-24: Arts Projects for Arts Organizations 11 File Attachment Summary Applicant File Uploads • COAL Media.pdf • CARLSBAD Facility Permit 60333 2023-03-13 (1)-Copy.pdf • FY 2023-24 Community Arts Grants Budget Form.pdf • JAN_NOV 2022 P&L YTD .pdf • EZ 990 2021-Carlsbad-Oceanside Art League-Returns-12.31.21 RRF-1 FILING COPY- 6292022 (4)-Copy.pdf • Signed Resolution 03152023 Filing of the Grant (1).pdf DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 NORTH COASTAL ART GALLERY Sponsored in part by the COAL & Carlsbad Cultural Arts Grant All demonstrations are observation or interactive, so bring your supplies. Pine Avenue Community Center, 3209 Harding St, CB92008 Starts promptly,Thursdays,1:30 pm to3:30 pm, setting is limited. For All Materials/Details & to RSVP, Visit Our Website Below.“Under Programs” APR6: Terry d. Chacon, - Capturing the Light Palette knife painting, and fascinated with impressionistic style paintings like those of Monet, she sought to learn a style of painting that would enhance her abilities by adding color and light to her subjects. Capturing the light is the most important part of her paintings.”The challenge is to capture it quickly, as it doesn't wait for you." Visit: www.terrydchacon.com Lisa has always loved the beach and has been inspired by the beauty and power of the ocean. Seascapes are her favorite subject and continues to be what she paints most often. Lisa paints in plein-air and has been in the prestigious Sonoma Plein Air Invitational in 2019 and 2021. Visit www.lisaskelly.com MAR9: Lisa Skelly, Pastel Every great painting starts with one critical step. What is it? The ability (and patience) to create a rock-solid foundation of design. You could be a good painter – really good … but if your are not skilled in design your paintings are doomed. Visit: www.markfehlman.com FEB 9: Mark Fehlman,Oil -The Secrets of Design JAN 5: Drew Bandish, - Watercolor A teacher of popular art classes in San Diego, California, and enjoy Demonstrating my methods presently in watercolor, and conducting Workshops, while serving as a juror for art exhibitions throughout San Diego. Visit www.drewbandish.com Visit our website for all details. Ques: Contact lorrainecote1@gmail.com northcoastalartgallery.com DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Carlsbad Oceanside Art League - Advertising Outreach: • Carlsbad Village Association Monthly advertising (Member) • Coast News Calendar • Facebook (Meta Business Calendar) and posts, to 9 art groups and to the public • Instagrams posts and reels • Carlsbad Patch • North County Daily Star • Encinitas Advocate • San Diego Tribune • Door signage edited monthly • In-house flyers DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 City of Carlsbad, CA Facility Rental Permit PERMIT #60333 Page 1 Customer Initials: ________________ Facility Rentals 3096 Harding St. Carlsbad, CA 92008 760-602-7510 rentals_harding@carlsbadca.gov www.carlsbadconnect.org PERMIT #60333 Authorized On: 03/13/2023 08:48 AM NOTE: Rental Permit Holder Carlsbad Oceanside Art League Nancy Atherton 300 Carlsbad Village Drive Suite 101 Carlsbad, CA 92008 760-519-5047 Authorized Agent Eric Sapp 442-339-2826 CarlsbadConnect@carlsbadca.gov www.CarlsbadConnect.org RESERVATIONS Location Facility Date Time Hours Estimate PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Sep 7th 2023 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Oct 5th 2023 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Jan 4th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Feb 8th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Mar 7th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 (city of Carlsbad Parks & Recreation City of Carlsbad, CA Facility Rental Permit PERMIT #60333 Page 2 Customer Initials: ________________ Location Facility Date Time Hours Estimate PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Apr 4th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, May 9th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Jun 6th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Jul 11th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Aug 8th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Sep 5th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Thu, Oct 10th 2024 01:30 PM-03:30 PM 2.00 $92.00 Discounts Resident Discount $9.20 Discounts Total ($9.20) TOTAL:$993.60 CHARGES LOCATION FACILITY DESCRIPTION TOTAL PAID BALANCE DUE PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Sep 7, 2023 1:30 PM-3:30 PM $92.00 $92.00 $0.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)($9.20)$0.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Oct 5, 2023 1:30 PM-3:30 PM $92.00 $92.00 $0.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)($9.20)$0.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Jan 4, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 City of Carlsbad, CA Facility Rental Permit PERMIT #60333 Page 3 Customer Initials: ________________ LOCATION FACILITY DESCRIPTION TOTAL PAID BALANCE DUE PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Feb 8, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Mar 7, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Apr 4, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 May 9, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Jun 6, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Jul 11, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Aug 8, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Sep 5, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Oct 10, 2024 1:30 PM-3:30 PM $92.00 $0.00 $92.00 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 Resident Discount ($9.20)$0.00 ($9.20) TOTAL:$993.60 $165.60 $828.00 PAYMENTS RECEIPT #DATE/TIME DESCRIPTION AMOUNT 45864851 03/13/2023 08:50 AM User Credit $165.60 TOTAL: $165.60 DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 City of Carlsbad, CA Facility Rental Permit PERMIT #60333 Page 4 Customer Initials: ________________ PROMPT RESPONSES Location Facilities Date Days PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #1 - Will there be alcohol at your event? If yes, additional permit requirements and fees may be required, e.g., insurance, security, etc. Response: No PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #2 - Alcohol is not permitted at any celebration/event for a minor under the age of 21. Is this celebration/event for a minor under of the age of 21? Response: No PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #3 - What is your event for? (i.e. 18th birthday party, wedding, private organizational meeting, Rotary meeting, etc.) Response: COAL Meeting PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #4 - Will there be live Music at your event? Response: No PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #5 - If your organization is a non-profit, is it a City of Carlsbad Chapter? Response: Yes PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #6 - Is your organization a non-profit organization? Response: Yes PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #7 - If your organization is a non-profit, do you have paid management/Board of Directors? Response: No PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #8 - How many people will be attending your event? Response: 20 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #9 - Is this event open to the public? Response: No PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #10 - Help us never turn anyone away because of financial hardship. The City of Carlsbad Parks & Recreation Department Opportunity Grants program provides access to parks & recreation classes, camps and activities for families that may not otherwise be able to afford them. By awarding grants to Carlsbad families, the department aims to encourage the development of positive self-esteem and social responsibility and promote physical fitness and health to create a safe and strong community. Your donation gives families access to unforgettable activities and priceless experiences. Contributions to the City of Carlsbad opportunity Grant program are considered charitable donations. The Internal Revenue Service considers the City of Carlsbad to be a qualified charitable organization under IRS Code Section 170 (C)(1). Contribution made to the City of Carlsbad would be used exclusively for public purpose, are a qualified charitable donation, and may be deducted as such. Our taxpayer identification number is 95-6004793. The City does not offer tax advice and make no representation as to the deductibility of any gift. Please consult your tax professional. Response: 0 PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #11 - I certify that I have received and reviewed the attached City Ordinance No. CS-423; Chapter 6.22 (Plastic Bottled Beverage Reduction) that was located in the forms section and I have read, understand and will abide by the City Ordinance No. CS-423; Chapter 6.22 (Plastic Bottled Beverage Reduction). Response: Agreed PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 City of Carlsbad, CA Facility Rental Permit PERMIT #60333 Page 5 Customer Initials: ________________ #12 - When an applicant requests a refund at least 30 calendar days prior to rental, 50 percent of the registration fee will be refunded by check or credit card or a full credit* will be applied to their CarlsbadConnect Account. Upon notice of cancellation, any financial obligations incurred by the City of Carlsbad to accommodate the applicant or event will be invoiced and the applicant must pay the outstanding balance within seven calendar days of the date of the invoice. No refunds or credits will be given for requests less than 30 days prior to the scheduled rental. No refunds will be provided due to applicant cancelling an event because of inclement weather. Any refund/credit applied will follow the procedure outlined above. *Please note, all CarlsbadConnect Account credits are good for 1 year from date of issue and may be used for any Parks & Recreation Department program. After 1 year, any unused credits will be written off or registrant may elect to donate it to the department’s low income Opportunity Grants Program for a possible tax write off. I have read and understand the Refund Policy. Response: Agreed PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #13 - Will you be selling alcohol at your event? Response: No PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #14 - How would you like your room set up? (i.e., Classroom Style, Theater Style, etc.) Please be specific. Response: Classroom style PINE AVENUE COMMUNITY CENTER & PARK Activity Room 108 09/07/2023-10/10/2024 Thu #15 - Will tickets be sold for your event? Response: No Print Name: _____________________________________________________ Signature: ______________________________________________________ Date: __________________________________________________________ Phone #: _______________________________________________________ DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 Applicant: Carlsbad Oceanside Art League COMMUNITY ARTS GRANTS 2023-24 PROJECT BUDGET INFORMATION $ Notes $ Admissions N/A FREE to the public Gifts/Merchandise/ Concessions $ - Advertising $0 Other $ - -$ Subtotal Earned Income -$ $ Notes $ Private $ - Individual $ - Public Support $ - Applicant Cash $ - CAG Request Amount $ 4,518.80 Amount requested through Community Arts Grants 2023-24 Other $ - Other $ - Subtotal Unearned Income 4,518.80$ Subtotal Unearned Income -$ Cash Notes Cash Project Staff (non-artist) $ 160.00 10 Demos, (1 each Videographer,.IT) for setup/recording Demos @ $16 hr Project Artist(s) or Arts Instructor(s) $ 1,750.00 10 Demos, (10 each Instructors) @ $175 for a total of 2 hours Educational Materials/Printing $ 200.00 10 Demos, Printing of reference materials for attendees Costumes/Props $ - Sets $ - Supplies $ 600.00 10 Demos, Art supplies provided for classes for those without supplies Licensing/Royalties $ - Rentals (space and/or other) $ 829.00 10 space rentals, at Pine Avenue Community Center Faility fees Transportation $ 80.00 For only 8 Demos, Instrutor Mileage Food & Beverage $ 400.00 Hospitality for 10 Demos: 45 -60 p. per class; coffee and/or water, supplies/cups.$20 ea. 10 lunchesboxes for Instrutors @ $20 ea Marketing/Promotion/ Publicity $ 500.00 Posters, Press Releases,Socil Media Promo, Programs, Advertising,, Postcards Fiscal Agency Fee $ - Other $ - Other $ - Other $ - EXPENSES TOTALS 4,519.00$ -$ Value Notes Value Program Mgmt ((2) $ 500.00 2 people, Prog. Mgr's on-site@ $25 hr each x 10 Demos Program onsite Assist $ 200.00 1 person, Progam Assist on-site @ $20hr X 10 Demos Program Accounting.funding Mgmt $ 200.00 1 peson Accounting Mgr. (off-site) @ $20hr X 10 Demos IN-KIND SUPPORT Notes INCOME TOTALS PROJECT EXPENSES Notes 4,518.80$ -$ Subtotal Earned Income Notes Un e a r n e d I n c o m e Amount received through Community Arts Grants 2023-2024 Ea r n e d I n c o m e CAG FY 2023-24 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT PROJECT INCOME Notes DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813 L I Applicant: Carlsbad Oceanside Art League COMMUNITY ARTS GRANTS 2023-24 PROJECT BUDGET INFORMATION CAG FY 2023-24 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT IN-KIND TOTALS 900.00$ -$ Enter a '0' in any cells that you don't have an amount to add. Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each." Please insert your organization name in the top right header. Budget Instructions: For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may Round all budget figures to the nearest whole dollar. DocuSign Envelope ID: C5519575-5355-49D3-9390-C1CFB1D87813