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HomeMy WebLinkAbout2023-08-23; Library Board of Trustees; MinutesLIBRARY BOARD OF TRUSTEES Minutes Aug. 23, 2023, 4 p.m. CALL TO ORDER: 4 p.m. ROLL CALL: Trustees DeForest, Moran, Schatt, Sheffler. Absent: Trustee McBride. PLEDGE OF ALLEGIANCE: Trustee Schatt led the Pledge of Allegiance. APPROVAL OF MINUTES: Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 Minutes of the Library Board of Trustees regular meeting held June 28, 2023. Motion by Trustee Schatt, seconded by Trustee Sheffler, to approve the minutes as presented. Motion carried, 3/0/1/1 (McBride - Absent, DeForest - Abstain). Director Smithson introduced new staff members: Senior Office Specialist Carla Flores in Cultural Arts, Circulation Supervisor Mike Strenski in Circulation Services and Senior Librarian Katy Duperry in Collections & Technical Services. PUBLIC COMMENT: None. DEPARTMENTAL REPORTS: 1.LIBRARY REPORTS FOR JUNE AND JULY 2023 -Receive the Narrative Reports and Statistical Reports for June and July 2023. (Staff contacts: Sheila Crosby and Katie Nye, Library & Cultural Arts) Recommendation: Receive the reports. The board received the reports. 2.ELECT CHAIR AND VICE CHAIR -Accept nominations/volunteers and elect a Chair and Vice Chair for the Library Board of Trustees for fiscal year 2023-24. (Staff contact: Suzanne Smithson, Library & Cultural Arts Department) Recommendation: Accept nominations/volunteers and elect a Chair and Vice Chair. Aug.23,2023 Library Board of Trustees Regular Meeting Page 2 Trustees received the report, discussed nominations, and elected a Chair and Vice Chair. Motion by Trustee DeForest, seconded by Trustee Moran to elect Stan Schatt as Chair for the Library Board of Trustees for fiscal year 2023-24. Motion carried 4/0/1 (McBride -Absent). Motion by Trustee DeForest, seconded by Trustee Moran to elect William Sheffler as Vice- Chair for the Library Board of Trustees for fiscal year 2023-24. Motion carried, 4/0/1 (McBride -Absent). 3. ELECT REPRESENTATIVE TO CARLSBAD LIBRARY & ARTS FOUNDATION -Accept nominations/volunteers and elect a representative for the Carlsbad Library & Arts Foundation for fiscal year 2023-24. (Staff contact: Suzanne Smithson, Library & Cultural Arts) Recommendation: Accept nominations/volunteers and elect a Representative. Trustees received the report, discussed nominations, and elected a Representative to the Carlsbad Library & Arts Foundation. Motion by Trustee Schatt, seconded by Trustee Sheffler to elect Laurel Moran as Representative to the Carlsbad Library & Arts Foundation. Motion carried, 4/0/1 (McBride -Absent). 4. SUMMER READING ADVENTURE FINAL REPORT-Receive the final report from staff on the Summer Reading Adventure program for 2023. (Staff contact: Ashleigh Hvinden and Hugo Ricalday-Cuevas, Library & Cultural Arts) Recommendation: Receive the report. Librarian Ashleigh Hvinden and Library Assistant Hugo Ricalday-Cuevas provided a PowerPoint presentation (on file in the Office of the City Clerk). Trustee Sheffler inquired about the disparity on the reward statistics with K-5 being higher. Ashleigh Hvinden attributed the difference due to the emergence of in person performances and marketing to children prior to the school year ending. 5. LIBRARY QUARTERLY TECHNOLOGY REPORT -Receive the Quarterly Technology Report. (Staff contact: Devin Castel, Information Technology) Recommendation: Receive the report. Deputy Library Director Sheila Crosby provided a PowerPoint presentation (on file in the Office of the City Clerk). Aug.23,2023 Library Board of Trustees Regular Meeting Page 3 Trustee Schatt inquired about wi-fi hours of operation. Sheila Crosby responded the hours of availability are 5 a.m. to 10 p.m . Trustee Schatt inquired about the usage of early learning computer stations. Sheila Crosby responded that normal usage for the early learning is for a smaller time period compared to adult computer station usage. Trustee Moran inquired about print and copy fee removal and the ability of scanning. Sheila Crosby responded the library currently offers scanning and will be looking into what options will be available with the new printers. Trustee Sheffler inquired about a drop in wireless usage in February. Sheila Crosby responded that data collection was not available on certain days in February. Trustee DeForest inquired about streaming statistics and how long a streaming session is. Sheila Crosby responded it is measured by credits and access, not hours, but she will see what information she can provide and report out at a later meeting. 6. SEMI-ANNUAL LIBRARY DONATION REPORT-Receive the Semi-Annual Library Donation Report for the second half of fiscal year 2022-23. {Staff contact: Debbie Jo McCool, Library & Cultural Arts) 7. Recommendation: Receive the report. Management Analyst Debbie Jo McCool provided a PowerPoint presentation {on file in the Office of the City Clerk). The Trustees received the report. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT -Receive a report from the North San Diego County Genealogical Society. {Staff contact: Sheila Crosby, Library & Cultural Arts) Recommendation: Receive the report. Representative Millet was not in attendance. TRUSTEES COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS: This portion of the agenda is for the Board of Trustees to make brief announcements, brief reports of their activities and requests for future agenda items. No commentary. Aug.23,2023 Library Board of Trustees Regular Meeting Page 4 DIRECTOR'S COMMENTS: Director Suzanne Smithson made the following announcements: • Summer Reading Adventure and TGIF Concerts in the Park have both concluded • Carlsbad Reads Together on line survey to select books for the spring program will be available after Labor Day • Next steps for the audio, visual and lighting improvements project in the William D. Cannon Gallery and Ruby G. Schulman Auditorium • Friends of the Carlsbad Library annual donation was accepted by City Council on July 11; bookstore sales have returned to pre-pandemic numbers; and Sept. 9 is a "buy one get one" sale for children, parents, and teachers ANNOUNCEMENTS: None. ADJOURNMENT: Chair DeForest adjourned the meeting at 4:58 p.m.