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Home My WebLink About2023-11-14; City Council; Minutes Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 CALL TO ORDER: 5 p.m. ROLL CALL: Blackburn, Bhat-Patel, Acosta, Burkholder, Luna. ANNOUNCEMENT OF CONCURRENT MEETINGS: None. PLEDGE OF ALLEGIANCE: Mayor Blackburn led the Pledge of Allegiance. APPROVAL OF MINUTES: None. PRESENTATIONS: Proclamation in recognition of America Recycles Day Council Member Luna presented the proclamation to Hannah Plotner and Presley Luedeke from La Costa Meadows Elementary School. Proclamation in recognition of Small Business Saturday Mayor Blackburn presented the proclamation to Christine Davis, Executive Director of the Carlsbad Village Association and Bret Schanzenbach, President & CEO of the Carlsbad Chamber of Commerce. PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION: City Attorney Cindie McMahon announced there was no reportable action for the Nov. 14, 2023, Closed Session Meeting. PUBLIC COMMENT: Mary Lucid spoke regarding the Senior Center. Don Christianson spoke regarding the Climate Action Plan and renewable energy. CONSENT CALENDAR: Motion by Mayor Pro Tem Bhat-Patel, seconded by Council Member Acosta, to approve Consent Calendar Item Nos. 1 through 3. Motion carried unanimously, 5/0. This item was pulled for discussion. 1. REPORT ON CITY INVESTMENTS AS OF SEPT. 30, 2023 – Accept and file Report on City Investments as of Sept. 30, 2023. (Staff contact: Craig Lindholm and Zach Korach, Administrative Services Department) 2. ADVERTISE FOR BIDS FOR THE LAS PALMAS ROOF REPLACEMENT PROJECT (CIP PROJECT NO. 4752) – Adoption of Resolution No. 2023-270 approving the plans, specifications and contract Nov. 14, 2023, 5 p.m. CITY COUNCIL Minutes Nov. 14, 2023 Carlsbad City Council Regular Meeting Page 2 documents and authorizing the City Clerk to advertise for bids for the Las Palmas Roof Replacement Project. (Staff contact: Brian Bacardi, Public Works) 3. MEMORANDUM OF AGREEMENT WITH THE COUNTY OF SAN DIEGO FOR THE EMERGENCY ALERT & WARNING SYSTEM – Adoption of Resolution No. 2023-275 authorizing the City Manager to approve the updated Alert & Warning Memorandum of Agreement between the County of San Diego and the City of Carlsbad. (Staff contact: Kim Young, Fire Department) CONSENT CALENDAR ITEM PULLED: 1. REPORT ON CITY INVESTMENTS AS OF SEPT. 30, 2023 – Accept and file Report on City Investments as of Sept. 30, 2023. (Staff contact: Craig Lindholm and Zach Korach, Administrative Services Department) Mary Lucid spoke regarding fiscal responsibility. Council received the report. BOARD AND COMMISSION MEMBER APPOINTMENTS: 4. MAYORAL APPOINTMENT OF ONE MEMBER TO THE HOUSING COMMISSION – Adoption of Resolution No. 2023-276 appointing one member to the Housing Commission – Rental Assistance - General. (Staff contact: Tammy McMinn, City Clerk Department) City Manager’s Recommendation: Adopt the resolution. Motion by Mayor Pro Tem Bhat-Patel, seconded by Council Member Acosta, to adopt Resolution No. 2023-276 appointing Christopher Horton to the Housing Commission. Motion carried unanimously, 5/0. ORDINANCES FOR INTRODUCTION: None. ORDINANCES FOR ADOPTION: 5. ADOPTION OF ORDINANCE NO. CS-461 - AMENDING CARLSBAD MUNICIPAL CODE CHAPTER 10.28 ADDING SECTION 10.28.997 TO ESTABLISH AN ALL-WAY STOP AT MADISON STREET AND OAK AVENUE - Adoption of Ordinance No. CS-461 amending Title 10, Chapter 10.28 of the Carlsbad Municipal Code to add Section 10.28.997 to establish an all-way stop control at Madison Street and Oak Avenue. (Staff contact: Kaylin McCauley, City Clerk Department) City Manager’s Recommendation: Adopt Ordinance Nos. CS-461. Motion by Mayor Pro Tem Bhat-Patel, seconded by Council Member Acosta, to adopt Ordinance No. CS-461. Motion carried unanimously, 5/0. Nov. 14, 2023 Carlsbad City Council Regular Meeting Page 3 PUBLIC HEARINGS: None. DEPARTMENTAL AND CITY MANAGER REPORTS: 6. ECONOMIC AND FINANCIAL UPDATE FOR THE FIRST QUARTER OF FISCAL YEAR 2023-24 – Receive a report on the economic and financial update for the first quarter of fiscal year 2023- 24 and provide direction as appropriate. (Staff contact: Roxanne Muhlmeister and Matt Sanford, Administrative Services Department) City Manager’s Recommendation: Receive the report and provide direction as appropriate. Assistant Finance Director Roxanne Muhlmeister and Economic Development Manager Matt Sanford presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). Mary Lucid asked what is attributed to the “other revenues sources” section of the report. In response to an inquiry from Council Member Burkholder, Assistant Finance Director Muhlmeister explained that the second quarter tax allocation was received and there was an increase in the new auto sales from a specific auto dealership. In response to an inquiry from Mayor Blackburn, Assistant Finance Director Muhlmeister explained that property taxes appear to be low because only airport tax is received at this time of year. Ms. Muhlmeister further explained that property taxes are remitted in November and December, therefore there will be a larger amount of property tax revenues at that time. In response to an inquiry from Mayor Blackburn, Economic Development Manager Sanford explained that the inflation rate is calculated by looking at various household items. Mr. Sanford further noted that inflation is cumulative therefore if it was 8% one year ago and 4% this year, the total inflation is 12%. Mayor Blackburn requested the City Manager return to City Council with a list of what the City absolutely needs to run and what is nice to have. Council Member Luna requested to add what the City’s core basic services are and other services. Council Member Bhat-Patel stated she is open for discussion but that they should look at options outside of the organization. City Council received the report. Nov. 14, 2023 Carlsbad City Council Regular Meeting Page 4 7. HOMELESSNESS ACTION PLAN FISCAL YEAR 2022-23 ANNUAL REPORT AND FISCAL YEAR 2024-25 FUNDING PLAN – 1) Receive a report on the annual Homelessness Action Plan data; and 2) Adoption of Resolution No. 2023-277 approving the Fiscal Year 2024-25 Homelessness Action Plan Funding Plan and directing city staff to include the Funding Plan’s activities in the city’s Preliminary Operating Budget; and 3) Adoption of Resolution No. 2023-278 authorizing staff to issue a request for proposals to use opioid settlement funds for high impact abatement activities as directed in associated settlement agreements. (Staff contact: Mandy Mills and Chris Shilling, Community Services Department) City Manager’s Recommendation: Receive the report and adopt the resolutions. Housing & Homeless Services Director Mandy Mills, Homeless Services Manager Chris Shilling and Police Captain Jeff Smith presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). In response to Mayor Blackburn, Police Captain Jeff Smith explained that there are seven patrol officers and two social workers that are dedicated to the Homeless Outreach Program. Rebecca Nusbaum Chief Program Officer at Community Resource Center spoke in support of the Homelessness Action Plan Funding Plan. In response to an inquiry from Council Member Luna, Housing & Homeless Services Director Mills explained that they had an increase the number of services due to state grants that were secured. In response to an inquiry from Council Member Luna, Homeless Services Manager Shilling explained that to use the opioid funds, a request for proposal (RFP) to identify a provider will be drafted and issued early in the year to start the program in July 2024. City Council received the report. Motion by Mayor Pro Tem Bhat-Patel, seconded by Council Member Acosta, to adopt Resolution No. 2023-277 and Resolution No. 2023-278. Motion carried unanimously, 5/0. Mayor Blackburn called for a recess at 6:48 p.m. Mayor Blackburn reconvened the meeting at 7:00 p.m. Nov. 14, 2023 Carlsbad City Council Regular Meeting Page 5 This item was continued from the Regular Meeting of Nov. 7, 2023. 8. CITY COUNCIL POLICY – CITY COUNCIL CONFERENCE, TRAINING AND PROFESSIONAL DEVELOPMENT TRAVEL POLICY – Adoption of Resolution No. 2023-279 approving City Council Policy Statement No. 100 – City Council conference, training and professional development travel policy. (Staff contact: Sheila Cobian, City Manager Department) City Manager’s Recommendation: Adopt the resolution. Legislative & Constituent Services Director Sheila Cobian presented the report and reviewed a PowerPoint presentation (on file in the Office of the City Clerk). Council Member Luna requested the following revisions to the Policy that she considered were more in line with other jurisdictions in the State of California: Background City Council Members are invited to participate in numerous conferences, trainings and professional development seminars throughout the year. This policy establishes funding for each individual City Council Member, fer 1:Jse at their Biseretien, to participate in conferences, trainings and professional development opportunities. Statement of policy It is the policy of the City Council of the City of Carlsbad to allocate ~up to $5.000 annually for each City Council Member to use at their Biseretien for participation in conferences, trainings and professional development opportunities. Procedure _•_Funding in #>e-!!!l,amount af $10,000up to $5.000 per City Council Member shall be budgeted each fiscal year for individual City Council Members' use, at tl=leir 8is6rotion, for travel expenses relate& ie plar1ieipatieR iR eenferenees, trainings aRB 13refe5sieRal ae ela~FReA~. • Travel must be a99re1•e8 incommunicated in advance ;9¥t;o the Mayor or Mayor Pro Tern and the City Manager's purview shall be confined to budgetary matters. • All travel arrangements shall be facilitated through the Executive Assistant to the City Council. OAee t,a .. el has laeeA eaAel"aea, Cit~· Ca"Aeil ~qeFRlae,s shall attest that the t,a><el • •as ta, a legitiFRate gavemFReAt ~"'~ase iA thei, ea~aeit, as aA eleetea affieial. Travel must meet the following criteria: 1. If travel is related to any assignment with another agency, the City Council Member should first seek funding from the other agency; or 2. Travel is consistent with current adopted budget and/or legislative priorities; or 3. Clear FRBAeta,.public benefit-is evident: or 4. Revenue enhancement opportunity is clearly attainable; or 5. Travel is related to the elected official's roles or duties {i.e. standing committee assignment, liaison assignment, task force assignment, economic development, m£l • The City Council Member shall report back to the rest of the City Council after the trip. • Travel requests in excess of the annual ~$5.000 threshold shall require City Council approval. • All travel requests outside of the United States shall require advance City Council approval. City Council Members shall adhere to all provisions of City Council Policy No. 2 -Travel Policy. Travel expenses in excess of the reimbursement rates established by City Council Policy No. 2 require advance City Council approval. Carlsbad City Council Regular Meeting Page 6 In response to an inquiry from Council Member Acosta, Legislative & Constituent Services Director Cobian explained that $22,000 in funding for travel was part of last years adopted budget for training, conference and travel and if the $10,000 per Council Member is established, it would come from the City Council Contingency account. In response to an inquiry from Council Member Acosta, Legislative & Constituent Services Director Cobian explained that the Executive Assistant would arrange travel, using the city credit card for booking and once the Council Member returns from travel, they would submit all receipts for reimbursement. In response to an inquiry from Mayor Blackburn, City Manager Scott Chadwick explained that the council contingency fund comes from general fund, but the funding from the· general fund goes into buckets and if it is unspent, it is swept into the city's reserves. Motion by Council Member Luna, seconded by Mayor Blackburn, to adopt Resolution No. 2023-279 as amended to reflect the changes proposed by City Council Member Luna to City Council Policy Statement No. 100. Motion carried, 4/1 (Burkholder -No). COUNCIL REPORTS AND COMMENTS: Mayor Blackburn and the City Council Members reported on activities and meetings of some committees and subcommittees of which they are members. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. Saturday, Dec. 2,2023 5:00 p.m. -8:00 p.m. Holiday at the Rancho Tree Lighting Leo Carrillo Ranch Historic Park 6200 Flying Leo Carrillo Ln. Carlsbad, CA CITY MANAGER COMMENTS: None. CITY ATTORNEY COMMENTS: None. CITY CLERK COMMENTS: None. ADJOURNMENT: Mayor Blackburn adjourned the duly noticed meeting at 7:30 p.m. Ana Marie Alarcon, CMC Deputy City Clerk