HomeMy WebLinkAbout2023-09-07; Arts Commission; ; Fiscal year 2023-24 Arts Commission Workplan Meeting Date: Sept. 7, 2023
To: Arts Commission
From: Richard Schultz, Cultural Arts Manager
Staff Contact: Richard Schultz, Cultural Arts Manager
richard.schultz@carlsbadca.gov, 442-339-2086
Subject: Fiscal year 2023-24 Arts Commission Workplan
District: All
Recommended Action
Discuss and approve the FY 2023-24 Arts Commission Workplan.
Executive Summary
In 2018, the City Council revised the Carlsbad Municipal Code Section 2.15.020 (C) to create
uniform policies and procedures related to boards and commissions, requiring each board or
commission to provide the City Council, for its approval, an annual work plan of activities to
be undertaken. The purpose of the work plan is to encourage increased dialogue between the commission and the City Council. The intent is to ensure that each commission is working in line with the priorities of the City Council.
Each year, the Arts Commission reviews and updates its workplan. At this meeting, the workplan for FY 2022-23 will be reviewed to incorporate a report of accomplishments and the workplan for FY 2023-24 will be discussed. The Arts Commission Workplan Subcommittee consisting of Commissioners Chung, Carrillo and Ferone has submitted a document for review which is attached as Exhibit 1.
Next Steps
The proposed workplan will be presented to City Council for approval.
Fiscal Analysis
No additional city funding is being requested at this time.
Sept. 7, 2023 Item #2 Page 1 of 10
ARTS COMMISSION
Staff Report
Public Notification
This document was noticed in accordance with the Ralph M. Brown Act (California
Government Code Section 54950 et. Seq.), published and distributed at least 72 hours prior
to the meeting date and time.
Exhibits
1.Workplan notes from subcommittee
2.Draft accomplishments for FY 2022-23 workplan
3.Draft workplan for FY 2023-24
Sept. 7, 2023 Item #2 Page 2 of 10
City of Carlsbad Arts Commission
Workplan Notes 5/10/2023
Participants
Commissioners Barbara Chung, Fran Carrillo, and Angie Ferone
Objective
Use workplan in conjunction with 10 Priorities List (pg. 14 of Arts & Culture Master Plan)
10 Priorites
1. Provide to the City Council for its approval an annual work plan of activities to be undertaken
and a subsequent report of its accomplishments.
- Completed 3/7/2023
2. Monitor and report to the City Council on the progress of the initiatives detailed in the Arts &
Culture Master Plan, including adapting to current community needs and reassessing the current
status of the ten-year timeline.
- Ongoing
3.Provide community perspective on issues and interests related to arts and culture in Carlsbad,
as related to programming by cultural arts.
-Ongoing review of community surveys
- In addition, we recommend that a five year follow up survey be conducted in Q4/2023.
4. Commit to diversity, equity and inclusion, while fostering mutual respect for the beliefs and
values of all individuals and groups in the arts including hosting a presentation from the city’s
new diversity, equity and inclusion manager and explore the prospects for a collaborative
townhall meeting in the future.
- We agree DEI is a priority, however it should be incorporated
in all programming decisions, (i.e. events,
meetings),utilizing the expertise of the DEI Manager.
-We are recommending that any discussion of a townhall meeting on this
subject be tabled until we have had an opportunity to meet with the
DEI Manager.
5. Quarterly identify one topic that deepens awareness of national trends and emerging priorities
in the arts, relevant to the Arts & Culture Master Plan, inviting the community to participate
through attendance and encouraging input.
-We would like to have a member of the Cultural Arts staff report to the
Arts Commission on Emerging Trends, to help inform our next steps.
o This would be in association with city’s festival and event culture (pg. 14, #3)
o A possible order for these reports could be:
o Tonya Rodzach Q3/2023
o Wendy Sabin Lasker Q4/2023
o Tom Johnston Q1/2024
o New Gallery Director Q2/2024
6. Research best practices to strengthen content knowledge to serve as an arts advocate in our
community, such as studying the results of the Americans for the Arts Economic and Prosperity
Study (AEP6).
- Study results of Americans for Arts Economic and Prosperity Study
(AEP6), once the study is completed.
7. Arts Commissioners will attend one Cultural Arts event and one Community Arts grantee or
Exhibit 1
Sept. 7, 2023 Item #2 Page 3 of 10
community-based arts event per quarter.
- Ongoing
8. Explore the possibility of regular reports at Arts Commission meetings by the Carlsbad
Friends of the Arts and the Carlsbad Library & Arts Foundation.
- We recommend a reciprocal exchange of ideas with the Carlsbad Friends of the Arts and
Carlsbad Library & Arts Foundation, either by attending meetings or submitting
reports.
9.Serve on relevant committees such as permanent Public Art and Business Outreach (including
a focus on cultural tourism) as a representative of the Arts Commission.
- Ongoing
10. Participate in the Community Arts Grants process including the reassessment of funding
priorities, recommending potential panelists to be vetted by city staff, auditing the work of the
grant’s panels, approving the final funding plan, and when possible, conducting site visits by
attending grantee events and programs.
-Completed for this funding cycle.
WorkPlan and Timeline Matrix
NumberTask Lead TimeframeCompleted?
3 Provide Community Perspective All
Commissioners
Monthly
7 Attend 1 Cultural Arts Event and 1
Community grantee program
All
Commissioners
Qtrly ongoing
2 Monitor and Reporting Ongoing
Progress
All
Commissioners
Qtrly
1 Provide Annual Workplan for Approval Assign Qtr1 Yes
5 Stay Abreast of Emerging Trends as
presented by Arts and Culture Staff
Tonya Rodzach Qtr 3 -
2003
5 Stay Abreast of Emerging Trends as
presented by Arts and Culture Staff
Wendy Sabin
Lasker
Qtr 4 -
2003
3.1 5 Year Follow up survey review Assign Assign
5 Stay Abreast of Emerging Trends as
presented by Arts and Culture Staff
Tom Johnston Qtr 1 -
2024
8 Explore and create a plan to exchange
information flow between Arts
Commission and Carlsbad Friends of the
Arts and Carlsbad Library & Arts
Foundation
Assign Qtr 1 -
2024
6 Research Best Practices – i.e. Americans
for the Arts Economic and Prosperity
Study
Assign Annually
4 Commitment to DEI as being inclusive
in all our work and activities. Work with
City’s DEI Manager annually.
Commissioners
DEI City Manager
Annually
Qtr 1 –
2024
5 Stay Abreast of Emerging Trends as
presented by Arts and Culture Staff
New Gallery
Director
Qtr 2 -
2024
9 Serve on relevant Committees as a
representative of the Arts Commission.
Create a list of possibilities.
Assign Qtr 1 –
2024
Sept. 7, 2023 Item #2 Page 4 of 10
Exhibit 2
Arts Commission
FY 2022-23 Work Plan Accomplishments
I.Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts
and culture related matters and to serve as a resource to the Cultural Arts Office,
providing insight and feedback, representing the community’s perspective. This
mission is accomplished through the Arts Commission’s focus on the presentation of
a diverse range of arts and cultural experiences, which showcase the full spectrum of
artistic styles and traditions, and appeal to and represent the interests of the greater
community.
II.Composition
The Arts Commission shall consist of seven members, appointed by the mayor with
the approval of the City Council.
III.FY 2022-23 Goals & Tasks
The Arts Commission focused on the following FY 2022-23 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Provide to the City Council
for its approval an annual
work plan of activities to
be undertaken and a
subsequent report of its
accomplishments
•City Council approve FY
2022-23 workplan on
March 7, 2023
Annual
Monitor and report to the
City Council on the
progress of the initiatives
detailed in the Arts &
Culture Master Plan,
including adapting to
current community needs
and reassessing the current
status of the ten-year
timeline
Ongoing
Sept. 7, 2023 Item #2 Page 5 of 10
Provide community
perspective on issues and
interests related to arts
and culture in Carlsbad, as
related to programming by
Cultural Arts
•Assisted with
community surveying in
support of the
Americans for the Arts
Economic & Prosperity
Study 6
Surveying occurred
throughout Summer
2022 and continued
in 2023. Carlsbad’s
contribution to the
survey data was
completed in
Summer 2023
Review and approve staff
suggestions for updating
the Arts Commission
ordinance in the municipal
code (Chapter 2.18)
•Updated the Arts
Commission ordinance
to better align with
tasks related to the Arts
& Culture Master Plan
as well as alignment
with other Boards and
Commissions as noted
in CMC 1.20 and 2.15
Completed. Updated
ordinance adopted by
City Council on Feb.
14, 2023
Commit to diversity,
equity and inclusion,
while fostering mutual
respect for the beliefs and
values of all individuals
and groups in the arts,
including hosting a
presentation from the
city’s new diversity, equity
and inclusion manager
and exploring the
prospect for a
collaborative townhall
meeting in the future
ongoing
Sept. 7, 2023 Item #2 Page 6 of 10
Quarterly, identify one
topic that deepens
awareness of national
trends and emerging
priorities in the arts,
relevant to the Arts &
Culture Master Plan,
inviting the community to
participate through
attendance and
encouraging input
•Focusing on a single
topic such as arts
education or public art
allowed for a deeper
exploration of
community interests
and needs
Research best practices to
strengthen content
knowledge to serve as an
arts advocate in our
community, such as
studying the results of the
Americans for the Arts
Economic and Prosperity
Study (AEP6)
•
Arts Commissioners will
attend one cultural arts
event and one
community-based arts
event per quarter
• ongoing
Explore the possibility of
regular reports at Arts
Commission meetings by
the Carlsbad Friends of
the Arts and the Carlsbad
Library & Arts Foundation
•
Sept. 7, 2023 Item #2 Page 7 of 10
Serve on relevant
committees, such as
permanent Public Art and
Business Outreach
(including a focus on
cultural tourism) as a
representative of the Arts
Commission
• In FY 2022-23, provided
a commissioner as
representative on the
city’s Growth
Management Citizens
Committee
ongoing
Participate in the
Community Arts Grants
process including the
reassessment of funding
priorities, recommending
potential panelists to be
vetted by city staff,
auditing the work of the
grant’s panels, approving
the final funding plan and,
when possible, conducting
site visits by attending
grantee events and
programs
• In FY 2022-23,
participated in and
approved the funding
plan for the FY 2022-23
Community Arts Grants
and for the FY 2023-24
Community Arts Grants
Annual ongoing
program
Sept. 7, 2023 Item #2 Page 8 of 10
Exhibit 3
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2023-24
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight, feedback and representing the community’s perspective. This mission is
accomplished through the Arts Commission’s focus on the presentation of a diverse range
of arts and cultural experiences, which showcase the full spectrum of artistic styles and
traditions and appeals to and represents the interests of the greater community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the Mayor with the
approval of the City Council.
III. FY 2023-24 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council the progress of the initiatives detailed in
the Arts & Culture Master Plan, including adapting to current community needs
and reassessing the current status of the ten-year timeline.
• Provide community perspective on issues and interests related to arts and culture
in Carlsbad, as related to programming by Cultural Arts.
• Commit to diversity, equity and inclusion, while fostering mutual respect for the
beliefs and values of all individuals and groups in the arts, including hosting a
presentation from the city’s new diversity, equity and inclusion manager and
exploring the prospect for a collaborative townhall meeting in the future.
• Quarterly, identify one topic that deepens awareness of national trends and
emerging priorities in the arts, relevant to the Arts & Culture Master Plan, inviting
the community to participate through attendance and encouraging input.
• Research best practices to strengthen content knowledge to serve as an arts
advocate in our community, such as studying the results of the Americans for the
Arts Economic and Prosperity Study (AEP6).
Sept. 7, 2023 Item #2 Page 9 of 10
• Arts Commissioners will attend one cultural arts event and one community-based
arts event per quarter.
• Explore the possibility of regular reports at Arts Commission meetings by the
Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation.
• Serve on relevant committees, such as permanent Public Art and Business Outreach
(including a focus on cultural tourism) as a representative of the Arts Commission.
• Participate in the Community Arts Grants process including the reassessment of
funding priorities, recommending potential panelists to be vetted by city staff,
auditing the work of the grant’s panels, approving the final funding plan, and
when possible, conducting site visits by attending grantee events and programs.
Sept. 7, 2023 Item #2 Page 10 of 10