HomeMy WebLinkAbout2013-12-04; Senior Commission; ; COMMUNITY ACTIVITY GRANT REVIEW COMMITTEESENIOR COMMISSION AGENDA ITEM
ITEM# 1213-1 DEPT/DIV.
SUMMARY REPORT Approval
MTG. 12-04-13 CITY ATTY. (If
required)
STAFF: Granse
RECOMMENDED ACTION:
Commission to consider approving and filing the summary report of the September, 2013
Senior Commission meeting.
ITEM EXPLANATION:
Attached is the summary report of the September 30, 2013 Senior Commission meeting.
FISCAL IMPACT:
None.
EXHIBITS:
1. Summary Report -September 30, 2013.
(~A CITY OF ~~F CARLSBAD
EXHIBIT 1
Parks & Recreation www.carlsbadca.gov
Memorandum
October 15, 2013
To: Mayor Hall
Mayor Pro Tern Packard
City Council Members, Blackburn, Douglas, Wood
From: Recreation Area Manager, Granse ~b
Re: Summary Report September 30, 2013
CONSENT CALENDAR
The consent calendar was unanimously approved.
1. AGENDA ITEM# 0913-1 SUMMARY REPORT (ACTION)
Accepted, approved and filed the July 25, 2013 commission meeting summary report.
DEPARTMENTAL REPORTS:
2. AGENDA ITEM# 0913-2 NEEDS ASSESSMENT AND COMPEHENSIVE ACTION PLAN (ACTION)
The Commission received a report of the Needs Assessment and Comprehensive Action Plan.
Trudy Stapleton and Ken Pace, both Carlsbad residents, addressed the Commission regarding
their interest in Pickleball courts in Carlsbad.
Doren Curtiss, a Carlsbad resident, spoke regarding the completion of the tennis courts and
community center at Poinsettia Park.
3. AGENDA ITEM# 0913-3 SENIOR CENTER REPORT (INFORMATION)
Commission received a Senior Center report from Recreation Area Manager, Kevin Granse.
c: City Manager
Deputy City Manager
Department Heads
Carlsbad Senior Center
Parks and Recreation Director
Commission Staff Liaisons
799 Pine Avenue, Carlsbad, CA 92008-2428 T 760-602-4650 F 760-434-4206 ®
SENIOR COMMISSION AGENDA ITEM
ITEM# 1213-3 DEPT/DIV.
COMMUNITY ACTIVITY Approval
·MTG. 12-04-13 GRANT REVIEW COMMITTEE CITY ATTY. (If
required)
STAFF: Granse
RECOMMENDED ACTION:
Appoint a Senior Commissioner to serve on the Community Activity Grant Review Committee
for FY 2011/2012.
ITEM EXPLANATION:
Each year, the Housing & Neighborhood Services Department is tasked with facilitating the
distribution of Community Grant Activity funds for qualifying programs (Exhibit 1 ).
Part of that process involves the selection of members to a review committee that will evaluate
grant applications (Exhibit 2), and make recommendations to the City Council for grant awards.
Similar to previous review committees, a representative from the Senior Commission has been
requested to serve in this capacity. Therefore, the Commission is requested to provide a
member of the commission to serve on the Citizen Review Committee to evaluate and make
{ recommendations regarding current Community Activity Grant applications.
FISCAL IMPACT:
None.
EXHIBITS
1. Memo from Housing & Neighborhood Services
2. Community Activity Grants information and application
(t~ CITY OF
• CARLSBAD
Memorandum
November 15, 2013
To:
From:
Via:
Re:
Kevin Crawford, Interim City Manager
Courtney Enriquez, Management Analyst
Debbie Fountain, Housing & Neighborhood Services Director
Community Activity Grants
EXHIBIT 1
The intent of this memorandum is to inform you and the City Council that the process for awarding a total of
$10,000 in Community Activity Grants (CAG) will be initiated on November 18, 2013 with distribution of a
request for grant proposals from the Carlsbad community; the application form for this grant is attached for
information purposes and may be shared with all interested parties.
Below is the timeline for this grant process:
ACTIVITY
• Request for grant proposals
• Proposals due
• Citizen Committee review
• Funding recommendations to Council
DATE
November 18, 2013
December 20, 2013
January, February 2014
March 2014
( It is important to note that proposals will also be accepted during the same time frame for grants under the
federally-funded Community Development Block Grant (CDBG) Program. Due to the small amount of funding
available under the CAG program and declining revenue under the CDBG program, staff intends to improve
administrative efficiencies of the grant processes by integrating the two programs into a similar schedule, staff
review, citizen committee review process, and Council actions for approval. Additional information regarding
proposed revisions to the grant review process will be provided at a later date for consideration and approval.
At this time, this is a notice that the application period for grants from CAG will be open as of November 18,
2013.
Please contact Courtney Enriquez in Housing and Neighborhoods Services if you have questions regarding the
Community Activity Grants or the review/award process.
Courtney Enriquez
Attachments
• Draft Press Release,
• Community Activity Grants, application and schedule
cc: Assistant City Manager
Community & Economic Development Director
library & Cultural Arts Director
Parks & Recreation Director
Housing & Neighborhood Services .
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2810 I 760-720-2037 fax I www.carlsbadca.gov
EXHIBIT 2
COMMUNITY ACTIVITY GRANTS
Have a good idea for Carlsbad?
Here's your opportunity ...
The City of Carlsbad is accepting applications for Community Activity Grants. The grants are designed to provide
enrichment programs to the Carlsbad community and jump start new ideas. An enrichment program is any program
that enhances the quality of life for Carlsbad's residents and/or visitors; grants for neighborhood improvements or
enhancement programs are strongly encouraged. These grants are intended to provide alternatives to other City
programs such as the Community Development Block Grants (CDBG) by providing grants for services that may not be
eligible under these other programs. Thus, any organization currently receiving funding from another City program is
{ not eligible for a Community Activity Grant.
'
The City Council has set aside $1 million from which the interest earned will be allocated for the various community
service activities. The amount available for the 2013-14 fiscal year is $10,000. The full amount of the funds may not be
disbursed if there are not sufficient qualifying applications.
In order to apply for the grant funds, the attached application must be completed with the necessary attachments and
received no later than 5:00 PM on Friday, December 20, 2013, at:
City of Carlsbad
Housing & Neighborhood Services Department
Attn: Courtney Enriquez
1200 Carlsbad Village Drive
Carlsbad, CA 92008
In the past, recipients were limited to three years of funding. Three year grant recipients may now reapply for the grant
as long as they have not been awarded any funds from this program for the last two years.
Applications will be reviewed by a Citizen Grant Review Committee. This seven-member committee is comprised of one
representative from each quadrant of the City appointed by Council, one member of the Senior Commission, the Library
Board and the Parks and Recreation Commission. This Committee will then make a recommendation to the City Council
for final approval in early December. It should be noted that programs approved for funding in previous years have no
expressed or implied guarantee for future funding.
l If you have any questions regarding the funding for Community Activity Grants, please contact Courtney Enriquez at
phone 760-434-2812 or email Courtney.Enriquez@carlsbadca.gov.
{
'(
Applicant Information:
COMMUNITY ACTIVITY GRANTS
APPLICATION INSTRUCTIONS
Please provide the requested Information including: name, address, phone, Federal Tax ID or Social Security Number, and two ( 2)
specific organization signatures from the President/CEO and Treasurer/CFO. The organization must also submit eight (8) three-
hole punched copies of their application at the time of submission.
Amount of grant request:
Enter the dollar amount of City funds you are requesting.
Eligibility requirements:
Both individuals and organizations are eligible to apply for grant funds. The basic requirements which must be met for an
organization to be eligible to apply for Community Activity Grants are:
1. A Carlsbad City Council Member cannot be on the board of the organization.
2. The organization cannot have received money or in-kind services from other City sources (including CDBG) for the current fiscal
year.
3. The program cannot be in competition with other City programs.
4. Social service programs and educational institutions are ineligible for grant funds.
5. Organizations funded by the Community Activity Grant may receive grants for 3 years and then cannot apply for grant funding
for a minimum of 2 years. After at least a 2 year hiatus, organizations can again apply for grant funding and receive a maximum
of two additional years of grant funding
6. Consideration will be given for the provision of matching funds from other sources.
Program description/scope:
The program description should describe the nature of the program, the benefits to the Carlsbad community, and the projected
percent of Carlsbad residents served by the program, I.e., if the program only serves Carlsbad residents, then this would be 100%.
Please provide an implementation schedule for the program showing the timeline and activities required to implement the program.
If this is an ongoing program for which you are requesting funds, describe how the program will be funded in the future without the
City grant.
Staff anticipates funding recommendations to be presented to the carlsbad City Council In March 2014. No expenses Incurred
prior to March 2014 will be eligible for reimbursement.
Applicant background:
Provide the requested information on your organization. If available, please attach an organization chart.
Experience in program area:
Provide information relating to the applicant's and other employees' experience in the program for which funds are being
requested. Include the number of years providing similar services and the experience level of the individual(s). Provide any other
Information which would be useful to the reviewers in understanding your capabilities to provide the services for which the funds
are requested.
Financial capabilities/budget:
In addition to providing a detailed budget for the program request, please include a funding schedule (your request for the timing of
disbursement of the funds). Funds will only be disbursed in advance if a separate bank account is maintained. Applicant must also
provide the requested information on current funding sources, and previous City funding received or requested within the past
three years.
Reporting requirements:
A report on how the funds were spent will be required to be filed with the City annually, or when funds are spent, whichever comes
first. This includes a detail listing of revenue and expenses for the program and a narrative explanation of what the program
accomplished. Proof of program expenses (i.e. receipts) are required to be held for two years during which time the City reserves
the right to audit the records.
2
(
Submit EIGHT application copies to:
City of Carlsbad
<_(~➔-
~
CITY OF
CARLSBAD
COMMUNITY ACTIVITY GRANTS
APPLICATION
Housing and Neighborhood Services Department
Attn: Courtney Enriquez
1200 Carlsbad VIiiage Drive
carlsbad, CA 92008
Please complete the following application using the instructions provided on the last page of this application. You may
attach additional pages If necessary.
Name of Applicant:
Address:
Phone: (
Contact 1:
President/CEO
Contact 2:
Treasurer/CFO
Federal Tax ID# or Social Security#:
Amount of Grant Request: $ ________ _
Eligibility Requirements:
Please answer the following questions:
Is a City Council Member on your board?
Email:
Is your program a social service program or educational institution?
Have you or will you be receiving support in 2013-14 for this program
from other City sources?
Are you aware of any other City program providing this service?
If so, which one? ____________ _
Has your organization received three years of Community Activity Funding?
phone
phone
y
□ □
□ □
□
N
□ □
□ □
□
I/ you answered w to any of these questions, your request is not eligible for this grant program. Please contact
Courtney Enriquez at the City of Carlsbad {760-434-2812) for further information, If desired.
3
Program Description/Scope (please use additional pages if necessary but no more than 3}:
Describe your program and what funding would be used for:
How will the program benefit the Carlsbad community?
% of Carlsbad Residents Served __ _
Applicant Background:
This applicant is a (an):
( Non-Profit Local Public Agency
State Public Agency Individual
Other
Years in Business: _______ _
Number of Employees: _____ _
Number of Volunteers: _____ _
(Please attach an organization chart, if available.)
Names of Officers and Board of Directors:
Name Title
Experience in Program Area:
4
(
Financial Capabilities/Budget:
Current funding sources and levels:
Previous City funding received or requested In the past three years:
Please attach a budget for program request including funding schedule.
Reporting Requirements:
A report on how the funds were spent will be required to be fifed with the City annually, or when funds are spent,
whichever comes first. Proof of program expenses (i.e. receipts) are required to be held for two years during which time
the City reserves the right to audit the records.
We agree to adhere to the reporting requirements described above. YesD NoD
Other Requirements
Grant recipients will be required to recognize on all printed material that grant program is funded in part by the City of
Carlsbad.
Certification:
We, the undersigned, do hereby attest that the above information is true and correct to the best of our knowledge.
(Two signatures appropriate signatures required, otherwise application will be deemed Incomplete)
Signature President/CEO Date
Signature Treasurer/CFO Date
5
COMMUNITY ACTIVITY GRANTS
FY 2013-14 SCHEDULE
The following is the schedule for the application and disbursement of funds for the 2013-14 fiscal year:
Applications due to Housing & Neighborhood Services Department
Citizen committee to review applications
Recommendations on funding made to Council
December 20, 2013
January, February 2014
March 2014
6
SENIOR COMMISSION AGENDA ITEM
AB# 1213-4 DEPT/DIV.
SENIOR CENTER REPORT Approval
MTG. 12-04-13 CITY ATTY. (If
required)
STAFF: Granse
RECOMMENDED ACTION:
Accept and file Senior Center report.
ITEM EXPLANATION:
Recreation Area Manager, Kevin Granse will give an oral report on the ongoing activities
and upcoming events.
FISCAL IMPACT:
None.
EXHIBITS:
Senior Center report.
I --~;----·--------S-e-n-io_r_C_e_nt_e_r -· EXHIBIT 1
\ ~ CI TY O F REPORT
CARLSBAD December 2013
.Parks & Recreation
September events
• Sept. 12
• Sept. 19
• Sept. 25
• Sept. 26
Monthly Movie -"Lincoln"
Seminar: "Don't get scammed"
Fall prevention awareness faire
Seminar: "Better choices for sleep apnea"
Sept. Digital photo & IPad classes
• Sept. 18 iPad -tips & tricks
iPad-Q&A
• Sept. 25 Photoshop Elements -part 1: organizing
Photoshop Elements -part 2: editing
Sept. Nutrition Report
47 attended
11 attended
80 attended
22 attended
32 attended
26 attended
27 attended
24 attended
Congregate Meals Served -1849 Home Meals Served -1026
o 20 serving days o 20 serving days
o 92.5 average meals per day o 51.3 average meals per day
*********************************
October events
• Oct. 8
• Oct. 10
• Oct. 15
• Oct. 23
CVS flu shot clinic
Monthly Movie -"Silver Linings Playbook"
The ABC's & part D of Medicare 2014
Hearing screening/CTAP phone distribution
Oct. Digital photo & iPad classes
• Oct. 23 Travel photography
Oct. 30
Scanning family photos
Online photo sharing
Picasa -tips & tricks
Oct. Nutrition Report
53 attended
47 attended
11 attended
23 attended
15 attended
18 attended
18 attended
19 attended
Congregate Meals Served -1928 Home Meals Served -1138
o 22 serving days o 22 serving days
o 88 average meals per day o 52 average meals per day
A
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