HomeMy WebLinkAbout2023-09-27; Library Board of Trustees; ; Fiscal Year 2023-24 Work Plan
Meeting Date: Sept. 27, 2023
To: Library Board of Trustees
From: Suzanne Smithson, Library & Cultural Arts Director
Staff Contact: Suzanne Smithson, Library & Cultural Arts Director
suzanne.smithson@carlsbadca.gov, 442-339-2010
Subject: Fiscal Year 2023-24 Work Plan
District: All
Recommended Action
Discuss and approve the Library Board of Trustees work plan for fiscal year 2023-24.
Executive Summary/Discussion
In 2018, the City Council revised the Carlsbad Municipal Code Section 2.15.020 (C) to create
uniform policies and procedures related to boards and commissions, requiring each board or
commission to provide the City Council, for its approval, an annual work plan of activities to be undertaken. The purpose of the work plan is to encourage increased dialogue between the commission and the City Council. The intent is to ensure that each commission is working in line with the priorities of the City Council.
Each year, the Library Board of Trustees reviews and updates its workplan. At this meeting, the workplan for FY 2022-23 will be reviewed to incorporate a report of accomplishments and the workplan for FY 2023-24 will be discussed.
Trustees will discuss the draft work plan and vote to approve the work plan for FY 2023-24.
Next Steps
The Library Board of Trustees FY 2023-24 proposed work plan will be presented to city council
for approval.
Fiscal Analysis
No fiscal impact.
Sept. 27, 2023 Item #2 Page 1 of 9
LIBRARY BOARD OF TRUSTEES
Staff Report
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and was available
for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
1. Final - FY 2022-23 Library Board of Trustees Work Plan
2. Accomplishments - FY 2022-23 Library Board of Trustees Work Plan
3. Draft – FY 2023-24 Library Board of Trustees Work Plan
Sept. 27, 2023 Item #2 Page 2 of 9
EXHIBIT 1
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2022-2023
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
Ill. FY 2022-2023 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
•Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve an updated collection
development policy and others as needed
•Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
•Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
•Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
•Provide community perspective on issues and interests related to library service
delivery and facilities
Sept. 27, 2023 Item #2 Page 3 of 9
• Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the conversion of part-time
into full-time staff positions
o Receive report and vote whether to support the annual budget submission
• Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
• Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
• Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive report and vote whether to support the new Serra Cooperative
Library System Link+ book-sharing service
• Provide community perspective in the strategic planning of library services
o Support and advocate for a new Georgina Cole Library as part of the city hall
building project
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
• Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
o Continue service on Growth Management Citizens Committee
Sept. 27, 2023 Item #2 Page 4 of 9
EXHIBIT 2
Library Board of Trustees
FY 2022-23 Work Plan Accomplishments
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor
with the approval of the city council.
III. FY 2022-23 Goals & Tasks
The City of Carlsbad Library Board of Trustees focus focused on the following
FY 2022-23 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Review and approve rules
and regulations of the library
as developed and revised
from time to time
• Approved updated
staff appearance
policy in August
2022
• Approved update to
library’s Collection
Development policy
in June 2023.
Ongoing, as needed
Review and approve the
library's response to the
California Public Library
survey submitted annually to
the California State Library
• Approved annual
report submitted in
October 2022.
Annual, ongoing goal
Receive reports on and
maintain knowledge of
library services and programs
o Serve as a liaison from
the community on its
needs and interests
o Serve as an ambassador
to the community in
promoting library
services
• Received and
reviewed monthly
reports on library
activities
• Received
presentations from
the following
divisions: Genealogy
& Carlsbad History,
Kanopy, Circulation,
Digital Initiatives and
Special Projects,
Ongoing
Sept. 27, 2023 Item #2 Page 5 of 9
GOAL TASK STATUS, COMMENTS
Community
Outreach, Childrens
Services,
• Received
presentations
regarding major
programs such as
Carlsbad Reads
Together and
Summer Reading
Adventure
• Received
presentation on
Freedom to Read
Receive an annual report on
safety and security of library
facilities
• No update; pending
current facility
review project
Ongoing, as needed
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
• Trustees have shared
the community’s
comments and
questions with
department staff
Ongoing, as needed
Provide recommendations on
the proposed budget and use
of community contributions
for the delivery of library
services
• Provided
concurrence on the
department budget
submission for
FY 2023-24 in May
2023
Annual and ongoing
Maintain awareness of and
promote community support
of the library, and of
opportunities to collaborate
with other community
partners
• Provide a trustee as
representative on
the Carlsbad Library
& Arts Foundation
Board
Ongoing
Sept. 27, 2023 Item #2 Page 6 of 9
Promote progressive and
innovative delivery of
services to ensure the library
remains in the forefront of
community life
• Supported and
requested the
addition of
streaming services
Hoopla and Kanopy
in December 2022
Ongoing
Advise the city council on
resource sharing among
library jurisdictions, as
needed
• Discussed upcoming
Link+ opportunity
through Serra
Cooperative
Provide community
perspective in the strategic
planning of library services
• No update for
2022-23
Participate in relevant events,
community meetings and
conversations on behalf of
the board of library trustees
Serve on relevant city
committees as a
representative of the board
of library trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
• Provided a trustee as
a representative on
the Growth
Management
Citizens Committee
Growth Management
Citizens Committee
concluded in April
2023
Sept. 27, 2023 Item #2 Page 7 of 9
EXHIBIT 3
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2023-2024
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III. FY 2023-2024 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
• Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 2023-24
• Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
• Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
• Provide community perspective on issues and interests related to library service
delivery and facilities
Sept. 27, 2023 Item #2 Page 8 of 9
• Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
• Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
• Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
• Advise the city council on resource sharing among library jurisdictions, as
needed
• Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
• Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Sept. 27, 2023 Item #2 Page 9 of 9