HomeMy WebLinkAbout1993-07-29; Housing Commission; ; RULES AND PROCEDURES OF THE HOUSING COMMISSIONJuly 29, 1993 ITEM#2
TO: HOUSING COMMISSION
FROM: ~OUSING AND REDEVELOPMENT DEPAR~
RULES AND PROCED~ OF THE HOUSING COMMISSION
Attached for review and approval of the Housing Commission are the rules and procedures
which will be used for the conduct of all meetings of the Commission.
It is staff's recommendation that the Housing Commission approve Resolution No. W1. adopting
the Housing Commission Rules and Procedures.
HOUSING COMMISSION -
RESOLUTION NO. 001
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY
OF CARLSBAD, CALIFORNIA ADOPTING HOUSING COMMISSION
RULES AND PROCEDURES. 1
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The Housing Commission of the City of Carlsbad hereby
resolves as follows:
The following rules and procedures for the conduct of the
Housing Commission meetings are adopted:
Sections:
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REGULAR MEETINGS
SPECIAL MEETINGS
ADJOURNED MEETINGS
STUDY SESSIONS
MEETINGS TO BE PUBLIC -EXCEPTIONS
COMMISSION AGENDA
CORRESPONDENCE -AVAILABILITY TO THE PUBLIC
CORRESPONDENCE -AUTHORITY OF HOUSING AND REDEVELOPMENT
DIRECTOR
QUORUM
CONDUCT OF BUSINESS
SELECTION OF CHAIR AND VICE CHAIR
SUB-COMMITTEES
ORDER OF BUSINESS
CALL TO ORDER -PRESIDING OFFICER
ROLL CALL
READING OF MINUTES
MINUTES
DISTRIBUTION OF MINUTES
RECORDINGS OF MEETINGS
PRESIDING OFFICER
POWERS AND DUTIES OF PRESIDING OFFICER
GAINING THE FLOOR
QUESTIONS TO THE STAFF
INTERRUPTIONS
POINTS OF ORDER
POINT OF PERSONAL PRIVILEGE
PRIVILEGE OF CLOSING DEBATE
CALLING THE QUESTION
PROTEST AGAINST COMMISSION ACTION
ADDRESSING THE COMMISSION -SPOKESMAN FOR GROUP OF
PERSONS.
DECORUM AND ORDER -COMMISSION AND CITY STAFF.
DECORUM AND ORDER -AUDIENCE.
ENFORCEMENT OF DECORUM.
VOTING PROCEDURES.
FAILURE TO VOTE.
CHANGING VOTE.
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RECONP---ERATION.
PREPARhi'ION OF RESOLUTIONS.
MOTIONS.
PRECEDENCE OF MOTIONS.
PARTICULAR MOTIONS, PURPOSE AND CRITERIA.
RESOLUTIONS.
RESOLUTIONS -ADOPTION.
CORRECTION OF DOCUMENTS.
ROBERT'S RULES OF ORDER.
FAILURE TO OBSERVE PROCEDURES.
RALPH M. BROWN ACT.
1 REGULAR MEETINGS. The Housing Commission shall
hold regular meetings on the second Thursday of each month at
the hour of 6:00 PM, in the Council Chambers at the City Hall,
1200 Carlsbad Village Drive, Carlsbad, or such other place to
which a meeting is adjourned. If by reason of fire, flood or
other emergency, it shall be unsafe to meet in the Council
Chambers, the meetings may be held for the duration of the
emergency at such other places as is designated by the
Chairperson of the Commission, or if he should fail to act, by
a majority of the quorum of the Commission. When the day for
any regular meeting falls on a legal holiday, such meeting
shall be held at the same hour and place on the next
succeeding day not a holiday or such other time as designated
by the Housing Commission. At least 72 hours before a regular
meeting, the agenda of the meeting shall be posted in a
location that is freely accessible to members of the public.
No action shall be taken on any item not appearing on the
agenda.
2 SPECIAL MEETINGS. Special meetings may be called
at any time by the Chairperson or by four members of the
Housing Commission by delivering personally or by mail written
notice to each Commission Member and to each local newspaper
of general circulation, radio or television station having
filed written request for such notice. Such notice must be
delivered personally or by mail at least twenty-four hours
before the time of such meeting as specified in the notice.
The call and notice shall specify the time and place of the
special meeting and the business to be transacted. No other
business shall be considered at such meetings. Such written
notice may be dispensed with as to any Commission Member who
at or prior to the time the meeting convenes files with the
City Housing and Redevelopment Director a written waiver of
notice. Such waiver may be given by telegram. Such written
notice may also be dispensed with as to any Commission Member
who is actually present at the meeting at . the time it
convenes. Notice of the special meeting shall be posted at
least 24 hours prior to the meeting in a location that is
freely accessible to members of the public.
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3 .-JOURNED MEETINGS. All mee',gs may be adjourned
to a time, ~lace and date certain, buL not beyond the next
regular meeting. Once adjourned, the meeting may not be
reconvened. Meetings may be adjourned by the Chairperson by
a simple declaration thereof in the absence of a protest by
any Commission Member. Meetings may also be adjourned upon
the making and seconding of such a motion in accordance with
the procedures on motions established by the procedures. If
a quorum is not present, less than a quorum may so adjourn a
meeting. If all members of the Commission are absent, the
City Housing and Redevelopment Director shall declare the
meeting adjourned to a stated time and place and shall cause
a written notice of the adjournment to be given in the same
manner as provided in Section 2 for special meetings. When
any meeting is adjourned, the City Housing and Redevelopment
Director shall post notice of such adjournment on the Council
Chamber door, or at such location where meeting was scheduled
to be held, within twenty-four hours after the time of the
adjournment.
4 STUDY SESSIONS. The Commission may from time to
time adjourn to meet in study sessions. The purpose of such
sessions shall be for hearing reports from the staff and
reviewing, discussing and debating matters of interest to the
City. No official action shall be taken at a study session.
The participation of the public in such session shall be
subject to the discretion of the Chairperson.
5 MEETINGS TO BE PUBLIC -EXCEPTIONS. All meetings
of the Housing Commission shall be open to the public.
6 COMMISSION AGENDA. (a) In order to facilitate the
orderly conduct of the business of the Commission, an agenda
shall be prepared for each regular meeting containing the
specific items of business to be transacted .and the order
thereof. Items of business may be placed on the agenda by the
direction of a member of the Commission after first being
submitted through the Chairperson. Items of business may be
placed on the agenda by the direction of the City Housing and
Redevelopment Director or the City Attorney. Whenever
feasible, each item on the agenda shall contain a staff report
and the specific action requested to be taken by the
Commission. At least 72 hours before a regular meeting, the
agenda of the meeting shall be posted in a location that is
freely accessible to members of the public.
(b) No action shall be taken on any item not appearing on the
posted agenda unless the following condition exists:
(1) The item was posted for a prior meeting occurring
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n,-more than five calendar a~s prior to the date
a<.._ion is taken on the ite1., and at the prior
meeting the item was continued to the meeting at
which action is being taken.
(c) The order of business established on the agenda shall be
followed unless the Chairperson, with the consent of a
majority of the Commission, permits a matter to be taken out
of the regular agenda order.
(d) Every agenda for a regular meeting shall provide an
opportunity for members of the public to directly address the
Commission-on items of interest to the public, provided that
no action shall be taken on any item not appearing on the
agenda: this part of the agenda shall be limited to 15
minutes.
7 CORRESPONDENCE -AVAILABILITY TO THE PUBLIC.
(a) Correspondence a::idresseq. to the Commission which is
received by the City Housing and Redevelopment Director or any
officer or employee of the City shall not be a matter of
public record unless it is received and filed by the
Commission at a regular, special, or adjourned meeting of the
Commission. Correspondence shall not be read aloud at a
Commission meeting unless requested by a majority vote of the
Commission.
(b) Sufficient copies of each correspondence shall be provided
so that each Commission Member, the City Housing and
Redevelopment Director and the recording secretary will have
a copy. In addition, three additional copies for public
inspection at the meeting shall be provided.
8 CORRESPONDENCE AUTHORITY -CITY HOUSING AND
REDEVELOPMENT DIRECTOR.
(a) The City Housing and Redevelopment Director is authorized
to open and examine all mail or other written communications
addressed to the Housing Commission, except correspondence
addressed to individual Housing Commission members, and to
give it warranted attention to the end that all administrative
business referred to in said communications and not requiring
Housing Commission action may be acted upon between Commission
meetings provided, that all communications and any action
taken pursuant thereto shall be reported to the Housing
Commission.
9 QUORUM. Five (5) members of the Commission shall
constitute a quorum for the transaction of business. Less
than a quorum may adjourn from time to time. Where there is
no quorum, the Chairperson, Vice Chairperson or any member of
the Commission shall adjourn such meeting, or if no member of
the Commission is present, the City Housing and Redevelopment
Director shall adjourn the meeting. For the purpose of
considering any item subject to vote of the Commission, when
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a member of-he Commission is disqualir--d due to a conflict
of interes~, his presence shall no~ be considered in
determining the presence of a quorum.
Consideration on such item shall be deferred until a quorum of
non-interested Commission Members are present to discuss and
vote on them if a disqualification reduces those in attendance
to less than a quorum.
10 CONDUCT OF BUSINESS. At the time set for each
regular meeting, each member of the Commission, the City
Housing and Redevelopment Director, Minutes Clerk, and such
department heads or others as have been requested to be
present shall take their regular places in the Council
Chambers. The business of the Commission shall be conducted
in substantially the order and in the manner herein provided.
11 SELECTION OF CHAIR AND VICE CHAIR. The appointed
members of the Housing Commission shall elect their own
Chairperson, who shall preside at all meetings. The
Chairperson, as elected by the Commission, shall hold office
for a term of one year from and after his or her date of
election. Thereafter, successive elections shall elect a new
Chairperson at each succeeding year. One Chairperson may
serve for more than one successive term.
12 Sub-Committees. At the consensus of the
Commission, sub-committees consisting of less than a majority
of the full committee may be appointed or selected. Sub-
committees may meet to discuss items of interest to the
Commission and shall make reports to the Commission. All sub-
committee meetings shall be open to the public but shall not
require public noticing so long as a full Commission quorum is
not present.
13 ORDER OF BUSINESS. The business of the Commission
shall be taken up for consideration and disposition in the
following order:
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Call to Order
Roll Call.
Approval of Minutes
Comments from the audience on items not listed
in the Agenda (Oral Communications).
Chairperson's Report.
Old Business.
New Business.
Informational/Departmental.
Adjournment.
Business will be considered in the order shown above, unless
modified as provided for in this Chapter.
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14 CA,,-TO ORDER -PRESIDING OFFir1. The Chairperson,
or in his or aer absence the Vice Chairp~rson, shall take the
chair at the hour appointed for the meeting and shall call the
Commission to order. In the absence of the Chairperson and
the Vice Chairperson, the City Housing and Redevelopment
Director shall call the Commission to order, whereupon a
temporary presiding officer shall be elected by the Commission
Members present. Upon the arrival of the Chairperson or the
Vice Chairperson, the temporary presiding officer shall
relinquish the chair at the conclusion of the business then
before the Commission. Whenever the term 'Chairperson' is
used in these rules, and the Chairperson is absent, it shall
apply equally to the Vice Chairperson, and if he/she is also
absent, to the presiding officer elected pursuant to this
section.
15 ROLL CALL. Before proceeding with the business of
the Commission, the Minutes Clerk shall call the roll of the
Commission Members and the names of those present shall be
entered in the minutes.
16 READING OF THE MINUTES. Unless the reading of the
minutes of a meeting is requested by a member of the
Commission, the minutes may be approved without reading if
each member of the Commission has previously been furnished
with a copy thereof.
17 MINUTES. The minutes of the Commission shall be
kept by the Minutes Clerk and shall be neatly typewritten and
retained on file in the Housing and Redevelopment Department,
with a record of each particular type of business transacted
set off in paragraphs, with proper subheads; provided that the
Minutes Clerk shall be required to make a record only of such
business as was actually passed upon by a vote of the
Commission and shall not be required to make a verbatim
transcript of the proceedings, and provided, further, that a
record shall be made of the names and addresses of persons
addressing the Commission, the title of the subject matter to
which their remarks related and whether they spoke in support
of or in opposition to such matter.
A Commission Member may request, through the Chairperson, the
privilege of having an abstract of his statement on any
subject under consideration by the Commission entered in the
minutes. If there is no objection from any member of the
Commission, such statement shall be entered in the minutes.
18 DISTRIBUTION OF MINUTES. A copy of the minutes of
the meeting shall be furnished to each Commission Member prior
to the subsequent meeting. Copies shall also be provided to
the City Manager, City Attorney, Housing and Redevelopment
Director, Community Development Director, Planning Director
and any other individual designated by the City Manager.
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19 v---::ORDINGS OF MEETINGS. (a) -i.ie Minutes Clerk may
tape recorQ Housing Commission meetin~a as an aid in the
preparation of the minutes. If tape recordings are made, they
shall be retained by the Minutes Clerk until such time as the
minutes have been approved by the Commission. Upon such
approval of the written minutes by the Commission, the Minutes
Clerk may reuse or erase such tape recordings unless
specifically requested by the Commission or the City Attorney
to retain such tapes at the time the minutes are approved.
(b) While the Minutes Clerk has the tape recordings in her
possession, members of the public may hear tape recordings of
the Commission meetings during office hours when it will not
inconvenience the ordinary operation of the Information
Systems Department. Brief or shorthand notes may be made;
mechanical recordings may be made from said tapes; and in this
connection, the Minutes Clerk is further authorized to allow
the recording machine to be used by the public for listening
purposes when such machine is not necessary for use by the
Information Systems Department in the ordinary function of the
office. The provisions of this section shall be administered
according to the provisions of Section 1.20.170 of the
Carlsbad Municipal Code.
(c) If any person wishes a record of the Housing Commission
meeting, or any portion thereof, a request therefore shall be
filed with the Housing and Redevelopment Department twenty-
four hours prior to the meeting. If such a request is
received, the Minutes Clerk shall make arrangements to make
and preserve such a record at the expense of the person making
the request.
If any person desires to have a matter reported by a
stenographer reporter, he may employ one directly at his
expense.
20 PRESIDING OFFICER. The Chairperson of the
Commission shall be the Presiding Officer at all meetings of
the Housing Commission.
21 POWERS AND DUTIES OF PRESIDING OFFICER. The
Presiding Officer may move, second, debate, and vote from the
Chair. He/she shall not be deprived of any of the rights and
privileges of a Commission Member by reason of he acting as
Presiding Officer. The Presiding Officer, or such person, as
he/she may designate may verbally restate each question
immediately prior to calling for the vote. Following the vote
the Presiding Officer shall announce whether the question
carried or was defeated. The Presiding Officer shall be
responsible for the maintenance of order and decorum at all
meetings. He/she shall decide all questions of order and
procedure subject, however, to an appeal to the Commission in
which case the matter shall be determined by majority vote of
the Commission. The Presiding Officer shall sign all
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resolutions-~nd other documents necesr-·ating his signature
which were adopted in his presence unless he/she is
unavailable in which case an alternate Presiding Officer may
sign such documents.
22 GAINING THE FLOOR. Every Commission Member
desiring to speak shall first address the Chair, gain
recognition by the Presiding Officer, and shall confine
himself to the question under debate, avoiding reference to
character and indecorous language.
23 QUESTIONS TO THE STAFF. Every Commission Member
desiring to question the City staff shall, after recognition
by the Presiding Officer, address his question to the
appropriate staff member. Questions shall be limited to
inquiries relevant to the item.
24 INTERRUPTIONS. A Commission Member once recognized
shall not be interrupted when speaking unless called to order
by the Presiding Officer, or unless a point of order or
personal privilege is raised by another Commission Member, or
unless the speaker chooses to yield to a question by another
Commission Member. If a Commission Member while speaking is
called to order he shall cease speaking until the question of
order is determined and if determined to be in order, he may
proceed. Members of the City Staff, after recognition by the
Presiding Officer, shall hold the floor until completion of
their remarks or until recognition is withdrawn by the
Presiding Officer.
25 POINTS OF ORDER. The Presiding Officer shall
determine all points of order subject to the right of any
Commission Member to request full Commission ruling and the
question shall be, "Shall the decision of the Presiding
Officer be sustained?" A majority vote shall conclusively
determine such question of order.
26 POINT OF PERSONAL PRIVILEGE. The right of a
Commission Member to address the Commission on a question of
personal privilege shall be limited to cases in which he
integrity, character or motives are questioned or where the
welfare of the Commission is concerned. A Commission Member
raising a point of personal privilege may interrupt another
Commission Member who has the floor only if the Presiding
Officer recognizes the privilege.
27 PRIVILEGE OF CLOSING DEBATE. Subject to the
provision of Section 26, the Commission Member moving the
adoption of a resolution or motion shall have the privilege of
closing debate, subject to a Commission majority ruling that
debate should continue.
28 CALLING THE QUESTION. A member of the Commission
who wishes to terminate discussion of a motion may call for
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the questio-If the call is seconded, -1e Presiding Officer
shall ask fvr a vote. If the call ca1ries, the Commission
shall then vote on the motion without further discussion.
29 PROTEST AGAINST COMMISSION ACTION. Any Commission
Member shall have the • right to have the reasons for his
dissent from or his protest against any action of the
Commission entered in the minutes. Such dissent or protest to
be entered in the minutes shall be made in substantially the
following manner: "I would like the minutes to show that I am
opposed to this action for the following reasons ... "
30. ADDRESSING THE COMMISSION -SPOKESMAN FOR GROUP
OF PERSONS. In order to expedite matters and to
avoid repetitious presentations, whenever any group of persons
wishes to address the Commission on the same subject matter,
it shall be proper for the Presiding Officer to require that
a spokesman be chosen from the group to address the
Commission. If additional matters are to be presented by any
other members of the group the Presiding Officer may limit the
number of such persons and limit the presentation to
information not already presented by the group spokesman.
31 DECORUM AND ORDER -COMMISSION AND CITY STAFF.
While the Commission is in session, the Commission Members and
City staff shall observe good order and decorum. A member
shall neither by conversation or otherwise delay or interrupt
the proceedings or the peace of the Commission nor disturb any
member while speaking or refuse to obey the directives of the
Presiding Officer.
3 2 DECORUM AND ORDER -AUDIENCE -Members of the
publ-ic attending Commission_ meetings shall observe the same
rules of order and decorum applicable to the Commission
Members and City staff. Any person making impertinent and
slanderous remarks or who becomes boisterous while addressing
the Commission or while attending the Commission's meeting
shall be removed from the room if the Sergeant-at-Arms is so
directed _by the Presiding Officer, and such person may be
barred from further audience before • the Commission.
Unauthorized remarks from the audience, stamping of feet,
whistles, yells, and similar --demonstrations shall not be
permitted by the Presiding Officer, and if such conduct
continues, he shall direct the Sergeant-at-Arms to remove such
offenders from the room.
33 ENFORCEMENT OF DECORUM. (a} The Police Chief or
such other person as he/she may designate shall be Sergeant-
at-Arms of the Commission. The Sergeant-at-Arms shall be
available on an on call basis for regular and adjourned
meetings.
(b) Any member of the Commission or other person using
vulgar, profane, loud or boisterous language at any meeting or
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otherwise i-errupting the proceedings ~ the Commission, or
who refuses ~o carry out orders and instructions given by the
Presiding Officer for the purpose of maintaining order and
decorum at the Commission meeting, or. who interrupts
proceedings, shall upon conviction be deemed guilty of a
misdemeanor.
34 VOTING PROCEDURES.
the use of a voice vote of
attendance.
Voting shall be conducted by
those Commission Members in
When the Commission is voting by voice vote, a negative
vote shall be registered by the oral statement of 'NO' by the
Commission Member voting. Affirmative vote shall be
registered by the oral statement of 'YES' or 'AYE' by the
Commission Member voting.
35 FAILURE TO VOTE. Every Commission Member should
vote unless disqualified by reason of conflict of interest.
A Commission Member who abstains from voting acknowledges that
a majority of the quorum may decide the question voted upon.
36 CHANGING VOTE. A Commission Member may change his
vote only if a timely request to do so is made immediately
following the announcement of the vote by the Presiding
Officer and prior to the time the next item in the order of
business is taken up. A Commission· Member who publicly
announces that he is abstaining from voting on a particular
matter shall not subsequently be allowed to withdraw his
abstention.
37 RECONSIDERATION. (a) A motion to reconsider any
action taken by the Commission may be made only at the meeting
such action was taken. It may be made either immediately
during the same session, or at a recessed or adjourned
sessions thereof. Such motion may be made only by one of the
Commission Members who voted with the prevailing side.
Nothing herein shall be construed to prevent any Commission
Member from making or remaking the same or any other motion at
a subsequent meeting of the Commission.
(b) A motion to rescind, repeal, cancel or otherwise nullify
prior Commission action shall be in order at any subsequent
meeting of the Commission. The effect of such action shall
operate prospectively and not retroactively and shall not
operate to adversely affect individual rights which may have
vested in the interim.
38 PREPARATION OF RESOLUTIONS. All resolutions shall
be prepared by the City Housing and Redevelopment Director or
City Attorney. No resolution shall be prepared for
presentation to· the Commission unless requested by a
commission Member, the Chairperson, City Manager, City
Attorney or prepared by the City Housing and Redevelopment
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Director on,-is initiative.
39. MOTIONS. (a) A motion is the formal statement of
a proposal or question to the Commission for consideration and
action. Every Commission Member has the right to present a
motion. A motion is generally considered in the nature of
direction or instruction, however, a motion will generally
suffice unless a resolution is specifically called for by law
or unless there is some reason for desiring the particular
action formalized by separate instrument.
(b) If the motion contains two or more divisible
propositions, the Presiding Officer may divide the same.
{c) If a motion is properly made, the Presiding Officer shall
call for a second. No further action is required on a motion
which does not receive a second.
(d} When a motion is made and seconded, it shall be restated
by presiding Officer before a vote. After extensive
discussion on a motion, the Presiding Officer should restate
the motion before a vote.
(e) A motion once before the Commission, may not be withdrawn
by the maker without the consent of ·the second.
40 PRECEDENCE OF MOTIONS. (a) When a main motion is
before the Commission, no motion shall be entertained except
the following which shall have precedence, one over the other,
in the following order:
1. Adjourn.
2. Recess.
3. Table.
4. Call for the Question.
5. Limit or extend Debate.
6. Refer to Commission or Staff.
7. Substitute.
8. Amend.
9. Postpone.
10. Minute Motion.
11. Main Motion.
(b) The order of preference in Subsection (a) is subject to
the following restrictions.
1.
2.
3.
A motion shall not be in order which repeats a
motion made previously at the same meeting unless
there has been some intervening Commission action
or discussion.
A motion shall not be in order when the previous
question has been ordered.
A motion shall not be in order while a vote is
being taken.
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4. 1--notion shall not be in c --=r when made as an
ihcerruption of a Commission tvi~mber while speaking.
41 PARTICULAR MOTIONS, PURPOSE AND CRITERIA. The
purpose and salient criteria of the motions listed in Section
48 is as follows:
1. Motion to Adjourn.
Purpose. To Terminate a Meeting.
Debatable or amendable. No, except a motion to adjourn
to another time is debatable and amendable as to the time
to which the meeting is to be adjourned.
2. Motion to Recess.
Purpose. To permit an interlude in the meeting and to
set a definite time for continuing the meeting.
Debatable or Amendable. Yes, but restricted as to time
or duration of recess.
3. Motion to Table.
Purpose. To set aside, on a temporary basis, a pending
main motion provided that it may be taken up again for
consideration during the current meeting or at some
future regular meeting.
Debatable or Amendable.
amendable·.
It is debatable but not
4. Motion to Call for the Question.
Purpose. To prevent or stop discussion on the pending
question or questions and to bring such question or
questions to vote immediately. If the motion passes, a
vote shall be taken on the pending motion or motions.
Debatable or Amendable. No.
5. Motion to limit or extend debate.
Purpose. To limit or determine the time that will be
devoted to discussion of a pending motion or to extend or
remove limitations already imposed on its discussion.
Debatable or Amendable. Not debatable; amendments are
restricted to period of time of the proposed limit or
extension.
6. Motion to Refer to Commission or Staff.
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Purpos-To refer the question be,.-. ~e the Commission to
a Comm.Ldsion or to the City staf 1. for the purpose of
investigating or studying the proposal and to make a
report back to the Commission. If the motion fails,
discussion-or vote on the question resumes.
Debatable or Amendable. Yes.
7. Substitute Motion.
Purpose. To strike out one main motion and insert
another main motion in its place which may be done so
long as it is related to the subject of the original
motion.
Debatable or Amendable. The substitute motion is left
unacted on until Commission Members have the opportunity
to perfect the main motion by amendments if desired. The
substitute motion is debatable and subject to amendment.
After amendments have been offered, the substitute motion
is voted upon and, if adopted, strikes the main motion.
8 . Amend.
Purpose. To modify or change a motion that is being
considered by the Commission so that it will express more
satisfactorily the will of the members. If the motion
passes, then the main motion should be voted on as
amended.
Debatable or Amendable. It is debatable unless applied
to an undebatable main motion. It is amendable.
9. Motion to Postpone.
Purpose. To prevent further discussion and voting on the
main motion until a future date or event. If the motion
fails, discussion and voting on the main motion shall not
be brought up again until the specified date or event.
Debatable or Amendable.
amendable.
10. Minute Motion.
It is debatable but not
Purpose. To make a permanent record and enter into the
minutes the action of the Commission regarding any item
properly before it. Such action may include, but not be
limited to, recommendations to the City Council and/or
Housing and Redevelopment Commission approving and
accepting reports, or such other and further action as
determined by the Commission which does not require a
written resolution. A minute motion shall not substitute
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for a -solution.
Debatable or Amendable. Yes.
11. Main Motion.
Purpose. The primary proposal or question before the
Commission for discussion and decision.
Debatable or Amendable. Yes.
42 RESOLUTIONS. Formal Commission actions on all
necessary items before it shall be made by resolution. When
necessary the resolution shall contain appropriate findings
and declarations.
43 RESOLUTIONS -ADOPTION. (a) Where a particular
resolution has been prepared and is before the Commission, it
shall be adopted by motion, second, discussion and vote. It
is not necessary to read the resolution by title or in full
provided it is identified by the Presiding Officer. Upon
request of any member of the Commission, the resolution shall
be read by title or in full.
(b} Where a particular resolution has not been prepared a
motion to direct the City Housing and Redevelopment Director
to prepare the document and return it to the Commission is in
order.
(c) Where necessary, a resolution may be presented
in motion form together with instructions for
preparation. Upon execution of such a resolution,
become an official action of the Commission.
verbally
written
it shall
44 CORRECTION OF DOCUMENTS. Upon occasion Resolutions
or other documents are submitted in draft form or on the spot
amendments occur or typographical or other technical errors
are found which necessitate retyping of the document; and such
redraft, when properly executed, shall become the original
document.
45 ROBERT'S RULES OF ORDER. If a matter arises at a
Commission meeting which is not governed by these procedures
or applicable provisions of federal or state law, including
the Ralph M. Brown Act (Government Code Sections 54950 et
seq.) or the Carlsbad Municipal Code, the procedures of the
Commission shall be governed by the latest revised edition of
Robert's Rules of Order, which is incorporated herein by
reference.
46
these Rules
business of
deemed to be
FAILURE TO OBSERVE PROCEDURES. The provision of
are adopted to expedite the transaction of the
the Commission in an orderly fashion and are
procedural only. The failure to strictly observe
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such rules -=-11 not affect the jurisdiC''-,n of the Commission
or invalid, . any action taken at a mee .,g that is otherwise
held in conformity with law.
47 RALPH M. BROWN ACT. The provisions of the Ralph M.
Brown Act are incorporated herein by reference and are
attached.
PASSED, APPROVED ANO ADOPTED by the Housing Commission of
the City of Carlsbad at a special meeting held on the 1.2..th
day of~, 1993, by the following vote, to wit:
AYES:
NOES:
ABSENT:
SCARPELLI, AVIS, WELLMAN, CALVBRLY, ESCOBEDO,
NOBLE, PETERSON, SATO
NONE
ROMBOTIS
ABSTAIN: NONE
ATTEST:
~/~6,,-
EVAN E. BECKER
Housing and Redevelopment Director
Ill
Ill
./II
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