HomeMy WebLinkAbout2023-10-24; City Council; ; Annual Carlsbad Sister City Program UpdateCA Review CKM
Meeting Date: Oct. 24, 2023
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Sheila Cobian, Legislative & Constituent Services Director
sheila.cobian@carlsbadca.gov, 442-339-2917
Subject: Annual Carlsbad Sister City Program Update
Districts: All
Recommended Action
Receive the annual update on the programs, relationships and finances of Carlsbad’s Sister City
Program as required by City Council Policy No. 77.
Executive Summary/Explanation
Carlsbad’s Sister City Program is operated by the not-for-profit, community-based organization
Carlsbad Sister City Ambassadors. At the City Council Meeting held Jan. 23, 2018, City Council
Policy No. 77 (Exhibit 1) was modified, requiring an annual update on the programs,
relationships and finances of the ambassadors. Tom Hersant, President of the organization, will
present the update to the City Council (Exhibit 2).
Fiscal Analysis
This action has no financial impact.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change in the environment or a reasonably foreseeable indirect physical change in the
environment.
Exhibits
1.City Council Policy No. 77
2.Carlsbad Sister City Ambassadors presentation
Oct. 24, 2023 Item #4 Page 1 of 22
{9ityof
Carlsbad
Council Policy Statement
Category: CARLSBAD SISTER CITY PROGRAM
Policy No.
Date Issued:
Effective Date:
Resolution No:
Cancellation Date:
Supercedes No.
77
Jan. 23, 2018
Jan.23,2018
2018-008
N/A
77 dated
Apr. 24, 2012
Specific Subject: Guidelines for the establishment and management of sister city
relationships involving the City of Carlsbad
PURPOSE:
The purpose of this policy is to:
• Establish guidelines for the maintenance and expansion of Carlsbad's Sister City
Program.
• Encourage sister city programs for the benefit of the City of Carlsbad and its residents.
• Duly authorize and endorse a not-for-profit, community-based organization to be the
managing organization for the sister city relationships with Futtsu, Japan and Karlovy
Vary, Czech Republic and for sister city program activities conducted for the benefit of
Carlsbad citizens.
BACKGROUND:
The Sister City Program was officially established in 1956 by President Eisenhower for the
purpose of aiding in the development of mutual understanding between U.S. cities and
international cities. One facet of the program was furthering economic and cultural
cooperation and interchange between the participating entities.
In January 1988, the City of Carlsbad established its first sister city relationship with Futtsu,
Japan (Resolution 88-18) by invitation of that city. It also established a Sister City Steering
Committee (Resolution 88-19), made up of representatives from several community
organizations, to be responsible for the sister city program in Carlsbad. This body worked
together for 18 months, and then requested a new structure with additional assistance
from the city.
The Carlsbad Sister City Committee and Program were established in 1990 by City Council
Resolution 90-3 which created a nine-member Sister City Committee with a staff liaison in
the Cultural Arts Office to assume management of the existing sister city relationship with
Page 1 of 3
Exhibit 1
Oct. 24, 2023 Item #4 Page 2 of 22
Futtsu, Japan. In early 1991, Karlovy Vary, Czech Republic requested a formal relationship
with its namesake, Carlsbad, California, and became the program's second sister city
(Resolution 90-452).
In June 2010, the City Council dissolved the Sister City Committee by Resolution 2010-160,
and suggested that the sister city program should be conducted and managed by a not-
for-profit, community-based organization rather than through continued city
management.
POLICY:
It is the policy of the City Council of the City of Carlsbad that the relationships between the
City of Carlsbad and its sister cities be conducted by a not-for-profit, community-based
organization whose purpose is the operation of international relations with sister city
partners and the presentation of appropriate recommendations to the City Council
concerning the establishment of possible additional sister city relationships.
Activities undertaken in pursuit of this purpose should increase the visibility, effectiveness,
efficiency and viability of Carlsbad's existing sister city partnerships, thereby supporting their
missions in the areas of cultural, educational and economic relationships. At all times the
benefits to the residents of Carlsbad should serve as the primary objectives of the not-for-
profit, community-based organization as it develops its relationships, programs and activities.
The City Council reserves to itself the right to rescind, restrict or transfer its appointment and
endorsement by a vote of the majority of the City Council members.
The not-for-profit,community-based organization must maintain and demonstrate the ability
to fund its activities without reliance on direct financial support from the City of Carlsbad,
other than CSCA's annual Sister City lnternational's membership fee, including future fee
increases, which the City can decide to discontinue at any time. CSCA will maintain
membership in the Sister Cities International for the general benefit of the community and to
support effective management of the program, unless otherwise directed by the City Council.
If the City Council directs CSCA to not enroll with Sister Cities International, the City will no
longer appropriate the annual membership fee to CSCA.
In considering the establishment of additional sister city relationships, the not-for-profit,
community-based organization should use sound policy and practices of its own development,
should recommend additional relationships only if the following requirements are satisfied:
1. There must be a logical area of mutual interest with the city in prospect, in the fields of
culture, commerce, education or history.
2. The not-for-profit, community-based organization must favor the proposed affiliation
and intend to pursue a meaningful program after the relationship is established. The
not-for-profit, community-based organization must be in a position to finance the
resulting expanded activities without expectation of financial backing by the City.
Page 2 of 3
Oct. 24, 2023 Item #4 Page 3 of 22
3. A similar identifiable civic or official group must exist in the city with which affiliation
is proposed, with a clear indication of intent to carry out active mutual programs. The
government of the foreign city itself must evidence a desire to affiliate.
Recommendations of new sister cities will be brought before the City Council for consideration
and approval before the not-for-profit, community-based organization proceeds with the
formation of a Sister Cities Agreement (Agreement) with any proposed sister city. The
Agreement will be executed between the officials of the sister city and the not-for-profit,
community-based organization and the City of Carlsbad will not be a party to any specific
obligations and commitments undertaken within the scope of the Agreement. After
execution of the Agreement,and following a vote in favor by the City Council, the City of
Carlsbad will sign an Acknowledgement recognizing the partner city as a Sister City of Carlsbad.
As a condition of its authorization to manage and operate Carlsbad's Sister City Program, the
not-for-profit, community-based organization will appear before the City Council annually to
submit current reports on its programs, relationships and finances. Within its appropriate
scope of activities as an incorporated not-for-profit organization, the not-for-profit,
community-based organization is encouraged to pursue independent funding opportunities in
the community.
Page 3 of 3
Oct. 24, 2023 Item #4 Page 4 of 22
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Exhibit 2
Oct. 24, 2023 Item #4 Page 22 of 22
2022-2023 Annual Report to the Carlsbad City Council
Presentation by Tom Hersant
President of Carlsbad Sister City Ambassadors
Carlsbad Sister City Ambassadors (CSCA)
is a member of Sister Cities International (SCI)
SCI was initiated in 1956 by President Eisenhower
It is a United States State Department sponsored
citizen diplomacy network
That motivates and empowers private citizens,
municipal officials and business leaders
to promote peace
- one individual and community at a time.
About Carlsbad Sister City Ambassadors
Carlsbad - Futtsu - Karlovy Vary
Mission: “Taking Carlsbad to the World AND
bringing the World to Carlsbad”
Futtsu, Japan
Sister City since January 1988
Through efforts of Mr. Yoshiro Fujimura
Karlovy Vary, Czech Republic
Sister City since January 1991
Through efforts of Mr. Jiri Slach and Mr. Ludvik Grigoras
CSCA Annual Programs
●Young Artists and Authors Showcase (YAAS)
●Junior Ambassadors:
○Global Citizen Youth Leadership
○Sponsored Trips
●Ringing of Peace Bells
●Community Outreach
Young Artists and Authors Showcase
An annual Sister Cities International sponsored contest
Encourages youth worldwide to express the SCI mission through:
Original artwork, literature, photography, and music.
Grand Prize Winners in each category win a $1,000 prize
CSCA again received participation from Carlsbad students
Our Junior Ambassadors Programs
●Connect our youth globally
• Have a host family opportunity
• Challenge themselves and step outside their comfort zone
• Establish international relationships
• Earn Service Hours
• Make a difference to our community
●Do this both online and in person
●Although a youth initiative, we welcome educators who wish to
arrange global discussions for their students
Sponsored by Global Education Elite
Junior Ambassadors - Global Citizen Youth Leadership
We host a virtual STEM
mentorship exchange between
CHS’s robotic team and students
in Hong Kong.
Junior Ambassadors - Sponsored Trip 2023
Five students visited
Futtsu - Tokyo - Kyoto
•Home stays
•School visits
•Cultural immersion
Next student trip to Futtsu is Summer of 2024!
Home Stays
With a
Master Swordsman
With a
Master Mama
School Visits
We teach . . .We learn!
Cultural Immersion
Community Outreach
•2022 & 2023: Accepted invitation from Japan’s Consul General in Los Angeles to join
other sister cities in networking for economic ties through trade missions
•2022-2023: Participated in our Chamber of Commerce’s Green Expo
•July 2022: Showcased our YAAS art pieces at the
76th Assembly District’s Summer Community Spotlight event
Our 2020 inaugural event commemorated 75 years of peace
with Japan since the Hiroshima bombing
Our August 5, 2022 event commemorated 77 years of peace
as well as the urgent need for peace in Ukraine
Ringing of Peace Bells
35 Year Anniversary with Futtsu
•Greeting by Mayor Blackburn at City Hall
•Homestay arrangements with Carlsbad families
•Sight seeing around Carlsbad as well as Hollywood and an
Angels baseball game featuring Japanese celebrity player
Shohei Ohtani
•A Legoland sponsored and designed Lego Build constructed by
our Mayor Blackburn with the students from Japan and Carlsbad
•Reception with Proclamation presented by Mayor Pro Tem Bhat-
Patel and our presenting the City the special medallion created
by our Director, Laurenn Barker. Also included Taiko drummers,
Mariachi’s, Mexican food and fun!
Major Upcoming Events
•We, along with San Diego Sister Cities and
Carlsbad Hi-Noon Rotary, initiated a Southwest
California “Friendship Cities” peace-promoting
relationship with the Northwest Ireland region.
Now planning Next Steps for 2024
• Our next biennial student visit to Futtsu in June 2024
•Represent Carlsbad at Karlovy Vary in November
at their Mayor’s Sister Cities Welcome
Want to join in?
CarlsbadAmbassadors.org
Prepared by Tom Hersant and Iris Cheung, Global Education Elite