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Home My WebLink About2023-09-27; Library Board of Trustees; ; Library Reports for August 2023Meeting Date: Sept. 27, 2023 To: Library Board of Trustees From: Sheila Crosby, Deputy Library Director Katie Nye, Deputy Library Director Staff Contact: Sheila Crosby, Deputy Library Director sheila.crosby@carlsbadca.gov, 442-339-5520 Katie Nye, Deputy Library Director katie.nye@carlsbadca.gov, 442-339-2094 Subject: Library Reports for August 2023 District: All Recommended Action Receive the Narrative Report and Statistical Report for August 2023. Executive Summary/Discussion The board will review the library’s monthly narrative and statistical report for August 2023. These reports provide a summary of work completed across all Carlsbad City Library divisions and locations as well as data and information about the services and programs provided for the community. Next Steps None. Fiscal Analysis None. Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1.Narrative report for August 2023 2.Statistical report for August 2023 Sept. 27, 2023 Item #1 Page 1 of 7 LIBRARY BOARD OF TRUSTEES Staff Report EXHIBIT 1 Carlsbad City Library Monthly Library Report August 2023 Highlights: 1.City Council Presentation on Libby Senior Librarian Erin Peak and Lead Librarian Darin Williamson presented on the Libby App, OverDrive’s app for eBooks, eAudiobooks and eMagazines on Aug. 22. This was in response to a request for a library staff presentation on Libby after Council Member Acosta commented that she had downloaded and read the Carlsbad Reads Together book selection, “The Line Becomes a River” by Frances Cantú from the library’s eResource, Libby. The presentation can be viewed here: https://www.carlsbadca.gov/city-hall/meetings- agendas/-folder-760 2.Keep Looking Up! Stargazing for the Perseid Meteor Shower On Aug. 3, Librarian Emily Hardy facilitated the “Keep Looking Up: Stargazing for the Perseid Meteor Shower” program in partnership with the San Diego Astronomy Association at the Georgina Cole Library. There were 54 attendees, including seven children. The interactive, educational, and high-energy program was enjoyed by all. An astronomy book display complimented the program with a demonstration of the astronomy Great Courses, and information on the State Parks Pass program. 3.Creative Art Passive Program: Embroider a Constellation Librarian Emily Hardy launched the “Embroider a Constellation” take-and-make kits program on July 24 and all 106 were collected by patrons within five days. The passive program was used to cross-promote the Aug. 3 “Keep Looking Up: Stargazing for the Perseid Meteor Shower” program, with small fliers attached to kits. Given the high attendance of 54 Sept. 27, 2023 Item #1 Page 2 of 7 people the cross-marketing effort was a success. The program was also successful in increasing Creativebug usage, with 40 active sessions in July, up more than 50% compared to the previous month. Programs: 4.Grow Your Garden Carlsbad Community Garden set up a sunflower- filled table to greet and educate the public in the Kulchin Courtyard at the Carlsbad City Library on Dove Lane on Aug. 26. Many questions were answered about gardening, seeds, edible herbs and succulents. Nita Kurmins Gilson, representing ProduceGood, was the featured speaker. 20 people attended this 90- minute meeting. Nita explained how her group utilizes volunteers to glean fruit from orchards all over San Diego and to recover unsold produce from farmer’s markets and harvest crops from farms. 5.Chat GPT and AI for Literacy Tutors and Learners Library Assistant Sandra Riggins and Library Technician Jordan Daley presented a "Chat GPT and AI for Tutors and Learners" training. Seven literacy learners and tutors learned the basics of artificial intelligence and how AI works and the benefits of using AI for learning. They explored two different AI applications, ChatGPT and Claude, and had hands-on practice in learning how to create prompts that return the desired information. The training emphasized the importance of using AI thoughtfully to enhance, rather than replace, human teaching and learning. 6.English as a Second Language Classes English as a Second Language classes offered in partnership with MiraCosta College resumed on Aug. 21 after a summer break. Two classes are being offered at the Library Learning Center: Conversation Skills for Intermediate Students and Reading and Writing Skills for Intermediate Students. Each class meets two days per week for two hour sessions with a required weekly online component of an additional two hours. 7.Tween Game Time The first Tween Game Time took place on Aug. 10 in the Gowland Meeting Room at the Dove Library with 33 in attendance. The program provided a variety of multi-player board games, as well as a light snack, and invited tweens to come and enjoy strategy and collaboration while interacting and engaging with their peers. Tween Game time will take place every second Thursday of the month at 3:30 p.m. Sept. 27, 2023 Item #1 Page 3 of 7 Services: 8.Career Online High School A Career Online High School scholarship was awarded to a student who is eager to finish his diploma and earn the Office Management Certificate. Eight students are currently progressing through the Career Online High School diploma program. Special Projects: 9.Early Literacy Play Station Cole Children’s Library added a collection of early literacy toys for patrons to use while visiting the library. Library Technician Hannah Lockhart worked with Senior Librarian Bill Sannwald to plan, order, and assemble the toy bins. The toys are arranged in the following categories: puppets, gone fishing, movement, community helpers, sorting, and stacking. 10.Outreach Strategic Roadmap Trainings Principal Librarian Laura Mendez delivered training on the 2023-25 Outreach Strategic Roadmap to multiple library divisions, including Children’s Services, Adult & Teen Services and Circulation supervisors. Based on interviews, surveys, and data analysis, the roadmap document establishes goals, guidelines and procedures for outreach and partnership initiatives for Carlsbad City Library over the next two years. Training will culminate in a recorded presentation for staff on Sept. 19. 11.Connect & Learn Panel Discussion Connect & Learn is the name given to a staff led presentation where information is shared with other staff on a conference or training that they attended. Exploration HUB staff Maile McKeon, Andrea Hilliard and Dadyar Vakili presented on Aug. 9 and shared what they had learned at the recent virtual MIRA Conference (Makerspaces for Innovation and Research in Academics). Themes included creating inclusive spaces and creating safe spaces by allowing staff and patrons to fail at their designs and creative pursuits 12.3D Printed Desk Grommet Circulation Supervisor Patti Wiebe connected with Librarian Maile McKeon on an idea to 3D print a cover for the Dove Library Accounts desk. Missing grommet covers have created an undesirable situation where patrons drop trash into the holes in the desk. Exploration HUB technician Perry Veater measured and designed branded 3D printed covers to solve the problem. Additional covers will be printed and sent to the Cole Library to resolve the same issue. Technology for the win! Sept. 27, 2023 Item #1 Page 4 of 7 Community Connections: 13.TGIF Library Outreach Staff from multiple divisions represented the library at all six TGIF Concerts in the Parks events, sharing information about the Summer Reading Adventure program and library resources. Handouts for kids and a bubble machine were extremely useful in driving traffic to the library’s outreach table; staff spoke with 500 individuals at the two August TGIF concerts. Over the course of the six TGIF events in July and August, Carlsbad City Library reached a total of 1,194 community members. 14.Back-to-School Registration Outreach Staff from multiple divisions, including Children’s, Bilingual, Circulation and Literacy Services attended back-to-school registration days at Valley Middle School, Jefferson Elementary School and El Camino Creek Elementary. Staff shared academic resources for parents and students and focused on library card sign-ups. 15.School eNewsletter This month the library’s school outreach team began a monthly email series focused on the library’s academic resources for faculty and staff in local school districts. The welcome email was sent to 52 school contacts and received six responses to schedule outreach services at both Carlsbad and Encinitas school districts. 16.Library Learning Center Celebration The Library Learning Center’s 15-year anniversary celebration was a huge success on Saturday, Aug. 26. Highlights include remarks by Library & Cultural Arts Director Suzanne Smithson, live music program by LuMaya, finger foods from Lola’s 7Up Market, genealogy program demonstrations in the computer lab, showing of the “Voices and Faces of Literacy” video, community partner booths and library tours. The final door count was 408, with 119 attendees at the Pop-Up art event, 52 activity cards completed, 43 attendees at Bilingual Storytime, 11 new library cards issued and 22 adults and children at the Words & Music family literacy program. Feedback from the event was overwhelmingly positive, with one little girl asking her grandfather when the next celebration would be so that they could come. 17.San Diego County Library (SDCL) Staff Visit the Exploration HUB Librarian Maile McKeon gave an overview of the photo scanner and digital conversion equipment to SDCL staff who are looking to add “memory lab” equipment and software to the County Library’s Solana Beach branch. 18.A Special Connection Librarian Ann Montgomery from Genealogy & Carlsbad History helped a young expectant couple find ancestral names for their forthcoming baby girl. Sept. 27, 2023 Item #1 Page 5 of 7 Patron Stories (heard around the library): Exploration HUB patron feedback: I attended both the Photo and Video conversion workshops, and they were excellent - lead by very nice, patient and knowledgeable instructors. I can’t wait to begin my project so I can use the equipment and skills I learned from both workshops. I sincerely appreciate you and your staff. Keep-up the good work! Take Care, Javier P Thank you for a fun Tinkercad class. Dadyar's presentation was excellent. I really learned a lot. It was a really good review. Many of the students were first timers and Perry helped them keep caught up. A really excellent class. – Barbara & Harold F. Sept. 27, 2023 Item #1 Page 6 of 7 EXHIBIT 2 LIBRARY MONTHLY STATISTICS August 2023 August 2022 August 2023 Total Library Hours Open 1Beginning May 8, 2023, expanded library hours 1 hour daily 681 7621 Total Visitors On-site (Includes curbside) 36,762 41,360 Library Services Circulation of Library Materials 82,953 93,080 eAudiobook/eBook/eMagazine Downloads Audio/Video Streaming2 17,678 480 21,221 1,006 2 Available offerings have adjusted 2022: Kanopy relaunched Aug. 1, 2022; Hoopla launched Aug. 17, 2022 Circulation Total 101,111 115,310 Reference Questions 11,808 11,330 Technology eResource Use Library Website Sessions In-House Computer Use 9,429 38,969 3,588 6,914 38,809 3,592 Programs, Facility Usage Number of Programs Presented (on-site, off-site, includes virtual) Programs Attendance 66 3,149 93 2,901 Number of Community Rentals Community Rentals Attendance 35 1,574 66 3,306 Sept. 27, 2023 Item #1 Page 7 of 7 (carlsbad City Library Et 0000 ~ ~ [E 0 fl □ ~t ooo D~Cl c=)