HomeMy WebLinkAbout2023-11-20; Parks & Recreation Commission; ; Parks & Recreation Commission Work Plan for 2024Meeting Date: Nov. 20, 2023
To: Parks & Recreation Commission
From: Kyle Lancaster, Parks & Recreation Director
Staff Contact: Mick Calarco, Recreation Services Manager
mick.calarco@carlsbadca.gov, 442, 339-2859
Subject: Parks & Recreation Commission Work Plan for 2024
Recommended Action
Review, provide feedback and recommend approval by the City Council for the 2024 Parks &
Recreation Work Plan.
Discussion
In 2018, the City Council revised the Carlsbad Municipal Code to create uniform policies and
procedures related to boards and commissions. CMC Section 2.15.020 (C) requires that each
board or commission provide to the City Council for its approval an annual work plan of activities
to be undertaken.
At the Parks & Recreation Commission Special Meeting of Dec. 12, 2022, the Commission
reviewed the existing annual work plan and discussed the opportunity for making edits to the
content. The Commission agreed to make limited edits to the annual work plan’s goals and tasks
section. At the conclusion of discussion, the Commission accepted its annual work plan and
recommended its approval by the City Council. On Jan. 10, 2023, the City Council adopted a
resolution approving the annual work plan of the Parks & Recreation Commission (Exhibit 1).
On Sept. 18, the Parks & Recreation Commission accepted the 2023-2030 Parks & Recreation
Department Master Plan Update, and recommended its approval by the City Council. On Sept.
26, 2023, the City Council approved the 2023-2030 Parks & Recreation Department Master Plan
Update. The department’s master plan update includes a strategic action plan which provides
systemwide recommendations for staff to implement over the short-term (0-3 years), long-term
(4-7 years) and on an ongoing basis. That action plan is divided into four categories:
•Parks
•Maintenance and operations
•Programs, events, and facilities
•Funding and marketing
Staff has prepared a draft Parks & Recreation Commission Work Plan for 2024 which incorporates
selective short term and ongoing action items from the 2023-2030 Parks & Recreation
Department Master Plan Update. Saff is recommending the Commission review, edit as needed,
and accept the Parks & Recreation Commission Work Plan for 2024.
Nov. 20, 2023 Item #2 1 of 9
PARKS & RECREATION COMMISSION
Staff Report
Next Steps
The Commission accepted Parks & Recreation Commission Work Plan for 2024 will be presented
to the City Council for approval in January 2024.
Exhibits
1. Existing Parks & Recreation Commission Work Plan
2. Draft Parks & Recreation Commission Work Plan for 2024
Nov. 20, 2023 Item #2 2 of 9
Exhibit 1
City of Carlsbad
Parks & Recreation Commission Work Plan
Fiscal Year 2022-23
I. Mission Statement
The Mission of the Parks & Recreation Commission is to promote community health and wellness
while supporting a culture that embraces change and continuous improvement.
II. Composition
Consistent with Chapter 2.36 of the Carlsbad Municipal Code, the Parks & Recreation Commission
shall consist of seven members appointed by the mayor with the approval of the city council.
Members shall serve four-year terms. The Parks & Recreation Commission shall have the power,
and it shall be the duty of the commission, to make recommendations to the city council and to
advise the council in matters pertaining to the creation, operation, maintenance, management and
control of community recreation programs, of playgrounds and indoor and outdoor recreations,
activities and facilities. Further, it shall be the duty of the commission to advise and make
recommendations to the city council on matters pertaining to planting, trimming, pruning, and care
of all trees, shrubs or plants and to the removal of all objectionable trees, shrubs and plants in and
upon any park of the city. The parks and recreation commission shall have the additional power,
and it shall be the duty of the commission to review tree-related issues and to determine the needs
of the city with respect to its tree planting, replacement, maintenance, and preservation programs.
The commission will also make recommendations to the city council on policies, regulations or
ordinances pertaining to the care and protection of public trees and the selection of specific species
of trees for designation along city streets, including the development of a community forest
management plan for the city. In addition, in accordance with Section 11.12.150 of the municipal
code, the Parks & Recreation Commission shall hear appeals from decisions of the city manager
acting through the parks and recreation director or designee, regarding the planting or removal of
street trees.
III. FY 2022-23 Goals & Tasks
The Parks & Recreation Commission will focus on the following FY 2022-23 Goals and Tasks:
(Goals identified in numerals; Tasks to accomplish those Goals identified in alphas)
1. Advise City staff and City Council on projects and programs
a. Focus on progress and impact
Nov. 20, 2023 Item #2 3 of 9
2. Enhance accessibility, visibility and engagement
a. Ensure a quorum at all Commission meetings
b. Have Commissioners conduct site visits to parks, facilities and programs
c. Have individual Commissioners attend at least two Parks & Recreation events
3. Broaden outreach and education
a. Connect with other relevant agencies and organizations
b. Invite educational presentations at Commission meetings
Nov. 20, 2023 Item #2 4 of 9
Exhibit 2
City of Carlsbad
Parks & Recreation Commission Work Plan
2024
I. Mission Statement
The Mission of the Parks & Recreation Commission is to promote community health and wellness
while supporting a culture that embraces change and continuous improvement.
II. Composition
Consistent with Chapter 2.36 of the Carlsbad Municipal Code, the Parks & Recreation Commission
shall consist of seven members appointed by the mayor with the approval of the city council.
Members shall serve four-year terms. The Parks & Recreation Commission shall have the power,
and it shall be the duty of the commission, to make recommendations to the city council and to
advise the council in matters pertaining to the creation, operation, maintenance, management and
control of community recreation programs, of playgrounds and indoor and outdoor recreations,
activities and facilities. Further, it shall be the duty of the commission to advise and make
recommendations to the city council on matters pertaining to planting, trimming, pruning, and care
of all trees, shrubs or plants and to the removal of all objectionable trees, shrubs and plants in and
upon any park of the city. The parks and recreation commission shall have the additional power,
and it shall be the duty of the commission to review tree-related issues and to determine the needs
of the city with respect to its tree planting, replacement, maintenance and preservation programs.
The commission will also make recommendations to the city council on policies, regulations or
ordinances pertaining to the care and protection of public trees and the selection of specific species
of trees for designation along city streets, including the development of a community forest
management plan for the city. In addition, in accordance with Section 11.12.150 of the municipal
code, the Parks & Recreation Commission shall hear appeals from decisions of the city manager
acting through the parks and recreation director or designee, regarding the planting or removal of
street trees.
III. 2024 Goals & Tasks
The Parks & Recreation Commission will focus on the following 2024 Goals and Tasks:
(Goals identified in numerals; Tasks to accomplish those Goals identified in alphas)
1. Advise city staff and City Council on projects, plans, events and programs
a. Focus on progress, adherence and impact
2023-2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE
PARKS STRATEGIES
Short Term (0-3 Years)
• Seek City Council direction on whether to pursue the construction of outdoor pickleball
courts at an existing park to address the current demand
Nov. 20, 2023 Item #2 5 of 9
-
-
-
• Complete a Parks in Lieu Fee and Parks Impact Fee Study and present its findings to the
City Council for review and direction
• Complete construction plans, bidding and construction implementation for Stagecoach
Park Community Garden
• Complete construction plans, bidding and construction implementation for Veterans
Memorial Park
• Complete community engagement, conceptual design and permitting for Robertson
Ranch Community Park
• Contribute to completing construction plans, bidding and construction implementation
for Monroe Street Pool Renovation/Replacement (in support of project’s lead
department: Fleet & Facilities)
• Contribute to completing construction plans, bidding and construction implementation
for Beach Access Repairs and Upgrades (in support of project’s lead department:
Transportation)
Ongoing
• Incorporate environmentally friendly practices into park design and operations, such as
drought-tolerant landscaping and energy-efficient lighting
• Explore certifications or equivalencies, such as SITES or LEED, for new park designs or
renovations
• Ensure full ADA access at all parks, with a focus on most immediate needs
• Add more trees within parks, where feasible
MAINTENANCE AND OPERATIONS STRATEGIES
Ongoing
• Enhance pathway and parking lot lighting, and reduce energy consumption, by
converting aging incandescent systems with modern LED systems
PROGRAMS, EVENTS AND FACILITIES STRATEGIES
Short Term = 0-3 Years
• Assess current programs and facilities to identify barriers to accessibility and develop
plans to address identified barriers (in support of project’s lead department: Risk
Management)
• Explore expansion of scholarship programs and other financial assistance options, such
as sliding scale fees, to help reduce barriers to program participation
• Evaluate offering programs at the northern, city-controlled beach
• Expand program offerings outdoors, including fitness, etc.
• Annually evaluate program lifecycles to ensure balance between different stages
• Offer multicultural programs that reflect the community's increasing diversity
• Provide accommodations, such as sign language interpretation, to make programs and
facilities more inclusive
Nov. 20, 2023 Item #2 6 of 9
-
Ongoing
• Continue to monitor program trends to ensure ongoing alignment with community
needs
• Utilize technology, including Augmented Reality, and Virtual Reality to enhance the
program experience
FUNDING AND MARKETING STRATEGIES
Short Term = 0-3 Years
• Identify potential grant opportunities and develop grant proposals to secure funding
• Implement fee study findings to ensure fees are competitive to those fees of
surrounding cities for like offerings
• Develop a CAPRA compliant department marketing plan to promote the various
offerings
Ongoing
• Partner with community organizations and businesses to provide additional funding for
scholarships and discounted programs
• Annually review and adjust program, event and facility fees to ensure they are
competitive to the market
• Annually review athletic field use fees competitive to the market
2. Enhance accessibility, visibility and engagement
a. Ensure a quorum at all Commission meetings
b. Have Commissioners conduct site visits to parks, facilities and programs
c. Have individual Commissioners attend at least two Parks & Recreation events
2023-2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE
PARKS STRATEGIES
Ongoing
• Encourage community participation in reporting maintenance or safety concerns
• Review the potential for adding park amenities based on the levels of service
recommendations
MAINTENANCE AND OPERATIONS STRATEGIES
Short Term = 0-3 Years
• Continue to invest in upgrading aging infrastructure with the department’s annual
operating budget and – as needed – with the capital improvement program budget
Ongoing
• Explore grant opportunities to supplement funds for upgrades to aging infrastructure
and equipment
Nov. 20, 2023 Item #2 7 of 9
-
-
PROGRAMS, EVENTS AND FACILITIES STRATEGIES
Ongoing
• Encourage feedback and open communication between the department and the
community
FUNDING AND MARKETING STRATEGIES
Short Term = 0-3 Years
• Develop a CAPRA compliant department marketing plan to promote the various
offerings
3. Broaden outreach and education
a. Connect with other relevant agencies and organizations
b. Invite educational presentations at Commission meetings
2023-2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE
PARKS STRATEGIES
Short Term (0-3 Years)
• Educate park visitors about sustainable practices and encourage them to participate in
environmental initiatives
Ongoing
• Encourage community participation in reporting maintenance or safety concerns
MAINTENANCE AND OPERATIONS STRATEGIES
Short Term = 0-3 Years
• Explore partnerships with community organizations or individual volunteers to
periodically provide additional maintenance support
PROGRAMS, EVENTS AND FACILITIES STRATEGIES
Short Term = 0-3 Years
• Partner with local organizations that represent marginalized communities to receive
input on program development
Ongoing
• Partner with healthcare organizations to provide health screenings and education to
the community to the active adult population
• Work with community organizations and local businesses to develop partnerships that
can help provide or promote new programs and event offerings
Nov. 20, 2023 Item #2 8 of 9
-
-
FUNDING AND MARKETING STRATEGIES
Short Term = 0-3 Years
• Consider revenue generation that includes corporate partnerships, sponsorships,
foundations and/or naming rights opportunities
Ongoing
• Partner with community organizations and businesses to provide additional funding for
scholarships and discounted programs
Nov. 20, 2023 Item #2 9 of 9
Kyle Lancaster, Parks & Recreation Director
Parks & Recreation Department
Nov. 20, 2023
2024 Parks & Recreation
Commission Work Plan
1
{city of
Carlsbad
RECOMMENDED ACTION
Review, edit as needed, and accept the
Commission’s work plan for 2024, and
recommend its approval by the City Council
ITEM NO. 2 – WORK PLAN FOR 2024
2
{city of
Carlsbad
DISCUSSION
•In 2018, City Council revised Carlsbad Municipal
Code to create uniform policies and procedures
•CMC Section 2.15.020 (C) - Each commission is
to provide to City Council an annual work plan
ITEM NO. 2 – WORK PLAN FOR 2024
3
{city of
Carlsbad
DISCUSSION
•On Dec. 12, 2022, Commission reviewed existing
annual work plan and discussed making edits
•Commission agreed to make limited edits to the
work plan’s Goals and Tasks sections
ITEM NO. 2 – WORK PLAN FOR 2024
4
{city of
Carlsbad
DISCUSSION
•Commission accepted the annual work plan as
edited, and recommended its approval
•On Jan. 10, 2023, City Council approved the
Commission’s annual work plan
ITEM NO. 2 – WORK PLAN FOR 2024
5
{city of
Carlsbad
WORK PLAN COMPONENTS
•Three components to the work plan
•Mission Statement
•Composition (Role)
•Goals & Tasks
ITEM NO. 2 – WORK PLAN FOR 2024
6
{city of
Carlsbad
MISSION STATEMENT
The Mission of the Parks & Recreation
Commission is to promote community health
and wellness while supporting a culture that
embraces change and continuous improvement
ITEM NO. 2 – WORK PLAN FOR 2024
7
{city of
Carlsbad
COMMISSION COMPOSITION
•Per Chapter 2.36 of the Carlsbad Municipal Code,
the Parks & Recreation Commission shall consist
of seven members appointed by the mayor with
the approval of the city council
•Members shall serve four-year terms
ITEM NO. 2 – WORK PLAN FOR 2024
8
{city of
Carlsbad
COMMISSION COMPOSITION
•The Parks & Recreation Commission shall have the power,
and it shall be the duty of the commission, to make
recommendations to the city council and to advise the
council in matters pertaining to the creation, operation,
maintenance, management and control of community
recreation programs, of playgrounds and indoor and
outdoor recreations, activities and facilities
ITEM NO. 2 – WORK PLAN FOR 2024
9
{city of
Carlsbad
COMMISSION COMPOSITION
•Further, it shall be the duty of the Commission to advise
and make recommendations to the city council on
matters pertaining to planting, trimming, pruning, and
care of all trees, shrubs or plants and to the removal of all
objectionable trees, shrubs and plants in and upon any
park of the city
ITEM NO. 2 – WORK PLAN FOR 2024
10
{city of
Carlsbad
COMMISSION COMPOSITION
•The Parks & Recreation Commission shall have the
additional power, and it shall be the duty of the
commission to review tree-related issues and to determine
the needs of the city with respect to its tree planting,
replacement, maintenance and preservation programs
ITEM NO. 2 – WORK PLAN FOR 2024
11
{city of
Carlsbad
COMMISSION COMPOSITION
•The commission will also make recommendations to the
city council on policies, regulations or ordinances
pertaining to the care and protection of public trees and
the selection of specific species of trees for designation
along city streets, including the development of a
community forest management plan for the city
ITEM NO. 2 – WORK PLAN FOR 2024
12
{city of
Carlsbad
COMMISSION COMPOSITION
•In addition, per Section 11.12.150 of the Carlsbad
Municipal Code, the Parks & Recreation Commission shall
hear appeals from decisions of the City Manager acting
through the Parks & Recreation Director or designee,
regarding the planting or removal of street trees
ITEM NO. 2 – WORK PLAN FOR 2024
13
{city of
Carlsbad
GOALS & TASKS
1. Advise City staff and City Council on projects,
plans, events and programs
a. Focus on progress, adherence and impact
ITEM NO. 2 – WORK PLAN FOR 2024
14
{city of
Carlsbad
GOALS & TASKS
2023-2030 Parks & Recreation Department
Master Plan Update Support References
Short term parks strategies (7)
•Seek City Council direction on whether to
pursue the construction of outdoor
pickleball courts at an existing park to
address the current demand
ITEM NO. 2 – WORK PLAN FOR 2024
15
{city of
Carlsbad
GOALS & TASKS
•Complete a Parks in Lieu Fee and Parks Impact
Fee Study and present its findings to the City
Council for review and direction
•Complete construction plans, bidding and
construction implementation for Stagecoach
Park Community Garden
ITEM NO. 2 – WORK PLAN FOR 2024
16
{city of
Carlsbad
GOALS & TASKS
•Complete construction plans, bidding and
construction implementation for Veterans
Memorial Park
•Complete community engagement, conceptual
design and permitting for Robertson Ranch
Community Park
ITEM NO. 2 – WORK PLAN FOR 2024
17
{city of
Carlsbad
GOALS & TASKS
•Contribute to completing construction plans, bidding
and construction implementation for Monroe Street
Pool Renovation/Replacement (in support of project’s
lead department: Fleet & Facilities)
•Contribute to completing construction plans, bidding
and construction implementation for Beach Access
Repairs and Upgrades (in support of project’s lead
department: Transportation)
ITEM NO. 2 – WORK PLAN FOR 2024
18
{city of
Carlsbad
GOALS & TASKS
Ongoing parks strategies (4)
•Incorporate environmentally friendly
practices into park design and operations,
such as drought-tolerant landscaping and
energy-efficient lighting
•Explore certifications or equivalencies, such
as SITES or LEED, for new park designs or
renovations
ITEM NO. 2 – WORK PLAN FOR 2024
19
{city of
Carlsbad
GOALS & TASKS
•Ensure full ADA access at all parks, with a
focus on most immediate needs
•Add more trees within parks, where feasible
ITEM NO. 2 – WORK PLAN FOR 2024
20
{city of
Carlsbad
GOALS & TASKS
Ongoing maintenance and operation strategies (3)
•Incorporate environmentally friendly practices
into park design and operations, such as
drought-tolerant landscaping and energy-
efficient lighting
•Explore certifications or equivalencies, such as
SITES or LEED, for new park designs or
renovations
ITEM NO. 2 – WORK PLAN FOR 2024
21
{city of
Carlsbad
GOALS & TASKS
•Enhance pathway and parking lot lighting,
and reduce energy consumption, by
converting aging incandescent systems with
modern LED systems
ITEM NO. 2 – WORK PLAN FOR 2024
22
{city of
Carlsbad
GOALS & TASKS
Short term programs, events and facilities strategies (7)
•Assess current programs and facilities to identify
barriers to accessibility and develop plans to address
identified barriers (in support of project’s lead
department: Risk Management)
•Explore expansion of scholarship programs and other
financial assistance options, such as sliding scale fees,
to help reduce barriers to program participation
ITEM NO. 2 – WORK PLAN FOR 2024
23
{city of
Carlsbad
GOALS & TASKS
•Evaluate offering programs at north, city-controlled beach
•Expand program offerings outdoors, including fitness, etc.
•Annually evaluate program lifecycles to ensure balance
between different stages
•Offer multicultural programs that reflect the community's
increasing diversity
•Provide accommodations, such as sign language
interpretation, to make programs/facilities more inclusive
ITEM NO. 2 – WORK PLAN FOR 2024
24
{city of
Carlsbad
GOALS & TASKS
Ongoing programs, events and facilities strategies (2)
•Continue to monitor program trends to ensure
ongoing alignment with community needs
•Utilize technology, including Augmented
Reality, and Virtual Reality to enhance the
program experience
ITEM NO. 2 – WORK PLAN FOR 2024
25
{city of
Carlsbad
GOALS & TASKS
Short term funding and marketing strategies (3)
•Identify potential grant opportunities and develop
grant proposals to secure funding
•Implement fee study findings to ensure fees are
competitive to those fees of surrounding cities for like
offerings
•Develop a CAPRA compliant department marketing
plan to promote the various offerings
ITEM NO. 2 – WORK PLAN FOR 2024
26
{city of
Carlsbad
GOALS & TASKS
Ongoing funding and marketing strategies (3)
•Partner with community organizations and businesses
to provide additional funding for scholarships and
discounted programs
•Annually review and adjust program, event and
facility fees to ensure they are competitive to market
•Annually review athletic field use fees competitive to
the market
ITEM NO. 2 – WORK PLAN FOR 2024
27
{city of
Carlsbad
GOALS & TASKS
2. Enhance accessibility, visibility and engagement
a.Ensure a quorum at all Commission mtgs.
b.Have Commissioners conduct site visits to
parks, facilities and programs with city staff
c.Individual Commissioners to attend at least
two Parks & Recreation events
ITEM NO. 2 – WORK PLAN FOR 2024
28
{city of
Carlsbad
GOALS & TASKS
2023-2030 Parks & Recreation Department
Master Plan Update Support References
Ongoing parks strategies (2)
•Encourage community participation in
reporting maintenance or safety concerns
•Review the potential for adding park
amenities based on the levels of service
recommendations
ITEM NO. 2 – WORK PLAN FOR 2024
29
{city of
Carlsbad
GOALS & TASKS
Short term maintenance and operations strategy
•Continue to invest in upgrading aging
infrastructure with the department’s annual
operating budget and – as needed – with the
capital improvement program budget
ITEM NO. 2 – WORK PLAN FOR 2024
30
{city of
Carlsbad
GOALS & TASKS
Ongoing maintenance and operations strategy
•Explore grant opportunities to supplement
funds for upgrades to aging infrastructure and
equipment
ITEM NO. 2 – WORK PLAN FOR 2024
31
{city of
Carlsbad
GOALS & TASKS
Ongoing programs, events and facility strategy
•Encourage feedback and open communication
between the department and the community
ITEM NO. 2 – WORK PLAN FOR 2024
32
{city of
Carlsbad
GOALS & TASKS
Short term funding and marketing strategy
•Develop a CAPRA compliant department
marketing plan to promote the various
offerings
ITEM NO. 2 – WORK PLAN FOR 2024
33
{city of
Carlsbad
GOALS & TASKS
3. Broaden outreach and education
a. Connect with other relevant agencies and
organizations
b. Invite educational presentations at
Commission meetings
ITEM NO. 2 – WORK PLAN FOR 2024
34
{city of
Carlsbad
GOALS & TASKS
2023-2030 Parks & Recreation Department
Master Plan Update Support References
Short term park strategy
•Educate park visitors about sustainable
practices and encourage them to
participate in environmental initiatives
ITEM NO. 2 – WORK PLAN FOR 2024
35
{city of
Carlsbad
GOALS & TASKS
Ongoing park strategy
•Encourage community participation in
reporting maintenance or safety concerns
ITEM NO. 2 – WORK PLAN FOR 2024
36
{city of
Carlsbad
GOALS & TASKS
Short term maintenance and operations strategy
•Encourage community participation in
reporting maintenance or safety concerns
ITEM NO. 2 – WORK PLAN FOR 2024
37
{city of
Carlsbad
GOALS & TASKS
Short term programs events and facilities strategy
•Partner with local organizations that
represent marginalized communities to
receive input on program development
ITEM NO. 2 – WORK PLAN FOR 2024
38
{city of
Carlsbad
GOALS & TASKS
Ongoing programs events and facilities strategies (2)
•Partner with healthcare organizations to
provide health screenings and education to
the community to the active adult population
•Work with community organizations and local
businesses to develop partnerships that can
help provide or promote new programs and
event offerings
ITEM NO. 2 – WORK PLAN FOR 2024
39
{city of
Carlsbad
GOALS & TASKS
Short term funding and marketing strategy
•Consider revenue generation that includes
corporate partnerships, sponsorships,
foundations and/or naming rights
opportunities
ITEM NO. 2 – WORK PLAN FOR 2024
40
{city of
Carlsbad
GOALS & TASKS
Ongoing funding and marketing strategy
•Partner with community organizations and
businesses to provide additional funding for
scholarships and discounted programs
41
ITEM NO. 2 – WORK PLAN FOR 2024
{city of
Carlsbad
RECOMMENDED ACTION
Review, edit as needed, and accept the
Commission’s work plan for 2024, and
recommend its approval by the City Council
ITEM NO. 2 – WORK PLAN FOR 2024
42
{city of
Carlsbad
QUESTIONS AND COMMENTS
Thank you
ITEM NO. 2 – WORK PLAN FOR 2024
{city of
Carlsbad